HomeMy Public PortalAbout20161012 - Minutes - Board of Directors (BOD)
October 12, 2016
Board Meeting 16-25
*Approved by the Board of Directors on October 26, 2016
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
October 12, 2016
APPROVED MINUTES*
SPECIAL MEETING – CLOSED SESSION
President Kishimoto called the special meeting to order at 6:30 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle, and Pete Siemens
Members Absent: None
Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz,
Assistant General Counsel Hilary Stevenson, Real Property Manager Mike
Williams, Senior Real Property Agent Allen Ishibashi
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code
Section 54956.8)
Property: Fee Title Santa Clara County Assessor’s Parcel Number 575-11-021 & Access
Easement over Black Berry Hill Road, Portion of Santa Clara County Assessor’s Parcel
Number 532-25-051
Agency Negotiator: Allen Ishibashi, Senior Real Property Agent
Negotiating Party: Bagher Navid, Property Owner
Under Negotiation: Exchange Agreement
Public comments opened at 6:30 p.m.
No speakers.
Public comments closed at 6:30 p.m.
The Board convened into closed session.
President Kishimoto adjourned the special meeting at 6:55 p.m.
Meeting 16-25 Page 2
REGULAR MEETING
President Kishimoto called the regular meeting of the Midpeninsula Regional Open Space
District to order at 7:00 p.m.
Assistant General Counsel Hilary Stevenson reported that in closed session, and the Board
directed staff to bring the agenda item forward in open session.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle, and Pete Siemens
Members Absent: None
Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz,
Assistant General Manager Kevin Woodhouse, Chief Financial Officer/
Administrative Services Director Stefan Jaskulak, Assistant General
Counsel Hilary Stevenson, District Clerk/Assistant to the General
Manager Jennifer Woodworth, Real Property Manager Mike Williams,
Senior Real Property Agent Allen Ishibashi, Public Affairs Manager
Shelly Lewis
ORAL COMMUNICATIONS
No speakers.
ADOPTION OF AGENDA
Motion: Director Cyr moved, and Director Siemens seconded the motion to adopt the agenda.
VOTE: 7-0-0
CONSENT CALENDAR
Public comment opened at 7:02 p.m.
No speakers.
Public comment closed at 7:02 p.m.
Motion: Director Harris moved, and Director Riffle seconded the motion to approve the Consent
Calendar.
VOTE: 7-0-0
1. Approve September 28, 2016 Minutes
2. Approve Claims Report
Meeting 16-25 Page 3
3. Award of Contract with Pro-West and Associates, Inc. for the Enterprise GIS
Planning and Implementation Project (R-16-124)
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a multi-year professional services contract
with Pro-West and Associates, Inc. to plan and implement an enterprise geographic
information system for a not-to-exceed base contract amount of $152,000.
2. Authorize an 8% contingency of $13,000 to cover unforeseen requirements, for a not-to-
exceed total contract amount of $165,000.
3. Authorize an allowance of $68,000 to cover custom application development in FY2017-
18 if the District is satisfied with consultant performance in the current fiscal year.
4. Contract Amendment for Highway 17 Wildlife Passage Structures and Bay Area
Ridge Trail Crossing to Prepare a Project Initiation Document (R-16-126)
General Manager’s Recommendation: Authorize the General Manager to amend a contract with
TrailPeople, located in Benicia, California, adding $138,200, plus a 30% contingency in the
amount of $41,460 to be reserved to meet additional analyses if requested by Caltrans, for a total
not-to-exceed amount of $299,660, to prepare the Caltrans Project Initiation Document required
to advance the Highway 17 Wildlife Passage Structures and Bay Area Ridge Trail Crossing
Project (Project) through the next phase.
5. Update of the District’s Classification and Compensation Plan in Response to
California Public Employees’ Retirement System Public Agency Review (R-16-125)
General Manager’s Recommendation: Adopt a resolution establishing the structure of the
Classification and Compensation Plan for Midpeninsula Regional Open Space District
Employees and supersede resolutions which are inconsistent.
