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HomeMy Public PortalAbout12/20/1988 CCMORDER CHECKS - DECEMBER 20, 1988 7176 Farmers State Bank of Hamel 7177 MPCA 7178 P.E.R.A. 7179 League of Minn. Cities Ins. Trust 7180 State Treasurer 7181 Allied Blacktop 7182 Northdale Const. 7183 North Henn.Commun.College 7184 Dan Bar Homes 7185 Pioneer Creek Watershed PAYROLL CHECKS - DECEMBER 20, 1988 $ 635.59 120.00 917.20 12,790.00 15.00 2,328.44 10,398.75 174.00 10,000.00 926.00 $38,304.98 10744 Wayne Wallace 654.52 10745 Jill McRae 932.34 10746 Richard Rabenort 930.49 10747 Michael Rouillard 422.40 10748 James Dillman 877.26 10749 Robert Dressel 759.74 10750 Karen Dahlberg 476.88 10751 JoEllen Hurr 1,003.95 10752 Donna Roehl 1,003.95 10753 Laura Skarda 492.84 10754 Sandra Larson 436.13 10755 Benedict Young 696.70 10756 a l..l:y, c,, ; +- h V©1 f> ----143-0-�' 10757 Jennifer Smith 28.19 10758 Henn. Co. Support & Collections 432.00 10759 Law Enforcement Labor Services 39.00 10760 Prudential 10.20 10761 Great West Life Assurance Co. 230.00 10762 Farmers State Bank of Hamel(Fed.) 1,584.97 10763 Commissioner of Revenue 645.70 10764 Farmers State Bank of Hamel(S.S.) 635.59 10765 P.E.R.A. 705.20 $13,155.55 ISO 9 S, DS 8838 Marilyn Adams 87.50 8839 Deanna Preston 127.50 $215,00 The Council of the City of Medina met in regular session on Tuesday, December 20, 1 4 31988 at 8:05 P.M. Present: Acting Mayor, Wilfred Scherer; Councilmembers, Anne Theis, Stephen Schmit, Robert Mitchell; Clerk -Treasurer, Donna Roehl; Planning and Zoning Admin- istrator, JoEllen Hurr; Public Works Director, James Dillman; Police Chief, Richard Rabenort; Attorney, Ron Batty; Engineer, Glenn Cook Absent: Mayor, Thomas Anderson 1. ADDITIONAL AGENDA ITEMS Moved by Mitchell, seconded by Schmit to discuss the following additional items: Hackamore Rd./Rolling Hills Rd., Improvement Tamarack Dr., Plans and Specifications Alpana Aluminum Second Addition, Final Subdivision approval Mooney Lake, Ordinary High Water Mark Metro West Inspection, Acknowledgement of $200 donation Motion declared carried 2. MINUTES OF DECEMBER 6, 1988 Moved by Mitchell, seconded by Schmit to approve minutes of December 6, 1988, as presented. Motion declared carried * CONSENT AGENDA 3. PUBLIC WORKS DEPARTMENT * Willow Dr., Water Line Moved by Mitchell, seconded by Theis to approve Change Order # 1, in the amount of $3025.; approve final payment to Northdale Construction and accept the project for a final total cost of $95,921.11. Motion declared carried * 1988 Sealcoatinq Moved by Mitchell, seconded by Theis to approve final payment to Allied Blacktop for the 1988 sealcoat project and to accept the project for a final total cost of $21,612.01. Motion declared carried Scherer Farms/Tamarack Dr. Jim Dillman reported that soybeans planted at the corner of Medina Rd. and Tamarack Dr. had been destroyed at the time that Tamarack Dr. was being constructed. He stated that Scherer's had estimated the cost to be $279.30 and because the crops belonged to Council - member Scherer the City Clerk believed the item should be included on the agenda rather than merely included with the bills. Moved by mitchell, seconded by Theis to pay Scherer Farms $279.30 from the Tamarack Rd. improvement fund, according to the recommendation of Jim Dillman. Motion declared carried 4. POLICE DEPARTMENT New Police Officer Rick Rabenort recommended that Richard Blevins be hired as �a fu 1 time police officer, beginning January 2, 1989, at the beginning pay level, with "months probation. Moved by Mitchell, seconded by Theis to hire Richard Blevins as recommended by the Chief of Police. Motion declared carried Union Contract Rick Rabenort reported that the revised Union contract will be presented to the officers on Wednesday. Robert Mitchell stated that the officers wished terms of the contract to be similar to terms of the Personnel Policy for other employees and that the Personnel Policy was not entirely completed. Firearms Instructing Rick Rabenort reported that West Hennepin Police wished to be indemnified if they were _ asked to continue instructing the Medina police officers in use and handling of firearms. He reported that he plans to get someone enrolled in a course, as soon as possible, so that Medina training can be conducted by a Medina officer. Loretto Police Contract Rick Rabenort reported that Loretto is reviewing the police contract and will be contact- ing him in the near future regarding their decision as to the final draft of the contract. 