HomeMy Public PortalAbout12/15/92 CCM205
ORDER CHECKS - DECEMBER 15, 1992
11445 Greater N.W. Office of R.E. Assess. $ 2,131.36
11446 Superior Ford 12,936.00
11447 Postmaster 1,051.22
11448 Budget Printing 379.80
11449 U.S. West 194.96
11450 CDP 161.35
11451 Fortin Hardware 148.83
11452 A T 7 T 49.50
11453 Wright/Hennepin Electric 986.14
11454 AMEM 20.00
11455 Loretto Towing 25.00
11456 Hennepin County Treasurer 723.80
11457 Metro West Inspection 13,467.30
11458 Minn Comm 40.59
11459 Genuine Parts 35.93
11460 Reynolds Welding 12.46
11461 Crow River News 197.10
11462 Bonestroo, Rosene, Anderlik 73,590.17
11463 MAWP 20.00
11464 Commercial Life 44.40
11465 State of Minnesota 175.73
11466 Wright Recycling 43.25
11467 Amelia Kroeger 408.00
11468 Rigs & Squads 55.19
11469 Sheriff's Dept., Co. of Henn. 112.29
11470 Water Products 8,252.69,
11471 Feed Rite Controls, Inc. 1,827.8
11472 Uniforms Unlimited 413.3
11473 Loretto Fire Dept. 5,788.7
11474 Maple Plain Fire 750.00
11475 Hamel fire Dept. 14,250.00 /✓,.
11476 Don E. Mayer, Inc. 22.00
11477 Perry's Truck 1,304.55
11478 Carruthers & Tallen 3,854.30
11479 Lake Business Supply 64.79
11480 Dolphin Temporary Services 902.95
11481 Wenck Assoc. 1,248.48
11482 Henn. Co. Dept. of Prop. Tax 145.70
11483 Culligan 73.60
11484 Richard Rabenort 21.56
11485 Allan Larson 100.00
11486 Leonard Leuer 100.00
11487 West Hennepin Auto 1,142.27
11488 MEMA Treasurer 25.00
11489 Minnesota Rural water 10.00
11490 Glenwood Inglewood 26.95
11491 Gary's Diesel 421.03
11492 W.W. Grainger 63.35
11493 BRC Elections 4.31
11494 Harco Water Works C.P. 4-ea-.-op \.,:i J
11495 American Express 45.57
11496 Classic Cleaning Co. 191.70
11497 BCL Appraisals 950.00
11498 Gopher State One Call Inc. 185.00
11499 Metropolitan Waste Control 693.00
206
11500
11501
11502
11503
11504
11505
11506
11507
11508
11509
11510
11511
13079
13080
13081
13082
13083
13084
13085
13086
13087
13088
13089
13090
13091
13092
13093
13094
13095
13096
13097
13098
13099
13100
13101
13102
ORDER CHECKS - DECEMBER 15, 1992 (CONT'D)
Instrumentation Services
ESI Cabling
Anoka Red E Mix
West Metro Lumber
ICMA
Twin City Water Clinic
Scharber & sons
E-Z-Recycling
Northwest Assoc.
Farmers State Bank
P.E.R.A.
Penny Elsenpeter
$ 90.00
91.59
187.82
1,974.34
30.20
20.00
137.39
59.85
1,224.66
811.74
1,476.70
90.00
$1;-4 & : 3 8
PAYROLL CHECKS - DECEMBER 15, 1992
Revenue
Farmers State Bank of Hamel
Farmers State Bank of Hamel
Great West Life
Law Enforcement Labor Services
Hennepin Co. Support & Collections
Wayne C.Wallace
Jill McRae
Richard Rabenort
Richard Rabenort
Michael Rouillard
Scott Stillman
James Dillman
James Dillman
Robert Dressel
Edgar Belland
Jeffrey Karlson
Cecilia Vieau
Laura Monroe
Laura Monroe
Sandra Larson
Sandra Larson
Benedict Young
P.E.R.A.