BOARD BUSINESS
6. Proposed Agreement to Exchange Interests in Real Property between the Bagher
and Kefayat Navid Trust (Navid) and the Midpeninsula Regional Open Space District
(District) for property located along Hicks Road in unincorporated Santa Clara County
(APN: 575-11-021) in exchange for an access easement over Blackberry Hill Road located
in Sierra Azul Open Space Preserve (APN: 532-25-051). (R-16-127)
Senior Real Property Agent Allen Ishibashi presented the staff report describing the location of
the Navid property and the owner’s need for an access easement over Blackberry Road. Mr.
Navid has proposed a property located along Hicks Road in exchange for an access easement
over Blackberry Hill Road. Mr. Ishibashi described the proposed terms and conditions of the
exchange and the General Manager’s recommendation.
President Kishimoto inquired regarding potential District costs to maintain Blackberry Hill Road.
Mr. Ishibashi explained that the costs for increasing the size of current vehicle turnouts on
Blackberry Hill Road would not be paid by the District.
Public comment opened at 7:18 p.m.
Meeting 16-25 Page 4
No speakers.
Public comment closed at 7:18 p.m.
Motion: Director Harris moved, and Director Siemens seconded the motion to:
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA) as set out in the staff report.
2. Adopt a resolution authorizing the Agreement to Exchange Interests in Real Property
between the District and Navid at a cost of $39,000 with a corresponding authorization
for a budget adjustment/increase of the same amount.
3. Adopt the Preliminary Use and Management Plan for the exchange property.
4. Withhold dedication of the Navid exchange property as public open space at this time.
VOTE: 7-0-0
7. Resolution in Support of Measure K by the San Mateo County Board of Supervisors
(R-16-128)
Public Affairs Manager Shelly Lewis described San Mateo County Measure K and summarized
applicable Board policy related to Board support or endorsement of measures or propositions.
Ms. Lewis introduced San Mateo County Supervisor Don Horsley to describe Measure K and its
possible benefits to the District.
San Mateo County Supervisor Don Horsley explained Measure K is an extension of Measure A
approved by voters in 2012, which continues to fund enhancements to open space throughout
San Mateo County. Passage of Measure K would create a reliable funding source for future San
Mateo County affordable housing projects. Supervisor Horsley explained lower income residents
are being displaced, so the county is also looking at other methods to preserve affordable housing
in addition to the proposed funds from Measure K.
Director Hassett spoke in favor of Measure K and the need for affordable housing in San Mateo
County.
President Kishimoto asked if farm worker housing could be funded by Measure K.
Supervisor Horsley stated Measure A does help fund farm worker housing.
Public comment opened at 7:38 p.m.
No speakers.
Public comment closed at 7:38 p.m.
Motion: Director Hassett moved, and Director Harris seconded the motion to adopt a resolution
in support of a 20-year, ½-cent sales tax extension, put forth by the San Mateo County Board of
Supervisors on the ballot for the November 8, 2016 statewide general election.
VOTE: 7-0-0
Meeting 16-25 Page 5
8. Resolution in Support of Measure A by the Santa Clara County Board of
Supervisors (R-16-129)
Public Affairs Manager Shelly Lewis described Santa Clara County Measure A and summarized
applicable Board policy related to Board support or endorsement of measures or propositions.
Ms. Lewis introduced the Yes on A Volunteer Outreach and Communications Manager Alex Lin
to describe Measure A and its possible benefits to the District.
Mr. Lin described Santa Clara Measure A explaining that if approved the funds will be used to
build housing for homeless residents, low-income seniors and working families, and first time
homebuyer assistance programs. Mr. Lin spoke regarding the high cost of housing in Santa Clara
County and the difficulty for middle and low income families to find affordable housing.
Public comment opened at 7:52 p.m.
No speakers.
Public comment closed at 7:52 p.m.
Director Hanko spoke in favor of endorsing Measure A.