5. HACKAMORE RD. IMPROVEMENT Jim Dillman reported that he and Donna Roehl had met with Robert Derus of Corcoran and that he had suggested that Corcoran improve all of Hackamore Rd. at the same time, spread- ing the cost among the owners, thus avoiding the owners on the eastern end of the road from complaining about dust and mud. He stated that Medina's share of the cost was not budgeted for 1989 so he did not know where the city would get its share of the cost. Robert Mitchell stated that he would like to continue the assessment policy that had been done with other road projects and that he would like Jim Dillman and Wilfred Scherer to continue discussions with Corcoran. Ron Batty stated that the council could hold a public hearing for the improvement and the special assessments and find out what the property owners have to say about the project and the assessments. Moved by Mitchell, seconded by Theis to adopt Resolution 88-100, scheduling a Public Hearing on January 17, 1989 at 8:15 P.M. to discuss the Hackamore Rd. improvement project and to also hold a Special Assessment hearing after the improvement hearing and to request that staff continue to negotiate with Corcoran. Motion declared carried 6. ROLLING HILLS RD. IMPROVEMENT Moved by Mitchell, seconded by Theis to authorize staff and city attorney to prepare documents to allow participation in improvement to Rolling Hills Rd. and to pay them an amount not to exceed $7350 for the work completed in the Medina city limits. Motion declared carried 7. PLANNING AND ZONING DEPARTMENT * David Kearin, Conditional Use Permit for Business Moved by Mitchell, seconded by Theis to adopt Resolution 88-98, granting approval to David Kearin to conduct a heating and air conditioning business at 1242 Townline Rd. Motion declared carried * Berthiaume Commercial Lawn and Snow Inc. Moved by Mitchell,seconded by Theis to adopt resolution 88-99, granting approval to Berthiaume Lawn and Snow Inc. to conduct a business at 5065 Hwy. 101. Motion declared carried Dan Bar Homes, Escrow Funds JoEllen Hurr reported that escrow funds had been deposited with the city for completion of streets and utilities in the Dan Bar Homes subdivision. She stated that the contractor had submitted a bill for $15,000 for work completed but the city engineer had recommended that only $10,000 of the escrow amount be returned. Moved by Schmit, seconded by Theis to release $10,000 of the escrow amount to Dan Bar Homes as recommended by the city engineer. Motion declared carried Alpana Aluminum, Second Addition Ron Batty reported that final subdivision approval had not been given to the Alpana Aluminum Second Addition because items concerning the title needed to be completed. He stated that they would probably have the items corrected and that they would like city approval so that the plat could be filed before January 1, 1989. Moved by Mitchell, seconded by Theis to authorize preparation of Resolution 88-101, grant- ing final approval to Alpana Aluminum Second Addition, upon payment of administration fees, satisfaction of title issues, conditions of development agreement satisfied and to authorize the Mayor and Clerk to sign the plat when all conditions have been met. Motion declared carried JoEllen Hurr Contract JoEllen Hurr reported that she had met with Anne Theis and Thomas Anderson who had agreed on a contract under which she would work on all landfill, compost and ash disposal matter. She had then had her attorney prepare the contract which included contract amount which would be paid from landfill tipping fees or by applicants of facilities for compost and ash. Anne Theis stated that due to the fact that she and the Mayor had agreed upon the issues with JoEllen Hurr she would recommend that the contract be approved. Moved by Theis,seconded by Schmit to enter into contract with JoEllen Hurr to work on landfill, compost and ash disposal applications and related issues. Robert Mitchell stated that he had discussed the matter with the Mayor on Wednesday, who had asked that the contract be similar to that of other contractors doing work in the city. He stated that there is no assurance in the document that money will be collected from anyone, nor does it explain what work is to be done for the $1000 per month, plus $75.00 per hour. He was also concerned that there is not a provision for regulating the number of hours that will be worked for the $75.00 per hour