Commissioner of
(Fed.)
(S.S.)
$ 876.67
935.39
1,045.72
591.39
381.20
693.59
1,015.99
747.16
872.67
863.13
839.63
632.56
618.11
217.92
513.80
217.92
850.77
1,102.11
942.60
2,392.14
811.74
480.00
125.00
501.00
$18,268.21
207
MINUTES
The City Council of Medina, Minnesota met in regular session on
December 15, 1992 at 7:30 p.m. in the City Hall Council Chambers.
Present: Councilmembers Robert Mitchell, Ann Thies, Phil Zietlow
and Mayor Gary Acromite.
Absent: Wilfred Scherer
Others Present: Public Works Director Jim Dillman, Zoning
Administrator Loren Kohnen, Clerk -Treasurer Jeff
Karlson, City Attorney Ron Batty and City
Engineer Glenn Cook.
1. MINUTES
Moved by Thies, seconded by Zietlow, to approve the minutes of
the regular meeting of December 1, 1992, as amended, as follows:
Page 201, Line 4, amended to read "...to Sections 826.25 and
826.26.6..."
Motion carried unanimously.
Moved by Zietlow, seconded by Thies, to approve the minutes of
the special meeting of December 2, 1992, as submitted.
Motion carried unanimously.
2. CITY OF INDEPENDENCE REQUEST FOR SEWER CAPACITY
City Engineer Cook said the Task Force Committee met to review
the City of Independence sanitary sewer proposal. The Committee
recommended the proposal be approved subject to the following
conditions:
1. The Cities of Independence and Greenfield provide
payment of $70,000 for the sanitary sewer system
upgrades necessary in the City of Medina. The lift
station improvements were estimated at $42,500 and the
sewer line improvements were estimated at $27,500.
2. The Cities of Independence and Greenfield would be
required to establish a flow monitoring system that is
acceptable to the City of Medina. Quarterly flow
monitoring reports would be submitted to the City of
Medina within 30 days after the reporting period. The
meters would be calibrated at least once during the
reporting period.
3. The Cities of Independence and Greenfield would be
required to provide the City of Medina with lot areas
for each lot to be connected to the system. The
information would be provided on 200 scale half section
maps of the area. The City of Medina would not allow
208
hook-ups for newly created lots.
4. The Cities of Independence and Greenfield would be
required to revise the joint City agreement and submit
it to the Medina City Attorney for review. The
agreement would then be submitted to the City Council
for review and approval.
Independence City Engineer Steve Johnston asked why the cost to
upgrade the lift station at Point E increased from $30,000 to
$42,500.
Cook said the City of Medina would replace the existing dry well
lift station with a more expensive submersible system.
Johnston asked if the City of Medina would have to upgrade the
lift station regardless of the Independence sanitary sewer
proposal.
Councilmember Zietlow said the improvements would not have to be
made for at least five years or longer.
Johnston asked about the possibility of allocating an additional
ten connections for existing residences that encounter a failing
septic system in the future.
Mayor Acromite restated the council's policy to preserve the 120
units available for future residential growth in the Independence
Beach area of Medina. Acromite added that the Cities of
Independence and Greenfield could always approach the Medina City
Council and request additional sewer hook-ups for residences that
have a failing septic system.
Johnston asked if the City of Medina had any criteria to
substantiate a failing system.
Councilmember Mitchell said the city should establish well-
defined criterions by which a failing septic system could be
identified to speed up the process by which the Cities of
Independence and Greenfield could obtain additional sewer hook-
ups.
Moved by Zietlow, seconded by Thies, to endorse the
recommendation of the Task Force Committee that the Independence
sewer project be approved; and furthermore, that the City of
Independence revise the Tri-City Agreement and prepare an
inventory of lot sizes of the properties included in the project.
Motion carried unanimously.
