HomeMy Public PortalAboutExtensionPAyETTE LAkES WATER ANd SEWER DISTRICT
201 JACOB STREET • McCALL, IDAHO 83638
• OFFICE (208) 634-4111 • FAX (208) 634-7613
September 21, 1998
Brian Olson
McCall City Manager
P. O. Box 986
McCall, Idaho 83638
Re: Requested One Month Extension on Contract between the City of McCall
and the Payette Lakes Water and Sewer District (7th Amendment)
Dear Brian:
The board addressed the City's request for a one month extension of the subject contract. They
were agreeable to that subject to the following conditions:
1. The ratable fee for one month is $27,000.00. That sum must be paid in advance on
or before October 1, 1998.
2. To avoid any possible misunderstanding or ambiguity in the event the contract
between the parties is not renewed at the end of the one month extension the City
must agree to absorb any demobilization/transition costs associated with such a
final termination. At the present time those demobilization costs will include at a
minimum potential unemployment claims against the sewer district by the workers
that stand to be laid off by the termination of the contract by the City. This
condition requires the City to agree now to reimburse the District for any such
claims that are made.
3. Demobilization/transition costs will also undoubtedly include responding to
inquiries from either the City or a Third party with respect to the transfer by the
Sewer District staff; and potentially direct and indirect labor costs associated with
removing the City's lift stations from the existing integrated alarm network. The
exact figures are not possible to predict since to some extent it depends on who
winds up with the responsibility and their prior knowledge and experience in this
Brian Olson
Page Two September 21, 1998
area. In any event all costs incurred by the District arising from the
demobili7ation/transition from and after the date of termination shall be
reimbursable by the City.
If the foregoing is acceptable then the Sewer District Board is willing to grant the requested one -
month extension. Obviously if we have not received the funds and have written confirmation of
the foregoing by the 1st of October we can only presume that they have declined.
Please advise.
Best regards,
Ted Whiteman, Manager
ADDITIVE ALTERNATE # 1 (TRANSPORTATION COSTS)
3/4 TON TRUCK WITH TOOL BOXES $ 6000 / YR (Lease Cost)
ADDITIVE ALTERNATE # 2 (EQUIPMENT STORAGE I
ENCLOSED STORAGE FOR CITY HYDROCLEANER, 6" PUMP, AND STANDBY GENERATOR
$ 3282 / YR
ADDITIVE ALTERNATE # 3 (SYSTEM HYDROCLEANING)
CLEANING OF APPROX. 1/3 OF COLLECTION SYSTEM PER YEAR
$17000 / YR
ADDITIVE ALTERNATE # 4 (I & I INVESTIGATION)
ACCESSING APPROX. 1/3 OF COLLECTION SYSTEM PER YEAR AND DOCUMENTING I & I
$6000 /YR
ADDITIVE ALTENATE # 5 (WATER & SEWER BILLING)
ACCOUNTS ADMINISTRATION
Accnt's Receivable Clerk (Salary + Benefits) $26,485
Mgmt. / Admin. Clerk (Salary + Benefits) $8,300
Postage (Accounts) $4,706
sub total $39,491
Equipment Costs (Capital Purchase) $3,000
Telephone Hardware & Service $1,000
Office Fumiture / Configuration $3,000
sub -total $7,000
Total (Add. Att. # 5 Accounts Administration ) $46,491 YR
" Note - Amount shown assumes that all field and office hardware and software for current billing
services will be transferred from McCall to PLWSD
Note - McCall shall provide a two- month transition - training of PLWSD staff prior to relocation
of the task specific hardware and software. Hardware and software shall remain in the
ownership of the City of McCall.