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Home My Public Portal About2024-03-181 REGULAR COUNCIL MEETING, MARCH 18, 2024 CALL TO ORDER Mayor Ron Fitzwater called the March 18, 2024 City Council meeting to order at 6:01 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Absent: None ADOPTION OF THE AGENDA Councilmember Mealy motioned and Councilmember Spicer seconded the motion to adopt the agenda. The motion passed unanimously. MISCELLANEOUS AGENDA ITEMS There were no miscellaneous agenda items at this time. OPPORTUNITY FOR PUBLIC COMMENT 1. Jeff Kelley with Keeley Restoration voiced his concerns with the bid award for pending bill 2023-083. Councilmember Spencer said bill 2023-083 will be placed on the informal calendar so Mr. Kelley and City Staff can have a conversation explaining the awarded bid to another vendor. 2. Nelson Otto expressed his appreciation to the Mayor and City Council for a closer review of funds directed toward Parks vs City infrastructure needs during last year’s budget process. He also expressed his concerns with the possible conference center / parking structure planned for the Madison Ave. parking structure/News Tribune site. He wants to make sure the City Council also takes into consideration entertainment possibilities for conference attendees. Are there enough things to do in Jefferson City? Mayor Fitzwater thanked Mr. Otto for his comments. The Mayor informed him of the conference center’s feasibility study which will be conducted by Garfield Public/Private. The study will give answers to those types of questions. PUBLIC HEARINGS There were no public hearings at this time. APPOINTMENTS BY THE MAYOR a. Recommended Appointments to the Following Boards and Commissions: Board or Commission Recommended Appointment New Term Expires Term Full/Partial Airport Advisory Committee Trey Propes MAR 2028 Full Cultural Arts Commission Mitchell Woodrum MAR 2027 Full 2 REGULAR COUNCIL MEETING, MARCH 18, 2024 Board or Commission (continued) Recommended Appointment New Term Expires Term Full/Partial Transportation & Traffic Commission Mike Harvey JUN 2026 Partial MOTION: Councilmember Spencer motioned and Councilmember Ahlers seconded the motion to approve the above recommended appointme nts. The motion passed unanimously. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS There were no presentations at this time. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council committee announcements: • Committee on Administration – There were no announcements at this time. • Finance Committee – The March meeting has been cancelled. • Public Safety Committee – The next scheduled meeting is March 28th, 7:30 A.M. in the Police Training Room. • Public Works & Planning Committee – The next meeting is April 11th, 7:30 A.M. in City Council Chambers. CONSENT AGENDA a. Minutes of City Council Meetings: March 4, 2024 b. Authorizing the Purchase of Traffic Cabinets in the Amount of $31,816 by Means of the Sole Source Provider, MoboTrex c. Authorizing a Change Order #1 with Stantec for HPF Grant Funded W. Main Phase II Survey in the Amount of $4,843 d. Authorizing the Purchase of the Algoa B Replacement Pump from Vandevanter Engineering in the Amount of $40,884 e. Declaring Certain City-Owned Personal Property Surplus and Authorizes the Disposition by Sale through Auction – Wastewater Division Camera Equipment f. Authorizing Change Order #3 with Donohue and Associates, Inc. for Westview Pump Station Upgrade in the Amount of $85,738 MOTION: Councilmember Wiseman motioned and Councilmember Wright seconded the motion to approve the above items on the Consent Agenda. The motion passed unanimously. BILLS INTRODUCED 2023-089 sponsored by Councilmember Spencer 3 REGULAR COUNCIL MEETING, MARCH 18, 2024 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $70,300 AGREEMENT WITH BARR ENGINERING COMPANY FOR THE SLOPE STABILIZATION PROJECT. 2023-090 sponsored by Councilmember Spicer AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE FIRE DEPARTMENT EXAMINATION AND SELECTION PROCEDURES. BILLS PENDING 2023-083 sponsored by Councilmember Spencer AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH WESTERN SPECIALTY CONTRACTORS, IN THE AMOUNT OF $337,985.00 FOR THE PARKING GARAGE REHABILITATION PROJECT. Jeff Kelley of Keeley Restoration raised questions about the bids submitted and the selection of Western Specialty. City Staff is going to follow up with Mr. Kelley again before the next City Council meeting. With no objection, Councilmember Spencer placed the bill on the informal calendar. 