HomeMy Public PortalAbout12/16/86 CCMPAYROLL CHECKS - DECEMBER 16, 1986
9543 Jill Hodapp
9544 Michael Rouillard
9545 James Dillman
9546 Robert Dressel
9547 Francis Pumarlo
9548 Karen Dahlberg
9549 JoEllen Hurr
9550 Donna Roehl
9551 Sandra Larson
9552 Jennifer Larson
9553 Carolyn Smith
9554 Laura Skarda
9555 Child Support Services
9556 Farmers State Bank
9557 Commissioner of Revenue
9558 P.E.R.A.
9559 Social Security Retirement Div.
8749 Howard Glaefke
$ 809.59
546.04
945.96
758.42
597.51
517.81
846.06
846.06
250.20
25.87
77.61
477.21
423.00
1,154.75
528.77
486.38
523.93
$9,815.17
$20.00
ORDER CHECKS - DECEMBER 16, 1986
5363 American Business Products
5364 Government Business Systems
5365 JoEllen Hurr
5366 LeFevere, Lefler
5367 Photo Factory
5368 Loretto Towing
5369 Sheriff's Dept.
5370 Contract Programming Spec.
5371 Martin McAllister
5372 Geotechnical Fabrics Report
5373 Reynolds Welding
5374 Egan McKay
5375 Fortin Hardware
5376 Metro West Inspection Svc.
5377 Emil Jubert
5378 Bryan Rock Products
5379 Jim Lutz
5380 W.W. Grainger
5381 Genuine Parts
5382 Rochester Midland
5383 Barton Sand & Graver
5384 International Salt Co
5385 Safety Kleen Corp.
5386 Crow River News
5387 North Star Waterworks Prod.
5388 Minnesota Pollution Control
5389 P.E.R.A.
5390 Social Security Retirement Div
5391 Employee Benefit Admin.
$ 131.23
55.32
7.25
7,469.10
5.40
46.95
2,477.66
900.00
800.00
30.00
25.70
48.61
206.04
1,909.10
64.71
3,850.00
8,201.00
41.52
217.94
249.00
1,044.93
1,066.45
42.50
58.50
42.08
100.00
601.69
523.93
13,324.00
$43,540.61
The Council of the City ofMedina met in regular session on Tuesday, December 16, 1986
at 7:30 P.M.
Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Anne Heideman,
William Reiser, Robert Mitchell; Clerk -Treasurer, Donna Roehl; Planning
and Zoning Administrator, JoEllen Hurr; Public Works Director, James
Dillman; Engineer, Glenn Cook; Attorney, Richard Schieffer; Building
Inspector, Loren Kohnen
1. ADDITIONAL AGENDA ITEMS
Moved by Heideman, seconded by Mitchell to discuss the following items:
Holy Name Church, Use of north parking lot
Planning Commission Appointments
1987 Salaries
Reduction of Lutz Elm Creek Addition bond
Motion decicared carried
2. MINUTES OF DECEMBER 2, 1986
Anne Heideman asked that the following corrections be made to Item 3, Police Officers
contract, Page 164: Insurance, full coverage , employee and dependent-1987, increased
by $15.00 for 1988. Page 165, Item 4, North/South Road, keep 100 ft. on the Dedeker
property on the Southeast Corner.
Moved by Heideman, seconded by Scherer to approve the minutes of December 2, 1986,
as amended.
Motion declared carried
3. PUBLIC WORKS DEPARTMENT
Brett and Kathy Cook
Council discussed the letter from the Cooks regarding the sewer smell that has resulted
since the installation of the Independence/Greenfield sewer connection.
Council referred to the letter from the City of Independence regarding their efforts
to correct the situation.
Thomas Anderson asked that Jim Dillman to report to the Council in January as to the
progress in correcting the problem.
Road Improvement Policy
Robert Mitchell presented a revised road improvement policy regarding shoulder widths
which will provide for recreational trails. Width to be not less than 3 feet on one
side and 2 ft. on the opposity side of a 22 ft. wide pavement.
