HomeMy Public PortalAbout20160713 - Minutes - Board of Directors (BOD)
Board Meeting 16-16
*Approved by the Board of Directors on July 27, 2016
REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
July 13, 2016
APPROVED MINUTES*
REGULAR MEETING – BOARD MEETING
Vice-President Hassett called the regular meeting of the Midpeninsula Regional Open Space
District to order at 7:00 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Curt Riffle, and
Pete Siemens
Members Absent: Yoriko Kishimoto
Staff Present: Assistant General Manager Ana Ruiz, Assistant General Manager Kevin
Woodhouse, General Counsel Sheryl Schaffner, Public Affairs Manager
Shelly Lewis, GIS Administrator Casey Hiatt, and District Clerk Jennifer
Woodworth
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Hanko moved, and Director Riffle seconded the motion to adopt the agenda.
VOTE: 6-0-0 (Director Kishimoto absent.)
CONSENT CALENDAR
1. Approve the Minutes for the June 22, 2016 Board meeting
2. Approve Claims Report
Meeting 16-16 Page 2
3. Authorization to Purchase Capital Equipment for a Total Cost Not to Exceed
$1,088,700 (R-16-85)
General Manager’s Recommendation:
1. Authorize the General Manager to execute a purchase contract with the State Department
of General Services and associated contract dealers for five patrol vehicles, two administrative
vehicles, and five maintenance vehicles, for a total cost not to exceed $798,700.
2. Authorize the General Manager to execute a purchase contract with the State Department
of General Services and associated contract dealers for one replacement and one additional
tractor for a total cost not to exceed $290,000.
4. Award of Contracts to Three Firms for Printing and Mailing Services (R-16-86)
General Manager’s Recommendation: Authorize the General Manager to enter into contracts for
printing and mailing services with Dakota Press, ImageX, and Patsons Press for amounts not-to-
exceed $100,000 (each) for Fiscal Year (FY) 2016-17 with the option to extend contracts to
FY2017-18, and FY2018-19 subject to further Board approval.
Public comment opened at 7:03 p.m.
No speakers present.
Public comment closed at 7:03 p.m.
Motion: Director Hanko moved, and Director Cyr seconded the motion to approve the Consent
Calendar.
VOTE: 6-0-0 (Director Kishimoto absent.)
BOARD BUSINESS
5. Presentation of New GeoPDF Trail Maps (R-16-87)
Public Affairs Specialist Peggy Gibbons presented the staff report describing the District’s
rollout of the GeoPDF trail maps for mobile devices. GeoPDFs allow users to view their location
in real-time using only a GPS signal, without needing cellular service.
GIS Administrator Casey Hiatt, provided an overview of the process used to redesign and update
all of the District’s trail maps which allowed for the creation of the GeoPDF maps. Redesign
elements included increasing elevation detail, more accurate trail alignments, and increased
operational efficiencies to the map process. All maps are now GIS data driven increasing
accuracy and consistency among the District’s many maps.
Ms. Gibbons described the rollout of the new GeoPDF maps to the public and demonstrated the
mobile phone application and its features, including location tagging and issue reporting.
The members of the Board expressed their appreciation for staff’s working in completing the
project and their excitement regarding the new application.
Public comment opened at 7:27 p.m.
Meeting 16-16 Page 3
No speakers present.
Public comment closed at 7:27 p.m.
No Board action required.
INFORMATIONAL MEMORANDA
• Highway 17 Wildlife Passage and Bay Area Ridge Trail Crossing Project Update
INFORMATIONAL REPORTS
A. Committee Reports
Director Harris reported the Planning and Natural Resources Committee met on Monday to
discuss the proposed protective netting structure at the Fremont Older parking lot.
Director Cyr reported the Legislative, Funding, and Public Affairs Committee met on Tuesday to
discuss a proposed Board policy related to reporting tickets and a proposed logo for use for
Measure AA funding projects.
B. Staff Reports
District Clerk Jennifer Woodworth reported the nomination period for the November 8, 2016
election begins on Monday and runs through August 12, 2016. Wards 3, 4, and 7 are on the
ballot for the November election.
Assistant General Manager Ana Ruiz reported the departments are compiling their year-end
accomplishments list to be included in the year-end review. Ms. Ruiz reported she and Real
Property Manager Mike Williams met with members of East Palo Alto city staff to discuss the
Ravenswood Bay Trail. Staff also recently gave a tour of the La Honda Open Space Preserve to
members of the San Mateo Farm Bureau.
Chief Financial Officer/Administrative Services Director Stefan Jaskulak reported the payroll
process has completely been brought in-house as an increased function of IAFS. Mr. Jaskulak
provided additional information related to the refinancing of the 2007 and 2011 bonds.
C. Director Reports
The Board members submitted their compensatory reports.
Director Riffle spoke regarding the District’s recent Legislative Lunch and thanked staff for their
efforts in organizing it.
Director Harris spoke regarding recent hikes she attended with the Sierra Club and questions she
received related to camping on District preserves.
Meeting 16-16 Page 4
ADJOURNMENT
Vice-President Hassett adjourned the regular meeting of the Board of Directors of the
Midpeninsula Regional Open Space District at 7:50 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk