HomeMy Public PortalAbout7/12/2005City of Greencastle
City Ball
ne North Locust Street, P.O. Box 607
Greencastle, Indiana 46135
765 - 653 -3100
Greencastle Common Council Minutes
Regular Session
July 12, 2005 7:00 P.M. Greencastle City Hall
I. Call to Order; Roll Call
A. Mayor Michael called the meeting to order at 7:02 P.M.
B. Upon roll call the following were found to be present: Bob Sedlack, Tom Roach,
Mark Hammer, Russ Evans, John Lanie
II. Resolution 2005 -20- A Resolution Recognizing The Athletic Accomplishments of
Andy Weatherford
A. Bob Sedlack read Resolution No. 2005 -20 after introducing Andy Weatherford
and Coach Michael Schimpf.
1. Motion by Bob Sedlack, second by all, to adopt Resolution 2005 -20,
unanimous approval.
a III. Public Hearing
A. Resolution 2005 -22 - A Resolution Authorizing Additional Appropriations To
The Annual Budget
1. Mayor Michael called the public hearing open at 7:14 pm; no comments or
questions were presented upon that the public hearing was closed at 7:16
pm.
W. Public Petitions and Comments
A. None heard.
V. Department Reports
A. City Engineer — Glen Morrow
1. RFQ out for Franklin Street Phase III, due back July 15, 2005,
2. John Lanie asked regarding wage rate determination on North Jackson Lift
Station project. Glen Morrow explained because of the contract amount of
the wages will be set and monitored throughout this project.
3. Russ Evans asked regarding Putnam County Youth project. Glen Morrow
will meet with them tomorrow. Tom Swenson will be training students.
4. 231 - bypass question from Mark Hammer. Glen Morrow shared that he
heard that INDOT has this project on its radar and is still supporting this
project.
® B. Fire Department — Bill Newgent
1. Doing inspections at DePauw University at this time. Inspections are
going very well.
2. Back room conversion to Training room is now going on.
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® 3. John McPherson has picked up more inspections, allowing more training
hours for firefighters.
C. Park and Recreation — Rod Weinschenk
L Monthly report was distributed at this time.
2. Mayor Michael thanked Rod and his staff for all they did to prepare the
Park for the 4` of July Celebration and all they did that day. Mayor
Michael further thanked all department heads and the committee that made
this day such a great community celebration.
3. Rod thanked everyone for all the help received on the 4' of July.
4. Tom Roach asked if there is any chance of getting basketball goals at the
Annex. Rod stated he has not asked the Commissioners regarding that.
Mayor Michael suggested writing a letter to Commissioners this week.
D. Planner — Shannon Norman
I . Nothing to add.
2. Russ Evans shared that Locust and Berry fire hydrant is obstructed by a
bush. Mayor Michael asked Bill Newgent to check on this.
3. Bob Sedlack asked regarding Cunningham property status. Shannon
shared that mowing is being done. Now dealing with IDEM on soil issue;
hoping to drop off new site plans soon, perhaps within the next month.
4. Shannon Norman shared with council that she is helping out with
Computer Technology at DePauw University with 21 s ` century scholars.
E. Police Department — Tom Sutherlin
• 1. Asked council to turn to page 2 regarding complaints at the Skate park and
within the Park.
2. Bob Sedlack commended Chief Sutherlin in this respect and thanked him
and his staff for helping to make the Park and especially the Skate Park a
better place.
3. Working to have a booth at the Fair. "Safety Corner" coordinating with
other officers in the county.
F. Street Department — Paul Wilson
1. Mayor Michael stated that Paul has been very busy keeping up with all the
events of the City. Sidewalk project has begun.
2. Discussion on fair parade procedure regarding street closures.
a. Suggested that streets be closed to traffic at 4:00 pm for safety of
runners prior to race beginning at 5:00 pm.
b. "No Parking" on designated streets will begin at 3:00 pm.
3. Working on re- painting Indiana/Walnut Street parking lot spaces.
4. People are still parking in front of Post Office on Walnut Street. Will
continue to remind people. May need to step up enforcement.
5. John Lame asked regarding final asphalt overlay in his neighborhood.
City has accepted this into the city and needs to be completed.
6. Bob Sedlack asked regarding any negative feedback on recent tree
removal on Seminary Street. Paul shared that he has received some. Bob
Sedlack stated that he would be glad to work with Paul and talk with
• residents regarding any future tree removal.
