HomeMy Public PortalAbout20130228 - Library - Meeting MinutesHopkinton Board of Library Trustees
Minutes for Meeting held on Thursday, February 28, 2013
Town Hall, Room 203, 7 p.m.
The February meeting of the Hopkinton Board of Library Trustees was called to
order at 7 p.m. by Vice Chairman John Belger. Also in attendance were board
members June Harris, Mike McNamara and Stan Pulnik and Library Director Rownak
Hussain,. Chairman Marie Eldridge participated remotely via phone conference. A
student from the Hopkinton High School sat in on the discussion.
Marie Eldridge made a motion to accept the minutes of the December meeting.
Second by Mike McNamara. Vote to approve was unanimous.
The board discussed each item on its agenda beginning with a discussion of the
strategic planning process.
Discussion focused initially on the roles each member of the board was desirous of
playing going forward. Most boards re organize every year, Discussion turned to
establishing a secretary responsible for keeping attendance and also to developing
rules regarding required attendance in order to continue on the board. Different views
were expressed as to the authority of the board to establish such rules and how to
enforce and/or fill a vacancy. All members agreed close interaction with the Town
Manager was essential.
The board considered the roles of the chair, vice chair and secretary and methods of
appointing positions. All felt we should specify the term of office and choose a chair
person annually.
June Harris presented first draft of by laws. Rownak Hussain asked for more detail
and it was agreed Rownak would communicate her thoughts for revisions and
inclusion into the second draft for discussion at the March meeting. When we have a
final version of our proposed by laws together, board thought it would be a good idea
to review them with the Town Manager.
John Belger requested discussion on the handbook be deferred to the next meeting.
The Library Director presented her report which included discussion of the Town
engaging in a citizen survey and what questions were appropriate for the library.
Highlighted topics were library hours, quality of the collection, services and programs.
Marie Eldridge then spoke about the municipal parking project. This will be a subject
to be discussed at the next board of selectman meeting. Board members agreed to
attend along with the Library Director. Board discussed how best to posture this issue
for presentation at the Town Meeting and who would likely present.
There being no new business, Mike McNamara made a motion to adjourn. Second by
John Belger. Vote was unanimous. Meeting adjourned at 8:45 p.m.
The next meeting is scheduled for March 21, 2013 at 7 p.m. in Town Hall.