HomeMy Public PortalAbout2009.201 (10-20-09)l
RESOLUTION NO. 2009.201
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR TO EXECUTE THE FIVE YEAR LEASE. AND S~RVICE
AGREEMENT WITH CANON BUSINESS SOLUTIONS AND RISO INCORPORATED
TO REPLACE THE EXPIRED NETWORK MULTI-FUNCTION DIGITAL
COPIERS/PRINTERS/SCANNERS AND REPLACE COPIERS UNDER CONTRACT
AS THEY EXPIRE TO REDUCE COSTS AND MEET THE CITY'S HIGH VOLUME
COPYING AND .PRINTING NEEDS
WHEREAS, the City currently has eight copying/printing machines on lease with
Xerox, Riso, and Ikon located in City Hall, City Hall North, City Hall Annex, and
Recreation; and
4 WHEREAS, departments entered into separate agreements for these copying /
.printing machines on their own to handle their high volume copying and printing needs;
and.
WHEREAS, copier problems are constant on some .machines and serv'ce has
been poor on several occasions; and
WHEREAS, Council:' approved the release of an RFP to solicit bids to
consolidate these .contracts in an effort to lower costs, more efficiently manage the
machines, and minimize downtime while and obtaining high quality copies and services;
-~ `and
. ~.~ ;.WHEREAS, a six member selection committee was formed to review the
.~ proposals, contact vendor references, evaluate hardware, and rate vendors using a
scoring sheet; and
WHEREAS, the committee scored Canon Business Solutions with the highest
ratings and RISO Incorporated was selected. to provide the City with its color duplication
needs; and
WHEREAS, the cost to operate existing copiers/printers is approximately
$92,995 ,per year and the proposed costfrom Canon and Riso is $67,436 peer year
saving the City $25,559 per year by 2011 and the immediate yearly savings would be
$13,314.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
'HEREBY RESOLVE AND DETERMINE AS FOLLOWS:
Section 1. That the City .Council of the City of Lynwood approves and
authorizes the Mayor to execute the five-year lease and service agreement with Canon
Business Solutions and Riso Incorporated to .replace the expired leases for four network
multi-function copiers/printers/scanners and replace the remaining four copiers under
contract as they expire.
Section 2. This resolution shall go into effect immediately upon its adoption.
PASSED, APPROVED and ADOPTED this 20t" day of October, 2009.
Maria Santillan, Mayor
ATTEST:
r
Maria Quinonez, City Clerk
Roger L. aley, ity Manager
APPROVED AS TO FORM:
Fred Galante, City Attorney
APPROVED AS TO CONTENT:
~~
Robert Torrez, ssistant City Manager -
' Admin. & Community Services
. ,r ~ir,'
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
SS.
'I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
foregoing Resolution was :passed and adopted by the City Council of the City of
Lynwood at a regular meeting held on the 20t" day of October, 2009.
AYES: COUNCIL MEMBERS FLORES, MORTON, RODRIGUEZ, CAST
AND SANTILLAN
NOES: NONE
ABSENT: NONE
ABSTAfN: NONE
~.
Maria Quinonez, City Clerk
STATE OF CALIFORNIA )
SS.
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and the Clerk of the;City Council of
said City, do hereby certify that the above foregoing is a full, true and correct copy of
Resolution No. 2009.201 on file in my office and that said Resolution was ado ted on
the date and by the vote therein stated. Dated this 20t" day of October, 2009.
~~
r'
Maria Quinonez, City Clerk