HomeMy Public PortalAboutMinutes_CCMeeting_05142003CITY COUNCIL MEETING
AGENDA
May 14, 2003
6:30 p.m.
1. Welcome/Call Meeting to Order
2. Pledge Allegiance
3. Approve previous Minutes
4. Ratify Payment of Bills
5. Financial Report
6. Delinquent Water Report
7. Review and consider approval of Historical Preservation Ordinance
8. Update on City Tree Ordinance
9. Update on Summer Work Projects
10.Update on Iona Days
11.Recognize Citizens from floor
12.0ther Business
13.Adjourn
CITY COUNCIL MEETING MAY 14, 2003 AT 6:30 P.M. AT THE COMMUNITY
CENTER
PRESENT: Mayor Craig Rockwood, Council members Scott Long, Mike Klingler, Brad
Andersen, Dave Huntsman, Treasurer Ron Nelson, Chief of Police Ross Johnson, Clerk
Betty McKinlay
VISITORS: Doug Tolbert, Katherine & David Cheshire, Roger Gundert.
Mayor Rockwood welcomed everyone. Clerk Betty McKinlay led the pledge. The
Minutes from last months meeting was approved. Council member Dave Huntsman
motioned to approve the Minutes and Council member Scott Long seconded. All were in
favor.
The bills were viewed and Council member Dave Huntsman motioned to ratify payment
of the bills and Council member Brad Andersen seconded. A11 were in favor. The
Council viewed the Financial Report.
Mayor Rockwood handed the Council the Historical Preservation Ordinance for them to
read and then it will be put on the agenda for next month. The Tree Ordinance will be
passed next month also. Mayor Rockwood read the letter the Iona School sent thanking
the City for including the students in the Arbor Day Celebration.
Mayor Rockwood discussed the work projects. The street valves and sewer overlays
have been raised. H & K have started the work on the parking lot north of the building.
Potholes in the roads were discussed, as was the barrow pit in front of the Rutz residence.
Iona Days was discussed. Mayor Rockwood is putting together a committee. They will
have a meeting May 28`''.
Mayor Rockwood mentioned to the Council that Ida Hardcastle, Council member from
Idaho Falls, is having a District 6 meeting for all Council members.
Susan Barnes, member of the TRPTA Board (Targhee Regional Public Transit
Authority), asked Mayor Rockwood to give each Council member a copy of the Funding
Request for FY 2004.
Mrs. Cheshire discussed the horses in the pasture across the street from her. She has kept
a journal and pictures showing the dust they create. The horses are gone right now.
Mayor Rockwood said to keep the journal and keep us posted.
Doug Tolbert wants to apply for a Conditional Use Permit. We cannot make a decision
because it is not on the agenda this time. Mr. Tolbert told the Council of his plans. He
limits his hours of work from 8:00 a.m. to 6:00 p.m. The doors on his shop are always
closed. Everything is inside the building. He has been given permission from the
railroad to use a back alley for his delivery people. He has 2 people working for him. He
has signatures from his neighbors around him. He wants a Conditional Use Permit for a
length of time until he gets some property. The Council will review the Code and get
back to him.
Roger Gundert asked if he could make a motion for the Council to reset the clock that is
in the Council room. The clock has not been set ahead for Spring. Council member
Dave Huntsman said it was on the agenda for Oct. Mr. Gundert mentioned the newsletter
and the good comments the Mayor made. Mr. Gundert mentioned that there are a lot of
potholes on Scoresby. Mayor Rockwood said they would be fixed. Restructure of the
road on Scoresby will take place next year, but the potholes will be filled in this summer.
Mr. Gundert mentioned that the restrooms in the park are always locked and he was
wondering why. Mayor Rockwood explained they need to be remodeled and there is
vandalism if they are left open. Mr. Gundert said he has noticed graffiti in the
grandstand. Mayor mentioned that it has been taken care of.
Council member Brad Andersen discussed with the Council the speeding on Barnes Way
and the possibility of a sign being installed. Council discussed the Post Register putting
boxes in the right-of-way. Iona Days and the Walk with the Mayor in the Park were
discussed. The Grant for the alarm system on the Well was discussed. Council member
Brad Andersen needs to know the date for the Grant. The Consumer Confidence Report
is available for the public to read. Brad passed out an article entitled, "Chlorination: The
Love/Hate Relationship" for the Council to read. Brad gave a progress report on the
Heritage Award the City is applying for. Parking on Main Street was brought up.
