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Home My Public Portal About3/08/2005City of Greencastle City ball One North Locust Street, P.O. Box 607 • Greencastle, Indiana 46135 765 -653 -3100 Greencastle Common Council Minutes Regular Session 114arch 8, 2005 7:00 P.M. Greencastle City 11,111 1. Call to Order; Roll Call A. Called to order at 7:01 pm; all present except Tom Roach. Il. Public Petitions and Comments A. None III. Department Reports A. Cemetery— Randy Robinson 1. Discussed Backhoe trade in and transfer-of original to Street department. This will allow Cemetery to receive a tractor. 2. Motion by Mark 1 second by Russ Evans to allow Randy to move forward with this transaction, unanimous approval. B. City Engineer — Glen Morrow 1. Russ Evans asked regarding House Bill 1713. 2. Thursday evening will be doing more telephone surveys. 3. John Lanie asked regarding Glen Morrow report on Mapleberry Park (Old Street Dept.) consultant quote of $6,950.00. 4. South Bloomington sewer specs will be opened on March 16` C. Fire Department — Bill Newgent 1. Doing mandatory training next week. D. Park and Recreation — Rod Weinschenk I. Apologize for report not making it in packets. 2. Met with DNR today and toured the Big Walnut Sports Park loop; DNIZ was impressed with what they saw. 3. Update on upcoming events sponsored by the Park and Friends of the Park. E. Planner— Shannon Nomian 1. No additions or corrections. 2. Bob Sedlack asked if Shannon had a timeline on Sandor project. Indicated Sandor will be moving forward with project very soon. 3. Mark Hammer asked regarding old McDonald spot. Shannon has had no contact with developer. Mayor Michael shared her understanding was that the developer is waiting on State release. E Police Department — Tom Sutherlin 1. Brian Hopkins present for Chief Sutherlin. Nothing more to add. G. Street Department — Paul Wilson I. Paul Wilson reported on Clear Lane Logistics report. Immediate savings on street sweeper of approximately 5750. 2. Bob Sedlack thanked Paul for the complete report received regarding the Clear Lane product. Bob Sedlack stated that it appears we have spent close to the same amount on product as last year; however we are saving in many other areas not so apparent. 3. Mayor Michael shared information on proposed sidewalk projects and paving. Mayor Michael asked Council to review these projects and discuss later. Asking for an additional 583,000 from Local Road and Street Fund to do these projects. 4. Regarding Brentfield street paving, this is still the responsibility of the developer. H. Wastewater Department — Mike Neese 1. Flows down considerably. New Vactor delivered this week. 1. Water Works — Terry Dale I. Nothing additional. J. City Attorney - Laurie Robertson Hardwick 1. Amended Big W dr]ut Sports Park contract. 2. Mike Neese very busy with large projects coming up. 3. Working on contract with Plainfield police for specialized naining. ® 4. Drafted initial changes to Zoning Ordinances. IV. Councilor Reports A. Proclamation read by Russ Evans. I. Motion by Mark Hammer, second by Bob Sedlack to sign this proclamation, unanimous approval. B. Bob Sedlack reported on scholarship fund management fee. Large fee was to "catch up" on previous years when no fee was collected. Future fees will be 2% of balance or approximately S 10.00 per year. L Asked that council contribute as soon as possible. Bob Sedlack stated that he will be picking up applications from Foundation to review. C. Mark Hammer reported that he did not attend any meetings this month. D. Russ Evans nothing. E. John Lanie met with Main Street, potential new tenants for downtown. V. Approval of Minutes A. On a motion by Bob Sedlack, and second by Mark Hammer minutes were approved with notation that Item Il should be removed, unanimous approval. VI. General Business A. Approval of City Claims I. John Lanie reviewed with one correction and motion to approve as 40 presented, Mark Hammer second, unanimous approval. 3 B. Mayor's Report S I. John Lanie asked for update on lighting for Ridgeland. a. Mayor Michael reported that lights are not yet installed. Randy Lund advised that the lights should be installed within the next two weeks. 2. Buxton study report update. a. Will be asking Council to approve a minimal fee of 55.00 per copy be charged. b. Mark Hammer commented on report. Concerned with National Chains named in report being in direct competition with local businesses downtOWT). Stated lie feels we must build a larger base of residents to Support other businesses not compete with businesses we already have downtown. C. Clerk- Treasurer's Report I. Nothing to report. D. Request for Street Closures 1. DePauw University Commencement Practice /Ceremony a. May 20' and 22" a i. Motion by Mark Hammer, second by Bob Sedlack to approve this request, unanimous approval. E. Noise Waiver I. Joshua Wilson - Phi Gamma Delta a. Extension until 11:30 PM on Saturday, May 7, 2005. ® i. Motion by Mark Hammer to approve, second by John Lanie, unanimous approval. F. Ordinance No. 2005 -2 — An Ordinance Approving The Vacation of an Alley Way Between Beveridge Street and Highland Street located in the City of Greencastle, Putnam County, Indiana, First Reading 1. Shannon Norman reported on this request. Nathan Lewis, petitioner in this Ordinance requesting vacation. Shannon Norman reported that all utilities were contacted and letters have been received from all stating no objection. a. Motion by John Lanie to approve Ordinance No. 2005 -2, second by Russ Evans, unanimous approval. G. Ordinance No. 2005 -3 —An Ordinance Amending the Salary Ordinance 2004 -17, First Reading 1. Nancy Michael reported on this Ordinance, changingjob description from Backhoe operator to Laborer due to Backhoe no longer being used by Cemetery. a. Mark Hammer motion to allow passage of Ordinance No. 2005 -3, Bob Sedlack second H. Ordinance No. 2005 -4 — Au Ordinance Amending Ordinance 1995 -3 Section 4, An Ordinance Concerning Flood Hazard Areas, First Reading 1. Mark Hammer motion to table, Russ Evans second, unanimous approval. LI N 1. Ordinance No. 2005 -5 — An Ordinance Amending Section 9 -17 of the Greencastle City Code Regarding Department of Waterworks Tap -In Charges, First Reading 1. Bob Sedlack motion to approve, Russ Evans second, unanimous approval. J. Resolution 2005 -2 — A Resolution Adopting the National Incident Management System 1, Bill Newgent present for this resolution request. This is a Presidential directive to adopt this plan to be eligible for future Federal Funding in the event of a National Incident. 2. Motion by Mark Hammer to adopt Resolution 2005 -2, second by Russ Evans, unanimous approval. K. Resolution 2005 -3 — A Resolution declaring an Economic Revitalization Area (Magic Circle - 1701 Indianapolis Road in the City of Greencastle, Putnam County, Indiana) 1. Bill Dory and Gary Pershing present representing Resolution 2005 -3. a. Motion by Mark Hammer to approve Resolution 2005 -3, John Lanie second, unanimous approval. L. Putnam County Board of Health request to connect Greenbrier residents to Sanitary Sewer 1, Dr. I-leavin present for this request. Dr. Heavin presented four proposals as he views this issue. Discussion. 2. It was decided that Attorney Laurie Hardwick will prepare memo with points discussed for Dr. I-leavin to talc to residents. N4. Water Rate Increase Discussion 1. Discussion among Council regarding need for rate increase. 2. Council will take this under advisement and schedule a joint meeting with Board of Works. Bringing back a more fonnalized recommendation. VII. Adjournment A. Motion to adjourn by Bob Sedlack, second by Mark Hammer, unanimous approval at 10:39 PM. Nancy A. Michael, Mayor ATTEST: Teresa P. Glenn, Clerk Treasurer •