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Home My Public Portal About8/09/2005City of Greencastle City Hall e p ne North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765- 653 -3100 Greencastle Common Council Minutes Regular Session August 9, 2005 5:30P.M. Greencastle City Hall I. Call to Order; Roll Call A. Council President Bob Sedlack called the meeting to order at 5:33 pm. Upon roll call all Councilors were present. It was noted that Mayor Michael will arrive later. II. Public Petitions and Comments A. Bob Sedlack opened the floor for comments or petitions from Public that may not be on agenda. None being heard the meeting continued. III. Department Reports (move this to the end) A. Department reports were moved to the end of the agenda during Budget discussion except for Water and Waste Water. ® 1. Wastewater Department — Mike Neese a. Mike Neese reported. No questions. Sewer line cleaning going well with new Vactor. North Jackson street update; still waiting on Railroad Easements. 2. Water Works — Terry Dale a. Water holding own due to Reelsville pumping. IV. Councilor Reports A. Reports waived due to lengthiness of meeting V. Approval of Minutes A. Regular Session July 12, 2005 and Special Session July 21, 2005 1. Corrections noted and changed as presented; with noted changes Motion by Bob Sedlack to accept regular session for July 12 and July 21, second by Mark Hammer, unanimously approved. VI. General Business A. Approval of City Claims 1. John Lame motion to approve claims as presented, second by Mark Hammer, unanimously approved. B. Special Requests 1. DePauw University, Downtown Destination ® a. Request for Street Closure August 23, 2005 i. Mike Nees present for request, Tom Roach motion to approve, Russ Evans second, unanimous approval. 2. Funding requests Page 1 of 5 A a. Putnam County Museum i. Stacy Klinger present for this request. Asking for $5,000 Partnership Level donation from EDIT funds. However, any amount will be greatly appreciated. Stacey also shared that appointment to Putnam County Convention and Visitors Bureau consideration would be helpful also. Bob Sedlack asked for fund raising efforts. Klinger noted that there has been an increase of membership by 67% this year. Membership support has been very good. Pursuing various grants within the community. Urged council to consider any amount of donation. b. Main Street Greencastle i. Mike Nees present for this request. Shared fundraising efforts scheduled for the year. This organization is not requesting a dollar amount at this time, but would like to return to ask for financial support from the EDIT fund regarding capital improvements in the downtown area. Seeking Community Action Grant for 2006 -07 year. Annual budget is $35,000 to $40,000 of which $16,000 is salary. Membership drive begins in November and revenues total approximately $7,500. Mark Hammer shared that downtown TIFF district funds are available. It was reported that $25,000 is approximately the amount received yearly with a partial amount received in 2004. O Bob Sedlack asked if Main Street has an amount that they are requesting from the City. Nees stated that this organization does not have a specific amount, but wishes to come before this Council at a later date with specific amount. c. Away Home Shelter i. Debbie Zigler present for this request. Thanked Council for funding received in the past. Have reduced amount requesting from $10,000 to $7,000 due to other funding and donor participation. Not quite self sufficient but working toward that goal. In the two (2) years in which this organization has received help from Council they have reduced deficit by 35% and have served 193 different individuals in last fiscal year. Average stay is approximately 30 days, however, this varies. 75% of individuals are from Putnam County, 10 %— 15% are from surrounding counties, remainder are transients. Bob Sedlack asked if there is a sense that Away Home is a "magnet" for homeless individuals. If individual has family in Putnam County they consider them Putnam County residents. Debbie shared a note left from a mother who had recently been sheltered at Away Home and so very grateful for help received. C. Mayor and Clerk Treasurer Reports deferred. ® D. Ordinance 2005 -11 — An Ordinance Amending Ordinance 2004 -17, An Ordinance Establishing the Size of the Departments of City Government of the City of Greencastle, Indiana, Fixing Salaries for the Employees of Such Departments and Page 2 of 5 VII. VIII. Fixing the Salaries of Certain Other Appointed Officials for the Year 2005, First Reading 1. Bill Newgent reported that Firefighter Kenneth Shepherd will be deployed to Iraq in September for approximately 1 year. Asking to use this salary to hire part-time firefighters to fill this position while he is gone. Motion by Tom Roach second by Russ Evans to approve Ordinance 2005 -11, unanimously approved. E. Resolution 2005 -23- A Resolution For Employer Participation in the Pick -Up Of Additional Employee Contributions 1. This is a duplicate request of resolution 2005 -7, however, PERF will not accept an amended resolution so we are submitting this new resolution with correct date. Motion to waive reading by Mark Hammer, second by Tom Roach, Tom Roach motion to approve Resolution 2005 -24 as presented, Russ Evans second, unanimous approval. F. Resolution 2005 -24- A Resolution Affirming H.A. Parts Products of Indiana Company (2001 Expansion) Of Compliance With Statements of Benefits. 