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HomeMy Public PortalAbout12/17/2013 CCMMEDINA CITY COUNCIL MEETING MINUTES OF DECEMBER 17, 2013 The City Council of Medina, Minnesota met in regular session on December 17, 2013 at 7:04 p.m. in the City Hall Chambers. Mayor Weir presided. I. ROLL CALL Members present: Anderson, Pederson, Martin, Martinson, and Weir. Members absent: None. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer Tom Kellogg, City Planner Dusty Finke, City Planning Consultant Nate Sparks, Public Works Director Steve Scherer, Chief of Police Ed Be!land, and Recording Secretary Amanda Staple. II. PLEDGE OF ALLEGIANCE (7:04 p.m.) III. ADDITIONS TO THE AGENDA (7:04 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:05 p.m.) A. Approval of the December 3, 2013 Regular City Council Meeting Minutes Moved by Anderson, seconded by Martinson, to approve the December 3, 2013 regular City Council meeting minutes as presented. Motion passed unanimously. V. CONSENT AGENDA (7:05 p.m.) Moved by Martinson, seconded by Martin, to pull Item E, Approve Hamel Volunteer Fire Department Agreement, from the consent agenda and to consider that item under new business as Item C. Motion passed unanimously. A. Amend Hamel Community Building Operating Agreement with Hamel Lions B. Approve Continuing Education Program for Police Transcriptionist Anne Klaers C. Approve Engagement Letter/Agreement with Abdo Eick & Meyers for Auditing Services D Approve Legal Invoice for Brian Grogan from Moss & Barnett F. G. Release Letter of Credit for Tuckborough Ridge Development Resolution No. 2013-93 Committing Specific Revenue Sources for Specified Purposes in Special Revenue H. Resolution No. 2013-94 for Support of the Move Minnesota Campaign Moved by Martinson, seconded by Peterson, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:07 p.m.) Medina City Council Meeting Minutes 1 December 17, 2013 A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Scherer briefly reviewed the items that will be considered by the Park Commission at their next meeting. C. Planning Commission Planning Commissioner Mitchell noted that the Commission reconsidered an amended request for the Fawn Meadows subdivision at their last meeting and summarized the changes from the first review. VII. NEW BUSINESS A. Updated MS4 SWPPP Application for Reauthorization (7:10 p.m.) Shane Nelson, Hakanson Anderson, presented an application to continue the coverage from the MPCA for the stormwater system, otherwise titled the MS4 Permit. He noted that the changes from the previous permit will be minimal in terms of ground work but advised that there will be an increase in paperwork and staff time. He noted that within the next year there will be some ordinance revisions in regard to permanent stormwater facilities. Weir confirmed that those calculations would be based on the Atlas 14 information. Nelson summarized the other changes that would be required as a part of this permit including the updating of maps and other documents. He reported that this permit term will run from 2013 through 2018. Weir stated that she has interest in the issue of pond maintenance and noted other corrections, including the address of the new public works facility. She confirmed that Hakanson Anderson would continue their work along with the public works department. Moved by Pederson, seconded by Anderson, to accept the draft SWPPP document as proposed and direct staff to submit the document to the MPCA. Motion passed unanimously. B. Woods of Medina Preliminary Plat and Rezoning (7:16 p.m.) Pederson recused himself from the discussion due to a conflict of interest. Sparks presented a proposal for 16 single family parcels to be located at CR 116 and Shawnee Woods Road to be titled Woods of Medina. He