HomeMy Public PortalAboutORD16409BILL NO. 2023-086
SPONSORED BY Councilmember Spencer
ORDINANCE NO. / 40
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A $374,812 SUPPLEMENTAL AGREEMENT
WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION FOR
METROPOLITAN TRANSPORTATION PLANNING SERVICES FOR THE PERIOD OF
NOVEMBER 1, 2023 TO OCTOBER 31, 2024, REFLECTING CONSOLIDATED
PLANNING GRANT FUNDS AS APPROVED IN THE FY 2024 CAPITAL AREA
METROPOLITAN PLANNING ORGANIZATION (CAMPO) UNIFIED PLANNING WORK
PROGRAM, AND A BUDGET AMENDMENT FOR $200,000 TO ALLOW FOR THE
PROCUREMENT OF PROFESSIONAL SERVICES.
WHEREAS, the CAMPO Board of Directors approved the FY2024 Unified Planning Work
Program on May 17, 2023 by Resolution 2023-03; and
WHEREAS, the CAMPO Board of Directors approved an amendment to the FY2024
Unified Planning Work Program on January 24, 2024; and
WHEREAS, the FY 2024 Unified Planning Work Program identifies a budget of $250,000
to procure professional services for a Traffic Study for the US 54/63/50 Tri-
Level Interchange; and
WHEREAS, an amount of $200,000 of Consolidated Planning Grant funds, constituting
80% of total cost, will be utilized to procure said professional services; and
WHEREAS, local matching funds in the amount of $50,000 will be provided, with $25,000
provided by the City of Jefferson and $25,000 provided by Cole County.
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF
JEFFERSON, MISSOURI, AS FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and directed to execute
an agreement with the Missouri Highways and Transportation Commission for Metropolitan
Transportation Planning Services.
Section 2. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
Section 3. The required local match provided by Cole County is indicated in Exhibit
B, attached hereto.
Section 4. The MPO Fund (10-522-430010) is hereby amended as indicated in
Exhibit C, attached hereto.
Section 5. This Ordinance shall be in effect immediately upon passage.
Passed: 'litif4,e41 4, o&o 4
Presiding Offi
ATTEST:
Approved: 0=S/05 /re z -44, -
APPROVED AS TO FORM:
Exhibit C
Bill 2023-086
Exhibit C
BUDGET AMENDMENT
FISCAL YEAR 2023-2024 BUDGET
General Fund:
Revenue
10-522-430010 Federal Grants $ 200,000.00
Expenditure
10-522-522020 Professional Services $ 200,000.00
Memorandum
______________________________________________________________________________
To: City Council
From: City Administrator
Re: Grant Acceptance Over $25,000
For: Council Bill _____________________
______________________________________________________________________________
Pursuant to Section 2- 28 of the City Code, I request authority to accept the following Grant:
The name of the grantor: Missouri Highway and Transportation Commission
The amount of the grant:
$200,000
The purpose of the grant:
Amendment to annual agreement with Missouri Highway and
Transportation Commission for metropolitan transportation
planning services for the period of November 1, 2023 to
October 31, 2024, reflecting Consolidated Planning Grant funds
as approved in the FY 2024 Capital Area Metropolitan Planning
Organization (CAMPO) Unified Planning Work Program,
including a budget amendment for $250,000 to allow for the
procurement of professional services associated with a study of
the Hwy 50/54/63 Tri-level interchange.
Any matching requirements or future
obligations tied to acceptance of the grant:
GL Acct where matching funds will come from
(will be used for budget adjustment upon grant
acceptance to make budget authority in expense
acct shown below whole)
This grant has a 20% match requirement.
$25,000 in match will be provided by City of Jefferson
Sales Tax G Contingency Fund – 45-990-578063
$25,000 in match will be provided by Cole County
CFDA#:
20.505
Grant Award # (if any):
N/A
City Department Responsible:
Planning and Protective Services
Employee assigned as Grant Administrator:
Clint Smith
Revenue account # to be amended:
10-522-430010 Federal Grants
Expense account # to be amended:
10-522-522020 Professional Services
Reviewed by Finance:
Please NOTE: Upon Approval of the Consent Agenda, the City Administrator may, on behalf of the city execute any
documents necessary for accepting the grant and amend the budget to reflect the acceptance of such revenue, and amend the
budget to reflect equivalent expenses so as to accomplish the purpose of such funds.
For Finance Department Use only:
Approved on with Ordinance____________; Bill___________this _______ day of _______, 20_____
Revised 8/2/16 by Ordinance 15545
~
1
CCO Form: TP02
Approved: 09/97 (BDG)
Revised: 06/22 (BDG)
Modified:
MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION
TRANSPORTATION PLANNING CONSOLIDATION GRANT AGREEMENT
First AMENDMENT
THIS first AMENDMENT is entered into by the City of Jefferson City (hereinafter,
"Grantee") and the Missouri Highways and Transportation Commission (hereinafter,
"Commission").
WITNESSETH:
WHEREAS, the parties have previously entered into a Transportation Planning
Consolidated Grant Agreement (hereinafter, "Original Agreement") which was executed
by the Grantee on August 28, 2023 and by the Commission on August 30, 2023; and
WHEREAS, the parties wish to amend the Agreement between the parties to
increase cost for additional work.
NOW, THEREFORE, in consideration of these mutual covenants, promises and
representations, the parties agree as follows:
(1) CONTRACT PRICE AND PAYMENT: That sub paragraph (A) of
paragraph (9), is deleted and replaced with:
Total Price: For the work described in this Agreement, the Grantee shall
receive payment based on actual costs, as defined in subparagraph B of paragraph (9)
up to the maximum amount of $369,636 defined as consolidated planning funds. The
local matching share shall be 20 percent of funds provided under 23 U.S.C. Section
104(f) and under 49 U.S.C. Section 5303. The local matching share may be either cash
or direct cost match or a combination of both.
