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HomeMy Public PortalAbout12/16/86 CCMPAYROLL CHECKS - DECEMBER 16, 1986 9543 Jill Hodapp 9544 Michael Rouillard 9545 James Dillman 9546 Robert Dressel 9547 Francis Pumarlo 9548 Karen Dahlberg 9549 JoEllen Hurr 9550 Donna Roehl 9551 Sandra Larson 9552 Jennifer Larson 9553 Carolyn Smith 9554 Laura Skarda 9555 Child Support Services 9556 Farmers State Bank 9557 Commissioner of Revenue 9558 P.E.R.A. 9559 Social Security Retirement Div. 8749 Howard Glaefke $ 809.59 546.04 945.96 758.42 597.51 517.81 846.06 846.06 250.20 25.87 77.61 477.21 423.00 1,154.75 528.77 486.38 523.93 $9,815.17 $20.00 ORDER CHECKS - DECEMBER 16, 1986 5363 American Business Products 5364 Government Business Systems 5365 JoEllen Hurr 5366 LeFevere, Lefler 5367 Photo Factory 5368 Loretto Towing 5369 Sheriff's Dept. 5370 Contract Programming Spec. 5371 Martin McAllister 5372 Geotechnical Fabrics Report 5373 Reynolds Welding 5374 Egan McKay 5375 Fortin Hardware 5376 Metro West Inspection Svc. 5377 Emil Jubert 5378 Bryan Rock Products 5379 Jim Lutz 5380 W.W. Grainger 5381 Genuine Parts 5382 Rochester Midland 5383 Barton Sand & Graver 5384 International Salt Co 5385 Safety Kleen Corp. 5386 Crow River News 5387 North Star Waterworks Prod. 5388 Minnesota Pollution Control 5389 P.E.R.A. 5390 Social Security Retirement Div 5391 Employee Benefit Admin. $ 131.23 55.32 7.25 7,469.10 5.40 46.95 2,477.66 900.00 800.00 30.00 25.70 48.61 206.04 1,909.10 64.71 3,850.00 8,201.00 41.52 217.94 249.00 1,044.93 1,066.45 42.50 58.50 42.08 100.00 601.69 523.93 13,324.00 $43,540.61 The Council of the City ofMedina met in regular session on Tuesday, December 16, 1986 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Anne Heideman, William Reiser, Robert Mitchell; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Engineer, Glenn Cook; Attorney, Richard Schieffer; Building Inspector, Loren Kohnen 1. ADDITIONAL AGENDA ITEMS Moved by Heideman, seconded by Mitchell to discuss the following items: Holy Name Church, Use of north parking lot Planning Commission Appointments 1987 Salaries Reduction of Lutz Elm Creek Addition bond Motion decicared carried 2. MINUTES OF DECEMBER 2, 1986 Anne Heideman asked that the following corrections be made to Item 3, Police Officers contract, Page 164: Insurance, full coverage , employee and dependent-1987, increased by $15.00 for 1988. Page 165, Item 4, North/South Road, keep 100 ft. on the Dedeker property on the Southeast Corner. Moved by Heideman, seconded by Scherer to approve the minutes of December 2, 1986, as amended. Motion declared carried 3. PUBLIC WORKS DEPARTMENT Brett and Kathy Cook Council discussed the letter from the Cooks regarding the sewer smell that has resulted since the installation of the Independence/Greenfield sewer connection. Council referred to the letter from the City of Independence regarding their efforts to correct the situation. Thomas Anderson asked that Jim Dillman to report to the Council in January as to the progress in correcting the problem. Road Improvement Policy Robert Mitchell presented a revised road improvement policy regarding shoulder widths which will provide for recreational trails. Width to be not less than 3 feet on one side and 2 ft. on the opposity side of a 22 ft. wide pavement. Moved by Mitchell, seconded by Scherer to adopt the prepared recreational trail policy and to agree that roads that cannot be improved accordingly shall be discussed on an individual basis by City Council. Motion declared carried Land Alteration Permits Council discussed the memo regarding issuance of land alteration permits to property owners needing to use Medina city roads. Recommendations included allowing a maximum of 8 to 10 one way trips (4-5 trucks) per hour. Anne Heideman asked how that requirement would be policed. Wilfred Scherer stated that someone from the city would need to monitor and that should be written into the policy. He asked how athe city could prove damage to the roads. Glenn Cook stated that is is difficult to prove damage. Donna Roehl explained that there is a test road in Medina with the use of Mohawk by Chippewa Black Dirt Company. Jim Dillman explained that the company grades the road several times each day and hauls rock on it as needed. Jim Wahlfors, representing Jack Wahlfors, asked if Council was discussing a year around or seasonal hauling regulation. Thomas Anderson stated that Council was working on a winter regulation. JIm Wahlfors asked if Council would defer voting on the matter as he wished some time to study the issue. Thomas Anderson explained that Jack Wahlfors had been denied a permit and adoption 171 of this policy would allow him the use of the road on a limited basis. Tom Gregor explaiend that he is expecting 1000 loads of dirt on Holy Name Dr. and Medina Rd., which he will improve his property for agricultural purposes and that he is working with surveyors and with the Watershed Commission. Jim Wahlfors stated that the city has added water onto the