explained that the proposal would be to rezone this property to the R1 zoning district, which would match the land use identified in the Comprehensive Plan. He advised that the parcel is located in the current stage for development and noted that the proposed parcels meet the requirements of the R1 district. He identified the existing home, which is intended to be preserved for up to ten years with the current access to CR 116. He explained that when the home is removed, any new construction would need to meet the zoning requirements for setbacks to CR 116. He explained that the layout for the cul-de-sac was designed in order to preserve additional trees. He reviewed the transportation and access information as proposed and considered by staff in addition to the tree preservation plan. He explained that the applicant is proposing to remove 53 percent of Medina City Council Meeting Minutes 2 December 17, 2013 the trees and the replacement that would be required for that figure. He noted that any development, consistent with the Comprehensive Plan, would require 39 percent tree removal. He advised that the applicant is requesting to use the 39 percent mark as the base for the removal and require replacement for any amount over that number. He advised that there is no active park use planned for this area and therefore the Park Commission recommends cash -in -lieu in the amount of $96,160. He noted that the two main issues with the applicant are tree preservation and density. He explained that if more units were required, a larger tree replacement waiver would be required. He advised that this request was considered by the Planning Commission and recommended approval of the request subject to the conditions listed in the staff report. Weir expressed her concerns with the Planning Commission recommendation including the extension of sewer for units with functioning septic systems and also the burden of this developer to fund road improvements for the County Road 116/Highway 55 intersection where congestion is caused by multiple developments, many of them in other cities. Johnson confirmed that the City does not have a policy in place requiring road improvement fees from developers for intersection improvements that do not abut their property. Sparks explained that the Planning Commission made that recommendation based on input from Hennepin County but confirmed that the City does not have a policy of that nature. Anderson asked for clarification in regard to the tree preservation plan. Sparks provided additional information on the calculations used to determine the level of tree removal and replacement. He confirmed that the replacement is based on inches of trees rather than the actual number of trees. Martin commended the Planning Commission for its thorough work and was comfortable with the tree preservation plan as proposed by the Commission. Steven Theesfeld stated that he owns the property to the far east of Shawnee Woods Road. He referenced the issue of sewer extension and explained that he paid a great deal of money six years ago to redo his septic system. He stated that they would prefer not to connect to the sewer system and would also prefer not to fund an extension for services that they do not need. He explained that this project will substantially change the nature of their subdivision and he would not like to see an increased cost associated with that change. He also expressed concern that the park dedication is being accepted in cash rather than the construction of a park, noting that the other recent development was also not required to construct a park. He noted that the traffic on CR 116 and the future traffic planned for CR 116 prohibits children from crossing the roadway to access the park on that side of the