Mayor Rockwood said they would have a work meeting and discuss it at that time.
Building set backs will also be discussed at the work meeting.
Council member Dave Huntsman had a question about the road being completed on
Scoresby before any more development is done. Mayor Rockwood said he would talk to
Lynden Kunde about building permits and the status of the road work being completed.
Council member Scott Long asked what happened with the development in the Mountain
Ridge Estates with David Bigelow. Mr. Bigelow temporarily stubbed off the waterline
rather then hooking it up to Olsen Ave.
Sending out a newsletter informing the citizens about the water conservation, building
permits and backflow prevention was discussed. Council member Brad Andersen will
put something together for the newsletter.
\(A`VikAA&et
Monthly Expense Report
5/14/03
Vendor
Amount
Date
Description
JIM'S TROPHY ROOM
$ 96.00
TREE PROJECT
IBC-WONDERBREAD
$ 57.90
EASTER EGG HUNT
SAM'S CLUB
$ 57.04
EASTER EGG HUNT
WINCO
$ 91.57
EASTER EGG HUNT
JODI MCMURTREY
$ 58.34
EASTER EGG HUNT
AT&T
$ 41.15
PSI WASTE
$ 84.17
(TWO MONTHS)
EAGLE PRESS
$ 57.75
PRINTING
KATHY DEMOTT
$ 79.36
TREE PROJECT
TRI STATE HYDRAULICS
$ 120.00
6-12 EZ MART
$ 125.01
REGENCE BLUE SHIELD
$ 131.00
CARDMEMBER SERVICE
$ 148.00
CC -STAMPS FOR NEWSLETTER
INTERMOUNTAIN GAS
$ 663.48
RUSS'S OVERHEAD DOORS
$ 982.99
FALLS FERTILIZER
$ 360.00
UTAH POWER
$ 1,897.53
EVERGREEN SERVICES
$ 48.00
SNAKE RIVER SANITATION
$ 67.50
ONEWEST
$ 147.63
INTERNET
MOUNTAIN WEST
$ 211.24
TREE PROJECT
CAL STORES
$ 235.00
TREE PROJECT
HOLDEN KIDWELL
$ 350.00
KEVIN MACHEN LAWN CARE
$ 580.00
EAGLE ROCK NURSERY
$ 6,250.06
TREE PROJECT
Q WEST
$ 146.72
U S CELLULAR
$ 265.65
(TWO MONTHS)
LANDON EXCAVATING
$ 600.00
U S BANK
$ 15,684.07
BOND PAYMENT
FALLS PLUMBING
$ 20.54
MICRO WISE
$ 30.00
WATER TEST
ROSE SHOP
$ 45.95
LANDON EXCAVATING
$ 3,900.00
CITY OF IONA
0 (4 77
** B U D G E T R E P O R T*
FOR 04-30-03
PAGE 3
**** GENERAL FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
001 305.000 STATE HIGHWAY USERS 48,000.00 12,056.38 36,243.52 11,756.48 75.51
001 310.000 STATE REVENUE SHARING 32,500.00 8,254.93 26,486.41 6,013.59 81.50
001 315.000 STATE LIQUOR TAX 9,000.00 4,115.00 12,345.00 3,345.00- 137.17
001 320.000 BEER & DOG LICENSES 150.00 3.00 143.50 6.50 95.67
001 325.000 COURT REVENUE 1,200.00 26.55- 593.55 606.45 49.46
001 330.000 INTEREST 1,400.00 57.61 465.51 934.49 33.25
001 335.000 CABLE TV FRANCHISE 2,400.00 .00 3,224.48 824.48- 134.35
001 340.000 NATURAL GAS FRANCHISE 5,000.00 2,377.44 4,506.96 493.04 90.14
001 345.000 UTAH POWER FRANCHISE 11,000.00 2,445.55 7,039.91 3,960.09 64.00
001 350.000 MACHINE HIRE .00 .00 .00
001 355.000 BUILDING RENT 5,000.00 480.00 2,285.00 2,715.00 45.70
001 357.000 BUILDING DONATIONS .00 .00 .00
001 358.000 BUILDING GRANTS 170,000.00 .00 9,400.00 160,600.00 5.53
001 360.000 PROPERTY TAX REVENUE 98,000.00 1,353.18 65,544.20 32,455.80 66.88
001 390.000 MISCELLANEOUS REVENUE 500.00 544.00 1,016.00 516.00- 203.20
001 395.000 RESERVES .00 .00 .00
**TOTAL GENERAL FUND REVENUE 384,150.00
31,660.54 169,294.04
214,855:96 44.07
