HomeMy Public PortalAbout20140326 - Minutes - Board of Directors (BOD)
March 26, 2014
Board Meeting 14-09
*Approved by the Board of Directors on April 9, 2014
REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office – Board Room
330 Distel Circle
Los Altos, CA 94022
March 26, 2014
APPROVED MINUTES*
REGULAR MEETING
I. CALL TO ORDER
Vice President Siemens called the Regular Meeting of the Midpeninsula Regional Open Space
District Board of Directors to order at 7:02 p.m.
II. ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Larry Hassett, Yoriko Kishimoto, Curt Riffle,
and Pete Siemens
Members Absent: Cecily Harris
Staff Present: Assistant General Manager Kevin Woodhouse, Assistant General Manager
Ana Ruiz, General Counsel Sheryl Schaffner, Administrative Services
Manager Kate Drayson, Natural Resources Manager Kirk Lenington,
Senior Resource Management Specialist Cindy Roessler, and District
Clerk Jennifer Woodworth
III. ORAL COMMUNICATIONS
No speakers were present.
IV. ADOPTION OF AGENDA
Motion: Director Cyr moved, and Director Kishimoto seconded the motion to adopt the agenda.
VOTE: 6-0-0 (Director Harris absent)
V. SPECIAL ORDER OF THE DAY
Proclamation Honoring Dennis Danielson on His Retirement
Meeting 14-09 Page 2
VI. CONSENT CALENDAR
1. Approve Minutes of the Special and Regular Board Meetings of March 12, 2014
2. Approve the Claims Report
Motion: Director Kishimoto moved, and Director Riffle seconded the motion to approve the
Consent Calendar.
VOTE: 6-0-0 (Director Harris absent)
VII. BOARD BUSINESS
3. Acceptance of the District’s 2013-14 Compensation Study Report (R-14-66)
Assistant General Manager Kevin Woodhouse provided the staff report summarizing previous
actions taken by the Board of Directors related to the 2013-14 Compensation Study, including
approval of comparator agencies and referral to the Action Plan & Budget Committee to create
Employee Compensation Guiding Principles. Mr. Woodhouse then summarized the contents of
the Final Report of the Compensation Study.
Director Riffle inquired about the timeline for the Action Plan & Budget Committee to begin
working on the draft Employee Compensation Guiding Principles.
Mr. Woodhouse stated that the timeline has not yet been determined; however, staff has already
begun to look at various options and can schedule an initial Committee meeting.
Director Riffle commented on use of the Compensation Study as a tool for determining staff
salary and benefits.
Public hearing opened at 7:42 p.m.
Alex Hapke, member of the Field Employees Association, urged the Board to examine total
compensation for District staff instead of only staff salaries.
Public hearing closed at 7:43 p.m.
Motion: Director Hanko moved, and Director Kishimoto seconded the motion to accept the
District’s 2013-14 Compensation Study Report prepared by Koff & Associates.
VOTE: 6-0-0 (Director Harris absent)
4a. Adoption of the Midpeninsula Regional Open Space District Fiscal Year 2014-15
Action Plan and Budget (R-14-58)
4b. Adoption of the Midpeninsula Regional Open Space District Fiscal Year 2014-15
Action Plan (R-14-59)
Meeting 14-09 Page 3
4c. Adoption of the Midpeninsula Regional Open Space District Fiscal Year 2014-15
Budget (R-14-60)
Administrative Services Manger Kate Drayson provided the staff report briefly summarizing the
Fiscal Year 2014-15 Action Plan and Budget and the recommendations of the Action Plan &
Budget Committee.
Public hearing opened at 7:50 p.m.
No speakers present.
Public hearing closed at 7:50 p.m.
Motion: Director Kishimoto moved, and Director Hassett seconded the motion to direct the
General Manager to:
a. Evaluate changing the District’s fiscal year start date from April 1 to July 1.
b. Identify a mechanism for the Board to (1) identify new potential Action Plan projects
ahead of the yearly Action Plan development process and (2) consider activating
deferred projects for inclusion in the annual Action Plan.
VOTE: 6-0-0 (Director Harris absent)
Motion: Director Kishimoto moved, and Director Hassett seconded the motion to adopt the
Midpeninsula Regional Open Space District Fiscal Year 2014-15 Action Plan.
VOTE: 6-0-0 (Director Harris absent)
Motion: Director Kishimoto moved, and Director Hassett seconded the motion to adopt a
Resolution approving the budget for Fiscal Year 2014-15, as well as the new Classification and
Compensation Plan for Fiscal Year 2014-15, which reflects the salary costs that are included in
the proposed budget.
VOTE: 6-0-0 (Director Harris absent)
5. Approval of the Fiscal Year 2014-15 Annual Claims List (R-14-61)
Administrative Services Manager Kate Drayson presented the staff report.
Director Hanko stated that she is recusing herself from any items related to Verizon Wireless,
At&T, and Pacific Gas & Electic.
Public hearing opened at 7:55 p.m.
No speakers present.
Public hearing closed at 7:50 p.m.
Motion: Director Cyr moved, and Director Riffle seconded the motion to approve the Fiscal
Year 2014-15 Annual Claims List, including debt service payments.