The Commission will pay for One Hundred percent (100%) of the total project cost, up
to a maximum amount of $5,176 for eligible activities under the set-aside for planning
activities to increase safe and accessible transportation options under 23 U.S.C.
Sections 104(f) and 134.
(2) SCOPE OF SERVICES: Appendix A entitled "FY 2024 FHWA PL and
FTA Section 5303 Scope of Services", which was attached to the original agreement, is
deleted and replaced with a revised "FY 2024 FHWA PL and FTA Section 5303 Scope
of Services" which is attached to this Amendment as "Amended Appendix A".
DocuSign Envelope ID: DA549DB4-58BE-40EE-9C48-37DBA11F3E12
2
(3) EFFECTIVE DATE: This Amendment shall be effective as soon as all
parties have signed and shall cover approved work from the Unified Planning Work
Program during FY 2024.
(4) ORIGINAL AGREEMENT: Except as amended, modified, or
supplemented by this Amendment, terms and conditions of the Original Agreement and
all prior amendments between the parties shall remain in full force and effect and the
unaltered provisions of the Original Agreement and prior Amendments shall extend and
apply to this first Amended Agreement.
IN WITNESS WHEREOF, the parties have entered into this Amendment on the
date last written below.
Executed by the Grantee on _____________________________(DATE).
Executed by the Commission on __________________________(DATE).
MISSOURI HIGHWAYS AND
TRANSPORTATION COMMISSION (GRANTEE)_____________________
__
Title:__________________________ Title:____________________________
Attest: Attest:
_
Secretary to the Commission Title:____________________________
Approved as to Form: Approved as to Form:
__
Commission Counsel Title:____________________________
Ordinance Number _______________
DocuSign Envelope ID: DA549DB4-58BE-40EE-9C48-37DBA11F3E12
City Attorney
Mayor
2024-03-13 | 9:08 AM CDT
City Clerk
Assistant Chief Engineer
2024-03-18 | 8:42 AM CDT
Amended Appendix A – Financial Summary
Anticipated Expenditures & Revenue
CAMPO receives funding from the FHWA (PL) and FTA (5303) through the Consolidated Planning Grant (CPG)
administered by MoDOT. Funding consists of 80% federal and 20% local matching funds; Jefferson City
contributes 75% and Cole County contributes 25% except where noted differently.
Note: Two projects in the FY 2024 UPWP deviate from the local match statement above.
•Traffic Study for the US 54/63/50 Tri-Level Interchange – Local match is split between Jefferson City
(50%) and Cole County (50%).
•Capital Area Active Transportation Plan – 100% of local match is paid by JC parks.
Table 1: FY 2024 CAMPO Budget*
*Rounded to the nearest whole number.
** The City of Jefferson covers all the Utility and Capital Purchases expenses, except for some specific software licenses used for
publishing or mapping.
1 The 2021 Bipartisan Infrastructure Law (BIL) requires each MPO to use at least 2.5% of its PL funds (the FHWA portion of the CPG) on
specified planning activities related to Safe and Accessible Transportation Planning (Work Element 527).
2 JC Parks pays 100% of local match for the Active Transportation Plan
3 The project is anticipated to cost up to $500,000, with only $200,000 in Consolidated Planning Grant funds being utilized and local funds for
the remainder. Local match is split between Jefferson City(50%) and Cole County(50%).
Cost Category Federal - CPG (80%) Local (20%) Total (100%)
Advertising $2,080 $520 $2,600
Postage $240 $60 $300
Printing $160 $40 $200
Copies $160 $40 $200
Office Supplies $800 $200 $1,000
Food $240 $60 $300
Operational Supplies $800 $200 $1,000
Subtotal $4,480 $1,120 $5,600
Dues & Publications $1,200 $300 $1,500
Training and Education $3,600 $900 $4,500
Tuition Reimbursement $2,400 $600 $3,000
Prof. Services - Active Transportation Plan2 $6,291 $1,573 $7,864
Prof. Services - US 54/63/50 Tri-Level Study3 $200,000 $50,000 $250,000
Subtotal $213,491 $53,373 $266,864
Equipment Maintenance $0 $0 $0
Vehicle Wash $0 $0 $0
Maintenance Agreement $1,920 $480 $2,400
Subtotal $1,920 $480 $2,400
Equipment/software $2,720 $680 $3,400
Subtotal $2,720 $680 $3,400
Total Direct Costs $222,611 $55,653 $278,264
Labor Costs - CPG (80%)Federal - CPG (80%) Local (20%) Total (100%)
Salaries plus benefits (CPG Funds)$147,025 $36,756 $183,781
Labor Costs - PL (100%)Federal - PL (100%)No Match Total (100%)
Salaries plus benefits (PL Funds - Safety)1 $5,176 $0 $5,176
Total Labor Costs $152,201 $36,756 $188,957
Federal Funds Local Match Total (100%)
$374,812 $92,409 $467,221
Direct Costs
Materials & Supplies
Other Contracted Services
Equipment Repair and Maintenance
Capital Purchases and Utilities**
Total MPO Budget
DocuSign Envelope ID: DA549DB4-58BE-40EE-9C48-37DBA11F3E12
Table 2: FY 2024 Work Element Funding Summary - Consolidated Planning Grant and Local Funds
*Numbers are rounded to the nearest whole number. Staff salaries are based on an hourly rate (base + fringe). Staff time allocations are subject
to change as planning activities fluctuate. The MPO Executive Director position is full-time, but is not funded by the MPO and does not appear in
the table above. The MPO Director is the Director of the Jefferson City Department of Planning and Protective Services, MPO activities are only a
portion of the Director’s job duties.