**** GENERAL FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT
FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED
001 410.000 PAYROLL
001 420.000 RETIREMENT
001 422.000 HEALTH INSURANCE
001 424.000 PAYROLL TAXES
001 429.000 MISC. PAYROLL
001 440.000 ELECTRICITY - NATURAL GAS
001 445.000 OFFICE SUPPLIES
001 446.000 TRAVEL
001 447.000 ADVERTISING
001 450.000 INSURANCE LIABILITY
001 455.000 LEGAL & AUDIT FEES
001 460.000 POLICE SUPPLIES
001 465.000 VEHICLE RENT
001 470.000 MAINTENANCE
001 472.000 BUILDING EXPENSE
001 475.000 CIVIL DEFENSE
001 490.000 CAPITAL IMPROVEMENTS
001 495.000 MISCELLANEOUS EXPENSE
60,000.00 4,536.00 31,834.00 28,166.00 53.06
7,500.00 243.57 1,696.06 5,803.94 22.61
6,500.00 431.00 3,689.00 2,811.00 56.75
8,000.00 339.29 2,438.59 5,561.41 30.48
.00 .00 .00
15,000.00 1,176.76 8,866.63 6,133.37 59.11
5,000.00 493.88 3,570.96 1,429.04 71.42
1,500.00 .00 95.31 1,404.69 6.35
1,000.00 .00 60.83 939.17 6.08
7,600.00 1,396.00 6,979.00 621.00 91.83
7,000.00 350.00 4,574.00 2,426.00 65.34
15,000.00 6,100.00 11,600.00 3,400.00 77.33
5,000.00 .00 .00 5,000.00
56,250.00 850.67 10,831.06 45,418.94 19.26
15,000.00 .00 .00 15,000.00
500.00 .00 .00 500.00
170,000.00 6,158.35 45,909.80 124,090.20 27.01
3,300.00 491.50 2,128.50 1,171.50 64.50
**TOTAL GENERAL FUND EXPENSES 384,150.00
**NET EXCESS OR DEFICIENCY(-)
22,567.02 134,273.74
249,876.26 34.95
9,093.52 35,020.30 35,020.30-
CITY OF IONA
* *BUDGET REPORT**
FOR 04-30-03 PAGE 5
s**** WATERFUND**** ESTIMATED * *RECEIPTED** UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
002 305.000 COLLECTIONS 108,000.00 10,291.00 69,391.66 38,608.34 64.25
002 310.000 HOOK UP FEES 4,800.00 600.00 5,880.00 1,080.00- 122.50
002 315.000 INTEREST 1,000.00 51.99 300.03 699.97 30.00
002 395.000 RESERVES 39,394.00 .00 .00 39,394.00
**TOTAL WATER FUND REVENUE 153,194.00
10,942.99 75,571.69
77,622.31 49.33
**** WATER FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT
FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED
002 410.000 SALARIES & BENEFITS 26,000.00 .00 .00 26,000.00
002 440.000 ELECTRICITY 28,000.00 1,389.43 11,824.57 16,175.43 42.23
002 445.000 OFFICE, SUPPLIES, LEGAL 4,000.00 565.93 2,922.66 1,077.34 73.07
002 450.000 ENGINEERING COSTS 2,500.00 .00 .00 2,500.00
002 460.000 VEHICLE EXPENSE .00 .00 .00
002 465.000 VEHICLE RENT 5,000.00 .00 .00 5,000.00
002 470.000 REPAIRS & MAINTENANCE 16,800.00 630.00 5,271.16 11,528.84 31.38
002 480.000 BOND PAYMENT 21,800.00 .00 10,467.55 11,332.45 48.02
482.006 BOND INTEREST 10,200.00 .00 5,216.52 4,983.48 51.14
485.000 BOND RESERVE FUND .00 .00 .00
002 490.000 CAPITAL IMPROVEMENTS 38,894.00 .00 240.00 38,654.00 .62
**TOTAL WATER FUND EXPENSE 153,194.00
2,585.36 35,942.46
117,251.54 23.46
**NET EXCESS OR DEFICIENCY(-) 8,357.63
39,629.23 39,629.23-
CITY OF IONA
* *BUDGET R E P O R T*
FOR 04-30-03 PAGE 7
**** RECREATION FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
004 305.000 BASEBALL FEES
004 310.000 SHELTER RENTAL
004 315.000 POSSIE FEES
004 320.000 WESTERN BOYS FEES
004 395.000 RESERVES
5,000.00 .00 .00 5,000.00
650.00 30.00 155.00 495.00
.00 .00 .00
250.00 .00 .00 250.00
1,000.00 .00 .00 1,000.00
23.85
**TOTAL RECREATION FUND REVENUE 6,900.00
30.00 155.00
6,745.00 2.25
**** RECREATION FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT
FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED
004 410.000 RECREATION EQUIPMENT 1,000.00 .00 .00 1,000.00
004 415.000 RECREATION LABOR 1,000.00 .00 .00 1,000.00
004 420.000 BASEBALL SUPPLIES 3,500.00 .00 .00 3,500.00
004 470.000 RECREATION MAINTENANCE 1,400.00 .00 .00 1,400.00
**TOTAL RECREATION FUND EXPENSE
6,900.00 .00 .00 6,900.00
**NET EXCESS OR DEFICIENCY(-) 30.00
155.00 155.00-
CHLORINATION
Bork in the 1920s, trucks would carry one -ton containers to the chlorinating operations such as this one at the Ashokan Headutorks
in New York. (Wateeworks,April 1927,a 131)
Chlorination:
The Love/Hate Relationship
If left untreated, drinking water will cause
waterborne diseases such as typhoid, cholera
and dysentery. History books are full of sto-
ries of diseases being transmitted through
drinking water. For example, the plague known as
Black Death that swept through Europe and killed
nearly 25 percent of the population was believed to
have been transmitted by contaminated water.
However, it was not until 1854 that
London physician John Snow provided
proof that public water supplies could
spread diseases among humans. Snow
traced a cholera epidemic in London to
a public well being contaminated with
human wastes from a broken sewer con-
nected to the home of someone stricken
with the disease.
By the late 1800s, public health offi-
cials knew something had to be done to
protect drinking water supplies.While fil-
tration was first used in the United States
around 1890, it was its combination with
chlorine that provided a practical, inex-
pensive way to control bacteria in water.
A one-time chlorination of a contam-
inated well was a success in the 1850s,
but it wasn't until the early 1900s that
chlorination was applied on a plant
basis in the United States. George A.
Johnson of Hering and Fuller,a NewYork
manufacturer of water treatment equip-
ment, designed a full-scale chlorine
installation for the Bubbly Creek Filter
Plant in Chicago in 1908. This plant
served the Chicago Stockyards. Johnson
used chlorine through chloride of lime,
dramatically reducing the bacterial con-
tent of the water after application.
In 1909, Jersey City, N.J., established
the first facilities for chlorinating an
urban water supply. Curiously, this chlori-
nation plant was a successful attempt by
a private water company to avoid a large
expense.It was cheaper to chlorinate the
water than to build sand filters or prevent
contamination of the city's water source
by sewage.
In 1913, Charles Wallace invented the
chlorinator. It provided the first practical
and effective means for the controlled
feeding of chlorine gas. By 1914 most of
the water supplied to U.S. cities was
being chlorinated.
Advantages
Disinfection with chlorine is very
popular in water and wastewater treat-
ment (approximately 75 percent of
municipal systems in the U.S. use chlo-
rine) because of its low cost, ability to
form a residual and its effectiveness at
small doses.