Moved by Mitchell, seconded by Scherer to adopt the prepared recreational trail policy
and to agree that roads that cannot be improved accordingly shall be discussed on an
individual basis by City Council.
Motion declared carried
Land Alteration Permits
Council discussed the memo regarding issuance of land alteration permits to property
owners needing to use Medina city roads. Recommendations included allowing a maximum
of 8 to 10 one way trips (4-5 trucks) per hour.
Anne Heideman asked how that requirement would be policed.
Wilfred Scherer stated that someone from the city would need to monitor and that should
be written into the policy. He asked how athe city could prove damage to the roads.
Glenn Cook stated that is is difficult to prove damage.
Donna Roehl explained that there is a test road in Medina with the use of Mohawk by
Chippewa Black Dirt Company.
Jim Dillman explained that the company grades the road several times each day and hauls
rock on it as needed.
Jim Wahlfors, representing Jack Wahlfors, asked if Council was discussing a year around
or seasonal hauling regulation.
Thomas Anderson stated that Council was working on a winter regulation.
JIm Wahlfors asked if Council would defer voting on the matter as he wished some time
to study the issue.
Thomas Anderson explained that Jack Wahlfors had been denied a permit and adoption 171
of this policy would allow him the use of the road on a limited basis.
Tom Gregor explaiend that he is expecting 1000 loads of dirt on Holy Name Dr. and
Medina Rd., which he will improve his property for agricultural purposes and that
he is working with surveyors and with the Watershed Commission.
Jim Wahlfors stated that the city has added water onto the Wahlfors property as a
result of the improvement of Tamarack Dr. and that his brother problem begins at the
city road and that he is trying to do what he can to protect his property form flooding.
tom Gregor stated that to limit to 4-5 trucks per hour would be costly to the landowner
as he would be paying $55.00 per hour for a machine and operator, on his property. He
stated that the City of Plymouth has no problem with the use of the roads as he knows
of a neighbor of his in Plymouth that will be getting fill hauled to his property.
Glenn Cook stated that it is difficult to collect on bonds and damage must be proven.
Anne Heideman stated that bonding should be required for two seasons after hauling
ceases.
Moved by Reiser to adopt policy, as presented, for issuance of land alteration permits
and to include language for bonding. Motion not seconded.
Richard Schiefer stated that staff should be directed to prepare individual contracts
that include enforcement language due to the difficulty of having to prove road damage .
Thomas Anderson stated that the concern is the number of trucks on a road and perhaps
a charge per truck should be levied.
Robert Mitchell stated that $200,000 would be needed if Tamarack Dr. were destroyed.
Glenn Cook stated that if a road is not damaged user should not need to pay.
JIm Wahlfors stated that an Enginer should be able to inspect a road for its life
expectancy and later prove it in court.
Anne Heideman explaiend that Medina roads are not totally reconstructed and no one knows
what traffic they can accomodate.
Tom Gregor stated that he would only be using 400 ft. of city roads.
Thomas Anderson asked that both the Wahlfors and gregor applications should be acted
upon by Council as they had been tabled at the December 2nd meeting.
Jack Wahlfors stated that he would be using z mile of paved road and 4 mile of gravel
roads.
Jim Dillman reported that Orono was not to pleased but that they would agree to allow
8-10 trucks per day, from co. Rd. 6 if trucks would travel empty to Co. Rd. 24.
Moved by Mitchell, seconded by Scherer to deny the Wahlfors permit becuase of the
uncertainty of the road condition if being used by heavy trucks and the difficulty
in collecting on bonds that might be posted.
Motion declared carried
Moved by Scherer, seconded by Mitchell to deny the gregor permit.
Thomas Anderson asked ifCouncil would consider granting the permit if access could be
gotten within 400 ft. and if owner were to pay $2.00 per truck. He stated that he
beleived that graveled roads could be handled differently as not as much damage would
be caused to a graveled road as a paved road.
Robert Mitchell asked Jack Wahlfors might do if Gregors were allowed to haul.
Motion declared carried
Council agreed that applications for
as in the past and that applications
Jim Wahlfors requested that the city
Wahlfors property.
Wilfred Scherer stated that he would
drainage into Wolsfelds lake.
small amounts of fill should be handled by staff,
for larger amounts should be brought to Council.
take steps to stop draining water onto the Jack
contact the DNR as to the possiblity of improving
ADZ
1'149655Water Tower and Water line
Glenn cook presented a site map for the location of the water tower off Willow Dr.
He explained that property owners would present information to support their request
for the location.
Jim Merila explained thatthere would be grading problems if the water tower was located
on the hill.
Pat cienciwa stated that he needed reconfirmation from council regarding the cities
support for Industrial Revenue Bonding and Tax Increment, as he had a closing on one
of the parcels before January 1st.
Thomas Anderson stated that the Cienciwa property is located outside the tax Increment
district, which will expire in six years.
Mr. Cienciwa stated that they might be able to relocate inside District 1-1.
Robert Mitchell asked what it would cost to relocate the tower on the site suggested by
by the property owners.
Glenn Cook stated that the city could work with the owners or condemn the property. He
also explaianed that the city was being asked to work with them on street and utility
construction.
Moved by Mitchell, seconded by Scherer to adopt Resolution 86-106, Ordering Plans and
specifications for the Hwy. 55 water line extension and water tower construction.
Motion declared carrried
Arrowhead Dr. Water line Construction Bids
Glenn Cook reported that seven bids for the construction of the Arrowhead Dr. water line
on December 5, 1986 at 10:00 A.M. with F.F. Jedlicki being the low bidder at $60,000. He
stated that he would recouauend awarding the bid to them as their firm had worked with
the company previously.
Moved by Scherer, seconded by Mitchell to adopt resoluion 86-107, Award of bid to F.F.
Jedlicki, Inc. for Arrowhead Dr. water line extension at a cost of $60,000.
Motion declared carried
4. TAX INCREMENT DIS'1RICT 1-4, PUBLIC HEARING, 8:50 P.M.
Jeanne Fredericks presented reported regarding creation of Tax Increment District 1-4,
which would include the Loram property on Arrowhead Dr. She stated that the valuation
of the building addition is $900,000, which would be added to the previous values for
Districts 1-1, 1-2 and 1-3.
She explained the report and the estimated tax increment that would be received.
Moved by Heideman, seconded by Scherer to close the hearing.
Motion declared carried
Public Hearing was closed at 9:00 P.M.
Council asked that a resolution approving the district be prepared for the January 6th.
meeting.
5. PLANNING AND ZONING DEPARTMENT
Dave Cochran, Minnehaha Creeek Watershed commission
Moved by Heideman, seconded by Reiser to authorize that a letter be written to the Minn-
ehaha Creek Watershed Commission supporting the reappointment of Dave Dochran to the
Coituuission.
Motion declared carried
Harold Pederson, Preliminary Subdivision Approval
Moved by Reiser, seconded by Scherer to adopt Resolution 86-108, granting Preliminary
Subdivision approval to Harold Pederson for property on Mohawk Dr.
Motion declared carried Abstaining -Mitchell
Ditter, Inc.
Moved by Scherer, seconded by Heideman to adopt Resolution 86-109, granting a Conditional
Use Permit to Ditter Inc. to. construct an office/warehouse/shop at 820 Tower Dr.
Motion declared carried
Tupco
David and Mark Pieper appeared to explain the ownership and operation of Tupco at 3000
Willow Dr.
7tqco
David Pieper stated that Reed Bales is no longer the principal owner and that they
are attempting to purchase the operation. He explained that they had completed
the fencing requirements for 1985 and 1986 according to Reed Bales Conditional Use
Permit.
Thomas Anderson asked that this information be verified.
David Pieper stated that they plan to redo the existing building and that they had
spent $4000 on the fence during the past week.
Moved by Scherer, seconded by Mitchell to table the matter until January 6, 1987.
Motion declared carried
Woodlake Landfill
JoEllen Hurr rreported that signatures had not been obtained on the financial agree-
ment.
Rvi
tf
Performance Standards/Metal Buildings
JoEllen Hurr explined that the Planning Commission had recomtended that each metal
building be handled as a Conditional Use Pemrit at no charge to the owner; each
owner being sent a certified letter; staff and members of the Planning Commission or
whomever Council would appoint to work with each owner to determine how closely each
can comply with the Performance Standards.
Thomas Anderson asked if variances should be given.
JoEllen Hurr stated that site improvements might be made at some sites.
Jerry roehl, Planning Comuission member, asked if the 10 year clause is enforceable,
if not, why bother with the project. He asked if the Attorney had researched the
matter ash Council had asked, several months ago.
Richard schieffer stated thatgenerally speaking, non conformaing uses can be amoritized
over a period of time.
JoEllen Hurr explained that attorney, Ron Batty, had worked from information received
from John shardlow, when the Performance Standards Ordinance was prepared.
Moved by Heideman, seconded by Mitchell to accept the Planning Coiittission recommendations
regarding compliance with Performance Standards.
Motion declared carried
Bruce neumann asked that city not charge a building pemrit fee as the existing buildings
had been approved by the city before they were built.
Thomas Anderson stated that some consideration should be given as the city had contributed
to the problem.
Anne Heideman stated that such requests could be part of the individual discussions.
Richard Schieffer stated that cities periodically update ordinances and compliance
must be handled accordingly.
Scherer Meats
Joellen Hurr stated that Wilfred scherer and stigned a statement, withdrawing his
application for a Conditional Use Pemrit for his business at 2672 Willow Dr. She
stated that they had spoken about a yearly license but that he did not want to pursue
that, at this time.
Moved by Reiser, seconded by Heideman to accept the Wilfred Scherer withdrawal statement
for a Conditional Use Permit at 2672 Willow Dr.
Motion declared carried Abstaining -Mitchell and Scherer
Holy Name Church
Moved by Scherer, seconded by Reiser to grant approval of Holy Name Church to use the
gravel parking lot north of Co. Rd. 24, for Christmas services, provided that they
have a police officer to control traffic at the crossing.
Motion declared carried
Planning Commission Members
JoEllen Hurr stated that she would prepare a mpa indicating present membership on
the Planning Commission and location of applicants residents.
Thomas Anderson suggested that applicants be asked to attend the January 6th meeting
and if they have not sent letters regarding their interest in serving, they should
do so before the January meeting.
6. JIM LUTZ, ELM CREEK ESTATES
Glenn Cook recommended reduction of the Lutz Letter of Credit by $25,343.53, as paving
had been completed and approved.
Moved by Reiser, seconded by Scherer to approve the reduction of the Lutz Letter of Credit
leaving a balance of $ 149,835.76.
Motion declared carried
7. BUILDING INSPECTORS CONTRACT
Robert Mitchell presented information and contract explaining that the dollars paid for
Loren Kohnen should not be more than the cost of having an in-house inspector.
Thomas Anderson explained that the city has a group of inspectors available, with exper-
tise in various fields, not just one individual.
Loren Kohnen explaiend that Metro West is a company similar to engineering and attorneys
firms and that someone is available if another is on vacation, etc.
Robert Mitchell stated that the contract amount should be in comparison to the amount of
service received by the various individuals.
Moved by Heideman, seconded by Scherer to asked Robert Mitchell to continue working with
Loren Kohnen on the Building Inspecting Contract.
Motion declared carried
Loren Kohnen asked if the contract could include his duties as Fire Marshall as well as
Building Inspecting.
8. SIGN ADMINISTRATOR
Council discussed letter from Emil Jubert regarding Sign Administrators duties.
