HomeMy Public PortalAbout20160113 - Minutes - Board of Directors (BOD)
January 13, 2016
Board Meeting 16-01
*Approved by the Board of Directors on January 27, 2016
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
January 13, 2016
APPROVED MINUTES*
SPECIAL MEETING – STUDY SESSION
CALL TO ORDER
President Siemens called the special meeting of the Midpeninsula Regional Open Space District
to order at 5:05 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle and Pete Siemens
Members Absent: None
Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz,
Assistant General Manager Kevin Woodhouse, General Counsel Sheryl
Schaffner, District Clerk Jennifer Woodworth, and Executive Assistant
Maria Soria
ADOPTION OF AGENDA
Motion: Director Hassett moved, and Director Cyr seconded the motion to adopt the agenda.
VOTE: 7-0-0
1. Discussion and Approval of a Selection Process for the Measure AA Bond Oversight
Committee (R-16-02)
Jennifer Woodworth, District Clerk provided a presentation to the Board of Directors on possible
options for interviewing and selecting the members of the Measure AA Bond Oversight
Committee.
Meeting 16-01 Page 2
Ms. Woodworth described the three alternative options for interviewing and selecting the seven
committee members and explained that the only two requirements in Measure AA are that the
committee members are 18 years or older and that they are a resident and living within the
district. Furthermore, Ms. Woodworth stated that the District has received twenty-nine eligible
applications.
Director Riffle recommended a fourth option in which the Board would review all twenty-nine
applications and rank them from one to twenty-nine and submit them to the Clerk. The Clerk
would then pull the top ten applicants and schedule each of the applicants for a ten minute
interview with the entire Board who would then select the top seven candidates.
Director Harris inquired what would the candidate present to the Board during their presentation.
Ms. Woodworth suggested that instead of a presentation, an interview could be conducted with
the top ten candidates with questions provided to the Board.
Director Kishimoto suggested Board members could call applicants before submitting the
rankings to the Clerk.
Ms. Woodworth and General Counsel Sheryl Schaffner cautioned against this practice because
Measure AA requires applicant interviews to be conducted at a publicly noticed meeting.
Director Hassett expressed concerns regarding individual applicants’ motivations for serving on
the Committee and wanted to ensure applicants understood the roles and responsibilities of the
Committee.
Motion: Director Hassett moved and Director Hanko seconded the motion to approve
development of policy and procedures for reviewing applications by the Board of Directors for
ranking all applicants for interview of the top 10 ranked applicants by the Board of Directors.
The top 10 applicants will be interviewed and voted on by the Board of Directors for
appointment by a majority vote.
VOTE: 7-0-0
Director Riffle asked the Clerk to review the selection criteria.
Ms. Woodworth stated that at the September 24th, 2014 Study Session the Board approved two
selection criteria to be used as part of the selection process. 1.) Board preference that at least one
member of the Committee will have a financial background and 2.) Committee will reflect the
diversity and geographics of the District as much as possible. Ms. Woodworth also commented
that she also included additional selection criteria which were compiled based on staff research
conducted by contacting other agencies with similar committees as well as other board and
commission programs which are 1) Attendance or participation at past or current District Board,
Committee, Citizens’ Advisory Committee meetings or District outreach workshops (Vision
Plan); 2) Participation in civic organizations or other nonprofit organizations; 3) Preference for
experience in municipal finance and budgeting; 4) Knowledge of the District; and 5)
Participation in other bond oversight or similar committees.
Director Hassett asked how the Chair of the Bond Committee would be appointed.
Meeting 16-01 Page 3
Ms. Woodworth stated that the Chair would be appointed by and among the committee members.
Director Siemens asked if the original two selection criteria should be requirements or used as
guidelines. Director Riffle also proposed to add the additional five questions that the Clerk
provided.
Director Siemens asked the Clerk when she expected to receive the rankings from the Board.
Ms. Woodworth requested the Directors turn in their rankings to her by January 29, 2016, so that
she can commence scheduling the interviews.
Motion: Director Hanko moved, and Director Riffle seconded the motion to approve seven
selection guidelines, including the original two approved by the Board in September 24, 2014
and the additional five provided by the Clerk.
VOTE: 7-0-0
President Siemens adjourned the special meeting and convened into Closed Session at 6:24 p.m.
CLOSED SESSION: PUBLIC EMPLOYEE PERFORMANCE EVALUATION.
Government Code Section 54957(b)(1)
Title of Employees: General Counsel
General Manager
REGULAR MEETING – BOARD MEETING
The Board of Directors returned to the special meeting of Midpeninsula Regional Open Space
District to order at 7:02 p.m. President Siemens reported the Board met in closed session, and no
reportable action was taken.
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle and Pete Siemens
ROLL CALL
Members Absent: None
Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz,
Assistant General Manager Kevin Woodhouse, General Counsel Sheryl
Schaffner, District Clerk Jennifer Woodworth, Executive Assistant Maria
Soria
ORAL COMMUNICATIONS
No speakers present.
