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Home My Public Portal About2024-03-06 packetNotice of Meeting and Tentative Agenda CITY OF JEFFERSON Council Committee on Administration Wednesday, March 6, 2024 at 7:30 a.m. Boone/Bancroft Room (City Hall) – 320 E McCarty St TO JOIN VIA VIDEO (COMPUTER, SMART PHONE, TABLET) VISIT: https://jeffersoncity.webex.com/jeffersoncity/j.php?MTID=mb41e3cafd734b0fedb86bd6a3a33febb Call-In Participation Available at 1-404-397-1516 Meeting Number: 2486 073 7292 Meeting Password: 1234 Tentative Agenda 1. Call to Order 2. Roll Call 3. Approval of February 5, 2024 Minutes 4. Matrix Update (Crane) 5. Appointments (Pearre) 6. Sick Leave Payout 7. Open Records City Code Revision (Mealy) 8. Fire Department Hiring Procedures (Schofield) 9. Discuss Presentation from the Gallery on City Council Agendas (Crane/Moehlman) 10. Garfield Pre-Development Professional Services Agreement (Moehlman) 11. New Business 12. Public Comment 13. Next Meeting Scheduled for April 3, 2024 14. Adjournment NOTES Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Minutes of Meeting Jefferson City Council Committee on Administration Monday, February 5, 2024 Boone/Bancroft Room (City Hall) – 230 East McCarty Street ATTENDEES: Committee members present in-person: Councilmembers Wiseman, Mealy, Wright, and Ahlers Committee members present virtually: Councilman Hensley Committee members absent: None COMMITTEE BUSINESS: Meeting was called to order by Administrative Committee Chair, Councilwoman Wiseman at 5:15pm. Approval of Minutes – December 6, 2023: A motion to approve was made by Councilman Hensley and seconded by Councilman Mealy. The minutes were approved unanimously. Conference Center RFQ: Presented by City Attorney, Ryan Moehlman. Mr. Moehlman gave a brief background on the project, introduced staff from JCREP, and opened the floor for questions. A motion to move the JCREP recommendation to the full council was made by Councilman Hensley and seconded by Councilman Wright. The motion passed unanimously. Appointments: Presented by Director of Human Resources, Gail Strope. A motion to approve the one appointment was made by Councilman Mealy and seconded by Councilman Ahlers. The motion passed unanimously. Boards and Commissions Recommended Appointment New Term Expires Term Full/Partial Housing Authority Cecile Landrum Nov 26 Full Sick Leave Payout: Presented by Councilwoman Wiseman. A recommendation was made to extend the discussion to the March administration committee meeting. Staff was asked to prepare the fiscal cost of step increases per year and obtain info on what the state, county and school district do. Due to time constraints the committee held the following agenda items: City Code Revision Fire Department Hiring Procedures New Business Public Comment The next scheduled meeting will be held at 7:30 AM on March 6, 2024. There being no further business, the meeting adjourned at 5:47 P.M. As recorded by: Shiela Pearre Director of Finance and ITS; Interim Director of Human Resources March 2023 Administration Committee CONSIDERATIONS FOR APPOINTMENT TO A BOARD OR COMMISSION Trey Propes 2 Full Airport Advisory Full March 28 Trey Propes Frank Rycyk (Not Eligible for Reappointment 3 Full Airport Advisory Full March 28 Hold Mitchell Woodrum Partial Cultural Arts Full March 27 Mitchell Woodrum Emily Fretwell (Resigning) 2 Full Cultural Arts Full March 27 Hold Emily Fretwell (Resigning) 1 Full Planning and Zoning Partial May 2024 Hold Hannah Kiddo (Resigned) 2 Full Environmental Quality Commission Partial Nov 24 Hold Chelsey Hillyer (Not attending) Partial Environmental Quality Commission Partial Nov 25 Hold Keegan Evans (Resigning) Partial Environmental Quality Commission Partial Nov 24 Hold Keegan Evans (Resigning) 1 Full Transportation and Traffic Partial June 26 Mike Harvey • With 2/3 council approval ON HOLD: Previous Volunteer Board or Commission Term Expire Term Type Volunteers Willing to Serve Mayor’s Recommendation Greg Boyer- Resigned Animal Shelter Advisory Committee Sept 2021 Full None Hold Pam Wren- Declined another term Cemetery Resources Board June 2023 Full *Jacob Munson Hold Brian Rhoton- Resigned Convention & Visitors Bureau Dec 2025 Full Richard Gozia *Walter Pearson Brittany Crabtree Lionel Green Michael Harvey Hold Ben Musholt- Resigned Tax Increment Finance Commission Apr 2026 Partial *Walter Pearson Timothy Diemler Sidney Dulle Michael Harvey Hold Tom Werdenhousen- Moved to full member Planning and Zoning Commission Nov 2024 Alternate George Bacon *Walter Pearson Timothy Diemler Michael Harvey Hold 031;19. 201' 1:11 PM FAX 5736348814 CANDLEWOOD SUITES [j 0002/0004 OIC/ RECEIVED MAR 0 City of Jefferson d 2013 N g,p� Volunteer Profile for City Boards & Cotmmiss r Js E sons 320 E. McCarty Street, .16491S01} CO, kessouri 65101 (573) 9 0L ( 61114 Q' 31S f1 -D Thank you for your interest in serving on a City of Jefferson Board or Commission. Please complete the following information to assist the Mayor arid City Ccxrxa oxisidaring your interest. (PRINT) Name:. Home Address: Phone Number (Home): (CelUOffice): Z 3d :x $ $93 3rgS' Marribers101 Boards & Comentsjiorna reset be Qty reeiderfip except tome arerhed with an'`. Home Ward: Zip: 6S/off/ Part 1: Please h nil where you have an Interest (1) Strong interest or (2) Moderate Interest No interest leave blank. V Airport Advtsriry Committee (4 yr. berm) JC1V Steering Committee (1 yr. term) Animal SheitEr Advisory Committee (3 yr. term) Library Board of Directors (3 yr. term) Board of (5 yr. term) 2 Parks& Recreation Corry ion (3 yr. terra) Cemetery Resourcos Board 3 . term Planri & C.or rn sion 4 _term Rumbing Examiners & Review Boatri3 yr- term) ._ _ I Guttural Arts Commission (3 yr. term) CVB-Convertion & Visitors Bureau' (3 yr. term) Pollee Personnel Board (3 yr- teen Electrical Examiners & Review Board' (3 yr. term) Storm Water Quality Advisory Committee (3 yr. term) Eriviror eentrid Quality Cctr nisaon (5yr. term) term) TIF-Tax brut:Inuit Finance Commission (4 yr. Facade Improvement (2 yr- term) Trarivortation & Traffic Commission (3 yr. term) Firefighters' Retirement Board (3 yr. term) Linivers ► Extension C xrn l (2 yr. term) Historic Preservation Commission (3yr. term) _ USS Jefferson City Submarine Committee` (3 yr. term) Housing Authority Board (4 yr. term) Human-ftaiatkins Commission* (3 r term) Itgasuay QE.ACH Kum3 COMISISSiQtt 4irsort Advisory Committee- Charged 'With making recommendations for the development and use of the airport. Animal Shelter AdvisorviComtnittee- Charged with investigating shelter needs and malting recommendations for the development and use of the shelter. lmrd o Ate- Considers and decides anlli ations for zoning appears, variances and conditluned use permits - Cemetery Reeourths Brand- Charged with conducting physical on -site examinations of ail City owned sepulchers and cemeteries to assure proper operation and maintenance thereof. at al Arts Charged with educating and promoting public awareness of value of arts In community. CYB- Canverl�igg Visttors Byr@eyk- Charged with the general oversight of the Convention and Visitor's Bureau. II a1-Bc r Reviews and approves license applications and considers appeals of decisions by the electric' al inspector. Environmental Quality Considers and reviews issues or proposed admixes es watch may impact the city's erwironrrierst and Makes long Semi plans for assuring the a rrviarrtterttat quality of the city. Facade lmarwem nt Charged with mating reports and recommendations to City Court regarding Ptaras for builtfingltacaidee imprarements. Firefighter's Rettreinont si- Oversees the City firefighters' pension plan. HistOric Preservation Conwnlssien- Safeguards and promotes the city's