JoEllen Hurr stated that it would be advantageous to have an in-house inspector, partic-
ularly when new buildings were being reviewed.
Anne Heideman stated that the work might be done by the Building Inspectors as they drive
through the community each day.
Moved by Heidemna, seconded by Scherer to table the matter until January 6, 1987.
Motion declared carried
Emil Jubert explained that he would be gone in January and again for a month in the summer.
9. TAX FORFEIT PROPERTY
Donna Roehl explained that the city could allow the County offer the 60 ft. strip of tax
forfeit property for sale to abutting property owners on Tamarack Dr. She explaiend that
the County would apprais the property, interested abutting owners could then bid on the
property, with the highest bidder, over the appraised price, securing the parcel. She
stated that she had spoken to Mike Bitterman about the process and that he was interested
in the property.
Moved by Reiser, seconded by Mitchell to adopt Resoluiton 86-110, authorizing the sale of
Parcel 23-118-23 43 0012 to abutting property owners.
Motion declared carried
10. POLICE CHIEF
Robert Mitchell introduced Richard Rabenort and presented a two year contract for posistion
of Chief of Police.
Moved by Mitchell, seconded by Heideman to appprove the contract with Richard Rabenort for
chief of Police with 1987 salary of $33,500.
Motion declared carried
11. ROAD EASEMENTS
Robert Mitchell stated tha he would like staff to prepare a city map indicating road
easements that had been coveyed to the city.
12. EASTER SEAL FOUNDATION
Donna Roehl explained that the Minnesota Chapter of the Easter Seal Society had made
application for an exemption to the Gambling licensing regualtions to hold a raffle
at Medina Recreations on February 22, 1987. She stated that the state no longer re-
quires a license for an organization that hold raffles on a periodic basis.
Moved by Heideman, seconded by Scherer to approve the Easter Seal Society exemption from
the Minnesota Gamabling Laws and allow them to hold a raffle at Medina Recreations
on February 22, 1987.
Motion declared carried
13. CITY FUND TRANSFERS
Moved by Heideman, seconded by Reiser to transfer $500 to the employee Benefit Fund
and $10,000 to the Fire Department Trust Fund according to the 1986 Budget.
Motion declared carried
14. LOREN KOHNEN DONATION
Moved by Scherer, seconded by Heideman to acknowledge, with thanks, the donation
from Loren Kohnen in the amount of $75.00 to be used for the fire department and
city park funds.
Motion declared carried
Loren Kohnen thanked William Reiser and Anne Heideman for their support to his
department while they served on the City Council.
15. LORE1°10 POLICE CONTRACT
Moved by Reiser, seconded by Mitchell to appprove the 1987 contract for policing
of Loretto for $16,000 for a minimum of 2 hours each day.
Motion declared carried
7
16. FIREARMS ORDINANCE
Moved by Scherer, seconded by Heideman to adopt Ordinance # 232, regarding amendments
to Section 320 of Medina city code as it applies to use of Firearms and Deadly Weapons.
Motion declared carried
17. SALARIES
Moved by Mitchell, seconded by Reiser to set salries for 1987 with an increase of
2%.
Motion declared carried
Council discussed the matter of Comparable Worth.
Thomas Anderson stated that $3000 had been budgeted for 1987 Comp Worth purposes.
Moved by Mitchell, seconded by Scherer to table allocation of the $3000 until the
January 6, 1987 meeting.
Motion declared carried
18. BILLS
Moved by Heideman, seconded by Reiser to pay the bills; Order Checks # 5363-5391
in the maount of $43,540.61 and Payroll Checks #9543-9559 and 8749 in the amount
of $9835.17.
Motion declared carried
Thomas Anderson thanked William Reiser and Anne Heideman for their years of service
to Medina, while members of the City Council and stated that he had enjoyed working
with both of them.
Moved by Reiser, seconded by Heideman to adjourn.
Motion declared carried
Meeting adjourned at 10:00 P.M.
Clerk -Treasurer
December 16, 1986