3. KATE AND BOB GARWOOD CONDITIONAL USE PERMIT
Moved by Mitchell, seconded by Zietlow, to adopt Resolution No.
92-109, "Resolution Granting a Conditional Use Permit to Kate
Garwood and Bob Garwood for an Amateur Radio Facility at 2200
209
Tamarack Drive."
Ayes: Mitchell, Thies, Zietlow and Mayor Acromite. Nays: None.
Resolution No. 92-109 adopted on a 4-aye and 0-nay vote.
4. HARVEY AND JOYCE DAHL PLAT
Moved by Mitchell, seconded by Thies, to adopt Resolution No. 92-
110, "Resolution Granting Preliminary Approval of a Plat for
Harvey Dahl and Joyce Dahl."
Ayes: Mitchell, Thies, Zietlow and Mayor Acromite. Nays: None.
Resolution No. 92-110 adopted on a 4-aye and 0-nay vote.
5. JEFF CATES PLAT
Moved by Mitchell, seconded by Zietlow, to adopt Resolution No.
92-111, "Resolution Granting Final Approval of the Plat of Cates
Ranch," with the contingency that the park dedication fees be
added in accordance with the City Code of Ordinances.
Ayes: Mitchell, Thies, Zietlow and Mayor Acromite. Nays: None.
Resolution 92-111 adopted on a 4-aye and 0-nay vote.
6. PLANNING AND ZONING FEES
City Attorney Batty introduced a resolution establishing a
schedule of fees for certain planning and zoning applications.
The method being used was to collect a fee of $250 for all
applications.
The council agreed that the amount of money collected should be
increased for those types of applications which routinely exceed
$250.
City Attorney Batty recommended that Section 825.52 of the City
Code of Ordinances be amended to clarify the City's intent
regarding fees, which requires a public hearing before the
planning commission. Batty said in the meantime a fee schedule
could be adopted to correspond to the expense likely to be
incurred in processing an application.
Moved by Mitchell, seconded by Thies, to adopt Resolution No. 92-
112, "Resolution Establishing a Schedule of Fees for Certain
Planning and Zoning Applications," as amended, as follows:
4. Plat/Lot Division containing five or fewer lots $650.
5. Plat/Lot Division containing more than five lots $1,000.
Ayes: Mitchell, Thies, Zietlow and Mayor Acromite. Nays: None.
Resolution No. 92-112 adopted on a 4-aye and 0-nay vote.
7. HEIGHT ORDINANCE AMENDMENT
Moved by Mitchell, seconded by Thies, to adopt Ordinance No. 273,
"An Ordinance Amending Section 826.25 and 826.26.6 of the City
Code Relating to the Maximum Height of Residential Buildings."
Ayes: Mitchell, Thies, Zietlow and Mayor Acromite. Nays: None.
Ordinance No. 273 adopted on a 4-aye and 0-nay vote.
8. WHRC JOINT POWERS AGREEMENT
210
Moved by Mitchell, seconded by Zietlow, to adopt Resolution No.
92-113, "Resolution to Extend Term of Joint Powers Agreement of
West Hennepin Recycling Commission."
Ayes: Mitchell, Thies, Zietlow and Mayor Acromite. Nays: None.
Resolution No. 92-113 adopted on a 4-aye and 0-nay vote.
9. FINANCE COMMITTEE REPORT
Mayor Acromite reviewed the policy guidelines related to the
management of City funds which were addressed by the Finance
Committee. The Committee recommended that the City Council
establish the following policy guidelines:
1. Develop policy objectives for City reserves.
2. Formulate a city philosophy for investment of City
funds.
3. Identify current financial position, including
investments and reserved, designated and undesignated
funds.
4. Determine appropriate adjustments to current investments
to reflect policy guidelines.
5. Establish a report process to monitor future financial
performance.
6. Finance Committee should prepare and present
recommendations to the City Council.