Table 3: FY 2024 Local Match by Jurisdiction
1 The 2021 Bipartisan Infrastructure Law (BIL) requires each MPO to use at least 2.5% of its PL funds (the FHWA portion of the CPG) on specified
planning activities related to Safe and Accessible Transportation Planning (Work Element 527).
2 JC Parks pays 100% of local match for the Active Transportation Plan
3 The project is anticipated to cost up to $500,000, with only $200,000 in Consolidated Planning Grant funds being utilized and local funds for
the remainder. Local match is split between Jefferson City(50%) and Cole County(50%).
Table 4: Anticipated Available Federal Consolidated Planning Grant (CPG) Balance Revenue
*The final amount of the FY 2023 CPG Allocation will not be released by MoDOT until May of 2023. This UPWP will have been adopted before
this information is made available. Additionally, the MoDOT FY2023 SPR Work Program is also not available until after adoption of this
document. CAMPO staff may make modifications to totals in Table 4 after these allocation amounts are made available.
CAMPO may over-program or under-program annual CPG or PL allocations in order to maintain a CPG balance to
provide flexibility in accommodating large scale planning efforts that may require added staff or consultant services.
Some years may require more funding than others in order to meet MPO planning goals and federal requirements.
Work Element Pl
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Sub-Total
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Total
Local
Match
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Labor Costs
521-Program Support & Administration $27,274 $6,407 $33,681 $26,945 $6,736 $33,681 7%
522-General Develop. and Comp. Planning $8,593 $8,476 $17,069 $13,655 $3,414 $17,069 4%
524-Short Range Transportation Planning $4,910 $16,300 $21,210 $16,968 $4,242 $21,210 5%
525-Long Range Transportation Planning $4,959 $39,690 $25,428 $70,077 $56,061 $14,015 $70,077 15%
526-Public Transportation Planning $24,141 $17,604 $41,745 $33,396 $8,349 $41,745 9%
Subtotal $32,233 $77,334 $67,807 $6,407 $183,781 $147,025 $36,756 $183,781
Labor Costs Utilizing 100% PL Funds
527-Safe/Accessible Transportation Planning 1 $5,176 $5,176 $5,176 $0 $5,176 1.1%
Labor Costs (Base + Fringe) Subtotal $32,233 $82,510 $67,807 $6,407 $188,957 $152,201 $36,756 $188,957 40%
$20,400 $16,320 $4,080 $20,400 4%
524-Direct Costs - Active Transportation Plan2 $7,864 $6,291 $1,573 $7,864 2%
$250,000 $200,000 $50,000 $250,000 54%
$278,264 $222,611 $55,653 $278,264 60%
$374,812 $92,409 $467,221 100%
Direct Costs Subtotal
Total*
521-Direct Costs - Program Support and Administration
525-Direct Costs - US 54/63/50 Tri-Level Study3
Direct Costs
Category JC Parks Jefferson City Cole County Total*
Labor Costs (excludes work element 527 - Safety)1 NA $27,567 $9,189 $36,756
521-Direct Costs - Program Support and Administration NA $3,060 $1,020 $4,080
524-Direct Costs - Active Transportation Plan2 $1,573 NA NA $1,573
525-Direct Costs - US 54/63/50 Tri-Level Study 3 NA $25,000 $25,000 $50,000
Total*$1,573 $55,627 $35,209 $92,409
CPG Local Match
CPG Balance for end of FY2022 $497,680
FY 2023 CPG Allocation*$199,363
FY 2023 UPWP CPG Expenditure -($140,290)
FY 2023 2.5% Safety Set-Aside Expenditure -($4,419)
CPG Balance for end of FY2023 Subtotal $552,333$0
FY 2024 CPG Allocation - Estimated per MoDOT's FY22 SPR Work Program $172,841
FY 2024 2.5% Safety Set-Aside Allocation - Estimated $3,451
FY 2024 CPG Programmed Expenditure - Anticipated -($374,812)
Remaining Unprogrammed CPG Funds Anticipated at end of FY 2024 $353,813
Consolidated Planning Grant Balance
DocuSign Envelope ID: DA549DB4-58BE-40EE-9C48-37DBA11F3E12
BILL NO. 2023-086
SPONSORED BY Councilmember Spencer
ORDINANCE NO. / 40
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A $374,812 SUPPLEMENTAL AGREEMENT
WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION FOR
METROPOLITAN TRANSPORTATION PLANNING SERVICES FOR THE PERIOD OF
NOVEMBER 1, 2023 TO OCTOBER 31, 2024, REFLECTING CONSOLIDATED
PLANNING GRANT FUNDS AS APPROVED IN THE FY 2024 CAPITAL AREA
METROPOLITAN PLANNING ORGANIZATION (CAMPO) UNIFIED PLANNING WORK
PROGRAM, AND A BUDGET AMENDMENT FOR $200,000 TO ALLOW FOR THE
PROCUREMENT OF PROFESSIONAL SERVICES.
WHEREAS, the CAMPO Board of Directors approved the FY2024 Unified Planning Work
Program on May 17, 2023 by Resolution 2023-03; and
WHEREAS, the CAMPO Board of Directors approved an amendment to the FY2024
Unified Planning Work Program on January 24, 2024; and
WHEREAS, the FY 2024 Unified Planning Work Program identifies a budget of $250,000
to procure professional services for a Traffic Study for the US 54/63/50 Tri-
Level Interchange; and
WHEREAS, an amount of $200,000 of Consolidated Planning Grant funds, constituting
80% of total cost, will be utilized to procure said professional services; and
WHEREAS, local matching funds in the amount of $50,000 will be provided, with $25,000
provided by the City of Jefferson and $25,000 provided by Cole County.