CONSENT CALENDAR
1. Approve Board Meeting Minutes:
November 18, 2015
Meeting 16-01 Page 4
December 9, 2015
December 16, 2015
2. Approve Claims Report
3. Joint Resolution Expressing Appreciation and Gratitude for “The Ladies of
Grandview” (R-16-07)
General Manager’s Recommendation
: Adopt the joint resolution between Midpeninsula
Regional Open Space District and the San Mateo County Resource Conservation District in
commending “The Ladies of Grandview.”
4. Amend the District’s Classification and Compensation Plan to add the Legislative
and External Affairs Specialist Classification (R-16-03)
General Manager’s Recommendation
: Adopt a resolution adding the new classification of
Legislative and External Affairs Specialist to the District’s Classification and Compensation
Plan.
Motion: Director Cyr moved and Director Kishimoto seconded the motion to adopt the Consent
Calendar.
VOTE: 7-0-0
BOARD BUSINESS
5. Election of the Calendar Year 2016 Officers for the Midpeninsula Regional Open
Space District Board of Directors (R-16-01)
President Siemens reflected on the past year and shared some of the District’s accomplishments
during his term as Board President.
Executive Assistant Maria Soria reviewed the voting procedures for the election of officers for
the Board of Directors for Calendar Year 2016 and called for nominations for Board President.
Director Hanko nominated Director Kishimoto for President and Director Hassett seconded the
nomination. No further nominations were presented.
MOTION: Upon motion by Director Cyr, seconded by Director Hassett, the nominations for
Board President were closed.
VOTE: 7-0-0
By a vote of 7 to 0, the Board elected Director Kishimoto as Board President for Calendar Year
2016.
President Kishimoto called for nominations for Board Vice President. Director Harris nominated
Director Hassett for Vice President and Director Hanko seconded the nomination. No further
nominations were presented.
Meeting 16-01 Page 5
MOTION: Upon motion by Director Cyr, seconded by Director Siemens, the nominations for
Board Vice President were closed.
VOTE: 7-0-0
By a vote of 7 to 0, the Board elected Director Hassett as Board Vice President for Calendar
Year 2016.
President Kishimoto called for nominations for Board Treasurer. Director Hanko nominated
Director Riffle for Board Treasurer and Director Cyr seconded the nomination. No further
nominations were presented.
MOTION: Director Siemens moved, and Director Cyr seconded the motion to close the
nominations for Board Treasurer.
VOTE: 7-0-0
By a vote of 7 to 0, the Board elected Director Riffle as Board Treasurer for Calendar Year 2016.
President Kishimoto called for nominations for Board Secretary. Director Siemens nominated
Director Harris for Board Secretary and Director Cyr seconded the nomination. No further
nominations were presented.
MOTION: Upon motion by Director Cyr, seconded by Director Riffle, the nominations for
Board Secretary were closed.
VOTE: 7-0-0
By a vote of 7 to 0, the Board elected Director Harris as Board Secretary for Calendar Year
2016.
INFORMATIONAL REPORTS
A. Committee Reports
Director Riffle reported the Action Plan and Budget Committee met to discuss the proposed
midyear adjustments and new classifications and reclassifications of staff. The items will be
before the Board on February 10, 2016.
B. Staff Reports
Assistant General Manager Ana Ruiz updated the Board of Directors on several upcoming staff
recruitments.
Assistant General Manager Kevin Woodhouse stated that the Board received a Late FYI in
regards to the Santa Cruz Mountains Stewardship Network and announced that the Network has
successfully secured another round of grant funding to continue its efforts and will enable the
hiring of a Network Manager position.
Meeting 16-01 Page 6
General Manager Steve Abbors commented that the San Francisco Bay Restoration Authority
will be asking voters on June 7, 2016 to approve a $12 a year parcel tax to fund clean water
projects and pollution prevention programs. Mr. Abbors stated that one of their representatives
will be attending an upcoming Board meeting to present the details on the funding measure.
C. Director Reports
The Board members submitted their compensatory reports.
ADJOURN TO CLOSED SESSION
President Kishimoto adjourned the regular meeting of the Board of Directors of the
Midpeninsula Regional Open Space District and reconvened into closed session at 7:38 p.m.
CLOSED SESSION: PUBLIC EMPLOYEE PERFORMANCE EVALUATION.
Government Code Section 54957(b)(1)
Title of Employees: General Counsel
General Manager
CLOSED SESSION REPORT
The Board of Directors returned to open session at 9:00 p.m. No reportable action was taken.
ADJOURNMENT
President Kishimoto adjourned the special meeting of the Board of Directors of the
Midpeninsula Regional Open Space District into closed session at 9:00 p.m.
________________________________
Maria Soria
Executive Assistant