road. Martinson noted that the Park Commission will be meeting the following night and believed that concern should be expressed at that meeting. Theesfeld stated that he has been told that his five acre lot is too heavily wooded and the development would be cost prohibitive. He hoped that if the Council is to grant a Medina City Council Meeting Minutes 3 December 17, 2013 waiver to the tree preservation requirements that other lots in that area would be granted the same ability. Weir confirmed that the issue of sewer connection fees for those with existing septic systems on Shawneee Woods Road has been removed from the table. She advised that this development is not receiving special treatment and welcomed development proposals for other lots in that area. Moved by Anderson, seconded by Martin, to direct staff to prepare an ordinance to rezone the subject property to the R1 zoning district with the recommended conditions. Motion passed unanimously. Moved by Anderson, seconded by Martin, to direct staff to prepare a resolution granting preliminary plat approval based upon the findings, and subject to the conditions, recommended by the Planning Commission. Motion passed unanimously. Pederson rejoined the Council. C. Approve Hamel Volunteer Fire Department Agreement (7:42 p.m.) Weir summarized the issues that had been discussed by the Council during the Work Session prior to the regular meeting tonight and confirmed consensus on the language proposed for the agreement. She noted that this proposal would call for a specific amount for capital improvements, $60,000 annually, and confirmed that if the agreement were to be terminated, any unused cash would be returned to the appropriate city upon termination of the agreement. Mario Fabrizio, Hamel Volunteer Fire Department, explained that the intent is to place the governance with the Advisory Board and the Public Safety Director. He explained that the department will continue to pursue alternate funding including grant funds to aid in regard to capital improvements. Martin confirmed that language is included in the agreement that would ensure that Medina would be included in the negotiations, should another city be added for service. She suggested that additional language be provided to add clarification. Weir confirmed that language would be added in regard to maintenance of equipment under section three, Levels of Service. Batty advised that a statement was added to the end of the agreement stating that all parties in the agreement are subject to statutory requirements. Martin confirmed the amendments as agreed upon. Anderson stated for the record while he opposed the substance of the contract with the Hamel Fire Department, he would vote in its favor because of the work done by Public Safety Director Ed Belland and City Administrator Scott Johnson. Moved by Martin, seconded by Pederson, to approve the Hamel Volunteer Fire Department Agreement as amended, contingent upon the review of the City Attorney, City Administrator, and Public Safety Director. Motion passed unanimously. Medina City Council Meeting Minutes 4 December 17, 2013 VIII. CITY ADMINISTRATOR REPORT A. Possible Dates for the Goals Work Session — February 20, 2014 or February 25, 2014 (8:05 p.m.) Johnson advised of two possible dates for the goals work session for the Council, which would begin at 6:00 p.m. Moved by Pederson, seconded by Martinson, to schedule a goals work session on February 25, 2014. Motion passed unanimously. B. Sign for Police and Public Works Facility (8:07 p.m.) Johnson noted that Belland put together a mock-up of the sign for the new public works and police facility. Belland presented the draft version of the sign, which would use the logo of the City. He advised of another option, which was cost