c utbaael, aesthetic and architectural heritage. Homing A dhority res- Charged with the general oversight of the Hormkig Audit: ity- Htiman Rota jo Promotes equahity within the comet mity thrawg<i educational programs. IC1V Steering Committee- Charged with directing and tm owing Jefferson City PtibGc Television. lam- Charged with the operation, management. supervision, centred and use of the Id cut Regional Library. Pants & Rem Commission- Charged with the operation, management, supervision, control and use of the cit??s parks and recreation forth eB. Considers all zoning Issues taraaght tithe thte city. t3atrrt- Reviews and approves license applications and considers appeals of decisions by the plumbing inspector. PdECeePersone* Dowd- Considers matters reiating:to airing and promotional oppocturdiies within the department as wall as 03/19,'_2013 1:11 PM FAX 5736348814 CANDLEWOOD SUITES lj 00.04/OOC' Simi continrouety study the Sturm water management plat' and tFDES committee may adapt bylaws not inconsistent with the code far as own organization and procedure. Charged with of proposed specific redevekpment areas Considers, monitors and makes recarranendetions to the cooing regarding the dty s needs for proper hot esomtatirn and traffic flour to. from and within the dry. Univosity E arsion Council- Partners with the University of liiisaowi system to provide educational opportunities and technical advice to the citizens of Cote County. Serves as the city's liaison b the USS Jefferson City St iimarine and approves experditun s for its 8uppat in animating ng the following hems. may, please um a separate sheet for additional intonnation. Part 2 Community rActivit s. Please fiat any ccsomunity. professional & dhari h serer r' P experience serving do slm bowls or carrmisaionec ?4,44( e e .k G«r)C Part 3: Eds on: Part 4: E Part 5: Plrzarh1d briefly ��{ � �� p�Alair 'd or �: To eliminate of a conflict of Interest, As Boards and Commissions require a criminal history background check. I authorize the City Jefferson to run a criminal team background check on me by supplying the following information: Fun Marne: �vx•� [r 'C 'Aide S Rtry".1 Last Date: J/J- /2 Plase return this eted forte to; City of Attn: Administration D�eoarbnent 320 E. Street Jerrerss i Citv,A� 66101 fax_lp 57,634.6622 or I~ -mail to Nentsekikitymxrmg. Again, thank you for your Interest /n WMr at/ of Jefferson City. R&sca 1111/13 0319/42013 1:11 PM FAX 5736348814 • CANDLEWOOD SUITES lj 0003/0004 Part 2: Co nity Activities Served on Trinity Lutheran School Board for 6 years, 2 as President Serve as a can at the frinity Lutheran Church Volunteer for 7 years as a Basketball Coach, Soccer Coach at either YMCA or School level Served on board for the Missouri Hotel and Lodging Association tor 7 years, 2 as president Served as a efferson City Chamber Ambassador for 3 years Served on Jefferson City Chamber Business Showcase committee for the last 4 years Part 3: Ed ' n Graduated om Air Academy High, at the United States Air Force Academy in Colorado Springs in 1990 Graduated • m the Missouri Deputy Sheriffs Law Enforcement Academy in 1997 Obtained Hotel Management and Hotel Sates Certification from IHG in 2005 Obtained Certified Hotel Administrators license from the AH&LA in 2009 Part 4: Ent loyment General nager-Candlewood Suites- 2005 to Present Executive 'rector -Missouri Hotel and Lodging Association- January 2012 to Present Part 5: - 1 would Mketo serve 1 have bee in the hospitality business for over 10 years and have been part of an award winning property a d hotels group for 8 years. More importantly I have been a citizen of the Jefferson City area for the last enty. I care about my home. I believe in the potential of Jefferson City to be more than it has been a d more than it is. I believe we have some wonderful opportunities in the tourism field over the next f years, a new conference center, the hopeful preservation and then growth of the MSP site and the co nuing development of Our resources to make the industry grow. That growth will provide opportuni es for jobs, economic stimulus and increased tax revenues. Tourism is a dean industry and according • the Missouri Division of Tourism 53% of all tourism dollars spent come from outside of our state, bri : 'ng in new monies and not just shifting the pie we already have... I believe that Jefferson City is primed • get more than its fair share and 1 want to be on the team to lead us there. Sincerely, Trey Prop Re: City of Jefferson - Volunteer Profile Update Page I Re: City of Jefferson - Volunteer Profile Update Trey Propes [treypropes@gmail.com] Sent: Friday, May 06, 2016 10:26 AM To: Lewis, Laura Yes ma'am, very much so. I have had a profile filled out for years and would love to serve.... I am especially interested in the CVB Board of course. :) Thank you for updating my profile Laura! ! ! Trey Propes, CHA Director of Operations Ehrhardt Hotels 573-230-3825 On Jun 16, 2015 9:06 AM, "Lewis, Laura" <LLewN is(i,jei'i-city mo.org> wrote: Hi Trey, Hope you are doing well. While updating my records, I show that your volunteer profile was dated over a year ago. Are you still interested in serving should an opening become available? If so, I will update your profile with today's date. Thank you, Laura L. Lewis City of Jefferson 1320 E. McCarty Street I JCMO 165101 573.634.6381 I www.jeffcitymo.org This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.symanteccloud.com https://mail jeffcitymo.org/owa/?ae=Item&t=IPM.Note&id=RgAAAAAKFcNgjdHeSb7X... 5/10/2016 City of Jefferson Volunteer Profile for City Boards & Commissions 320 E. McCarty Street, Jefferson City, Missouri 65101 Thank you for your interest in serving on a City of Jefferson Board or Commission. Please complete the following information to assist the Mayor and City Council in considering your interest. Name: Mitchell W. Woodrum Home Address:1906 West Main Phone Number (Home):417-718-4183 (Cell/Office): Home Ward:2 zip: 65109 E mail: mitchellwoodrum@gmail.com Members of Boards & Commissions must be City residents. Those marked with an * see attached summary for exceptions that may apply. Part 1: Please indicate where you have an interest (1) Strong Interest or (2) Moderate Interest. No interest leave blank. Airport Advisory Committee (4 yr. term) Jefferson City Industrial Development Authority (3 yr. term) Animal Shelter Advisory Committee (3 yr. term) Library Board of Directors (3 yr. term) Board of Adjustment (5 yr. term) Parks & Recreation Commission (3 yr. term) Cemetery Resources Board (3 yr. term) Planning & Zoning Commission (4 yr. term) X Cultural Arts Commission* (3 yr. term) Plumbing Examiners & Review Board*(3 yr. term) CVB-Convention & Visitors Bureau* (3 yr. term) Police Personnel Board (3 yr. term) Electrical Examiners & Review Board* (3 yr. term) Public Transit Advisory Committee (term varies) Environmental Quality Commission* (3 yr. term) TIF-Tax Increment Finance Commission (4 yr. term) Historic Preservation Commission (3 yr. term) Transportation & Traffic Commission (3 yr. term) Housing Authority Board (4 yr. term) University Extension Council (2 yr. term) Human Relations Commission* (3 yr. term) USS Jefferson City Submarine Committee* (3 yr. term) In answering the following items, if necessary, please use a separate sheet for additional information. Part 2: Community Activities- Please list any community, professional & charitable associations, and current or past experience serving on similar boards or commissions Human Relations Commission, Capitol City Cinema, HCJ Foundation, Special Learning Center Part 3: Education: Master's in Leadership and Management Part 4: Employment: Army Part 5: Please indicate briefly your reason to serve in a particular Board or Commission: RECEIVED JAN 18 2023 CITY OF JEFFERSON Art is vital part of any thriving city. It must be prioritized and not looked over by city officials. To eliminate concerns of a conflict of interest, all Boards and Commissions may request a criminal history background check. I authorize the City of Jefferson to run a criminal history background check on me by supplying the following information: Full Name: Mitchell Wesley Woodrum Signature: Middle Last Date:18JAN2023 Please return completed form to: City of Jefferson; Attn: Administration; 320 E. McCarty Street; Jefferson City, MO 65101 or e-mail to jsuchanek(o�ieffersoncitvmo.gov . Application will remain on file for one year. Please be advised that name, address, telephone numbers and email addresses of members serving on Jefferson City Boards and Commissions are considered public information under the Missouri Sunshine Law. Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Revised 1/6/2023 City of Jefferson Volunteer Profile for City Boards & Commissions 320 E. McCarty Street, Jefferson City, Missouri 65101 Thank you for your interest in serving on a City of Jefferson Board or Commission. Please complete the following information to assist the Mayor and City Council in considering your interest. Name: Y k I i C �-P, e L �l t o j --4 R\./ - Home Ward: Home Address: L c L D( >-ek L o.. L� ►- - T-ec-Fz r c o i` (' L l {I- AI t Zip: G,3 7 Phone Number (Home): (CelVOffice): 5 �� ' Q � �E-mail: (Jo r d / /v( r k 2 42 Members of Boards & Commissions must be City residents. Those marked with an * se attached summary for exceptions that may apply. Part 1: Please indicate where you have an interest (1) Strong Interest or (2) Moderate Interest. No interest leave blank. ) Airport Advisory Committee (4 yr. term) Jefferson City Industrial Development Authority (3 yr. term) ) Animal Shelter Advisory Committee (3 yr. term) Library Board of Directors (3 yr. term) a, Board of Adjustment (5 yr. term) i Parks & Recreation Commission (3 yr. term) Cemetery Resources Board (3 yr. term) / Planning & Zoning Commission (4 yr. term) Cultural Arts Commission* (3 yr. term) Plumbing Examiners & Review Board*(3 yr. term) I CVB-Convention & Visitors Bureau* (3 yr. term) 1 Police Personnel Board (3 yr. term) A Electrical Examiners & Review Board* (3 yr. term) Public Transit Advisory Committee (term varies) Environmental Quality Commission* (3 yr. term) ,2_ TIF-Tax Increment Finance Commission (4 yr. term) Historic Preservation Commission (3 yr. term) 1 Transportation & Traffic Commission (3 yr. term) / Housing Authority Board (4 yr. term) University Extension Council (2 yr. term) / Human Relations Commission* (3 yr. term) _ USS Jefferson City Submarine Committee* (3 yr. term) In answering the following items, if necessary, please use a separate sheet for additional information. Part 2: Community Activities- Please list any community, professional & charitable associations, and current or past experience serving on sim ar boar or commissions: y (-KY ► s e! e. L Q1-4- t-. h► t c a r1 e e n tr ci L ev l ni 1 -r e / Ter ^S i t L.)R d �, 4 MO Te F/isf- (...)q. rat. aide -r Part 3: Education. M e s P:71lorrSSc,A-f' �url�I1 L�Ytrvv `�-1 lager /rf &r Part 4: Employment: iae a �cnfr��- 3A. V e e r s AL -LIZ) J2ek /e r frA hoc c.4 //IQ n a,.e .e j� Part 5: Please indicate briefly your reason to serve in a particular Board r Commission: 62 G' Lea! r -c p f o h/1 c S2 r-- v I 0 t l S ‘1( r y/ KY?, v 1—f , h f- 1 To eliminate concerns of a conflict of interest, all Boards and Commissions may request a criminal history b{ac{(ground check. I authorize the City of Jefferson to run a criminal history background check on me by supplying the following information: Full Name: First Ir"-2C Middle -- C c •, ?r-cL ! Y11D Ste 01. yea c -s Ve Last Signature9* C, D.O.B. Date: / Please return completed form to: City of Jeffersch'; Attn: Administration; 320 E. McCarty Street; JeRr�erySil l+jip 1nor e-mail to cbitterman@ieffersoncitvmo.gov. Application will remain on file for one year. R CC �� !V Ct Please be advised that name, address, telephone numbers and email addresses of members serving on Jefferson City Boards and Commissions are considered public information under the Missouri Sunshine Law. JAN 1 1 2024 Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. CITY OF JEFFERSON Please allow three business days to process the request. Revised 6/14/2023 Years of service Pay Rate Sick Hrs pd @ 20%Amt pd @ 20%Sick Hrs pd @ 50%Amt pd @ 50%Increase in payout 21.96 22.73$ 1.11 25.23$ 2.775 63.08$ 37.85$ 33.07 24.22$ 936 22,670.76$ 2340 56,674.80$ 34,004.04$ 26.17 30.86$ 272.74 8,416.46$ 681.85 21,041.89$ 12,625.43$ 23.43 31.33$ 181.92 5,698.75$ 454.8 14,248.88$ 8,550.13$ 37.36 31.66$ 189.65 6,004.28$ 474.125 15,010.80$ 9,006.52$ 33.59 20.06$ 61.29 1,229.37$ 153.225 3,073.69$ 1,844.32$ FY2023 66,068.29$ 32.07 24.90$ 205.07 5,107.08$ 512.675 12,765.61$ 7,658.53$ 31.36 39.12$ 278.4 10,890.48$ 696 27,227.52$ 16,337.04$ 25.87 31.23$ 215.32 6,725.28$ 538.3 16,811.11$ 10,085.83$ 30.31 28.10$ 271.61 7,631.37$ 679.025 19,080.60$ 11,449.23$ 23.49 59.95$ 278.4 16,690.00$ 696 41,725.20$ 25,035.20$ 35.08 36.16$ 183.5 6,635.42$ 458.75 16,588.40$ 9,952.98$ 46.18 23.64$ 141.9 3,354.29$ 354.75 8,386.29$ 5,032.00$ 43.70 26.86$ 272.68 7,322.93$ 681.7 18,310.46$ 10,987.53$ 25.08 20.63$ 374.4 7,722.52$ 936 19,309.68$ 11,587.16$ 25.19 27.46$ 252.44 6,931.17$ 631.1 17,330.01$ 10,398.84$ 40.17 34.64$ 261.77 9,068.58$ 654.425 22,669.28$ 13,600.70$ FY2022 132,125.04$ 26.22 24.41$ 134.85 3,291.39$ 337.125 8,229.22$ 4,937.83$ 25.67 29.07$ 348 10,117.33$ 870 25,290.90$ 15,173.57$ 23.30 27.87$ 267.1 7,445.25$ 667.75 18,610.19$ 11,164.94$ 27.31 22.10$ 103.23 2,280.93$ 258.075 5,703.46$ 3,422.53$ 29.96 21.66$ 158.93 3,441.80$ 397.325 8,606.06$ 5,164.26$ 24.34 19.04$ 299.19 5,697.27$ 747.975 14,241.44$ 8,544.17$ 28.28 26.66$ 202.47 5,397.24$ 506.175 13,494.63$ 8,097.39$ 24.98 21.00$ 184.79 3,879.72$ 461.975 9,701.48$ 5,821.76$ 22.68 25.97$ 8.01 208.03$ 20.025 520.05$ 312.02$ 23.50 29.64$ 85.92 2,546.57$ 214.8 6,366.67$ 3,820.10$ FY2021 66,458.57$ 29.53 25.84$ 374.4 9,673.67$ 936 24,186.24$ 14,512.57$ 28.34 18.54$ 2.05 38.01$ 5.125 95.02$ 57.01$ 23.52 26.01$ 173.23 4,506.51$ 433.075 11,264.28$ 6,757.77$ 32.98 36.43$ 278.4 10,142.20$ 696 25,355.28$ 15,213.08$ 41.10 23.38$ 145.03 3,391.06$ 362.575 8,477.00$ 5,085.94$ 30.38 31.01$ 179.26 5,557.99$ 448.15 13,897.13$ 8,339.14$ 30.40 29.63$ 182.3 5,536.76$ 455.75 13,503.87$ 7,967.11$ 30.14 22.00$ 354.52 7,798.59$ 886.3 19,498.60$ 11,700.01$ 30.07 20.94$ 254.92 5,337.18$ 637.3 13,345.06$ 8,007.88$ FY2020 77,640.52$ 37.92 35.75$ 278.4 9,953.11$ 696 24,882.00$ 14,928.89$ 22.79 19.05$ 248.05 4,725.58$ 620.125 11,813.38$ 7,087.80$ 27.68 30.45$ 278.4 8,478.09$ 696 21,193.20$ 12,715.11$ FY2019 34,731.80$ POTENTIAL TO HAVE STAYED LONGER 18.95 19.16$ 28.03 537.16$ 70.075 1,342.64$ 805.48$ 18.71 23.65$ 250.56 5,925.92$ 626.4 14,814.36$ 8,888.44$ 19.41 21.10$ 2.57 54.23$ 6.425 135.57$ 81.34$ 19.89 16.70$ 178.56 2,981.20$ 446.4 7,454.88$ 4,473.68$ 19.47 28.00$ 221.29 6,195.04$ 553.225 15,490.30$ 9,295.26$ Sec. 2-3. - Policy on records and access to records. As section 610.028 (2) provides that each public body shall provide a reasonable written policy in compliance with Missouri's Sunshine Law, the policy of the City as to its records and access to its records shall be as follows: A. It is the public policy of the City that meetings, records, votes, actions and deliberations of this body shall be conducted in compliance with applicable State statutes. B. All information will be released and made available in compliance with applicable State statutes. C. All records that are closed records by Missouri Statute or federal