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Home My Public Portal About20140409 - Minutes - Board of Directors (BOD) April 9, 2014 Board Meeting 14-10 *Approved by the Board of Directors on April 23, 2014 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office – Board Room 330 Distel Circle Los Altos, CA 94022 April 9, 2014 APPROVED MINUTES* REGULAR MEETING I. CALL TO ORDER President Harris called the Regular Meeting of the Midpeninsula Regional Open Space District Board of Directors to order at 7:02 p.m. II. ROLL CALL Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Yoriko Kishimoto, Curt Riffle, and Pete Siemens Members Absent: Larry Hassett Staff Present: Assistant General Manager Kevin Woodhouse, General Counsel Sheryl Schaffner, Public Affairs Manager Shelly Lewis, Public Affairs Specialist Peggy Koenig, Acting Operations Manager Brian Malone, Contingent Project Manager Aaron Hébert, Administrative Services Manager Kate Drayson, Human Resources Supervisor Candice Basnight, and District Clerk Jennifer Woodworth III. ORAL COMMUNICATIONS No speakers were present. IV. ADOPTION OF AGENDA Motion: Director Kishimoto moved, and Director Cyr seconded the motion to adopt the agenda. VOTE: 6-0-0 (Director Hassett absent) V. CONSENT CALENDAR Meeting 14-10 Page 2 1. Approve Minutes of the Regular Board Meeting of March 26, 2014 2. Approve the Claims Report 3. Contract for Mailing Services (R-14-62) General Manager’s Recommendation: Authorize the General Manager to enter into a contract for mailing services with Craftsmen Printing for Fiscal Year 2014-15 for an amount not-to- exceed $38,000 with the option to extend the contract to FY2015-16, subject to further Board approval. 4. Contract for Printing Services (R-14-63) General Manager’s Recommendation: Authorize the General Manager to enter into a contract for printing services with Craftsmen Printing for an amount not-to-exceed $110,850 for Fiscal Year 2014-15 with the option to extend the contract to FY2015-16, subject to further Board approval. 5. Contract for Graphic Design Services (R-14-68) General Manager’s Recommendation: Authorize the General Manager to enter into two, one- year contracts for graphic design services, one with Design Concepts and a second with Alexander Atkins, Inc., for an amount not-to-exceed $60,000 each, with the option to extend the contracts a second year subject to further Board approval. 6. Resolution to Implement the Indexed Level 1959 Survivor Benefits (R-14-64) General Manager’s Recommendation: Approve the Resolution to Amend the Contract between California Public Employees’ Retirement System and the District in order to implement the Indexed Level of 1959 Survivor Benefits. Director Kishimoto expressed her concerns about the sequence and timing of information provided regarding the benefit. Human Resources Supervisor Candice Basnight explained that the benefit was previously negotiated, and information was gathered and disseminated to the Board of Directors as it was received. Motion: Director Kishimoto moved, and Director Hanko seconded the motion to approve the Consent Calendar. Public comment opened at 7:07 p.m. No speakers present. Public comment closed at 7:07 p.m. VOTE: 6-0-0 (Director Hassett absent) VI. BOARD BUSINESS Meeting 14-10 Page 3 7. Approval of the Recommendation from the Planning and Natural Resources Committee for Demolition of District Structures (R-14-67) Contingent Project Manager Aaron Hébert provided the staff presentation describing the various properties and structures previously approved and proposed for demolition. Director Riffle inquired regarding the removal of the equestrian equipment and structures. Mr. Hébert explained that deconstructing the various pieces of equestrian equipment will actually protect the materials due to the potential for vandalism. Director Harris inquired about the status of the land once the structures are removed. Mr. Hébert explained that the concrete foundations will be recycled on site and potentially used for grading purposes. Director Siemens inquired about the timeline proposed for the demolitions. Mr. Hébert explained that the Action Plan adopted by the Board states that the project will be completed prior to the end of the fiscal year, and he anticipate completion before the winter. Public hearing opened at 7:24 p.m. Erfert Fenton, Assistant Manager at Bear Creek Stables, spoke in favor of the Board’s decision to offer the equestrian equipment and facilities for reuse by other organizations. Public hearing closed at 7:25 p.m. Motion: Director Siemens moved, and Director Riffle seconded the motion to approve the recommendation of the Planning and Natural Resources Committee for the following items: 1. Approve the demolition of the “Skunk House” and “Caretaker House” on the Hicks Creek Ranch property in Sierra Azul Preserve due to their deteriorated condition as a revision to their previous approval for residential use. Approve sale of any of the equestrian facility infrastructure not salvaged for District use. 2. Approve the demolition of the three ranch barns on the South Area Outpost property (A.K.A. “Slaght”) in Sierra Azul Preserve in accordance with the findings of the staff evaluation, conducted per the Board approved preliminary use and management plan. 3. Approve the demolition of the main house, utility building, two sheds, and associated infrastructure on the Maas property in Sierra Azul Preserve in accordance with the staff evaluation, conducted per the Board approved preliminary use and management plan. 4. Approve the demolition of the winery barn on the Sherrill Winery property (A.K.A. “Grainger et. al.”) in Montebello Preserve in accordance with the staff evaluation, conducted per the Board approved preliminary use and management plan. 5. Direct staff to develop a construction and demolition policy on the salvage, reuse, and recycling of construction and demolition materials for review by the Planning and Natural Resource Committee. 6. Direct the Planning & Natural Resources Committee to review the existing policies related to structures and suggest other policies that may be necessary for District operations and to review list of existing buildings on District preserves. Meeting 14-10 Page 4 VOTE: 6-0-0 (Director Hassett absent) VII. COMMITTEE REPORTS. Director Cyr reported that the Board Appointee Evaluation Committee met to discuss the process for evaluating Board appointees including the timeline for the evaluation process, which will be going to the Board in May. Director Riffle commented that administrative support is needed to help the evaluation process to remain on schedule. Director Siemens commented that the Board Appointee Evaluation Committee seeks to align the evaluation process for the Board appointees with the evaluation process for the managers. Director Riffle commented on the need for Board member and staff feedback for the appointees. Director Siemens commented that the Committee felt further work on the policy should be completed by the full Board rather than at the Committee level. VIII. STAFF REPORTS Public Affairs Manager Shelly Lewis reminded the Board members of the Bald Mountain groundbreaking on April 23, 2014 and the Mindego Gateway opening on May 7, 2014. IX. DIRECTOR REPORTS The Board submitted their compensatory forms to the District Clerk. Director Kishimoto commented on the memorandum from Board Supervisor Joe Simitian regarding Lehigh Quarry. Director Kishimoto reported that she represented the District at a meeting of the Santa Clara Valley Water District Water Commission. Director Hanko reported that former Director Ken Nitz was recently married. Director Hanko invited the Board members, District staff, and members of the Citizen’s Advisory Committee to attend a party recognizing their support and efforts at the Pichetti Winery on June 6, 2014. Director Riffle reported that he has been invited to address the Mountain View League of Women Voters on May 16, 2014. Director Harris reported that she will be speaking at the San Carlos City Council meeting next week and will be attending the Redwood City Chamber of Commerce Progress Seminar this weekend. Director Siemens reported that he will be speaking at an upcoming Los Gatos Town Council meeting. Meeting 14-10 Page 5 X. ADJOURNMENT President Harris adjourned the Regular Meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 8:06 p.m. ________________________________ Jennifer Woodworth, CMC District Clerk