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HomeMy Public PortalAboutORD16423BILL NO. 2023-094 SPONSORED BY Councilmember Spencer ORDINANCE NO. //40423 AN ORDINANCE AMENDING CHAPTER 26A-20 OF THE CITY CODE REGARDING PURCHASING AND FINANCE. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Section 26A-20 of Chapter 26A (Purchasing and Finance) of the City Code is hereby amended to read as follows: Sec. 26A-20. - City administrator power to execute contracts. A. The City Administrator is hereby authorized to sign contracts on behalf of the City, provided the following criteria are met: 1. The contract has a value of less than or equal to $50,000.00 per year, unless specifically authorized by the City Council; or 2. The contract has a value of no greater than $50,000.00 $75,000.00 per year, the City Administrator may place the same on the consent agenda for approval by the Council in one meeting. The contract the City Administrator proposes to sign along with a memorandum giving a brief explanation of the contract shall be sufficient. Such contract shall be removed from the consent agenda if any two councilpersons vote to remove the same and it shall thereafter be voted separately from the remaining consent agenda items. B. The City Administrator shall not have the power to sign any contract pertaining to the purchase or sale of real estate, unless specifically authorized by the City Council, except that such prohibition shall not apply to: 1. Leases which are no more than $255-,980:-99 $50,000.00 in total value including all renewals; or 2. The accepting or granting of easements across City property; or 3. Purchases or sales of real estate with delinquent tax liens on such real estate; or 4. Purchase or sales of real estate involved in the settlement of claims by or against the City; or 5. Purchases or sales of real estate in an amount of $1-000&98 $20,000.00 or less. Editor's note: Deleted language shown thus. Added language shown thus. Section 2. Section 26A-21 of Chapter 26A (Purchasing and Finance) of the Jefferson City Code is hereby amended to read as follows: Sec. 26A-21. - City administrator power to execute change orders. The City Administrator is hereby authorized to execute change orders to contracts including increasing the amount to be expended under the contract provided the following criteria are met: A. The change order has previously been approved by the department director of the department administering the contract and the financial amount involved does not exceed ten percent in total of the original contract amount with any previously approved change orders on that contract, or of less than $25,000.00 $50,000.00, whichever is greater. For the purposes of this section, the term "original" contract shall mean the contract as approved by the Council and executed by the appropriate official as well as any amendments to the contract which have been duly approved by the Council. B. The change order does not change the general scope of the work. C. All change orders approved shall be reported to the City Council within two weeks of execution. The report shall include the reason for the change order. Section 3. Subsection C of Section 26A-40 (General provision for purchases of goods and services) of Chapter 26A (Purchasing and Finance) of the Jefferson City Code is hereby amended to read as follows: Category 3: Purchases of goods or services valued at $25,000.00 or greater. Purchases of goods or services expected to be $25,000.00 or greater shall be accomplished by sealed bid. The Purchasing Agent shall advertise for sealed bids on any requisition involving more than $25,000.00 allowing a minimum of 14 days before proposals are received and the bids opened. The lowest and best bid submitted by a responsible bidder meeting specifications will be recommended to the City Council for an award if the yearly value is greater than $50,000. The City Administrator may approve awards uH to $50 000.00. Section 4. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: Presiding Officer ATTEST: /2.024 Approved: IMP /2-rc. !F , 20 Zy� APPROVED AS TO FORM: City A : ney Editor's note: Deleted language shown thus. Added language shown thus.