Meeting 14-09 Page 4
VOTE: 6-0-0 (Director Harris absent)
6. Agreement to Manage Slender False Brome on Private Properties near District
Preserves (R-14-48)
Senior Resource Management Specialist Cindy Roessler presented the staff report describing
slender false brome and the District’s work plan to eradicate slender false brome on and around
District properties in order to protect native redwood forests. Ms. Roessler also described the
proposed contract with the San Mateo County Resources Conservation District and the services
that the Resources Conservation District will provide under the proposed contract.
Director Hanko inquired if she could vote on the item because her daughter works for a resources
conservation district in Grass Valley.
General Counsel Sheryl Schaffner explained that Director Hanko is able to vote on the item
because her daughter is not a dependent and is not an employee of the San Mateo County
Resources Conservation District.
Director Hassett expressed his concern that the public understand that the program is being fully
handled by the Resources Conservation District on private properties.
Ms. Roessler explained that the agreement requires the Resources Conservation District to work
with private property owners as a contractor for the District, but the District will still oversee the
slender false brome program.
Director Kishimoto inquired if the Resources Conservation District will be required to follow the
guidelines of the District’s Integrated Pest Management Program and any future changes to that
program.
Ms. Roessler explains that the proposed contract Resources Conservation District includes those
requirements.
Public hearing opened at 8:13 p.m.
No speakers present.
Public hearing closed at 8:13 p.m.
Motion: Director Riffle moved, and Director Hassett seconded the motion to authorize the
General Manager to (1) approve a agreement with the San Mateo County Resource Conservation
District for a total of $100,350 in Fiscal Year 2014-15 to treat slender false brome on private
properties near District preserves; and (2) exercise the option to extend the agreement for a
second and third year if the program is successful for a total not-to-exceed amount of $311,866
over the three-year term.
VOTE: 6-0-0 (Director Harris absent)
7. Special District Leadership Foundation’s District Transparency Certificate of
Excellence (R-14-09)
Meeting 14-09 Page 5
District Clerk Jennifer Woodworth presented the staff report summarizing the application
requirements for the Special District Leadership Foundation’s District Transparency Certificate
of Excellence and the current status of completion of those requirements by the District.
Public hearing opened at 8:22 p.m.
No speakers present.
Public hearing closed at 8:22 p.m.
Motion: Director Hanko moved, and Director Kishimoto seconded the motion to direct staff to
include application to Special District Leadership Foundation’s District Transparency Certificate
of Excellence Program and completion of associated requirements in the District’s FY2014-15
District-wide Action Plan.
VOTE: 6-0-0 (Director Harris absent)
8. Assignments to Santa Clara Valley Water District’s Water Commission (R-14-65)
District Clerk Jennifer Woodworth provided the staff report describing the charges of Santa
Clara Valley Water District’s Water Commission and requirements for those who serve on the
commission. Ms. Woodworth also provided information on the timing and location of the
commission meetings.
Motion: Director Hanko nominated Director Kishimoto to serve as the Midpeninsula Regional
Open Space District Representative to Santa Clara Valley Water District’s Water Commission
and Director Cyr seconded the nomination.
Director Kishimoto accepted the nomination.
Motion: Director Hanko nominated Director Cyr to serve as the Midpeninsula Regional Open
Space District Alternate to Santa Clara Valley Water District’s Water Commission, Director
Siemens seconded the nomination.
Director Cyr accepted the nomination.
Public hearing opened at 8:27 p.m.
No speakers present.
Public hearing closed at 8:27 p.m.
VOTE: 6-0-0 (Director Harris absent)
VIII. STAFF REPORTS
Public Affairs Manager Shelly Lewis announced the Volunteer Recognition Event has been
planned for September 13, 2014 at Mt. Umunhum.
Meeting 14-09 Page 6
Assistant General Manager Ana Ruiz reported that she and Directors Cyr and Siemens will be
attending a meeting of the Friends of Stevens Creek Trail organization tomorrow night.
Mr. Woodhouse reported that he and Natural Resources Manager Kirk Lenington attended a
meeting regarding the Marin Carbon Project to learn about the science behind their carbon
farming project, their findings, and the implications to climate change and working lands in the
Bay Area and beyond.
IX. DIRECTOR REPORTS
The Board submitted their compensatory forms to the District Clerk.
Directors Hassett, Cyr, Riffle, and Siemens reported that they attended the opening of the El
Corte de Madera parking lot on March 23rd.
Director Hassett reported on the status of the use permit for Stillheart Institute on Skyline
Boulevard. Director Hassett reported that he will be attending the Special District Parks Form.
Director Cyr reported that he recently hiked in Rancho San Antonio out of Hidden Villa and met
with the Sunnyvale Mayor Jim Griffith.
Director Kishimoto reported that she recently went to Japan with the Japanese American
Leadership Delegation.
Director Riffle reported that he and Director Kishimoto spoke at the Los Altos League of
Women Voters last night.
X. ADJOURNMENT
Vice President Siemens adjourned the Regular Meeting of the Board of Directors of the
Midpeninsula Regional Open Space District at 8:48 p.m.
________________________________
Jennifer Woodworth, CMC
District Clerk