1. Bill Dory present representing this resolution for approval. John Lanie asked does this pertain to all equipment or just portion that will remain. This is on new paint equip Chiyoda is purchasing. John Lanie motion to accept, second by Mark Hammer, unanimous approval. 2. Mayor arrived at the time; 6:21 pm. G. Ivy Tech Update 1. Mayor Michael reported that she and Jeff Pittman will attend trustees meeting in Kokomo on Thursday to assure them of City's participation and commitment to this project. Mayors Report A. Mayor Michael reported on her recent trip to Japan. Hoping to put together a PowerPoint presentation at a later date. B. Mayor Michael reported on a letter of request to the Indiana Department of Transportation on behalf of Dari- Licious, Inc. Restaurant in locating their "Turtle Park" in Greencastle. Shannon Norman further reported on this request which involves the extension of South Street. This would involve an amendment to the EDIT plan to include this project. Replacing the Albin Pond Roadway project with this project. Suggested by Bob Sedlack to table this until later when discussion of budget on other EDIT requests are discussed. Motion by Tom Roach, second by Russ Evans to sign this letter, unanimously approved. Budget Reviews 1. Cemetery— Ernie Phillips a. Ernie Phillips was welcomed by Council to his first council meeting. Ernie Phillips reported that he feels this budget is a good working budget. Monthly report nothing to add. Hopes to give more information in the near future. 2. City Engineer— Glen Morrow a. No Report 3. EDIT a. Council agreed to restore $7,000 to Away Home Shelter as a budget item for 2006 Budget. Discussion. 4. Fire Department — Bill Newgent Page 3 of 5 a. Bill Newgent reported on his budget request. Asked that Council consider adding 18` firefighter when it is feasible. Reconsider request for $5,500 incentive pay for firefighters that do above and beyond required duties. Waiting on 17` firefighter due to budget crunch. Asked if we began process of hiring now when would we be bringing new firefighter on board; October at the earliest. Discussion on going ahead and starting the process; agreed to do so. Federal funding for firefighters grant has been applied for and awards will be announced in 2006. Still in negotiation process with Township on funding. Discussion on township contract and negotiations. Wait on 18` until we hear on grant. Mark Hammer stated that every department could make same argument on incentive pay. John Lanie stated we can look at this if more funding is available. Tom Roach stated look at a later date. 5. Park and Recreation — Rod Weinschenk a. Rod Weinschenk stated his requests. Discussion on possibilities for funding a pick up truck led to perhaps looking at Softball Non - Reverting funding a portion with the remainder coming from reserves. b. Monthly report question regarding progress on goals at Annex. 6. Planner — Shannon Norman a. Nothing to add to monthly report. Timeline on Cunningham property discussion. Still time before issues arise. 7. Police Department — Tom Sutherlin a. Assistant Chief Brian Hopkins present representing Chief Sutherlin. Discussion on budget for leasing new vehicles in 2006. Mark Hammer shared he would like us to continue the program that began in 1999 replacing vehicles. Tom Roach suggested using EDIT dollars or encumbering in 2005. Decided to add $25,000 back into budget for vehicle lease purchases in 2006. Noted that $1,500 for dog food /vet to be removed. b. Tom Roach asked regarding monthly report. Complaints were received regarding parade on Friday evening. Bob Sedlack stated that parking in front of the post office is still a problem. Discussion that it may be time to start issuing tickets. 8. Street Department — Paul Wilson a. Monthly report. Franklin Street still needs some paint. Asphalt overlay going well. b. Budget discussion. Request to purchase new flags for city. It was decided to look at purchasing flags from this year's budget. IX. Clerk- Treasurer's Report A. Teresa Glenn reported that Ordinance for 2006 Budget will be presented at Special Meeting September 1, 2005 along with Ordinance for Salaries of Appointed and Other Employees. ® X. Adjournment A. Meeting was adjourned at 9:30 PM on a motion by John Lanie, second by Russ Evans, unanimously approved. Page 4 of 5 El ,a u ATTEST: Teresa P. Glenn, lerk Treasurer Nancy . Michael, Mayor Page 5 of 5