G. Wastewater Department — Mike Neese
1. Mayor Michael shared that she appreciated Mike Neese's assistance in
using the Vactor last week during the Water Line break.
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" H . W a t e r W o r k s T e r r y D a l e
1 . M a y o r M i c h a e l t o o k t h i s o p p o r t u n i t y t o t h a n k t h e C i t i z e n s a g a i n f o r t h e i r
q u i c k r e s p o n s e t o t h e w a t e r r e s t r i c t i o n o r d e r . T e r r y t h a n k e d e v e r y o n e a n d
e s p e c i a l l y C i t y H a l l s t a f f f o r t h e i r q u i c k r e s p o n s e a n d p h o n e c a l l s , w h i c h
h e b e l i e v e s , i s w h a t s a v e d u s f r o m t h e b o i l o r d e r .
1 . C i t y A t t o r n e y - L a u r i e R o b e r t s o n H a r d w i c k
1 . P e o p l e P a t h w a y s r e c e i v e d f i n a l t i t l e s e a r c h o n p r o p e r t i e s a n d w i l l p r o c e e d
o n t h i s .
2 . D e a l i n g w i t h P e r s o n n e l i s s u e s t h i s m o n t h w i t h c h a r g e s f i l e d a g a i n s t a
p o l i c e o f f i c e r w h o m h a s b e e n p l a c e d o n a d m i n i s t r a t i v e l e a v e . H e a r i n g
w i t h B o a r d o f W o r k s s e t t o b e g i n J u l y 2 6 a t 1 : 0 0 p m .
C e m e t e r y R a n d y R o b i n s o n
1 . M a y o r M i c h a e l s h a r e d t h a t R a n d y h a s i s s u e d h i s r e q u e s t t o r e s i g n
e f f e c t i v e A u g u s t 1 , 2 0 0 5 . M a y o r M i c h a e l s t a t e d t h a t t h e l a s t 1 2 y e a r s a n d
t h e t i m e t h a t s h e h a s w o r k e d w i t h h i m h a v e b e e n w o n d e r f u l . M a y o r
M i c h a e l p u b l i c l y p r a i s e d R a n d y f o r h i s d e d i c a t i o n a n d s e r v i c e t o t h i s
c o m m u n i t y ; h i s p e r s o n a l d e d i c a t i o n a n d p e r s o n a l t o u c h h a v e b e e n g r e a t l y
a p p r e c i a t e d .
2 . R a n d y s h a r e d t h a t h e h a s t a k e n a l o t o f p r i d e i n w o r k i n g a s t h e C e m e t e r y
S u p e r i n t e n d a n t a n d i s p r o u d o f t h e " t e a m " w o r k i n g w i t h h i m a t t h e
c e m e t e r y .
" V I . C o u n c i l o r R e p o r t s
A . B o b S e d l a c k
C i t y C o u n c i l S c h o l a r s h i p g u i d e l i n e s . ( a t t a c h e d )
a . B o b S e d l a c k s u g g e s t e d t h a t t h i s s c h o l a r s h i p b e r e m o v e d f r o m t h e
l i s t o f P u t n a m C o u n t y C o m m u n i t y F o u n d a t i o n S c h o l a r s h i p
A p p l i c a t i o n .
b . S u g g e s t e d c h a n g i n g n a m e f r o m M i c h a e l R o k i c k i M e m o r i a l
S c h o l a r s h i p F u n d t o M i c h a e l R o k i c k i / C i t y C o u n c i l S c h o l a r s h i p
F u n d .
c . A t t a c h l e t t e r t o m i n u t e s f o r r e c o r d o f t h i s s c h o l a r s h i p . C o u n c i l
a c c e p t e d t h e s e s u g g e s t i o n s .
L T h a n k e d d e p a r t m e n t h e a d s a n d e v e r y o n e f o r t h e i r a s s i s t a n c e d u r i n g W a t e r
c r i s i s . T h a n k e d D e P a u w U n i v e r s i t y f o r t h e i r i m p r o v e m e n t o n S o u t h
J a c k s o n S t r e e t a n d m a k i n g r e c e n t i m p r o v e m e n t s .
C . M a r k H a m m e r
1 . F i n a n c e c o m m i t t e e w i l l m e e t t h i s T h u r s d a y , h e w i l l a t t e n d .
2 . P l a n c o m m i s s i o n p o s t p o n e d .
3 . H o m e t o w n G r e e n c a s t l e m e e t i n g 3 p m o n T h u r s d a y .
D . R u s s E v a n s
1 . E c h o w h a t C o u n c i l o r R o a c h s a i d , s h a r e d a p p r e c i a t i o n t o e v e r y o n e i n a l l
t h e y d i d d u r i n g t h e w a t e r c r i s i s .
" 2 . A t t e n d e d t r a i n i n g s e s s i o n w i t h P o l i c e D e p a r t m e n t l a s t m o n t h . V e r y
i n t e r e s t i n g a n d p r a i s e d t h e P o l i c e D e p t . f o r t h e i r w o r k .
E . J o h n L a m e
1 . N o r e p o r t .
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" V I I . A p p r o v a l o f M i n u t e s
A . R e g u l a r S e s s i o n J u n e 1 4 , 2 0 0 5
1 . N o a d d i t i o n s o r c o r r e c t i o n s , T o m R o a c h m o t i o n , R u s s E v a n s s e c o n d , B o b
S e d l a c k a b s t e n t i o n , m o t i o n c a r r i e d .
V I I I . G e n e r a l B u s i n e s s
A . A p p r o v a l o f C i t y C l a i m s
1 . J o h n L a m e m o t i o n t o a p p r o v e a s p r e s e n t e d , M a r k H a m m e r s e c o n d ,
u n a n i m o u s a p p r o v a l .
B . S p e c i a l R e q u e s t s
1 . R e q u e s t t o c l o s e s t r e e t s f o r F a i r P a r a d e a n d F i t n e s s R u n .
a . C l o s e s t r e e t s b y 4 : 0 0 p m a n d p a r k i n g s p a c e s o n W a s h i n g t o n ,
I n d i a n a f r o m W a s h i n g t o n t o F r a n k l i n , c o r n e r o f F r a n k l i n a n d
I n d i a n a t o C o l l e g e , n o p a r k i n g a f t e r 3 p m . D a r c y w i l l n o t i f y
b u s i n e s s e s
i . M o t i o n b y M a r k H a m m e r , s e c o n d b y R u s s E v a n s ,
u n a n i m o u s a p p r o v a l .
C . M a y o r ' s R e p o r t
1 . N o t h i n g
D . C l e r k - T r e a s u r e r ' s R e p o r t
1 . R e p o r t e d o n r e c e i p t o f S p r i n g P r o p e r t y T a x d o l l a r s .
o E . R e s o l u t i o n 2 0 0 5 - 2 1 - A R e s o l u t i o n A m e n d i n g R e s o l u t i o n 2 0 0 5 - 7 , A R e s o l u t i o n
F o r E m p l o y e r P a r t i c i p a t i o n i n t h e P i c k - U p O f A d d i t i o n a l E m p l o y e e C o n t r i b u t i o n s
1 . M o t i o n b y M a r k H a m m e r , s e c o n d b y T o m R o a c h , u n a n i m o u s a p p r o v a l .
F . R e s o l u t i o n 2 0 0 5 - 2 2 - A R e s o l u t i o n A u t h o r i z i n g A d d i t i o n a l A p p r o p r i a t i o n s T o
T h e A n n u a l B u d g e t
1 . M o t i o n b y B o b S e d l a c k , s e c o n d b y R u s s E v a n s , u n a n i m o u s a p p r o v a l .
I X . A d j o u r n m e n t
A . M o t i o n t o a d j o u r n a t 9 : 1 0 p m b y T o m R o a c h , s e c o n d b y B o b S e d l a c k , u n a n i m o u s
a p p r o v a l .
��U t i % ��l c ��
N a n c y A . M i c a e l , M a y o r
A T T E S T :
T e r e s a P . G l e n n , C l e r k T r e a s u r e r
"
City of Greencastle
City Ball
One North Locust Street, P.O. Box 607
® Greencastle, Indiana 46135
765-653-3100
May 12, 2005
Ms. Terry Collins, Secretary
Greencastle High School
910 E. Washington Street
Greencastle, Indiana 46135
Dear Ms. Collins:
Thank you so much for your efforts on behalf of the City Council in identifying Toni Lynn Corbin
as the 2005 recipient of the Mike Rokicki Memorial Scholarship funded by the Council. From our
telephone conversation and from the details in your letter of May 6, she sounds like an excellent
choice, and I shared this news with the Council at our meeting on Tuesday evening. I indicated,
of course, that this information was confidential and that the official announcement would occur
at the awards ceremony on May 20.
As you already know, Councilor -at -Large John Lanie will be present at the ceremony and will be
pleased to present the award to Ms. Corbin.
Also, during the past several weeks we have been working to clarify the terms of this award, and I
thought it would useful to put them in written form so that subsequent awards can be made as
smoothly as possible. As I understand them, here are our guidelines:
l) The recipient must five within the Greencastle city limits. Since this scholarship was originally
called the City Council Scholarship and has been funded by contributions from Council members,
this requirement seems appropriate.
2) The recipient should have a reasonable need to support her/his entering college. Although this
criterion is subjective, we have relied on the advice of high school representatives like you to
make this decision, and we are comfortable with that process.
3) The recipient should have very good to excellent qualifications. This particular criterion has
not, as far as I can tell, been stated explicitly, but seems appropriate. Certainly, this would be a
reasonable way for deciding among several candidates meeting the above criteria.
4) The recipient should, when possible, be an individual who is not receiving other awards.
Although this criterion has never been stated explicitly, this apparently has been an understanding
for some time, perhaps since the scholarship was established. I think Mike Rokicki would be
0 pleased if we continue this practice.
City of Qreencastle
City Hall
® One North Locust Street, P.O. Box 607
Greencastle, Indiana 46135
765- 653 -3100
5) Finally, the recipient need not officially apply for this scholarship on the form recently
developed by the Putnam County Foundation. In our conversation, you mentioned this and,
though I thought it a bit odd, I suppose the reason for this "non- criterion" is the casual way this
scholarship has evolved since its inception. Perhaps at some time we might consider making this
another criterion, but I will leave that to another day.
I hope that I have accurately summed up the key aspects of our attempt to clarify this process. If
not, please let me know. Looking over what I have written, I feel a bit sheepish about making so
much of such a modest scholarship, but perhaps the $500 award will someday increase and, in any
case, should help Ms. Corbin and others offset some of the costs of entering college.
Again, thank you so much for your efforts. I have enjoyed working with you and hope that the
® final days of this school year go well.
Yours sincerely,
Robert P. Sedlack, President
Greencastle Common Council
copies: M. Elaine Peck, Putnam County Foundation
Teresa Glenn, Greencastle Clerk-Treasurer
ID Number
__am_ an
First 3 letters of first ne d last 4 digits of SSN
® The Putnam County Community Foundation
2005 Scholarship Application
The following is a list of Community Foundation scholarships for which you may submit the attached
application. Please check only those scholarships for which you are eligible and wish to be considered ONE
complete application must be submitted for each of the scholarships checked below. V
❑ Betty L. & Marjorie Dierdorf Memorial Scholarship Fund (see eligibility criteria on page 1)
❑ Greencastle Community Schools Educational Endowment Fund (see eligibility criteria on page 3)
❑ Francis Hamilton Memorial Scholarship Fund (see eligibility criteria on page 3)
❑ Lyon Family Scholarship Fund (see eligibility and special application instructions on page 2)
7
❑ Michael Rokicki Memorial Scholarship Fund (see eligibility criteria on page 3) C
❑ Russell Township Alumni Scholarship Fund (see eligibility criteria on page 3)
❑ Zella Marie Taber Thomas Endowment Fund (see eligibility criteria on page 4)
❑ Mabel G. Tobey Fund for Continuing Education in Nursing (see eligibility and special application
instructions on page 2)
COMPLETING THE COMMUNITY FOUNDATION SCHOLARSHIP APPLICATION FORM:
1. Read the application and instructions carefully before completing. It is your responsibility to ensure the
completeness and timely delivery of your application and supporting documents.
2. Complete the application in your own handwriting and in ink. Responses and essays must be
handwritten and limited to the space designated. Separate resumes or additional pages will not be .
reviewed.
3. If necessary, use paper clips or clamps. Do not use staples or plastic binders.
4. Except where specifically requested, DO NOT INCLUDE IDENTIFYING INFORMATION in your
application materials other than your unique ID number where indicated at the top of each page.
5. Obtain official high school and/or college transcripts, including SAT /ACT scores, sealed in school
envelopes.
6. Obtain two letters of recommendation from persons not related to you; at least one must be from a
teacher or employer.
® IF YOU HAVE QUESTIONS, PLEASE DO NOT HESITATE TO CONTACT US.
The Putnam County Community Foundation
2 South Jackson Street, Greencastle, Indiana 46135
Phone 765.653.4978, Fax 765.653.6385, website ww%.nefoundation.ore