2023-084 sponsored by Councilmember Spencer AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $12,693,100 PHASE II DESIGN/BUILD AGREEMENT WITH BURNS AND MCDONNELL ENGINERING COMPANY, INC. FOR THE BIOSOLIDS IMPROVEMENTS PROJECT. Public Works Director Matt Morasch presented the bill. The City received approval today, from the State of Missouri on this project. The funding for the project is in bill 2023-085. Bond counsel will need time to prepare documentation for bill 2023-085. At the request of City Staff and with no objection, Councilmember Spencer placed the bill on the informal calendar. 2023-085 sponsored by Councilmember Spencer AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $14,285,100 PRINCIPAL AMOUNT OF THE SEWERAGE SYSTEM REVENUE BONDS (STATE OF MISSOURI-DIRECT LOAN PROGRAM) SERIES 2024 OF THE CITY OF JEFFERSON, MISSOURI, FOR THE PURPOSE OF IMPROVING THE CITY’S SEWERAGE SYSTEM; PRESCRIBING THE FORM AND DETAILS OF THE BONDS AND THE AGREEMENTS MADE BY THE CITY TO FACILITATE AND PROTECT THEIR PAYMENT AND PRESCRIBING OTHER RELATED MATTERS. 4 REGULAR COUNCIL MEETING, MARCH 18, 2024 Public Works Director Matt Morasch presented the bill. The City received approval today, from the State of Missouri on this project. Bond counsel will need time to prepare documentation for this bill. At the request of City Staff and with no objection, Councilmember Spencer placed the bill on the informal calendar. 2023-087 sponsored by Councilmember Hensley AN ORDINANCE APPROVING A PLAN FOR AN INDUSTRIAL DEVELOPMENT PROJECT FOR UNILEVER MANUFACTURING (US), INC.; AUTHORIZING THE CITY OF JEFFERSON, MISSOURI, TO ISSUE ITS TAXABLE INDUSTRIAL DEVELOPMENT REVENUE BONDS (UNILEVER – REAL PROPERTY PROJECT), SERIES 2024B, IN A PRINCIPAL AMOUNT NOT TO EXCEED $33,000,000, AND ITS TAXABLE INDUSTRIAL DEVELOPMENT REVENUE BONDS (UNILEVER – PERSONAL PROPERTY PROJECT), SERIES 2024B, IN A PRINCIPAL AMOUNT NOT TO EXCEED $50,000,000 TO FINANCE THE COSTS OF SUCH PROJECT; AUTHORIZING AND APPROVING CERTAIN DOCUMENTS; AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION WITH THE ISSUANCE OF THE BONDS. City Attorney Ryan Moehlman presented the bill. Mike Whelen, Director of the Jefferson City Unlivelier facility answered questions from City Councilmembers. Representatives from JCREP were also in attendance to answer questions. There were no questions for JCREP. Bill 2023-087 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16415. Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: None 2023-088 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON CREATING A NEW SECTION TO THE CITY CODE RELATING TO ADMINISTRATIVE CHARGEBACKS. Bill 2023-088 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16416. Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: None INFORMAL CALENDAR 2023-081 sponsored by Councilmember Mealy 5 REGULAR COUNCIL MEETING, MARCH 18, 2024 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 19 (MOTOR VEHICLES AND TRAFFIC), SCHEDULE G (STOP INTERSECTION), BY THE REMOVAL OF MONROE STREET STOP SIGNS AT WOODLAWN AVENUE. Councilmember Mealy requested the bill remain on the informal calendar. RESOLUTIONS RS2023-51 sponsored by Councilmember Hensley A RESOLUTION AUTHORIZING THE CITY TO EXECUTE A CONTRACT WITH JEFFERSON CITY REGIONAL ECONOMIC PARTNERSHIP Ryan Moehlman, City Attorney presented the resolution. Mr. Moehlman pointed out a scrivener’s error on page one of the contract. The spelling out of the dollar amount was incorrect. The resolution can be passed as is, and the error will be corrected befor e executed. Councilmember Hensley motioned and Councilmember Spicer seconded the motion to adopt RS2023-51. The motion passed by the following roll-call vote: Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spen cer, Spicer, Wiseman, and Wright Nay: None RS2023-52 sponsored by Councilmember Wiseman A RESOLUTION AUTHORIZING THE CITY TO EXECUTE A PRE-DEVELOPMENT SERVICE AGREEMENT WITH GARFIELD PUBLIC/PRIVATE City Attorney Ryan Moehlman presented the resolution. Councilmember Wiseman motioned and Councilmember Spicer seconded the motion to adopt RS2023-52. The motion passed by the following roll-call vote: Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: None COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There was no discussion at this time. NEW BUSINESS There was no new business at this time. UNFINISHED BUSINESS There was no unfinished business at this time. 6 REGULAR COUNCIL MEETING, MARCH 18, 2024 ADJOURN Councilmember Wiseman motioned and Councilmember Spicer seconded the motion to adjourn the meeting. The motion passed unanimously at 6:44 P.M.