Wahlfors property as a result of the improvement of Tamarack Dr. and that his brother problem begins at the city road and that he is trying to do what he can to protect his property form flooding. tom Gregor stated that to limit to 4-5 trucks per hour would be costly to the landowner as he would be paying $55.00 per hour for a machine and operator, on his property. He stated that the City of Plymouth has no problem with the use of the roads as he knows of a neighbor of his in Plymouth that will be getting fill hauled to his property. Glenn Cook stated that it is difficult to collect on bonds and damage must be proven. Anne Heideman stated that bonding should be required for two seasons after hauling ceases. Moved by Reiser to adopt policy, as presented, for issuance of land alteration permits and to include language for bonding. Motion not seconded. Richard Schiefer stated that staff should be directed to prepare individual contracts that include enforcement language due to the difficulty of having to prove road damage . Thomas Anderson stated that the concern is the number of trucks on a road and perhaps a charge per truck should be levied. Robert Mitchell stated that $200,000 would be needed if Tamarack Dr. were destroyed. Glenn Cook stated that if a road is not damaged user should not need to pay. JIm Wahlfors stated that an Enginer should be able to inspect a road for its life expectancy and later prove it in court. Anne Heideman explaiend that Medina roads are not totally reconstructed and no one knows what traffic they can accomodate. Tom Gregor stated that he would only be using 400 ft. of city roads. Thomas Anderson asked that both the Wahlfors and gregor applications should be acted upon by Council as they had been tabled at the December 2nd meeting. Jack Wahlfors stated that he would be using z mile of paved road and 4 mile of gravel roads. Jim Dillman reported that Orono was not to pleased but that they would agree to allow 8-10 trucks per day, from co. Rd. 6 if trucks would travel empty to Co. Rd. 24. Moved by Mitchell, seconded by Scherer to deny the Wahlfors permit becuase of the uncertainty of the road condition if being used by heavy trucks and the difficulty in collecting on bonds that might be posted. Motion declared carried Moved by Scherer, seconded by Mitchell to deny the gregor permit. Thomas Anderson asked ifCouncil would consider granting the permit if access could be gotten within 400 ft. and if owner were to pay $2.00 per truck. He stated that he beleived that graveled roads could be handled differently as not as much damage would be caused to a graveled road as a paved road. Robert Mitchell asked Jack Wahlfors might do if Gregors were allowed to haul. Motion declared carried Council agreed that applications for as in the past and that applications Jim Wahlfors requested that the city Wahlfors property. Wilfred Scherer stated that he would drainage into Wolsfelds lake. small amounts of fill should be handled by staff, for larger amounts should be brought to Council. take steps to stop draining water onto the Jack contact the DNR as to the possiblity of improving ADZ 1'149655Water Tower and Water line Glenn cook presented a site map for the location of the water tower off Willow Dr. He explained that property owners would present information to support their request for the location. Jim Merila explained thatthere would be grading problems if the water tower was located on the hill. Pat cienciwa stated that he needed reconfirmation from council regarding the cities support for Industrial Revenue Bonding and Tax Increment, as he had a closing on one of the parcels before January 1st. Thomas Anderson stated that the Cienciwa property is located outside the tax Increment district, which will expire in six years. Mr. Cienciwa stated that they might be able to relocate inside District 1-1. Robert Mitchell asked what it would cost to relocate the tower on the site suggested by by the property owners. Glenn Cook stated that the city could work with the owners or condemn the property. He also explaianed that the city was being asked to work with them on street and utility construction. Moved by Mitchell, seconded by Scherer to adopt Resolution 86-106, Ordering Plans and specifications for the Hwy. 55 water line extension and water tower construction. Motion declared carrried Arrowhead Dr. Water line Construction Bids Glenn Cook reported that seven bids for the construction of the Arrowhead Dr. water line on December 5, 1986 at 10:00 A.M. with F.F. Jedlicki being the low bidder at $60,000. He stated that he would recouauend awarding the bid to them as their firm had worked with the company previously. Moved by Scherer, seconded by Mitchell to adopt resoluion 86-107, Award of bid to F.F. Jedlicki, Inc. for Arrowhead Dr. water line extension at a cost of $60,000. Motion declared carried 4. TAX INCREMENT DIS'1RICT 1-4, PUBLIC HEARING, 8:50 P.M. Jeanne Fredericks presented reported regarding creation of Tax Increment District 1-4, which would include the Loram property on Arrowhead Dr. She stated that the valuation of the building addition is $900,000, which would be added to the previous values for Districts 1-1, 1-2 and 1-3. She explained the report and the estimated tax increment that would be received. Moved by Heideman, seconded by Scherer to close the hearing. Motion declared carried Public Hearing was closed at 9:00 P.M. Council asked that a resolution approving the district be prepared for the January 6th. meeting. 