law are closed records pursuant to this policy. All records which [are] may be closed by Missouri Statute or federal law [shall] may be a closed record pursuant to this policy. The City Counselor is authorized to release a closed record pursuant to a Court Order or, in his or her judgment, legal expediency. D. Excluding records closed pursuant to 610.021(13)-(14), RSMo, the City Council, by motion and majority vote, may open for discussion matters appearing on an agenda for closed session. If a majority vote to open the closed session occurs, the discussion should happen concurrently in the open session. [D] E. The bulletin board located in the upstairs hall in City Hall, 320 East McCarty is hereby designated as the official posting board for all Council, boards, commissions, and committees releases for both open and closed meetings. Whenever any meeting takes place outside of City Hall, then required postings shall also be posted at the actual location of any such public meeting. [E] F. Access by elected officials. No elected official shall have any greater right to access to closed records of the City than the public at large except as to: 1. Minutes of executive sessions involving the bodies on which they hold an official seat. 2. Records which the appropriate public body has voted to make accessible to the official. 3. Records required by law to be accessible to the official. (Ord. No. 12249, § 1, 3-6-95; Ord. No. 13418, § 2, 8-19-2002; Ord. No. 13769, § 1, 9-7-2004; Ord. No. 14504, § 1, 4-6-2009) 1 Purpose This is a procedure to examine applicants and establish lists of qualified candidates for the positions of Fire Fighter, Fire Driver and Fire Captain. The examinations shall be conducted at any time the appointing authority, upon advice from the Fire Chief, determines the need for such lists. Announcements Examination announcements shall be posted in each fire station and City Hall and all employees notified of promotional opportunities. In addition, examination announceme[BJ1]nts shall be advertised externally when the pool of internal candidates for the position being tested may not be adequate to fill anticipated vacancies. The study material list for any promotional examination shall be posted forty-five (45) days prior to the date of the examination and such materials shall be available to applicants. Employment Application for Promotion, Original Hire and Re-hire Candidates for any promotional examination, open position or hiring list shall complete an application on a form to be obtained from and provided by the Human Resources office[BJ2]. Failure to complete an application form shall result in the applicant being refused permission to participate in any testing. Applications for admission to examinations must be received in the Human Resources office no later than the date specified in the notification. The appointing authority may reject the application of any person and may terminate any further processing of an application if it is found that the applicant has made a false statement in his or her application, has attempted to practice any fraud or deception in his or her application or examination or has applied with incomplete information. Eligibility Job applicants must meet the City's age and residency requirements as set forth in the Jefferson City Personnel Policy Manual and meeting all of the minimum qualifications set forth in the job description. Candidates for the position of Fire Driver shall have a minimum of three (3) years of full-time professional experience as a Fire Fighter. Candidates for the position of Fire Captain shall have a minimum of six (6) years of full-time professional firefighting experience with at least three (3) years’ experience as a Fire Driver. Any equivalent combination of training and experience in a full-time position which provides the knowledge, ability and skill required of the positions of Fire Driver and Fire Captain as set out in the respective job descriptions may be accepted for qualifying purposes. Part-time step up within the department will be counted on a day-for-day basis toward full time equivalency. No determination of eligibility shall be made prior to the examination for employment or promotion. 2 Admission to Examinations Prior to admission to any examination, applicants shall furnish proof of identification. Failure to report at the designated time and place for each step of the examination process shall be grounds for disqualification. The appointing authority may, however, for good cause shown, allow an applicant for employment or promotion to take the examination at a time other than scheduled. The appointing authority shall impose such conditions as will ensure that the contents of the examination are kept strictly confidential. Written Examination The written examination for Fire Driver and Fire Captain shall be a standardized and validated test obtained from a nationally recognized vendor. Points will be awarded for each question answered correctly. The maximum points possible will be determined by the number of questions on the examination. The top twenty (20) finishing scores will advance to the next step of the selection process. Written examination for the position of Firefighter will be conducted as necessary as outlined in the City Personnel Policy Manual and/or Fire Department policy. Practical Examination The Practical Examination Board is hereby created and shall consist of six (6) members selected appointed by the Fire Chief. Of the six (6) members appointed by the Fire Chief, one member shall be a Fire Fighter, one member shall be a Fire Driver and one member shall be a Fire Captain unless there are none available. The Practical Examination Board shall score the practical examination. The practical test-examination shall be conducted as part of the examination process and shall consist of tests of skills and abilities that are required to successfully perform the essential duties of the position. Candidates taking the Fire Driver or Fire Captain practical examination shall be rated according to a performance scale. Scoring will be done independently on all components of the practical examination and the scores shall be averaged to derive a final overall score for the practical examination. Practical examination for original appointments will be conducted as outlined in the City Personnel Policy Manual and/or Fire Department policy. Combined Examination Score The Combined Examination score for Fire Driver and Fire Captain shall be the average of the written examination and the practical examination. 