Director Siemens stated he was interested in additional information related to specific projects to
be funded by Measure A and asked if it would be spent on capital improvements.
Director Harris inquired how the items came to attention of the District.
General Manager Steve Abbors explained he directed staff to bring the items before the Board
because he felt it was important for the Board to be aware of the items and determine whether it
would like to support the measures.
Motion: Director Riffle moved, and Director Hanko seconded the motion to adopt a resolution
in support of the bond measure put forth by the Santa Clara County Board of Supervisors on the
ballot for the November 8, 2016 statewide general election.
VOTE: 7-0-0
9. Resolution in Support of National Monument Status Designation for Cotoni-Coast
Dairies. (R-16-130)
Public Affairs Manager Shelly Lewis provided the staff presentation describing the Califonira
Coastal National Monument Expansion Act, which seeks to add six land-based “gateways” to the
California Coastal National Monument. The Sempervirens Fund is helping lead the campaign to
include the Cotoni-Coast Dairies lands as part of an expansion of the existing California Coastal
National Monument. Ms. Lewis described the biodiversity and the local habitats and historical
and cultural resources of the Cotoni-Coast Dairies lands.
Jaqueline Wender Board President for the Sempervirens Fund spoke in favor of establishing a
Cotoni-Coast Dairies National Monument.
Meeting 16-25 Page 6
Public comment opened at 8:12 p.m.
No speakers.
Public comment closed at 8:12 p.m.
Motion: Director Hanko moved, and Director Riffle seconded the motion to adopt a resolution
in support of the establishment of a Cotoni-Coast Dairies National Monument as part of an
expansion of the existing California Coastal National Monument.
VOTE: 7-0-0
INFORMATIONAL REPORTS
A. Committee Reports
Director Harris reported the Planning and Natural Resources Committee met on October 6th
related to dog access at El Sereno Open Space Preserve.
President Kishimoto reported on meetings of the Diversity and Board Retreat ad hoc committees.
District Clerk/Assistant to the General Manager Jennifer Woodworth reported the Board
Appointee Evaluation Committee met on October 4th.
B. Staff Reports
Assistant General Manager Kevin Woodhouse reported he will be attending a meeting of the
Santa Cruz Mountain Stewardship Network tomorrow to discuss permit coordination and
streamlining, stewardship awareness tours, the role of science in the organization’s work,
responsible practices related to cannabis cultivation, etc.
Assistant General Manager Ana Ruiz reported on a meeting with members of San Mateo County
staff regarding ongoing projects. Ms. Ruiz also provided updates on several projects, including
the La Honda Driscoll Ranch demolitions and work at the Mount Umunhum summit, including
drainage work along Mount Umunhum Road and approval of the trail bridges by the California
Department of Fish and Wildlife.
Chief Financial Officer/Administrative Services Director Stefan Jaskulak provided an update on
the Measure AA Bond Oversight Committee reporting they toured several current and future
District projects. Staff was able to provide insight into various aspects and phases of the
District’s projects. Additionally, Mr. Jaskulak provided a preview of upcoming fiscal items that
will be before the Board at the next Board meeting.
General Manager Steve Abbors reported District staff attended a field trip with Peninsula Open
Space Trust staff to Cloverdale Ranch and suggested Board members consider a Board field trip
to the area.
Meeting 16-25 Page 7
C. Director Reports
The Board members submitted their compensatory reports.
Director Harris reported her attendance at a Committee for Green Foothills event and will be
attending the Good Morning Redwood City event held by the Redwood City Chamber of
Commerce.
Director Riffle reported his attendance at the Sierra Club’s awards dinner for Lennie Roberts.
Directors Siemens, Cyr, and Hassett reported their attendance at a Committee for Green Foothills
event.
President Kishimoto reported her attendance at a Committee for Green Foothills event and
reported she toured Teague Hill Open Space Preserve.
ADJOURNMENT
President Kishimoto adjourned the regular meeting of the Board of Directors of the
Midpeninsula Regional Open Space District at 8:37 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk