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Home My Public Portal About12/21/82 CCM149 1740 Sandra Vrooman 1741 Displaymasters PAYROLL CHECKS - DECEMBER 21, 1982 6975 Robert Anderson 838.35 6976 Mark Moran 737.03 6977 Michael Rouillard 1,024.14 6978 Michael Sankey 864.70 6979 James Dillman 728.99 6980 Robert Dressel 585.39 6981 Robert Scherer 48.00 6982 JoEllen Hurr 563.66 6983 Donna Roehl 685.24 6984 Sylvia Rudolph 410.91 6985 Karen Dahlberg 215.44 6986 Director of Internal Revenue 1,449.50 6987 Commissioner of Taxation 660.00 6988 Pera 596.01 6989 Social Security - Retirement Div. 295.41 $ 9,702.77 ORDER CHECKS - DECEMBER 21, 1982 1736 Jerome Roehl ( Evavold, Hamm & Gordon) 120.00 1737 Loren Kohnen 209.00 1738 Pera 871.99 1739 Social Security - Retirement Division 295.41 1,496.40 25.81 1,522.2 13,600.0 15,122.21 4 1)O The Council of the City of Medina met in regular session on Tuesday, December 21. 1982 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Sarah Lutz, Wilfred Scherer, Thomas Crosby, William Reiser; Clerk -Treasurer, Donna Roehl; Police Chief, Michael Sankey; Public Works Director, James Dillman; Attorney, Richard Schieffer; Engineers, Paul Driez, Paul Pearson, Glen Cook; Building Inspector, Loren Kohnen, Attorney Charles LeFevere 1. ADDITIONAL AGENDA ITEMS Council agreed to discuss the following additional items: Woodlake Sanitary Landfill Fire Marshall and Building Inspecting report 2. MINUTES OF DECEMBER 7, 1982 Motion by Reiser, seconded by Crosby to accept minutes of December 7, 1982, as presented. Motion declared carried 3. INSURANCE BIDS Insurance Consultant, Fred Gedelman, reviewed his report regarding insurance bids that had been received on December 7, 1982. He offered the following comments: Blanket Bond: He suggested a $20-25,000 bond to cover all employees or $10,000 on each individual; Low bid was from Lehn and Eckes. Public Liability: Wayzata Insurance Agency, low bid Umbrella Liability: He recommended $1 million coverage which would be in addition to the $300,000 covered under Public Officials Liability; Low bidder, Lehn and Eckes. Workers Compensation: Two bids were based on a group of cities experience and one bid based on Medina's experience. Public Officials Liability: Need to find out if bids contain coverage for punitive damages. Dorweiler Agency would be low bidder. Property: Discussed auto and Inland Marine and Building coverage being written separately) as each agency is low bidder on one of the categories. Mr. Gedelman advised that fine print of polices be reviewed. Donna Roehl stated that some action would need to be taken on Workers Comp because the existing policy expires on December 31st. Motion by Crosby, seconded by Reiser to request that Lehn and Eckes bind coverage on Workers Compensation for 30 days and to engage Fred Gedelman to review all policy samples and make a recommendation as to specific programs for the January 18th meeting. Mr. Ged- elman authorized to spend up to 10 hours doing the reviewing. Motion declared carried Mayor Anderson introduced Mayor -Elect, Doris Conzet, of Greenfield. 4. POLICE DEPARTMENT Animal Control Police Chief Sankey reviewed options available to the city for animal control: Plymouth will be getting out of the animal control business and will be setting up neighborhood watch programs; A kennel is available at Delano but the city would need to take the animals to the kennel as they do not have trucks; 1982 Charges from MAPSI were $960 for 19 dogs and they will be charging a $50. per month flat service fee in addition to boarding, pickup and destruction fees. He suggested building a kennel to hold dogs for 5 days and to destroy them if not picked up by the owner within the 5 days. Richard Schieffer asked if the the city to take the responsibility Council adivsed that the Chief of Police bring a plan for handling to the January 4th meeting. Motion by Reiser, seconded by Crosby to ask the Crow River News to garding the new animal control program. Motion declared carried for destroying dogs. and disposal of dogs publish a notice re- Civil Defense Ordinance Chief Sankey stated that the ordinance is satisfactory but that time and budget does not warrant implementing a program immediately. Motion by Crosby, seconded by Scherer to adopt Ordinance # 204, Establishment of a Depart- ment of Emergency Services and designating Michael Sankey as Director. Motion declared carried Deferred Compensation Plan Attorney, Charles LeFevere stated that the program is widely practiced in cities but there is no authority under the law for a city to become a part of such a plan. He explained that the investment requirement is for cities to invest in Municipals and he suggested asking Hennepin County about their investment program. Motion by Scherer, seconded byLutz to table the matter until January 4th and ask that Thomas Crosby review the program. Motion declared carried 5. PUBLIC WORKS DEPARTMENT Hamel Well Glen Cook presented several options for provision of a second well in the Hamel area: Purchase of the Rolling Green Well --Pump and watermain extension at an approximate cost of $57,000, plus cost of property. Also a new pump and motor may need to be purchased if ex- isting are not compatible with the Hamel system. Payment to Rolling Green would be approx- imately $15-20,000 or about $80,000. To develop an 8" well near the existing tower would cost approximately $50,000. This well would have a 200GPM pumping capacity. He explained that fire ratings are based on 1500 GPM pumping capacity so Medina could negotiate with Rolling Green for an emergency connection which would bring the pumping capacity near the 1500 GPM. Thomas Crosby asked what the cost of a test well would be. Mr. Cook stated that it would cost about $15.00 per foot. Mr. Crosby asked if a new well could be developed within the existing well near the water tower. Mr. Cook stated that the existing well has a 20" casing and that a 16" casing could be installed inside and the well dug deeper. Wilfred Scherer stated that the Rolling Green system would be to expensive and that the city should put in a test well on the existing site. Motion by Scherer, seconded by Crosby to advertize for bids on a test well on the old Hamel well site near the water tower, either in the old well or outside the old well, with bids to be taken February 1, 1983 at 10:00 A.M. Motion declared carried Infiltration -Inflow Analysis Paul Dreis explained contents of the letter that had been sent to the PCA regarding the I and I study that had been done. He stated that he had reported to them the names of the large water users; that the infiltration in April, 1982 was averaged at 3493 gpd/ inch -mile which is sufficiently above the 3000 gpd which level is considered economical to rehabilitate; he sent them the 1974 Infiltration/Inflow Analysis and he explained that that the treatment charges would increase for Medina by one -sixth. He recommended to the Council that it would still be cost effective to rehabilitate Areas A - B - C - V - S even though Metro Waste Control had said that it would cost to much for Areas V and S to be cost effective. Regarding Grant funds, he stated that there may not be funds available for rehabilitation and that the city would have to apply through Metro Waste Control for a grant. Thomas Anderson asked that a meeting be set with them for sometime in January. Mr. Dreis stated that the total cost for the recommended rehabilitation would be about $73,738. 152 6. FIRE MARSHALL AND BUILDING INSPECTING REPORTS Loren Kohnen stated that building permits for 18 homes and 6 industrial buildings had been issued during 1982 along with a number of remodeling and permits for additions. He stated that he had inspected rental properties for smoke detectors and fire extinguishers and had found very few problems. He also reported that he had worked with the Park Re- serve District on problems in their old maintenance building and that they are now build- ing a new building. 7. WOODLAKE SANITARY LANDFILL Charles LeFevere presented long term liability contract that the city would have with Hennepin County for Woodlake landfill operation and potential problems. He stated that the County staff had approved and the Board of County Commissioners would probably adopt the agreement. They had reportedly stated that they would proceed with or without the cities approval of the agreement. He explained that the agreement contains coverage greater than anything other cities have with other counties. Thomas Crosby asked Mr. LeFevere to outline liability conditions. Mr. LeFevere stated that the Environmental Impairment Insurance coverage is underwritten by Lloyd's of London for a term of 50 years. He stated that Dr. Renier's concerns had been considered by the Task Force. Thomas Crosby asked if clarification of Sec. 3.1 should include the fact that limitation of liability does not apply to Sec. 2.2. He asked Mr. LeFevere to draft a letter for the cities file regarding his intention when Sec. 3.1 was drafted. Motion by Lutz, seconded by Reiser to approve the Landfill Agreement with Hennepin County. Motion declared carried 8. PLANNING AND ZONING DEPARTMENT Westcreek Building Richard Schieffer presented resolution of approval of thh Westcreek project and a Develop- ment Contract outlining requirements, including posting of a bond in the amount of $38,820 Motion by Crosby, seconded by Lutz to approve Resolution 82-31, approval of the Westcreek Building project. Motion declared carried Motion by Crosby, seconded by Scherer to enter into a Development Agreement with Westcreek upon payment of fees incurred by the city and posting of a bond in the amount of $38,820. Motion declared carried 9. MEDINA MORNINGSIDE SEWER CONSTRUCTION/SYLVESTER SCHUMACHER Mr. Schumacher stated that he needed a copy of the engineers inspecting report regarding 2605 Morningside Dr. He also asked who would be responsible for repairing the area that had been dug up in his front yard from the stakes to the road. Paul Pearson stated that he had spoken with the Contractor, Jerry Johnson, and it was the engineers opinion that they did not need to dig out to the boulevard when the connection had been made. He stated that he would supply the inspectors notes, if he were directed to do so, by the Council. Jerry Johnson asked to whom they could talk with to get something done and also when the As-Builts were prepared. Paul Pearson stated that the project inspector's notes had the necessary information needed by a plumber and that it was the responsibility of either the owner or the plumber to secure that information, buth that no one had contacted them. He explained that there was adequate fall of 1/8" per foot and that Mr. Schumacher should not have a problem with sewage back-up. 10. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, PUBLIC HEARING, 10:00 P.M. Mayor Anderson asked if anyone was present to discuss the project being considered. Donna Roehl explained that the city had $17,000 in uncommitted Housing Rehab funds and that the Council could reprogram a portion to assist Medina Morningside property owners who qualify under Section 8 income guidelines, in connecting to city sewer. Motion by Crosby, seconded by Reiser to close the Public Hearing. Motion declared carried Public Hearing closed at 10:05 P.M. 153 Council discussed the number of homeowners that might be eligible for grants and the amount of money that should be granted to each. Motion by Lutz, seconded by Crosby to adopt Resolution 82-32, reprogramming $7500 from Year VI, Housing Rehabilitation Program to a Utility Connection Assistance Program to allow grants up to $1500 to each eligible property owner, including payment of the SAC Charge. Motion declared carried 11. FIRE DEPARTMENT CONTRACTS Richard Schieffer explained that existing contracts date back to 1964 with several amend- ments through the years. He stated that the contract that had been drawn by Maple Plain allows for budget updating each year. Thomas Anderson stated that Maple Plain should exclude Hennepin County Park property when preparing their budget for Medina and that all department should submit budgets early enough in the year so as to be included in Medina's budget. Mr. Schieffer stated that he would draft a contract and send to the various departments for comment. He also explained that the purchase of a truck through the Hamel Fire Department would have to be done through the bidding process. He suggested that the Mayor ask the Hamel Fire Chief to prepare bid specifications. 12. CONSENT AGENDA Cigarette Licenses, 1983 Motion by Reiser, seconded by Scherer to approve 1983 Cigarette Licenses for the following: Medina Recreations, Don Mayer Inc., Tom's Superette, Big Woods Saloon, Northwest Cinema Corp., Kunz Oil Co., The Hill Liquor, Rolling Green County Club, Pat's Liquor, Hamel Pizza Factory, Stop-N-Go liquors. Motion declared carried 13. ELM CREEK WATERSHED DISTRICT COMMISSION Motion by Reiser, seconded by Crosby to appoint Sarah Lutz as delegate and Emil Jubert as alternate representatives to the Elm Creek Watershed Commission. Motion declared carried 14. COMPUTER Donna Roehl presented information regarding equipment that is needed to set up the Utility billing on computer using software secured through the State. The following quotes were secured for Apple II, Plus: Computer King, $3225.; Computerland, $3348.; OnLine Computers on a Franklin computer, $3479. She explained that there are several other items needed in- cluding a service contract with Banyon Associates for software service and training. Motion by Crosby, seconded by Lutz to purchase an Apple II computer at the best price. Motion declared carried 15. COPY MACHINE Donna Roehl presented cost information on purchase of a new Royal 110 copy machine, with trade in of the existing machine. She stated that Royal would guarantee the price until January 1st. Motion by Crosby, seconded by Lutz to purchase a Royal 110 Copy Machine at a cost of $1765.00 with trade - in. Motion declared carried 16. BILLS Motion by Lutz, seconded by Crosby to pay the bills; Order Checks # 1736-1740 in the amount of $1522.21 and Payroll Checks # 6975-6989 in the amount of $9702.77. Motion declared carried Motion by Lutz, seconded by Reiser to adjourn. Motion declarede carried Meeting adjourned at 10:30 P.M. /.,2,e o Clerk