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF
JEFFERSON, MISSOURI, AS FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and directed to execute
an agreement with the Missouri Highways and Transportation Commission for Metropolitan
Transportation Planning Services.
Section 2. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
Section 3. The required local match provided by Cole County is indicated in Exhibit
B, attached hereto.
DocuSign Envelope ID: DA549DB4-58BE-40EE-9C48-37DBA11F3E12
Section 4. The MPO Fund (10-522-430010) is hereby amended as indicated in
Exhibit C, attached hereto.
Section 5. This Ordinance shall be in effect immediately upon passage.
Passed: 'litif4,e41 4, o&o 4
Presiding Offi
ATTEST:
Approved: 0=S/05 /re z -44, -
APPROVED AS TO FORM:
DocuSign Envelope ID: DA549DB4-58BE-40EE-9C48-37DBA11F3E12
Exhibit A
CCO Forn1:
A,ppmved :
Revised!:
Modlifi ed :
TP02
09/97 (BDG )
06122 (BOG )
M ISS OURI HIIGHWAYS AN D TRAN SP O RT AT ION COMMIS SION
liRAN SP O RT A.liilON PLA.NNII N G CONSOLIDATION G RA.N T AG,REEM E N T
fi rst AM IEN DM E NT
TH s 1firs t AM ENDMENT is entered iin to by the C ity of Jeffe1"So11 Ciity (here inafter,
Grantee') and tlil,e M iissourt H ighways and Transportation Commiss ion (herein fler,
Comm ission") ..
WITNESSETH :
WHEREAS, tlhe pa ru es lhave previously ente red into a Tr.ansporta,tfo n Pl anntng
Consolidated Gra n t Agmement {h,ereinaifter, "'Orig iinal Agreement") whicill was executed!
by the Grantee on August 28 , 2023 and by th,e Commission on August 30, 2023 ; a11dl
WHEREAS, the parties wish to amendl me Agreement between the parties to
increase ciost fm add iit ional worl< ..
NOW, THEREFORE , iin consideration of 11lese mutual covenants , promises a11dl
representa ions , the partfes agree as fo llows:
CONTRACT PRIC E AND PAYMENT: That sub paragraph (A ) of
paragIrapll {9),, iis de leted and replaced •with :
Total Pr"ce: For lhe work described in th is Agreement , the Grant ee shal ll
receive paymen t based 011 actual costs, as defined in subparagraph B of paragraph (9)
up to the max imum amount of $369 ,636 defined as consollidated planning funds. The
loca l matching slhare shall be 20 percent oHunds provtdedl under 23 u .s .c . Seeitto11
104(f) a11dl under 4'9 · u .s .c . Sectton 5·303. Tlhe local matching slhare may be e imer cash
or d irect cost match or a combi11atton of both.
Tile Commissiio 11 w il II pay for One Hu Iii dire di percent { 100%) of th,e tot al project cost , up to
a maxiimum ammmt of $5,, 1716 for e lligi b lie activities under ~lhe set-aside for p l'a11n ing
acti v iities to increase safe and accessible bransportation opU011 s under 23, U.S .C .
Sections 104 (f ) and 134.
2 ) SCO PE Of S ERV ICES: Appendix A entitled "FY 2024 FHWA PL and
FTA Secilio11 5303 Scope of Services ', whioh was attached to the 011ig ina l agreement , is
d1eleted andl repl1acedl w ith a rev ised "fY 2024 f HWA PL and FTA SeoU011 5303 Scope
of Servt ces" wlh ·ch is attaclhed to llis Amendment as "Amended Appe11d i1x A"' ..
DocuSign Envelope ID: DA549DB4-58BE-40EE-9C48-37DBA11F3E12
3) E FF ECTIVE DATE: This Amendment shall be effective as soon as a n
parties have s igned and s hall cover app roved wo rK from the Un ifi ed Planning WorK
Program during FY 2024 .
4 ) ORIG INAL AGREE ME NT : Except as amended, mod if ied , or
su pp leme nt ed by this Amend ment , terms and conditions of the Original Ag reement and
an prior amendments betwee n the parties sha ll rema in in f ull fo rce and effect and the
unaltered provisions of the Origi na l Ag reement and prior Amendm en ts shall ext end and
apply to th is first Amended Ag reemen t.
IN W ITN ESS WHEREOF, the pa rt ies ha ve en tered into this Amendmen t on the
date last w ritten be low.
Execu ted by the Grantee o n ____________ (DATE ).
Execu ted by the Comm issio n o n ____________ (DA TE ).
M ISSOURI HIGHWAYS AND
TRANSPORTATIO N COMM ISSION
Title : ___________ _
Attest:
Secretary to the Comm ission
App roved as to Form:
Commission Co un se l
2
GRANTEE)
Tit le : ___________ _
Attest:
Tit le : ___________ _
App roved as to Form:
Tit le : ___________ _
Ord inance Number -------
DocuSign Envelope ID: DA549DB4-58BE-40EE-9C48-37DBA11F3E12
Amended Appendix A -Fina ncia l Su m m a ry
Ant ici pated Ex pe nditu r e s & Re v e nue
CAMPO r eceives funding from the FHWA (Pl) a nd FTA {5 3 0 3 ) th ro ugh th e C onso l i dat ed Pl anning Gront (C PG )
a dministe r ed by M o DOT. fun d in g co ns ist s of 8 0% f e d e ra l and 20% local m a tching fun ds; J e ffe rson City
co ntributes 75% a nd C o le C ounty cont ribut e s 2 5% e xcep t whe r e no t ed diffe r ently .
Not e : Two proj ects in t he FY 20 24 U PWP devi ate from t he local m atch sta tem ent above .