7. Hire a different auditing firm.
Moved by Acromite, seconded by Thies, to direct staff to send out
a "Request for Proposal" to certain certified public accounting
firms stating that the proposals should be received by January 8,
1992.
Motion carried unanimously.
10. HAMEL ATHLETIC CLUB REQUEST FOR ADDITIONAL FUNDS
Moved by Mitchell, seconded by Thies, to approve a donation of
$1,000 out of the 1992 budget to the Hamel Athletic Club.
Motion carried unanimously.
11. HAMEL TRUNK SANITARY SEWER IMPROVEMENTS
City Engineer Cook provided a status report for the Hamel Trunk
Sanitary Sewer Improvements.
Cook said he met with representatives from the seven businesses
along Trunk Highway 55 relative to the increased trunk
assessments to offset a deficit balance of $175,000. Cook said
the representatives indicated they would accept the increased
assessments and sign assessment waivers.
Clerk -Treasurer Karlson said he had received six of the seven
"Petition and Waiver" agreements, Wright Hennepin Electric being
the only holdout.
Cook said the city had received easements or the right of access
through condemnation for all property along the sewer line except
the W.W. Farm, Norbert Laurent and Emil Jubert property. Cook
211
said the City procured a purchase agreement with the Jubert's
that would take effect when the project was ordered. The right
of access on the W.W. Farm and Laurent property remained
unresolved because District Court Judge Anderson had not yet
issued an order granting the City a "Quick Take Order."
The lowest base bid received by the city for the sewer project
was from Latour Construction Company with a bid of $1,497,672.
Moved by Zietlow, seconded by Thies, to adopt Resolution No. 92-
116, "Resolution Accepting Bid Improvement Project No. 19053-A,"
and Resolution No. 92-117, "Resolution Accepting Bid for
Imrpovement Project No. 19053-B," contigent upon the following:
1. Receipt on or before January 15, 1993 of an order from
Judge Catherine Anderson in the matter of City of Medina
v. W.W. Farm sufficient to allow the city to construct
Improvement Project 19053-B; and
2. Receipt of a Petition and Waiver Agreement on or before
January 15, 1993 from Wright -Hennepin Electric
Cooperative.
Ayes: Mitchell, Thies, Zietlow and Mayor Acromite. Nays: None.
Resolution Nos. 92-116 and 92-117 adopted on a 4-aye and 0-nay
vote.
12. DEEP WELL NO. 4 PROJECT
City Engineer Cook said four bids were received on December 4,
1992 for the Deep Well No. 4 project. The bid tabulation was as
follows:
Contractors
1. E.H. Renner & Sons
2. Bergerson Caswell
3. Keys Well Drilling
4. Layne MN Companies
Total Base Bid
$177,985.00
187,640.00
216,720.00
316,375.00
The low bid from E.H. Renner & Sons of $177,985 was
the engineer's estimate of $210,000. Cook said E.H
Sons had successfully completed other wells for the
Medina and recommended that the contract be awarded
$32,015 below
. Renner &
City of
to them.
Moved by Thies, seconded by Zietlow, to adopt Resolution No. 92-
118, "Resolution Accepting Bid for Hamel Well No. 4."
Ayes: Mitchell, Thies, Zietlow and Mayor Acromite. Nays: None.
Resolution No. 92-118 adopted on a 4-aye and 0-nay vote.
13. MEDINA ROAD IMPROVEMENT
Mayor Acromite asked Jeanne Vanda of Ehlers & Associates what the
financial position of the city would be after the Trunk Highway
55 sewer project and Hamel Deep Well No. 4 project.
Vanda said tax increment funds would be depleted, but from a
212
credit perspective, the city could afford the Medina Road
Improvement project. Vanda said the project could be funded by
way of assessments, tax levies, sewer hook-up charges and general
fund reserves.
City Engineer Cook said there is public support for the project
in the middle section of Medina Road between Tamarack Drive and
Hunter Drive. Cook said the cost of bituminous surfacing from
Tamarack Drive to Hunter would be approximately $200,000 of which
the city could assess up to 75% to benefitted property owners.