5. PLANNING AND ZONING DEPARTMENT Dave Cochran, Minnehaha Creeek Watershed commission Moved by Heideman, seconded by Reiser to authorize that a letter be written to the Minn- ehaha Creek Watershed Commission supporting the reappointment of Dave Dochran to the Coituuission. Motion declared carried Harold Pederson, Preliminary Subdivision Approval Moved by Reiser, seconded by Scherer to adopt Resolution 86-108, granting Preliminary Subdivision approval to Harold Pederson for property on Mohawk Dr. Motion declared carried Abstaining -Mitchell Ditter, Inc. Moved by Scherer, seconded by Heideman to adopt Resolution 86-109, granting a Conditional Use Permit to Ditter Inc. to. construct an office/warehouse/shop at 820 Tower Dr. Motion declared carried Tupco David and Mark Pieper appeared to explain the ownership and operation of Tupco at 3000 Willow Dr. 7tqco David Pieper stated that Reed Bales is no longer the principal owner and that they are attempting to purchase the operation. He explained that they had completed the fencing requirements for 1985 and 1986 according to Reed Bales Conditional Use Permit. Thomas Anderson asked that this information be verified. David Pieper stated that they plan to redo the existing building and that they had spent $4000 on the fence during the past week. Moved by Scherer, seconded by Mitchell to table the matter until January 6, 1987. Motion declared carried Woodlake Landfill JoEllen Hurr rreported that signatures had not been obtained on the financial agree- ment. Rvi tf Performance Standards/Metal Buildings JoEllen Hurr explined that the Planning Commission had recomtended that each metal building be handled as a Conditional Use Pemrit at no charge to the owner; each owner being sent a certified letter; staff and members of the Planning Commission or whomever Council would appoint to work with each owner to determine how closely each can comply with the Performance Standards. Thomas Anderson asked if variances should be given. JoEllen Hurr stated that site improvements might be made at some sites. Jerry roehl, Planning Comuission member, asked if the 10 year clause is enforceable, if not, why bother with the project. He asked if the Attorney had researched the matter ash Council had asked, several months ago. Richard schieffer stated thatgenerally speaking, non conformaing uses can be amoritized over a period of time. JoEllen Hurr explained that attorney, Ron Batty, had worked from information received from John shardlow, when the Performance Standards Ordinance was prepared. Moved by Heideman, seconded by Mitchell to accept the Planning Coiittission recommendations regarding compliance with Performance Standards. Motion declared carried Bruce neumann asked that city not charge a building pemrit fee as the existing buildings had been approved by the city before they were built. Thomas Anderson stated that some consideration should be given as the city had contributed to the problem. Anne Heideman stated that such requests could be part of the individual discussions. Richard Schieffer stated that cities periodically update ordinances and compliance must be handled accordingly. Scherer Meats Joellen Hurr stated that Wilfred scherer and stigned a statement, withdrawing his application for a Conditional Use Pemrit for his business at 2672 Willow Dr. She stated that they had spoken about a yearly license but that he did not want to pursue that, at this time. Moved by Reiser, seconded by Heideman to accept the Wilfred Scherer withdrawal statement for a Conditional Use Permit at 2672 Willow Dr. Motion declared carried Abstaining -Mitchell and Scherer Holy Name Church Moved by Scherer, seconded by Reiser to grant approval of Holy Name Church to use the gravel parking lot north of Co. Rd. 24, for Christmas services, provided that they have a police officer to control traffic at the crossing. Motion declared carried Planning Commission Members JoEllen Hurr stated that she would prepare a mpa indicating present membership on the Planning Commission and location of applicants residents. Thomas Anderson suggested that applicants be asked to attend the January 6th meeting and if they have not sent letters regarding their interest in serving, they should do so before the January meeting. 6. JIM LUTZ, ELM CREEK ESTATES Glenn Cook recommended reduction of the Lutz Letter of Credit by $25,343.53, as paving had been completed and approved. Moved by Reiser, seconded by Scherer to approve the reduction of the Lutz Letter of Credit leaving a balance of $ 149,835.76. Motion declared carried 7. BUILDING INSPECTORS CONTRACT Robert Mitchell presented information and contract explaining that the dollars paid for Loren Kohnen should not be more than the cost of having an in-house inspector. Thomas Anderson explained that the city has a group of inspectors available, with exper- tise in various fields, not just one individual. Loren Kohnen explaiend that Metro West is a company similar to engineering and attorneys firms and that someone is available if another is on vacation, etc. Robert Mitchell stated that the contract amount should be in comparison to the amount of service received by the various individuals. Moved by Heideman, seconded by Scherer to asked Robert Mitchell to continue working with Loren Kohnen on the Building Inspecting Contract. Motion declared carried Loren Kohnen asked if the contract could include his duties as Fire Marshall as well as Building Inspecting. 8. SIGN ADMINISTRATOR Council discussed letter from Emil Jubert regarding Sign Administrators duties. JoEllen Hurr stated that it would be advantageous to have an in-house inspector, partic- ularly when new buildings were being reviewed. Anne Heideman stated that the work might be done by the Building Inspectors as they drive through the community each day. Moved by Heidemna, seconded by Scherer to table the matter until January 6, 1987. Motion declared carried Emil Jubert explained that he would be gone in January and again for a month in the summer. 9. TAX FORFEIT PROPERTY Donna Roehl explained that the city could allow the County offer the 60 ft. strip of tax forfeit property for sale to abutting property owners on Tamarack Dr. She explaiend that the County would apprais the property, interested abutting owners could then bid on the property, with the highest bidder, over the appraised price, securing the parcel. She stated that she had spoken to Mike Bitterman about the process and that he was interested in the property. Moved by Reiser, seconded by Mitchell to adopt Resoluiton 86-110, authorizing the sale of Parcel 23-118-23 43 0012 to abutting property owners. Motion declared carried 10. POLICE CHIEF Robert Mitchell introduced Richard Rabenort and presented a two year contract for posistion of Chief of Police. Moved by Mitchell, seconded by Heideman to appprove the contract with Richard Rabenort for chief of Police with 1987 salary of $33,500. Motion declared carried 11. ROAD EASEMENTS Robert Mitchell stated tha he would like staff to prepare a city map indicating road easements that had been coveyed to the city. 12. EASTER SEAL FOUNDATION Donna Roehl explained that the Minnesota Chapter of the Easter Seal Society had made application for an exemption to the Gambling licensing regualtions to hold a raffle at Medina Recreations on February 22, 1987. She stated that the state no longer re- quires a license for an organization that hold raffles on a periodic basis. Moved by Heideman, seconded by Scherer to approve the Easter Seal Society exemption from the Minnesota Gamabling Laws and allow them to hold a raffle at Medina Recreations on February 22, 1987. Motion declared carried 13. CITY FUND TRANSFERS Moved by Heideman, seconded by Reiser to transfer $500 to the employee Benefit Fund and $10,000 to the Fire Department Trust Fund according to the 1986 Budget. Motion declared carried 14. LOREN KOHNEN DONATION Moved by Scherer, seconded by Heideman to acknowledge, with thanks, the donation from Loren Kohnen in the amount of $75.00 to be used for the fire department and city park funds. Motion declared carried Loren Kohnen thanked William Reiser and Anne Heideman for their support to his department while they served on the City Council. 15. LORE1°10 POLICE CONTRACT Moved by Reiser, seconded by Mitchell to appprove the 1987 contract for policing of Loretto for $16,000 for a minimum of 2 hours each day. Motion declared carried 7 16. FIREARMS ORDINANCE Moved by Scherer, seconded by Heideman to adopt Ordinance # 232, regarding amendments to Section 320 of Medina city code as it applies to use of Firearms and Deadly Weapons. Motion declared carried 17. SALARIES Moved by Mitchell, seconded by Reiser to set salries for 1987 with an increase of 2%. Motion declared carried Council discussed the matter of Comparable Worth. Thomas Anderson stated that $3000 had been budgeted for 1987 Comp Worth purposes. Moved by Mitchell, seconded by Scherer to table allocation of the $3000 until the January 6, 1987 meeting. Motion declared carried 18. BILLS Moved by Heideman, seconded by Reiser to pay the bills; Order Checks # 5363-5391 in the maount of $43,540.61 and Payroll Checks #9543-9559 and 8749 in the amount of $9835.17. Motion declared carried Thomas Anderson thanked William Reiser and Anne Heideman for their years of service to Medina, while members of the City Council and stated that he had enjoyed working with both of them. Moved by Reiser, seconded by Heideman to adjourn. Motion declared carried Meeting adjourned at 10:00 P.M. Clerk -Treasurer December 16, 1986