3 Experience Credit The appointing authority or designee shall determine whether required education and experience qualifications or equivalences have been met. Candidates for promotion to Fire Driver or Fire Captain shall receive an additional credit of one (1) point for each year of service beyond the minimum experience required for promotion up to a maximum of ten (10) points. Such additional points shall be added to the Combined Examination score and shall be the final eligibility score. For all eligible candidates, the final eligibility score shall be placed along with the applicant's name in the appropriate promotional list. Names of those not meeting the minimum experience requirements shall be placed on the list if they will meet the experience requirements within the two (2) year life of the list. Promotional Lists Candidates for promotion to the position of Fire Driver or Fire Captain shall have their names placed in rank order on a promotional list. Qualified candidates shall remain on the list for two (2) years if not appointed to fill a vacant position. At the expiration of the two-year period, such candidate's name shall be removed from the list. To be eligible for retesting at the time of the next examination, applicants must meet all of the eligibility requirements as described in the eligibility section of this procedure. Any Promotional appointment shall be made from the top candidates on the appropriate list, provided however that any candidate may request that he or she not be considered for appointment to the position open at that time. If the candidate waives consideration for the open position, his or her name shall remain on the list and the candidate shall be eligible for consideration for the next open position unless the candidate again waives consideration. Interview When vacancies in the rank of Fire Driver and Fire Captain occur and a selection is to be made, the Fire Chief or his designate shall interview the top candidates as adjusted following waivers from the appropriate list. The Fire Chief shall interview no less than three (3) candidates for any opening. The interview process may include but is not limited to interview, reference checking, review of performance evaluations, background investigation, license verifications, drug testing and a review of previous education and training. Selection and Employment Offer[BJ3] The Fire Chief, giving due consideration to equal employment opportunity and affirmative action, shall select, with the approval of the City Administrator, the candidate who is the overall 4 best suited for the open position based upon the combined results of the process outlined here within. Physical Examination The Fire Chief shall schedule the candidate for a medical examination to ensure[BJ4] the candidate can comply with relevant physical and medical standards of the City ascertain their physical capability and fitness to perform the required duties if no such examination results are available or are more than 1 year old. Appeal Any Fire Department employee who desires to appeal a decision concerning the promotional selection process may appeal administratively in accordance with the provisions of the Personnel Policy Manual. Jefferson City Conference Center Project Pre-Development Agreement Overview EffecƟve Date: March 18, 2024 Final Report Target: December 13, 2024 Final Report Deadline: February 11, 2025  Task 1 - Preliminary Project OperaƟng Pro Forma o Parking study to determine parking demand and potenƟal revenues o Hotel market study to include analysis of compeƟƟve set of lodging properƟes o RecommendaƟons for hotel brands/ﬂags and operator(s) o Recommended key count, mix of guestrooms and suites, amount and conﬁguraƟon of ballroom and meeƟng space, and other faciliƟes and ameniƟes o AssumpƟons of occupancy, average daily rates, operaƟng revenue, operaƟng expenses, and net operaƟng income o EsƟmated proﬁt/loss statement for ﬁrst 10 years  Task 2 – Conceptual Architectural Design o Includes recommended key count, mix of guestrooms and suites, amount and conﬁguraƟon of ballroom and meeƟng space, pre-funcƟon area, back of house requirements, food and beverage outlets, parking, and other recommended ameniƟes, which may include a swimming pool and pool deck, ﬁtness center, and business center, among other faciliƟes and ameniƟes o Building program, site plan, ﬂoor plans, elevaƟons, secƟon drawings, renderings, with architectural and engineering narraƟves  Task 3 - Preliminary Project Pricing & Scheduling o EsƟmate of the total construcƟon costs for the project based on the Conceptual Design, Furniture, Fixtures & Equipment, OperaƟng Supplies & Equipment, IT, soŌ costs, and professional fees o Project development and construcƟon schedule from Professional Services Agreement through project opening  Task 4 - Preliminary Capital Plan of Finance o Public/private ﬁnancing alternaƟves for the Project idenƟfying anƟcipated sources of debt and equity and the anƟcipated amount and structure of City parƟcipaƟon to complete the project capitalizaƟon  Task 5 – Final Strategic Business Plan Report o Compile work in Tasks 1-4 above into a comprehensive report describing the project program, conceptual designs, construcƟon cost, project delivery schedule, ﬁnancing plan, and operaƟng pro forma for consideraƟon by the City Council.  Other Services (if deemed necessary) o Geotechnical report o Civil Engineering o MarkeƟng/Public RelaƟons o Legal Support Services o Misc. Reimbursable Expenses Professional Services Pre-Development Agreement Page 1 of 13 PROFESSIONAL SERVICES PRE-DEVELOPMENT AGREEMENT CONFERENCE CENTER, HEADQUARTERS HOTEL AND PARKING GARAGE City of Jefferson, Missouri This Professional Services Pre-Development Agreement (“Agreement”) dated as of ________________, 2024 (“Effective Date”), is entered into by and between the City of Jefferson, Missouri, a home-rule city organized and existing under its charter and the laws of the State of Missouri (“City”) and Garfield Public/Private LLC, a Texas limited liability company (“GPP”), in connection with the planning, design, financing, and construction of a hotel, conference center and parking garage to serve the citizens, businesses and visitors of the City. Each of the City and GPP may be referred to in this Agreement as a “Party” or collectively as “Parties”. RECITALS: WHEREAS, the City is considering the planning, design, financing, construction, commissioning, and operation of a nationally branded hotel, conference center and parking garage on the site in Jefferson City, Missouri, selected by the City (the “Project”); WHEREAS, the City desires that GPP develop a strategic business plan that will include (i) a hotel market study, parking study and financial plan detailing the building program, conceptual design, estimated development cost, development schedule, and operating pro forma; (ii) recommended brand(s)/flag(s), operator(s), and operating structure(s); (iii) funding, financing, and ownership alternatives for the Project; and (iv) such other services incidental to the foregoing as the Parties may reasonably approve; WHEREAS, GPP has agreed to perform such services, as more specifically detailed in this Agreement, and is duly qualified and experienced to perform such services subject to Exhibit A; AGREEMENT: NOW, THEREFORE, in consideration of the mutual promises set forth in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereto agree as follows: Section 1. Pre-Development Scope of Services and Schedule. (a) The “Pre-Development Period” is the time from the Effective Date to delivery of the Final Report described in Section 1(j). The City will provide to GPP any currently existing surveys, studies, plans and specifications and other documents pertaining to the Project within 30 days of the Effective Date. Professional Services Pre-Development Agreement Page 2 of 13 (b) During the Pre-Development Period, the Parties will negotiate in good faith a Professional Services Agreement (“PSA”) on terms and conditions mutually acceptable to the Parties pursuant to which GPP will develop the Project, if and as approved by the City. (c) GPP will retain a parking study firm approved by the City to analyze the parking demands and potential revenues of the parking facilities as well as a hotel market study firm approved by the City to include an analysis of the competitive set of lodging properties and an estimated profit and loss statement for the Project for its first 10 years of operations including underlying assumptions of occupancy, average daily rates, operating revenue, operating expenses, and net operating income (“Preliminary Project Operating Pro Forma”). The market study will include recommendations for hotel brand(s)/flag(s) and operator(s) for the Project. The market study will also include preliminary Project program recommendations, to include key