Traffic Study for the US 54/63/50 Tri -Lev el Int erchange -Loca l m at ch is sp lit betwe en Je ffe rso n City
50%) and Co le county (50%).
Ca pital Area Activ e Tra nsportat ion Pla n -100% of local m at ch is pai d by JC p ark s.
T bla e : • FY 2024 CA M PO 8 du1a et
Dire ct Cost s
Coll Cotego,y I fffe,ol . CPG (10%) local (20%)1 Total (100%)
Materia ls & Su 0 0H~s
Advertising $2,080 $520 $2,600
Postage $240 $60 $300
P rinting $160 $40 $200
Cop~s $160 $40 $200
Off,ce S upplil!s $800 $200 $1,000
Food $240 $60 $300
Ope,0 1ional S uppr~s $800 $200 $1,000
Sublotol $4 ,•S0 $1,120 $5,600
0thff Conlra ded Services
Due s & Publicotion.s $1 200 $300 $1 ,~
T,o inin a and Educalion $3600 $900 $4 <NI
Tu ition Reimbu,sement $2,400 $600 $3,000
Pro f. Se,vices • Active T,an.spo rlalion Plo n2 $6,29 1 S1,573 $7,864
Pro f. Services• US 54/63/50 Tri-Level Study S200,000 $50,000 $2 50,000
Sublotol $213,491 $53 ,373 $266,86•
Ea uiDmetd ReDO ir a nd Main tena nce
Ea ui.....,.ent Maintenaflce $0 $0 so
Vehicle Wash $0 $0 so
Maintenance Aa,eement $1 920 $480 $2AOO
Sublotol $1 ,920 $480 $2,400
Canilal Pu,chaws and UtililiH'"
Ea ui.....,.e nt /sohwa,e $2 720 $680 $3AOO
Sublotol $2,7 20 $68 0 $3,400
Total Olrect Com $222,611 $55,653 $278,264
Lobo, Co,h • CPG (80%) fffe,ol • CPG (10%) local (20%) Tolol (100%)
Sabr ies r.lus benefits fCPC Funds\ $147025 $36756 $18378 1
Lobo, Co,h • Pl (100%\ Federal • Pl (100% No Motch Total (100%)
Sabr ies plus benefi ts (PL Funds • Sofe ly )1 $
5,176 $0 $5,176
g $ ' $ ' $ '
ounded ro the ne«est whole rwmbe r.
The City of Jefferson co vers o tl lhe Utility and Cap ital P\lrd~oses expenses, ex cep t for some specific sofr,.,,,ore licenses used for
p4Jblisting or mappa')Q.
1 The 20 2 1 8i:partison lnfrosrruavre Law (Sil ) requires eoch M PO to use ot least 2 -5% o f its PL funds {d'le FHWA portion o f tl'le CPG } on
specified plaining ocrivit ies rela ted to Safe ond A ccessible Tronspon orion Planning (Wor k Ele ment 5 27).
1 JC Porks p o ~ 100% of loca l ma1Ch for the Acrive Tr ansportation Pio n
Tho p rojoct is o n ricipcno d ro c~r up i o S5 00,000, w ilh only S2 00,000 ih Con~i d o ;o d PloM in g Grarir fur.cl~ b o in g vrili%<>d Ohd loco J fund , for
Tho romo jh d or. loca l match ii $plit botwoon Joffor::on Ciry(SO%} Ohd Colo C:ovr,ry(SO%}.
DocuSign Envelope ID: DA549DB4-58BE-40EE-9C48-37DBA11F3E12
Table 2 : FY 2024 Work Ele m e n t Fundina Su mma rv • Conso li dated P la n n ,na G rant and Local Fu nds
Wodt Ele m e nt
Labor C-0sts
52t-Prot1r om Su--o &. Actn.listrotion $27,274
522-~nerol ~velol'I. and Coma PlonlWI $8,.593
524.Shon Range Tr ansportation Planning $4,9 10
525-t.ono Roi.oe Tr anwortotion Ploonina $4 959 $39,690
ii
C
0
i:
8,4 76
16,300
25,428
Su~Tota l
6,407 $33,68 1
17,069
2l ,.2 l 0
70,077
5 26-Public T10 1w..,..r1o1ion Plonni,-a $24,141 $17 604 $4 1,7 45
183,781SubtoJol $32,233 $n,3 34 $67,807 $6,407
Labor C-0st1 Utili zin g 100% Pl Funds
527-S ofe/Acceuible Tron•,..,,..nolion Plonnino I I $5,176 I I ss,176
Lobo, Costs (lose + Fnn -) SubtoJo l t.32 ,2331 $82,5 10 $67,so,1 c:....,40,r s,aa,9s,
Di rect Costs
521-Direct Costs • P r....,.ram Su,,_,on at1d Admin istr a tion $20,4 00
524-Dired Costs • Active Tr an r1otion Pk wa' I I $7,864
525-Dired Costs • US 5 4 /63/50 Tri •Levf!-1S1udv' $250,000
Direct Costs Subtolo l $278,264
Totol•
Tota l
Federol
CPO fun ds
SO%
26,945
13655
S6061
3.3396
147,-025
Totol
Locol
Ma leh
20%
6,736 $3.3,681
3..1.14 $17 ,069
4,242 $21,2 10
14 .01S s10,on
8,34 9 $4 1,7 45
36,756 $183,78 1
5, 1761 $01 $5,176
t.1s2.201I t.36,7561 t.188,957
16320 $4.080 $20,AOO
6,291 $1,.573 $7,864
200,000 $50.000 $250,000
S222,-6 l 1 SS5,653 S278,264
374,8 12 $92,409 $467,221
7%
A%
5%
15%
9%
U%
40%
A%
2%
SA%
60%
100%
Numbo~ aro roundocl ro tho no o ro~t wholo numbor. Stoff so l orios oro b oso d o n o n hourly roto (bo~ + f ringo). St off timo a Docarions o ro w b joct
to chongo o~ p lonraing octivitio~ f lUdUO'to. Tho /w\PO Exocutivo DirO<tOf' po$ition ~ full•timo, b ut i$ not funde>d b y Tho MPO o nd doos not o ppo o.r in
tho tob lo o.bovo. Tho MPO Oi.toctor i$ Tho Diro ctOf' o f lho Joffo.r$Cll'I Ciry Dop o rttno nt o f Plonraing and Protoctiv o So rvico$, /w\PO octivitic» a .to o nly a
portion o f Tho Dirod'Of'•s jo b dutio s.