City Attorney Batty said the council had already held a public
hearing on the project in September and said the next step would
be to hold an assessment hearing before ordering the project.
Batty said the council would need to order the project within six
months of the September 16, 1992 public hearing.
Moved by Zietlow, seconded by Mitchell, to adopt Resolution No.
92-115, "Resolution Calling for a Public Hearing on the
Assessment for the Improvement of Medina Road and Preparation of
Proposed Assessment."
Ayes: Mitchell, Thies, Zietlow and Mayor Acromite. Nays: None.
Resolution No. 92-115 adopted on a 4-aye and 0-nay vote.
Note: The hearing would be held on February 2, 1993 at 7:30 p.m.
in the city hall.
14. U.S. WEST INSTALLATION PERMIT
Moved by Mitchell, seconded by Thies, to adopt Resolution No. 92-
114, "Resolution Approving Permit to U.S. West for Installation
of Buried Cable in City Right of Way."
Ayes: Mitchell, Thies, Zietlow and Mayor Acromite. Nays: None.
Resolution No. 92-114 adopted on a 4-aye and 0-nay vote.
15. MIKE BROBERG STATUS REPORT OF COMPUTER SYSTEMS
The council reviewed a report from Mike Broberg which included an
inventory of computer hardware and software systems, existing
system upgrades and new hardware and software upgrades for the
city hall offices. Broberg's report included the following:
* The Panasonic 4450i laser printer in the clerk's office
should have increased memory for graphics capability.
* New LAN cabling was installed through the entire city
hall building.
* The Police Department would be adding a new Panasonic
laser printer.
* CityBase software would be available to all users.
* Software for both Banyon's utility billing system and the
RMMS and touchread system was installed.
* The clerk's office would be adding a new 80486
workstation with a fax/modem card.
* Training for staff was needed for CityBase and the new
utility billing system.
213
16. WRIGHT-HENNEPIN ELECTRIC REQUEST FOR PROPOSAL
City Engineer Cook discussed a "Request for Proposal" from
Wright -Hennepin Electric which specified that they were looking
for a strategic building site for a new maintenance and
engineering facility.
Moved by Acromite, seconded by Mitchell, to direct councilmember
Mitchell to work with staff in preparing a proposal for Wright -
Hennepin Electric which exhibits several available building sites
in Medina that meet the six characteristics identified on Wright-
Hennepin's "Request for Proposal."
Motion carried unanimously.
17. PAYMENT OF BILLS
Moved by Mitchell, seconded by Thies, to approve Order Check
Numbers 11445-11511 for $156,083.38 and Payroll Check Numbers
13079-13102 for $18,268.21.
Motion carried unanimously.
Moved by Acromite, seconded by Mitchell, to adjourn the meeting
at 10:13 p.m.
Motion carried unanimously.
214
PAYROLL CHECKS - DECEMBER 29, 1992
13103 Wayne Wallace $ 889.17
13104 Jill McRae 1,009.92
13105 Richard Rabenort 1,210.72
13106 Michael Rouillard 996.48
13107 Scott Stillman 710.09
13108 James Dillman 1,018.19
13109 Robert Dressel 934.45
13110 Edgar Belland 818.48
13111 Jeffrey Karlson 839.63
13112 Cecilia Vieau 540.07
13113 Laura Monroe 618.11
13114 Sandra Larson 513.80
13115 Benedict Young 910.92
13116 Farmers State Bank (S.S.) 655.81
13117 Farmers State Bank (Fed.) 1,911.99
13118 P.E.R.A. 958.48
13119 Commissioner of Revenue 775.42
$15,311.73
ORDER CHECKS - DECEMBER 29, 1992
11513 P.E.R.A. $1,295.83
11514 Farmers State Bank (S.S.) 655.81
$1,951.64