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HomeMy Public PortalAboutTBM 2006-06-28DATE: Wednesday, June 28, 2006 MEETING: Board of Trustees Special Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Fran Cook; Mayor Pro Tem Steve Sumrall; Trustees: Eric Hoyhtya, David Pratt, Vesta Shapiro and Joyce Burford Absent: Adam Cwiklin Others: None FRASER BOARD OF TRUSTEES MINUTES Staff: Town Manager Jeff Durbin, and Finance Manager Nat Havens Mayor Cook called the meeting to order at 6:30 p.m. Mayor Cook moved to make changes to the agenda as provided: Move Item 3 (approval of 05/17/06 and 06/07/06 minutes) to the July 5th 2006, and added an additional Item 7 b) Appointment of an Interim Town Clerk to the agenda. Trustee Sumrall moved, and Trustee Burford seconded the motion to approve the Agenda as amended. Motion carried: 6 -0 1. Open Forum a) Outgoing Town Clerk Molly McCandless was congratulated for her time and efforts afforded the Town of Fraser in her five and a half years of service and was presented with a going away gift and card on behalf of the Mayor and the Board of Trustees. 2. Updates No Updates were presented. Board of Trustees Minutes 06/28/06 Page 1 3. Action Item a) Finance Manager Havens was appointed Interim Town Clerk. Havens will hold this position until a replacement Clerk is hired. b) Personnel Handbook Town Manager Durbin reviewed the changes made to the Personnel Handbook since the previous draft was discussed. The Board discussed their concerns and voiced comment. Resolution 06 -01 -06 the resolution adopting the new Personnel Handbook was discussed. Trustee Eric Hoyhtya moved, and MPT Sumrall seconded the motion to adopt the new Personnel Handbook dated as of June 17, 2006. Motion Carried 6 -0. 4. Staff Reports a) Finance FM Havens discussed the timeline for training for the Caselle Clarity and its impact on his ability to attend the first Budget Committee Meeting and the July 19th Town Board Meeting. b) Town Manager TM Durbin reported on the progress of the capping of the Howlett Sewer Line. The TM's lunch with attorney Jerry Dahl and Mayor Nick Teverbaugh regarding the IGA between Fraser and Winter Park for the Town's consolidation efforts was discussed. TM Durbin publicly thanked The East Grand Fire District and Winter Park West Water and Sanitation for their assistance in the watering of the re -veg area of the FREP project around the Lion's Ponds. TM Durbin discussed the current situation on Turf Manage. TM Durbin presented the Board with a memo outlining Grand Counties Fire Ban effective July 27th, 2006. TM Durbin asked the Mayor and Board of Trustees to begin to think about a suitable replacement for the vacancy on the GCHA Board vacated by Molly McCandless. TM Durbin presented the Mayor and Board of Trustees with homework regarding the junk ordinance. 5. Board Choice MPT Sumrall presented to the Mayor and the Board a timeline of Colorado Counties and how they were established. The document will be copied and provided in the next Board Packet. Board of Trustees Minutes 06/28/06 Page 2 Trustee Burford discussed the July 4th Fireworks celebration and discussed how any Board Members could participate in shooting off fireworks. Trustee Shapiro asked about scheduling the CIRSA elected officials video. For those Board Members missing the latest showing of the video or those desiring a refresher viewing it was announced that the video would be presented at a forthcoming Planning Commission meeting. Trustee Shapiro discussed the DAK recommendation to the Town Board. A lengthy discussion followed about enforcement along with other opportunities the DAK is going to research. The Board made it clear that they wanted to keep the momentum going on this topic as well as keeping the community involved. Trustee Shapiro moved, and Trustee Burford seconded the motion to adjourn. Motion carried: 6 -0. Meeting adjourned at 7 :51 p.m. OF PA;" SEAL Board of Trustees Minutes 06/28 /06 Page 3 Nathaniel Havens, Interim Town Clerk TOWN OF FRASER "Icebox of the Nation" P.O. Box 120 153 Fraser Avenue Fraser, Colorado 80442 P: (970) 726 -5491 F: (970) 726 -5518 fraser @town.fraser.co.us BOARD OF TRUSTEES MEETING SIGN IN SHEET NAME HOME ADDRESS REPRESENTING OR AREA OF INTEREST THANK YOU!