T bl 3 FY 2024 Lae : oca IM a t e ,v u ris 1ch o nhbJ . d ' .
CPG Local Mak h
Cale a o rv JC PaAs Jeffenon C i tw Cole Co unty Tota l •
Labor Costs (excludes wort e le men t 527 . Safety)1 NA $27,567 $9,189 $36,756
5 2 1-0i.rect C osts• Proarom 54.i ... ....,.,t a n d AdminiStr ation NA $3,060 $1 020 S4,080
5 2 4-0i.rect C osts. Acti ve Tronspor't ation Pla n2 $1,573 NA NA $1,573
5 2 5-0i.rect C osts. US 54 /63/50 Tr i-Level Stvdv' NA $25,000 $25,000 $50,000
Total ' •1.s 13 $55,6 27 $3 5,209 •92,409
I Tho 20 2 1 &ip o n iso n lrafra~u«uro l a w (&JL) roqviro s ooch MPO 10 IY-O a t loon 2.5 % o f iu Pl fund s (tho FHW A portion of Tho C PG ) on spocifiod
pla r.riing octivitic» rolotod to Sofo ond Acc o-;si:blo Tron:;pottorion Plonning (Work Elomor,t 5 27 }.
1 J C Por b p oy,: 100% o f loca l motch fo r Tho Activ o TroMpottotion Pion
Tho projoct is onticip cnod to ~t vp ;o S500,000 , with only S200,000 in Con::olid o;od Ploraning Grarit furacl~ b oing vtili:ie>d o nd locol fund$ for
tho romoindo r. local match is split botwoon Joffo.r::on Ciry(SO%) o nd C o lo Covnty(S0%).
Ta ble 4 : An ticipa te d Av a i lable Federa l Con s o lida t ed P lanning G rant (CPG) Bala nce Re ve nue
Co nso lid a ted Pla nning Gran t Balance
CPG Ba l ance f or end of FY2022 $497,680
FY 2023 C PG A llo.cation• $199,363
FY 2023 UPWP CPG Expenditure -($140,290)
FY 2023 2 .5% Saf ety Set-Aside &~.nditvre -($4,419)
CPG Ba l ance f or end of FY2023 Subtotal •ss2,333
FY 2024 C PG A llo.cation -Estimated per M oDOT's FY22 SPR Wo rk Program $172,841
FY 2024 2.5 % Sa f ety Set-Asi d e A llo.cation -Estima ted $3,451
FY 2024 CPG Programmed Ex,,..,.,&ture -Anticipated -($374,812)
Rem a ini ng U npr ogrammed CPG Funds An ticipated a t end of FY 2024 $353,81 3
Tho finol omovn: o f tho FY 2023 CPG Alloca tio n will r,c,t b o rolo o:.od b y MoDOT Ul'ltil Mo y of 20 23 . This U.?W P will hovo b oon odop tod bo f o ro
Thi$ info rmation is mo do crvoil o b lo. Ad ditionolJy, t ho MoDOT FY20 23 SPR Worl: Progrom is o h o r,c,t ova i\a b lo Ul'ltil ofto.r o dop t ion of this
documoni. C:AMPO ~o ff mo y moko mo difica rions to totOI$ in To blo A of;or :h0$0 olJocotion omovMs o ro mo do crvoil oblo.
CAMPO may ove r -program o r unde r -program a m v o l CPG or Pl a llocations in o r der to m a rlt o i n a CPG bakmce to
provide fle x i b ility in acco mmod a t ing l a rge sca le p l anning e fforts that may r equi r e added sta ff o r consultant service s.
Some y ea r s m ay r equi r e mo r e fund ing than o th ers in o rd er t o me e t M PO p l anning g oals a nd fede ra l r e quireme nts.
DocuSign Envelope ID: DA549DB4-58BE-40EE-9C48-37DBA11F3E12
Exhibit B
Minutes Excerpt
Cole County Commission Meeting
January 9, 2024
JA " 1 . R -9, 2024 3RD DA . 0 :rA1 AR TE.RM
9:00A.M.
Agenda for the ommis ion of ole ounty
For Tue.sday, .January 9, 2024
Commission is in se ion as posted beginning at 9 :00 am, wiless odierwise noted.
The Commission will handl e admini!ltrati.ve matters between lhe hours of8:00 am and 4 :30 pm daily)
I . CALL TO ORDER
LLTOORD R!
The Co le County Commi.ssion met wi th Pres.id.ing Commissioner Sam Bu.shman, E..1.-stem District
ommissioner Jeff Hoelscher, V estem District ommissioner Harry Ouo J REP Project ngineer Paul
Samson Sh.eriffJohn V heeler MS Chie f ric Hoy Pub lic ·-orks Director rie Land d rr Public
Vorks nginecr Mau Prenger, PUrchasing Agent Jessica Bryant, Court MarShal Holl}' Butler, Auditor
Mark Ruether, ina.noe Debbie Malzner, ChiefDcpnty ' lerk Dawn Cremeans present.
