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Home My Public Portal About2024-02-08 minutesMINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building, 320 East McCarty Street Council Chambers and Virtual February 8, 2024 Committee Members Present: Attendance Scott Spencer, Chairman 10 of 10 Jack Deeken, V. Chairman 10 of 10 Mike Lester 10 of 10 Mark Schwartz 9 of 10 Derrick Spicer 8 of 10 Staff Present: Matt Morasch, Public Works Director Britt Smith, Operations Division Director David Bange, City Engineer Eric Seaman, Wastewater Division Director Gerry Stegeman, Transit Division Manager Eric Bowers, Public Works Angie Haslag, PW Administrative Assistant Sr Clint Smith, Planning & Protective Services Director Eric Barron, Planning & Protective Services Dave Helmick, Planning & Protective Services Rachel Senzee, Planning & Protective Services Anne Stratman, Planning & Protective Services Ryan Moehlman, City Counselor Shiela Pearre, Finance/IT Director Leigh Ann Corrigan, Purchasing Agent Grant Haarmann, ITS Chief Matt Schofield, Fire Department Brian Crane, City Administrator Chairman Spencer called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests attended the meeting: Harry Otto, Eric Landwehr-Cole Co Public Works, Eric Hoy – Cole Co EMS, Angela Hirsch – PTAC, Stephi Smith – News Tribune On-line guests: Patrick Casey, Dan Davis, Paul Samson, Mayor Ron Fitzwater 1) Introductions No formal introductions made 2) Approval of the January 11, 2024 Committee meeting minutes Councilman Deeken moved and Councilman Lester seconded to approve the January 11, 2024 meeting minutes, motion carried. 3) Citizen opportunity to address Council Committee on Stormwater and Other Public Works Issues. No one present Minutes/Jefferson City Public Works and Planning Committee February 8, 2024 2 4) New Business a. City/County Sales Tax Projects Funds and BIP Application High Street Viaduct (David Bange) Mr. Bange presented Sales Tax H information and BIP Grant Application information. He briefly spoke of funding for projects. Staff looking for approval to bring forward a resolution to apply for the application. Discussion among Committee members and staff took place. After continued discussion a motion to recommend to forward a Resolution to full Council was made by Councilman Lester, seconded by Councilman Deeken. Motion carries with the following roll call vote: Aye: Deeken, Lester, Schwartz, Spencer Nay: Not Present: Spicer b. ARSI Change Order for Asbestos Services (David Helmick) Mr. Clint Smith spoke on the memo provided in the packet. Mr. Morasch noted this includes parking funds. Brief discussion among committee members and staff. Motion made to move to full council for approval was made by Councilman Schwartz, seconded by Councilman Lester. Motion carries with the following roll call vote: Aye: Deeken, Lester, Schwartz, Spencer Nay: Not Present: Spicer c. Wastewater Biosolids GMP Contract (Eric Seaman) Mr. Seaman presented information of design, timeline and funding to upgrade equipment. Staff seeking approval to proceed with the loan and construction contract. Brief discussion among Committee members and staff. Motion made to recommend approval and bring to full council made by Councilman Schwartz, seconded by Councilman Lester. Motion carries with the following roll call vote: Aye: Deeken, Lester, Schwartz, Spencer Nay: Not Present: Spicer d. Emergency Home Repair Program – Sewer Laterals (Eric Seaman/Rachel Senzee) Mr. Morasch spoke brief on concerns received and programs available. Mr. Seaman spoke on the responsibilities of the property owners with regard to service lines. He noted there are preventive insurance plans available, rebate program and emergency assistance repair program. Mrs. Senzee spoke briefly on the emergency assistance repair program. Minutes/Jefferson City Public Works and Planning Committee February 8, 2024 3 e. Micro-Transit RFP (Leigh Ann Corrigan) Ms. Corrigan spoke on what is included in the bid documents and noted reasons to use a Proposal. She noted the City is moving forward with an RFP. Brief discussion among Committee members and staff took place. f. Sustainability Partners Capital Funding (Ryan Moehlman) Mr. Moehlman spoke on the partners group and what funding it might provide. He noted staff is seeking approval to move forward with an agreement and bring a Resolution to Council. Lengthy discussion among Committee members and staff took place. Concerns and opportunities were mentioned. Motion made to direct staff to sign an agreement and move Resolution to full council by Councilman Deeken, seconded by Councilman Lester. Motion carries with the following roll call vote: Aye: Deeken, Lester, Schwartz, Spencer Nay: Not Present: Spicer g. Yard Waste Site Cost Summary (Britt Smith) Mr. Britt Smith gave a brief update on the cost associated with running the temporary yard waste site. Brief discussion among Committee members and staff took place. Councilman Spencer took the opportunity share appreciation to staff that worked the site. h. Capitol Avenue Overlay District (Clint Smith) Mr. Clint Smith gave a brief history of the district. Mr. Eric Baron provided information on the zoning and overlay in the Capitol Avenue area. Lengthy discussion among Committee members and staff took place on current code and restrictions. 5) Other/Old Business a. Rolling Hills Traffic Calming (David Bange) Mr. Bange gave a brief update and provide a striping plan option. Discussion among Committee members, staff and residents who were present on-line took place. Staff requested to set up and hold a meeting with neighborhood residents. b. Speed Hump Policy (Councilman Scott Spencer) Mr. Morasch spoke briefly on the current policy and gave some background for speed humps within the City. Staff looking for a more streamlined process. Discussion among Committee members, staff and emergency responder guests took place. Item will be brought back to the Committee with modifications. Minutes/Jefferson City Public Works and Planning Committee February 8, 2024 4 - Councilman Spencer asked about a dusk to dawn light out on Edgewood. o Mr. Britt Smith noted a new light has been ordered. - Councilman Spencer brought up stormwater and creek maintenance concerns. o Mr. Morasch noted property owners are to maintain and can request city staff’s help. - Councilman Lester inquired about an update on the light signal at the intersection of Stadium and Southwest Boulevard. o Mr. Morasch noted the light will remain until needs to be replaced - Councilman Schwartz inquired about possibility of cleaning up overgrowth along Wears Creek next to Rex Whitton Expressway o Staff noted right-of-way belonging to multiple entities; Staff will get a cost estimate to clean up. - Councilman Spencer asked about the next overlay list o Mr. Morasch noted staff is currently putting a list together with funds available. Council persons can notify staff of streets they would like evaluated 6) Reports a. Neighborhood Service Grant Updates (Rachel Senzee) Ms. Senzee provided a copy of the grants in progress and spoke briefly on highlighted updates. Ms. Senzee will now present this report on a quarterly basis. b. Project Status Updates (David Bange) Mr. Bange provided an update report in the packet and spoke briefly on the current project status. 7) Adjourn Councilman Deeken moved, Councilman Spencer adjourned the meeting at this time (9:45 a.m.)