count, mix of guestrooms and suites, amount and configuration of ballroom and meeting space, and other facilities and amenities. These program recommendations will inform the Conceptual Design described in Section 1(d) below. (d) GPP will engage the services of an architect approved by the City (“Architect”) to prepare a conceptual design package (including an initial conceptual master plan of the hotel/conference district area) to include a building program, site plan, floor plans, elevations, section drawings, renderings, with architectural and engineering narratives for the Project (“Conceptual Design”). GPP will contractually obligate Architect to indemnify the City and GPP, as joint indemnitees, consistent with the laws of the State of Missouri, and to maintain insurance (including errors and omissions coverage) for the benefit of the City and GPP as additional insureds, in each case in form and substance not less than is customary for a City-operated design project with a similar scope. The Conceptual Design will be based on the market study recommendations regarding key count, mix of guestrooms and suites, amount and configuration of ballroom and meeting space, pre-function area, back-of-house requirements, food and beverage outlets, parking, and other recommended amenities, which may include a swimming pool and pool deck, fitness center, and business center, among other facilities and amenities. (e) GPP will engage a general contractor or cost consultant approved by the City (“Contractor”) to aid in the preparation of a preliminary estimate of the total construction costs for the Project based on the Conceptual Design, in sufficient detail to show construction costs, furniture, fixtures and equipment (FF&E), operating supplies and equipment (OS&E), IT, soft costs and professional fees (“Preliminary Project Pricing”), and a Project development and construction schedule from completion of the pre-development assessment period through Project opening (“Preliminary Project Schedule”) with input as appropriate from the City, GPP and other consultants. The form of construction contract will provide protections to the City that are not substantially less than the protections in documents typically used by the City for construction projects in terms of size, scope, and cost. Professional Services Pre-Development Agreement Page 3 of 13 (f) If deemed necessary, GPP will engage third-party consultants, approved by the City Administrator, to provide a geotechnical report, an environmental report, and if appropriate, other civil engineering services. (g) As appropriate, GPP will use its in-house legal counsel to assist in the drafting, review, and negotiating of applicable agreements and documents. (h) GPP will coordinate marketing and public relations services relating to the Project, if any, subject to prior review and approval by the City. (i) GPP will prepare public/private financing alternatives for the Project identifying anticipated sources of debt and equity and the anticipated amount and structure of City participation to complete the Project capitalization (“Preliminary Capital Plan of Finance”). GPP will coordinate the valuation study of potential naming rights sponsorships and philanthropic donor contributions. (j) GPP will use its good faith best efforts to deliver its final report on the Project (“Final Report”) to the City within two hundred seventy (270) days from the Effective Date. The Final Report will consist of the Conceptual Design, the Preliminary Project Pricing, the Preliminary Project Schedule, the Preliminary Project Operating Pro Forma, and the Preliminary Capital Plan of Finance. Notwithstanding anything to the contrary in this Section 1(j), in the event that the Final Report has not been delivered to the City within three hundred thirty (330) days from the Effective Date, the City may terminate this Agreement and GPP will provide to the City all information it has developed to date in support of the Final Report. (k) GPP will update the City on the status of its efforts relating to the Project on a monthly basis or more often if requested. Meetings may be held by conference call or in person. Section 2. Development of the Project. (a) Upon delivery of the Final Report, the Parties will endeavor to conclude the negotiations of the PSA. (b) If within 330 days after the Effective Date, the Parties are unable to negotiate a satisfactory PSA, then on the 331st day after the Effective Date, this Agreement will automatically terminate and be of no further force and effect, and the City may formally end all negotiations with GPP. (c) Prior to the execution of the PSA, the relationship between GPP and the City will be governed solely by the terms of this Agreement. Professional Services Pre-Development Agreement Page 4 of 13 Section 3. Fees and Costs. (a) GPP will be paid a fee for its services under this Agreement as set forth in Exhibit B attached hereto and made a part hereof. The fee will be paid monthly in accordance with the City’s normal contract payment procedures. (b) The City acknowledges that GPP will incur costs, as approved by the City, in connection with the services of GPP and the pre-development service providers as listed in Exhibit B (“Consultant Costs”). The City will pay such Consultant Costs in accordance with the City’s normal contract payment procedures. If the Final Report is to be delivered prior to the end of the first nine months of the Agreement, the unpaid balance of the GPP services fee will become due and payable upon delivery of the Final Report. (c) The City may access and copy any documents supporting the services provided by GPP, Architect, Contractor, and third-party consultants pursuant to this Agreement. GPP will retain for review by the City, for a period of twenty-four (24) months following the termination of this Agreement, the financial records and reports regarding the work performed by GPP and the Architect, Contractor, and third-party consultants under this Agreement. All the aforesaid costs and fees will be included in the final budget for the Project, subject to approval by the City. (d) In addition to the costs and fee billings described in Section 3(a) and 3(b) above, GPP will invoice City monthly at cost for all reimbursable expenses GPP incurs in connection with its services, including third-party reproduction, data purchase, delivery services, and travel (if any) outside of the DFW Metroplex (“Expenses”), such Expenses to be supported by appropriate documentation. Travel expenses, if any, other than the monthly trips to the City as noted on Exhibit B, will be subject to advance written approval of the City. Section 4. Term; Termination. (a) This Agreement will be effective as of the Effective Date and expire upon the earlier of the execution of the PSA or 330 days from the Effective Date. This Agreement may be terminated by the City in its sole discretion and without cause, provided that GPP is given not less than ten (10) calendar days’ written notice of intent to terminate. In the event of a termination under this Section 4(a) by City, City will pay GPP fee compensation owed, if any, through the end of the month in which termination occurs plus Consultant Costs and Expenses incurred, but not yet paid, through the date of such termination. (b) The City may temporarily suspend this Agreement, at no additional cost to City, provided that GPP is given advance written notice of such temporary suspension. If City gives such notice of temporary suspension, GPP will immediately suspend its activities under this Agreement. Compensation owed by City to GPP will be based upon the actual service time expended by GPP, plus Consultant Costs and Expenses incurred, but not yet