out, using a different color, and noted that the sign as proposed would provide a cost savings and would also stand out better against the building colors. He advised that the one sign would be used and letters in brushed aluminum would be added to identify the police and public works locations. He confirmed that the sign would be purchased with funds left remaining in the budget. Weir confirmed that the automatic door issue has been resolved at 600 Clydesdale Trail. She commended the public works department for their efforts with the snow and extreme cold, in addition to transitioning to the new facility. IX. MAYOR & CITY COUNCIL REPORTS (8:11 p.m.) Anderson stated that the previous Tuesday he attended the United Fire Fighters Association meeting. Pederson thanked Martin and Weir for their efforts in the recent settlement conference. He commented that the intersection improvement project for CR 116/Highway 55 appears to be scheduled for the 2018 Capital Improvement Plan for Hennepin County. He noted that he also completed a ride along with Police Officer Kevin Boecker recently and commented that it was an amazing experience and the officer he rode with was a great asset to Medina. Weir confirmed that the new location, closer to Highway 55, is working out well for the police department. Belland noted that a ride along is available to any interested Council Member. Weir commented on a recent Mayor's Association Meeting she attended and believed it was valuable to gain input from other cities. She noted that as of January the Council meetings will be available for viewing on the City website, as the City will no longer be participating in the Lake Minnetonka Communications Commission (LMCC). X. APPROVAL TO PAY THE BILLS (8:15 p.m.) Moved by Pederson, seconded by Martinson, to approve the bills, EFT 002378E- 002403E for $65, 774.82, and order check numbers 040527-040602 for $416,999.32, payroll EFT 505342-505370 for $48,129.03 and payroll check number 020411 for $571.23. Motion passed unanimously. Medina City Council Meeting Minutes 5 December 17, 2013 XI. CLOSED SESSION: CITY ADMINISTRATOR PERFORMANCE REVIEW The Council recessed to closed session at 8:15 p.m. to discuss the performance review of the City Administrator. The Council returned to open session at 9:05 p.m. XII. ADJOURN Moved by Anderson seconded by Pederson, to adjourn the meeting at 9:06 p.m. Motion passed unanimously. Attest: Scott Johnson, City dministrator ij,)k) Elizth Weir, Mayor Medina City Council Meeting Minutes 6 December 17, 2013 ORDER CHECKS December 4. 2013 - December 17, 2013 040527 CENTURYLINK 1,057.53 040528 HENN COUNTY INFO TECH 851.05 040529 KEVIN HILLUKKA 250.00 040530 US HOME CORP 10,000.00 040531 CITY OF MAPLE PLAIN 1,367.72 040532 MEDINA MOBIL, INC 6.88 040533 METROPOLITAN COUNCIL 40,981.05 040534 MINUTEMAN PRESS 3,431.36 040535 PELLA WINDOWS 150.00 040536 PEPIN, HENRY 500.00 040537 RENGASAMY, NARASIMMAN 150.00 040538 DVS RENEWAL 11.00 040539 GINA WESLEY 42,560.00 040540 BLUE CROSS BLUE SHIELD OF MN 29,182.00 040541 GOODIN COMPANY 312.86 040542 GURAV, ALICIA 150.00 040543 HENN COUNTY ELECTIONS 175.91 040544 HENN COUNTY TAXPAYER SVCS DEPT 694.92 040545 HENN COUNTY TAXPAYER SVCS DEPT 103.50 040546 JALIL, AFZ4AL 250.00 040547 KANODIA, KRISHNA 110.00 040548 LEAGUE OF MN CITIES INS.TRUST 38,635.00 040549 MATTAMY MPLS PRTNSHP 20,000.00 040550 NAPA 104.36 040551 PRIMROSE SCHOOL 150.00 040552 ADAM'S PEST CONTROL INC 80.16 040553 ALLSTAR ELECTRIC 771.73 040554 BARTON SAND & GRAVEL 885.53 040555 BELTMANN RELOCATION GROUP 1,367.21 040556 BOYER FORD TRUCKS INC 35.81 040557 BUDGET PRINTING 37.40 040558 BURSCHVILLE CONSTRUCTION INC 4,542.50 040559 CAREFREE SERVICES INC 867.00 040560 SOUTH CROW RIVER NEWS 53.96 040561 ELITE FABWORX LLC 1,995.00 040562 EULL'S MANUFACTURING