fee. JoEllen Hurr stated that Anne Theis would be the overseer of the contract and that they would discuss, on a weekly basis,what was being done and what needed to be done. Robert Mitchell stated that it was premature to approve a contract at this meeting, as he believed it was only going to be discussed at this meeting. Moved by Mitchell, seconded by Scherer to table the JoEllen Hurr contract matter and ask the city attorney to compare this contract to others in the city. Motion not carried Voting Yes --Mitchell, Scherer Voting No --Theis, Schmit Acting Mayor called for a vote on the Theis motion to approve the contract. Motion not carried Voting Yes --Theis, Schmit Voting No --Mitchell, Scherer Robert Mitchell stated that JoEllen Hurr should continue work on the contract if she wished the matter to go forward. Stephen Schmit stated that he had also talked with the Mayor and did not believe that the Mayor had the problems that Councilman Mitchell has reported. 8. DEVAC, INDUSTRIAL REVENUE BONDS DAvid Gregerson, Attorney for DeVac, requested that the resolution granting final approval to the DeVac Industrial Development bonds, be approved by the Council. He stated that the documents had been delivered to the city attorney's office and would be brought to city hall for the signature of the clerk and acting mayor, if city attorney approved. Moved by Mitchell, seconded by Schmit to adopt Resolution 88-103, granting final approval to the DeVac Industrial Development bonding pending approval of the documents by the city attorney. Motion declared carried 9. INDEPENDENCE BEACH, TAX FORFEIT LOT Donna Roehl explained that the NW z of Lot 2, Block 8, Independence Beach is a 30 ft. parcel adjacent to another 30 ft. parcel, on which a house has been built; that Hennepin County needs approval from the city to sell the parcel and also intends to seek approval from the DNR because the lot fronts on Lake Independence. If the DNR approves of the sale it should then be offered for sale to the owner of the SW z of Lot 2, Block 8. Moved by Theis, seconded by Schmit to adopt Resolution 88-104, approving the sale of NA of Lot 2, Block 8, Independence Reach, to the abutting property owner. Motion declared carried 10. MOONEY LAKE JoEllen Hurr reported that Sathre-Berquist, engineers for a developer, had worked with the Minnebaha Creek Watershed Commission to designate a high water mark for Mooney Lake. She stated that she had informed them that the city had not been given a chance to comment on the information before a final decision had been reached. 11. METRO WEST INSPECTING Moved by Mitchell, seconded by Schmit to accept a $200 donation from Metro West Inspecting; $100 for the Fire Department fund and $100 for the Park fund, and to thank them for their donation. Motion declared carried 12. GARBAGE HAULING PROPOSALS Council discussed minor revisions of the garbage hauling proposals that had been used by the city in 1985. Moved by 'Theis, seconded by Mitchell to prepare the Request for Garbage Hauling Prop- osals under the direction of the city attorney and proceed according to the schedule contained in the proposal. Motion declared carried 13. WALLACE ANDERSON, LAND ALTERATION Stephen Schmit asked if the procedures for land alteration and hauling fill into the city should be reviewed so as to allow staff to make decisions on some projects such as the Anderson property on Medina Rd. Anne Theis stated that some fill is hauled onto property without permits. Robert Mitchell suggested that Stephen Schmit work with Jim Dillman, the city engineer and JoEllen Hurr and bring back some suggestions for change. 14. WOODLAKE LANDFILL, APPLICATION FOR ASH DISPOSAL JoEllen Hurr stated that Woodlake Landfill had made application for disposal of ash in Medina that will be produced at the Minneapolis garbage burning plant. Robert Mitchell stated that the city should look very carefully at the existing permit and make a decision as to how to proceed with the application. 15. BILLS Moved by Mitchell, seconded by Theis to pay the bills; Order Checks # 7176-7185 in the amount of $38,304.98 and Payroll Checks # 10744-10765 in the amount of $12,998.05 and Payroll Checks 8838-8839 in the amount of $215.00. Motion declared carried 16. EXECUTIVE SESSION Tupco, 9:40 P.M. Council discussed current status of the Tupco matter. Moved by Mitchell, seconded by Schmit to adjourn. Motion declared carried Meeting adjourned at 10:04 P.M. Clerk -Treasurer December 20, 1988 yor