2 . UNUT S&
3. COM"MlSSIO ' R CO fMI 1
IL D
REPORTS
4. A O CEME1 TS OF OTHER UPCOMING ME ,· T GS A
5. PRES TATTO SFROMST , CO SUlTA S & II TEDG
PRES i T 1~Iff ]:
TS
A presentation was gi ven by Eric Landwehr and Paul Sams.on regard.ing the Tri.-Lcvcl Planning Study .
The provided a cop of the propo.sed whcdulc lisli.ng tasks and dates from CAMPO and an aeria.l image
of th e study location.
IOTIO .:
Commi ssioner Hoelscher made a mutilm that we support the makh f:ur the 'fri-le,,el PJanoiog Study.
Commissio ner Otto secon ded the motion . TI1e motion passe d by a vo te of: Commissioner Bushman {Yes),
Commi ssion rHoelscher (Ye.s), Commissioner Otto (Yes).
6. COMMISSIO COMME S
1. BIDS & CONTRA S
MOTIO :
Commi ssioner Hoe lscher made a mutiun in .approve and .-ign the C& Group ofe Source for Sh rifrs
Dept. ervke and Maintenance on m A Controls. Commissioner Otto seconded the motion. The
1DOtion pa.s:sed by a vote of: Commissio ner Bushman (Yes Commissioner Hoel5cher (Yes), Commissioner
Otto Yes.
MO TTO
ommiss io ner Otto ma de a motion to approve and sign the Henr-Adkin~ ole Source for the ounl.y
lerk's E lection Programing a.nd Pr in ting. ommissionc-r Hodwhcr seconded the motion. The
motion passed by a vo te of; ommissioner Bushman es) Commissiollcr Hoelscher cs)
ommissioner Otto (Y s .
DocuSign Envelope ID: DA549DB4-58BE-40EE-9C48-37DBA11F3E12
Exhibit C
Bill 2023-086
Exhibit C
BUDGET AMENDMENT
FISCAL YEAR 2023-2024 BUDGET
General Fund:
Revenue
10-522-430010 Federal Grants $ 200,000.00
Expenditure
10-522-522020 Professional Services $ 200,000.00
DocuSign Envelope ID: DA549DB4-58BE-40EE-9C48-37DBA11F3E12
Memorandum
To: City Council
From: City Administrator
Re: Grant Acceptance Over $25,000
For: Council Bill _____________________
Pursuant to Section 2- 28 of the City Code, I request authority to accept the following Grant:
The name of the grantor: Missouri Highway and Transportation Commission
The amount of the grant: 200,000
The purpose of the grant: Amendment to annual agreement with Missouri Highway and
Transportation Commission for metropolitan transportation
planning services for the period of November 1, 2023 to
October 31, 2024, reflecting Consolidated Planning Grant funds
as approved in the FY 2024 Capital Area Metropolitan Planning
Organization (CAMPO) Unified Planning Work Program,
including a budget amendment for $250,000 to allow for the
procurement of professional services associated with a study of
the Hwy 50/54/63 Tri-level interchange.
Any matching requirements or future
obligations tied to acceptance of the grant:
GL Acct where matching funds will come from
will be used for budget adjustment upon grant
acceptance to make budget authority in expense
acct shown below whole)
This grant has a 20% match requirement.
25,000 in match will be provided by City of Jefferson
Sales Tax G Contingency Fund – 45-990-578063
25,000 in match will be provided by Cole County
CFDA#: 20.505
Grant Award # (if any): N/A
City Department Responsible: Planning and Protective Services
Employee assigned as Grant Administrator: Clint Smith
Revenue account # to be amended: 10-522-430010 Federal Grants
Expense account # to be amended: 10-522-522020 Professional Services
Reviewed by Finance:
Please NOTE: Upon Approval of the Consent Agenda, the City Administrator may, on behalf of the city execute any
documents necessary for accepting the grant and amend the budget to reflect the acceptance of such revenue, and amend the
budget to reflect equivalent expenses so as to accomplish the purpose of such funds.
For Finance Department Use only:
Approved on with Ordinance____________; Bill___________this _______ day of _______, 20_____
Revised 8/2/16 by Ordinance 15545
DocuSign Envelope ID: DA549DB4-58BE-40EE-9C48-37DBA11F3E12
Certificate Of Completion
Envelope Id: DA549DB458BE40EE9C4837DBA11F3E12 Status: Completed
Subject: Complete with DocuSign: 2024-02-83415 (4).pdf
Source Envelope:
Document Pages: 13 Signatures: 6 Envelope Originator:
Certificate Pages: 6 Initials: 0 Michael E. Henderson
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
1860 Michael Faraday Drive
Suite 100
Reston, VA 20190
Michael.Henderson@modot.mo.gov
IP Address: 168.166.80.221
Record Tracking
Status: Original
3/6/2024 12:42:29 PM
Holder: Michael E. Henderson
Michael.Henderson@modot.mo.gov
Location: DocuSign
Signer Events Signature Timestamp
Ryan Moehlman
rmoehlman@jeffcitymo.org
City Attorney
Security Level: Email, Account Authentication
(Optional), Access Code Signature Adoption: Drawn on Device
Using IP Address: 65.119.141.114
Sent: 3/7/2024 8:27:52 AM
Viewed: 3/7/2024 8:30:11 AM
Signed: 3/12/2024 4:12:20 PM
Electronic Record and Signature Disclosure:
Accepted: 3/7/2024 8:30:11 AM
ID: 4b94aec6-bab6-4a09-873a-f150c97e0d17
Ron Fitzwater
RFitzwater@jeffersoncitymo.gov
Mayor
Security Level: Email, Account Authentication
(Optional), Access Code Signature Adoption: Drawn on Device
Using IP Address: 107.77.207.191
Signed using mobile
Sent: 3/12/2024 4:12:24 PM
Viewed: 3/13/2024 9:08:00 AM
Signed: 3/13/2024 9:08:53 AM
Electronic Record and Signature Disclosure:
Accepted: 3/13/2024 9:08:00 AM
ID: dc8ea90a-fef2-4923-92ab-19cb276fa69f
Emily Donaldson
edonaldson@jeffcitymo.org
City Clerk
Security Level: Email, Account Authentication
(Optional), Access Code Signature Adoption: Pre-selected Style
Using IP Address: 65.119.141.114
Sent: 3/13/2024 9:08:56 AM
Viewed: 3/13/2024 9:10:00 AM
Signed: 3/13/2024 9:10:17 AM
Electronic Record and Signature Disclosure:
Accepted: 3/13/2024 9:10:00 AM
ID: b38dd5c3-2498-45c4-9be3-373a7b54b9a5
Terri L. Parker
Terri.Parker@modot.mo.gov
Assistant Chief Counsel
Missouri Department of Transportation
Security Level: Email, Account Authentication
(Optional)
Signature Adoption: Pre-selected Style
Using IP Address: 67.203.70.41
Sent: 3/13/2024 9:10:20 AM
Viewed: 3/14/2024 7:19:11 AM
Signed: 3/14/2024 7:19:22 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signer Events Signature Timestamp
Eric E. Schroeter
Eric.Schroeter@modot.mo.gov
Assistant Chief Engineer
Missouri Department of Transportation
Security Level: Email, Account Authentication
(Optional)
Signature Adoption: Pre-selected Style
Using IP Address: 168.166.80.221
Sent: 3/14/2024 7:19:26 AM
Viewed: 3/18/2024 8:32:37 AM
Signed: 3/18/2024 8:32:41 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Pamela Harlan
pamela.harlan@modot.mo.gov
Secretary to the Commission
Missouri Department of Transportation
Security Level: Email, Account Authentication
(Optional)
Signature Adoption: Uploaded Signature Image
Using IP Address: 168.166.80.221
Sent: 3/18/2024 8:32:44 AM
Viewed: 3/18/2024 8:41:56 AM
Signed: 3/18/2024 8:42:01 AM
Electronic Record and Signature Disclosure:
Accepted: 12/22/2021 11:42:38 AM
ID: 2c664348-0ef1-42bb-97b6-7b0938b1e411
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Sarah Kroner
SKroner@jeffersoncitymo.gov
Security Level: Email, Account Authentication
(Optional)
Sent: 3/12/2024 4:12:23 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dana Kaiser
dana.kaiser@modot.mo.gov
Senior Executive Assistant
Missouri Department of Transportation
Security Level: Email, Account Authentication
(Optional)
Sent: 3/14/2024 7:19:26 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Tara Herx
Tara.Herx@modot.mo.gov
Senior Executive Assistant
Missouri Department of Transportation
Security Level: Email, Account Authentication
(Optional)
Sent: 3/14/2024 7:19:26 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Jennifer Jorgensen
jennifer.jorgensen@modot.mo.gov
Asst Secretary to the Commission
MoDOT
Security Level: Email, Account Authentication
(Optional)
Sent: 3/18/2024 8:32:44 AM
Electronic Record and Signature Disclosure:
Accepted: 6/7/2023 9:45:35 AM
ID: 43e1faf8-03d4-4d0e-95b0-9dcba940a033
Lisa Gerling
lisa.gerling@modot.mo.gov
Security Level: Email, Account Authentication
(Optional)
Sent: 3/18/2024 8:32:44 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/7/2024 8:27:52 AM
Envelope Updated Security Checked 3/7/2024 9:53:27 AM
Envelope Updated Security Checked 3/7/2024 9:53:27 AM
Envelope Updated Security Checked 3/7/2024 9:53:27 AM
Envelope Updated Security Checked 3/7/2024 9:53:27 AM
Envelope Updated Security Checked 3/7/2024 9:53:27 AM
Envelope Updated Security Checked 3/7/2024 9:53:27 AM
Envelope Updated Security Checked 3/7/2024 9:53:27 AM
Envelope Updated Security Checked 3/7/2024 9:53:27 AM
Envelope Updated Security Checked 3/7/2024 9:53:27 AM
Envelope Updated Security Checked 3/7/2024 9:53:27 AM
Certified Delivered Security Checked 3/18/2024 8:41:56 AM
Signing Complete Security Checked 3/18/2024 8:42:01 AM
Completed Security Checked 3/18/2024 8:42:01 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Missouri Highways and Transportation Commission
DocuSign, Inc. Express Electronic Signature Agreement
The Missouri Highways and Transportation Commission (hereinafter, Commission), acting by
and through the Missouri Department of Transportation (MoDOT) is willing to provide to the
Authorized Representative of the Contractor/Vendor/Consultant (Entity) who is duly authorized
to act on behalf of said Entity (hereinafter you or I) and accept from you your electronically
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disclosures, agreements, contracts, notices, purchase orders, change orders, modifications,
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that are processed, generated, and exchanged by and between the Commission and you, acting on
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discretion, provide all disclosures, agreements, contracts, notices, purchase orders, change
orders, modifications, amendments, supplements, correspondence, and all other evidence of the
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access the DocuSign eSignature services and any disclosure thereof to any other person or
Electronic Record and Signature Disclosure created on: 10/5/2016 3:40:17 PM
Parties agreed to: Ryan Moehlman, Ron Fitzwater, Emily Donaldson, Pamela Harlan, Jennifer Jorgensen
communication thereof through unsecure medium, such as traditional electronic mail, shall be
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