CO 1,046.25 040563 FERGUSON ENTERPRISES INC 37.12 040564 GARY'S DIESEL SERVICE 667.69 040565 GOPHER STATE ONE CALL 258.10 040566 GRAM< SHOPPE 409.33 040567 HAMEL LUMBER INC 663.09 040568 HAMEL VOLUNTEER FIRE DEPT 36,104.25 040569 HD SUPPLY WATERWORKS LTD 218.13 040570 HOTSY EQUIPMENT OF MN INC 7,458.95 040571 INFINITY WIRELESS 460.93 040572 JANNINGS ACOUSTICS INC 569.00 040573 KD & COMPANY RECYCLING INC 403.00 040574 KERN, DEWENTER & VIERE 6,000.00 040575 LUTHER BROOKDALE CHEVROLET 431.06 040576 MARCO INC 27.79 040577 METRO ALARM CONTRACTORS INC 1,080.00 040578 METRO WEST INSPECTION 14,442.92 040579 MN BUREAU OF CRIMINAL 50.00 040580 MINNESOTA CONWAY 1,443.45 040581 MORRIS ELECTRONICS INC 898.13 040582 NAPA OF CORCORAN INC 45.69 040583 NELSON ELECTRIC MOTOR REPAIR 1,612.00 040584 OFFICE DEPOT 766.34 040585 OIL AIR PRODUCTS LLC 130.46 040586 OMANN BROTHERS PAVING INC 24,781.60 040587 PERFORMANCE PETROLEUM 561.36 040588 PERRY'S TRUCK REPAIR 207.34 040589 RANDY'S SANITATION INC 63.12 040590 RUSSELL SECURITY RESOURCE INC 91,630.00 040591 STRETCHER'S 129.11 040592 SUBURBAN TIRE WHOLESALE INC 311.37 Medina City Council Meeting Minutes 7 December 17, 2013 040593 TALLEN & BAERTSCHI 3,431.65 040594 TIMESAVER OFFSITE 129.00 040595 TITAN MACHINERY 173.14 040596 TOWMASTER 312.07 040597 TRAFFIC SOLUTIONS INC 125.49 040598 TROPHIES BY LINDA INC 15.50 040599 TWIN CITY GARAGE DOOR 3,008.00 040600 VARITECH INDUSTRIES INC 9,966.63 040601 VIKING INDUSTRIAL CENTER 73.54 040602 WESTSIDE WHOLESALE TIRE 5.035.28 Total Checks $416,999.32 Electronic Payments November 27, 2013 — December 12, 2013 002378E VOID $0.00 002379E SELECT ACCOUNT 5,192.31 002380E PR FED/FICA 14,431.22 002381E PR MN Deferred Comp 975.00 002382E PR STATE OF MINNESOTA 3,239.51 002383E SELECT ACCOUNT 532.00 002384E CITY OF MEDINA 17.00 002385E PR PERA 12,946.01 002386E FARMERS STATE BANK OF HAMEL 20.00 002387E DELTA DENTAL 2,258.50 002388E PAYMENT SERVICE NETWORK INC 232.90 002389E XCEL ENERGY 11,465.65 002390E XEROX CORPORATION 42.40 002391E CIPHER LABORATORIES INC. 6,384.54 002392E VOID $0.00 002393E HARTFORD LIFE 439.45 002394E ELAN FINANCIAL SERVICE 4,696.40 002395E CENTERPOINT ENERGY 757.86 002396E VALVOLINE FLEET SERVICES 143.99 002397E AFLAC 563.84 002398E SELECT ACCOUNT 86.50 002399E CULLIGAN-METRO 30.90 002400E PITNEY BOWES POSTAGE BY PHONE 1,000.00 002401E FRONTIER 57.20 002402E PNOTAL PAYMENTS INC 175.14 002403E SELECT ACCOUNT 86.50 Total Checks $65,774.62 PAYROLL DIRECT DEPOSIT December 4, 2013 505342 ANDERSON, JOHN G. $230.87 505343 BARNHART, ERIN A $1,628.46 505344 BELLAND, EDGAR J. $2,276.84 505345 BOECKER, KEVIN D $2,893.19 505346 CONVERSE, KEITH A. $2,094.06 505347 DINGMANN, NAN W. $2,152.51 505348 FINKS, DUSTIN D $2,055.70 505349 GALLUP, JODI M. $1,478.37 505350 GLEASON, JOHN M $2,154.07 505351 GREGORY, THOMAS $2,606.71 505352 HALL, DAVID M $3,896.94 505353 JESSEN, JEREMIAH S. $2,760.81 505354 JOHNSON, SCOTT T $2,090.32 505355 KLAERS, ANNE M. $603.38 Medina City Council Meeting Minutes 8 December 17, 2013 505356 KORDIAK, JEFFREY $706.91 505357 LANE, LINDA $1,313.36 505358 LEUER, GREGORY J $1,770.99 505359 MARTIN, KATHLEEN M $230.87 505360 MARTINSON, MELISSA $230.87 505361 MCGILL, CHRISTOPHER R. $2,218.88 505362 NELSON, JASON $2,779.04 505363 PEDERSON, JEFF $220.63 505364 PETERSON, DEBRA A. $1,473.10 505365 PORTINEN, TERI $1,305.20 505366 REINKING, DEREK M $1,352.52 505367 SCHERER, STEVEN T $2,178.58 505368 VIEAU, CECILIA M $1,144.88 505369 VINCK, JOHN J. $1,953.90 505370 WEIR, ELIZABETH V $327.07 Total Payroll Direct Deposit $48,129.03 PAYROLL CHECKS December 4.2013 020412 HUNZ, MATTHEW E $571.23 Total Payroll Checks $571.23 Medina City Council Meeting Minutes 9 December 17, 2013 This Page Intentionally Left Blank Medina City Council Meeting Minutes 10 December 17, 2013