paid, through the date the work is temporarily suspended. Professional Services Pre-Development Agreement Page 5 of 13 (c) Notwithstanding any provisions of this Agreement to the contrary, GPP will not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Agreement by GPP, and the City may withhold any payments due to GPP until such time as the exact amount of damages, if any, due the City from GPP is determined. (d) In the event of termination, GPP will be compensated as provided in this Agreement. Upon termination, the City will be entitled to all work product and all other such materials as may have been prepared or accumulated by GPP in performing this Agreement, which are not GPP’s privileged information, performed up to the date of termination. Section 5. Amendments, Changes, or Modifications. Amendments, changes or modifications in the terms of this Agreement may be made at any time but only by mutual written agreement between the Parties and signed by individuals authorized to bind the Parties. Section 6. Extensions of Time. GPP may, for good cause, request extensions of time to perform the services required under this Agreement. Such extensions are subject to advance authorization by the City in its sole discretion in writing and will be incorporated in written amendments to this Agreement, in the manner provided in Section 5. Section 7. Property of City. It is agreed that the Parties intend this to be an Agreement for services and each considers the products and results of the services included in the work to be rendered by GPP under this Agreement to be a work made for hire. It is further mutually agreed that such products and results will become the property of the City once full payment for services is received by GPP, as provided in this Agreement. Immediately upon termination and receipt of all amounts due and payable, the City will be entitled to, and GPP will deliver to the City, the work product and all other such materials as may have been prepared or accumulated to date by GPP in performing this Agreement, which are not GPP’s privileged information, as defined by law, along with any other property belonging exclusively to the City which may be in GPP’s possession. Section 8. Compliance with Public Information Laws. GPP acknowledges that the City is a governmental entity subject to the Missouri Sunshine Law (Chapter 610 of the Revised Statutes of Missouri). Professional Services Pre-Development Agreement Page 6 of 13 Section 9. Warranties and Responsibilities – GPP. (a) GPP agrees and represents that it is qualified to provide the services set forth herein in a manner which is consistent with the generally accepted standards of GPP’s profession. (b) GPP agrees and represents that the work performed under this Agreement will be in accordance with applicable federal, state and local law in accordance with Section 14(a) of this Agreement. (c) GPP will designate a project manager who at all times will represent GPP before the City on all matters relating to this Agreement. The project manager will continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by GPP, or is replaced with the written approval of the City, which approval will not be unreasonably withheld. Section 10. Assignability. GPP will not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of the City. Section 11. Liability. GPP will be responsible for performing the services under this Agreement in a manner consistent with the generally accepted standards of GPP’s profession and will be liable for its own negligence and the negligent acts of its employees, agents, contractors and subcontractors. The City will not be charged with the responsibility of preventing risk to GPP or its employees, agents, contractors, or subcontractors. Approval by City of any service performed or product supplied by GPP hereunder shall not in any way relieve GPP of responsibility for any technical accuracy or quality of GPP’s work. The City’s review, approval, acceptance of, or payment for any of GPP’s goods or services shall not be construed to operate as a waiver of any of City’s rights under this Agreement or of any cause of action by City against GPP arising from or related to GPP’s performance or lack of performance under this Agreement. Section 12. INDEMNIFICATION OF THE CITY. GPP SHALL INDEMNIFY, SAVE, AND HOLD HARMLESS CITY, ITS OFFICIALS, OFFICERS, AGENTS, EMPLOYEES, BOARDS AND COMMISSIONS WITH RESPECT TO ANY CLAIMS OR DEMANDS, ACTIONS, DAMAGES, COSTS AND EXPENSES, INCLUDING, WITHOUT LIMITATION, ATTORNEY’S FEES AND COSTS OF LITIGATION, ARISING FROM THE DEATH OR INJURY OF ANY PERSON WHOMSOEVER, RESULTING DIRECTLY OR INDIRECTLY FROM ANY INTENTIONAL, NEGLIGENT OR GROSSLY NEGLIGENT ACT, ERROR OR OMISSION OF GPP, ITS AGENTS, SERVANTS, EMPLOYEES OR OTHER PERSONS ACTING ON GPP’S BEHALF AND ARISING FROM OR RELATED TO GPP’S PERFORMANCE UNDER THIS AGREEMENT. Professional Services Pre-Development Agreement Page 7 of 13 Section 13. Insurance. GPP will at all times maintain or cause to be maintained such insurance as will protect GPP from any of the risks of liability imposed on it by this Agreement. Upon request of the City, GPP shall provide evidence of such insurance to the City. Section 14. Additional Provisions. (a) GPP will keep itself fully informed of, will observe and comply with, and will cause any and all persons, firms or corporations employed by it or under its control to observe and comply with, applicable federal, state, county and municipal laws, ordinances, regulations, orders and decrees which in any manner affect those engaged or employed on the work described by this Agreement or the materials used or which in any way affect the conduct of the work. (b) GPP will not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, citizenship, or sexual orientation. (c) GPP will comply with and satisfy the requirements of Section 285.530.2 of the Revised Statutes of Missouri, which requires as a condition to the award of any contract in excess of $5,000 that GPP (1) annually affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services and (2) annually sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the entity receiving tax abatement. (d) Pursuant to Section 34.600 of the Revised Statutes of Missouri, GPP certifies it is not currently engaged in and will not, for the duration of this Agreement, engage in a boycott of goods or services from (1) the State of Israel, (2) companies doing business in or with the State of Israel or authorized by, licensed by, or organized under the laws of the State of Israel, or (3) persons or entities doing business in the State of Israel. (e) GPP represents and warrants that neither it nor any of its members, managers, employees or officers has: (1) provided an illegal gift or payoff to the City or any current or former officer, official, director, member, agent, representative or employee of the City, or his or her relative or business entity; (2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; (3) knowingly breached any of the ethical standards set forth in the City's conflict of interest ordinance; or (4) knowingly influenced, and hereby promises that it will not knowingly influence, a City officer, official, director, member, agent, representative or employee or any former City officer, official, director, member, agent, representative or employee to breach any of the ethical standards set forth in the City's conflict of interest ordinance. Professional Services Pre-Development Agreement Page 8 of 13 (f) This Agreement constitutes the entire agreement between the Parties relative to the services specified in this Agreement and no modification of this Agreement will be effective unless and until such modification is evidenced by a writing signed by both Parties to this Agreement. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Agreement, except those contained in or referred to in this Agreement. (g) All notices that are required to be given by one Party to the other under this Agreement will be in writing and will be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed to the Parties at the following addresses: City: City of Jefferson Attn: City Administrator 320 E. McCarty St. Jefferson City, MO 65101 Copy to: Jefferson City Attn: City Attorney 320 E. McCarty St. Jefferson City, MO 65101 GPP: Garfield Public/Private LLC Attn: Steve Galbreath 14911 Quorum Drive, Suite 380 Dallas, Texas 75254 Copy to: Garfield Public/Private LLC Attn: Daniel K. Hennessy, Esq. 14911 Quorum Drive, Suite 380 Dallas, Texas 75254 (h) Amendment and Waiver. A provision of this Agreement may be amended or waived if such amendment or waiver is in writing and is approved by GPP and the City. No course of dealing on the part of GPP or the City, nor any failure or delay by GPP or the City with respect to exercising any right, power or privilege pursuant to this Agreement, will operate as a waiver thereof, except as otherwise provided herein. (i) Action by City. Whenever the consent or approval of the City is required under this Agreement, other than with respect to approval of amendments to this Agreement, the City’s consent or approval may be provided by the City Administrator or the City Attorney. Professional Services Pre-Development Agreement Page 9 of 13 (j) Independent Parties. GPP enters into this Agreement as an independent contractor and not as an employee of the City. GPP will have no power or authority by this Agreement to bind the City in any respect. Nothing in this Agreement will be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by GPP are employees, agents, contractors, or subcontractors of GPP and not of the City. The City will not be obligated in any way to pay any wage claims or other claims made against GPP by any such employees, agents, contractors, or subcontractors, or any other person resulting from performance of this Agreement. (k) Severability. The provisions of this Agreement are severable. Should any provision of this Agreement be held unenforceable, inoperable or invalid for any reason, said provision will be deemed to be modified to conform to applicable law and this Agreement, and, as so modified, will continue to be in full force and effect and will be binding on the Parties to this Agreement. (l) Interpretation. This Agreement has been negotiated jointly by the Parties and will not be construed against a Party because that Party may have assumed primary responsibility for the drafting of this Agreement. (m) Venue. This Agreement will be governed by and construed in accordance with the laws of the State of Missouri, without giving effect to any choice or conflict of law provision or rule (whether of the State of Missouri or any other jurisdiction) that would cause the application of the laws of any jurisdiction other than the State of Missouri. Any action arising out of this Agreement will be brought in Cole County, Missouri. (n) No Waiver. No failure or delay by City in exercising any right, power or privilege under this Agreement will operate as a waiver of this Agreement, nor will any single or partial exercise of any such right, power or privilege preclude any other or further exercise of this Agreement. (o) Counterparts. This Agreement may be executed in any number of counterparts, each of which will be deemed to be an original, and all of which will constitute one and the same instrument. Such executed counterparts may be delivered by facsimile which, upon transmission to the other Parties, will have the same force and effect as delivery of the original signed counterpart. (p) Entire Agreement. This Agreement sets forth the entire understanding of the Parties with respect to the subject matter hereof, and all prior agreements, whether written or oral, are deemed to be merged herein. Professional Services Pre-Development Agreement Page 10 of 13 [Signature Pages Begin on the Following Page] Professional Services Pre-Development Agreement Page 11 of 13 Signature Page IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date. CITY OF JEFFERSON, MISSOURI By:_____________________________ Title:___________________________ ATTEST: ____________________________ City Clerk APPROVED AS TO FORM: ______________________________ City Attorney Professional Services Pre-Development Agreement Page 12 of 13 Signature Page (Continued) PROFESSIONAL SERVICES PROVIDER GARFIELD PUBLIC/PRIVATE LLC, a Texas limited liability company By: ___________________________ Name: Stephen L. Galbreath Title: Chief Development Officer Professional Services Pre-Development Agreement Page 13 of 13 EXHIBIT A EXEMPTION DISCLOSURE WHEREAS, the City of Jefferson, Missouri (“City”), has contracted with GARFIELD PUBLIC/PRIVATE LLC (“GPP”), a Texas limited liability company, for professional services, including but not limited to, possible financial structures for a public/private development within the City; and WHEREAS, GPP has advised the City that GPP is not an independent registered municipal advisor as described in SEC Rule 15 Bal - 1(d)(3)(vi) (the "Rule"), and NOW, THEREFORE, GPP makes the following disclosures and statements: 1. GPP acknowledges that any municipal entity that contemplates issuing any municipal financial securities as discussed in GPP’s work must employ the services of an independent registered municipal advisor, as described in the Rule, to advise it with respect to any aspects of the municipal financial product or issuance of municipal securities. 2. GPP hereby discloses in writing to City that GPP is not a municipal advisor and is not subject to the fiduciary duty set forth in section 15B(c)(1) of the Securities Exchange Act of 1934 (15 U.S.C. 78o-4(c)(1)) with respect to the municipal financial product or issuance of municipal securities as discussed in GPP's Work. 3. City is strongly encouraged to assess the material incentives and conflicts of interest as discussed in the Rule. 4. GPP will provide a copy of this disclosure to any independent registered municipal advisor, if applicable. Executed the day of , 2024. GARFIELD PUBLIC/PRIVATE LLC, Acknowledged, a Texas limited liability company Jefferson City, Missouri By: By: Title: Chief Development Officer Title: ______________________________ ______________________________ EXHIBIT B JEFFERSON CITY CONFERENCE CENTER PRE-DEVELOPMENT AGREEMENT SCOPE OF SERVICES Task 1 - Preliminary Project Operating Pro Forma Duration: 3 Months Service Vendor Fees Hotel / Conference Market Study TBD $45,000 Parking Study Fishbeck $22,000 Development Manager Garfield $60,000 127,000$ Task 2 - Conceptual Architectural Design Duration: 2 Months Service Vendor Fees Planning & Programming DLR Group $50,000 Floor Plans & Renderings FACET $20,000 Development Manager Garfield $40,000 110,000$ Task 3 - Preliminary Project Pricing & Scheduling Duration: 1 Month Service Vendor Fees Construction Estimates McGown Gordon $25,000 Development Manager Garfield $20,000 45,000$ Task 4 - Preliminary Capital Plan of Finance Duration: 2 Months Service Vendor Fees Development Manager Garfield $40,000 40,000$ Task 5 - Final Strategic Business Plan Duration: 1 Month Service Vendor Fees Development Manager Garfield $20,000 20,000$ Tasks 1 - 5 Subtotal 342,000$ Other Services (if deemed necessary) Service Vendor Fees Geotechnical TBD $40,000 Civil Engineering CMPS $20,000 Marketing / Public Relations TBD $30,000 Legal Support Services Garfield $45,000 Misc. Reimbursable Expenses Team $35,000 170,000$ Total Contract Not To Exceed 512,000$