10 WEM • APRIL 2003
W W W.WATERINFOCENTER.COM
J
By Bill Swichtenberg
CHLORINATION
Chlorine is a strong oxidizing agent,
causing it to have a tendency to with-
draw electrons from other atoms and
molecules. This allows it to bond with
and destroy the outer surfaces of bacte-
ria and viruses.
Chlorine can be liquefied under
pressure at room temperature, making it
easy to store and transport. Chlorine
also is highly soluble in water, making it
easy to add to water supplies in con-
trolled amounts. Chlorine gas reacts rap-
idly with water to form hypochlorous
acid and hydrogen and chloride ions. In
turn, hypochlorous acid reacts instanta-
neously and reversibly with water to
form hypochlorite and hydrogen ions
(Equation 1).
Chlorination is not limited to drinking
water supplies. Industries use chlorine to
prevent the fouling of cooling water.
Food processing plants use chlorinated
water to preserve the freshness of foods
by killing bacteria that cause spoilage.
Wastewater plants also use chlorine
before they release it into rivers or other
bodies of water.
Risks
In recent years, there have been con-
cerns about chlorine. Although chlorine
disinfects drinking water, it also reacts
with traces of other material or particles
(e.g., organic matter such as decaying
trees and leaves as well as urban farm
run-off) in the water and forms trace
amounts of substances known as disin-
fection byproducts (DBPs). The most
common of these are known as tri-
halomethanes (THMs).THMs (like chlo-
roform) have been linked to increasing
cancer risks and birth defects. The U.S.
Environmental Protection Agency (EPA)
has classified THMs as probable or possi-
ble carcinogens.Applying drinking water
treatment methods such as coagula-
tion/flocculation and sedimentation has
reduced some of these risks.
In 1979, the EPA adopted a THM reg-
ulation limiting the allowable ingestion
level of this carcinogenic disinfection
byproduct in drinking water. The maxi-
mum contaminant level set for total
THMs in drinking water is 0.10 mg/L. In
the 1990s, the Disinfection Byproducts
Rule lowered this level to 0.08 mg/L.
Most municipal drinking water supplies
maintain chlorine levels such that the
concentrations of chloroform in the sys-
tems range from 0.02 to 0.05 mg/L.
However, THMs vary with seasons and
water quality.
Since 1984, American drinking water
utilities have spent more than $23 mil-
lion researching the production of DBPs,
the risks posed by them and the methods
to treat them. In addition, $150 million
has been spent by the 300 largest drink-
ing water utilities to conduct the infor-
mation gathering necessary for the
Information Collection Rule (ICR). The
ICR is the largest study pertaining to the
occurrence of DBPs and associated treat-
ment practices.
Altematives to the use of chlorine
(e.g., chloramine, chlorine dioxide,
ozone and ultraviolet [UV] irradiation)
have received attention since concerns
over the DBPs have emerged. Although
these other processes provide efficient
disinfection capabilities, each has its
own disadvantages. Ozone and UV light
do not provide residual disinfection or
lasting protection.Also,while all disinfec-
tion altematives do not necessarily pro-
duce THMs, they do produce some type
of byproducts.
Since the attacks of September 11,
there also have been security concerns
regarding chlorine. Vulnerability
Assessments required by the Bioterrorism
Act are pointing out the risks of the use,
storage and handling of various chemi-
cals. Because of these assessments, the
Fairfax County Water Authority as well
as the District of
Columbia Water and
Sewer Authority
have switched from
chlorine to sodium
hypochlorite.
Equation 1: Reactions
of Chlorine in Water
C12 + H2O HOCI + H' + Cl-
H,0
HOCI ---) H' + 0C1-
Cl2 = chlorine gas
H2O = water
HOC1= hypochlorous acid
H' = hydrogen ion
Cl- = chloride ion
OCl- = hypochlorite ion
Future
Chlorination has improved public
health greatly by eliminating or reduc-
ing the incidence of waterborne dis-
eases. However, some organisms that
cause disease are resistant to chlorine
treatment. For example, chlorine disin-
fection is not effective for controlling
protozoa such as Oyptosporidium and
Giardia. Other treatments and processes
are used to remove or inactivate these
types of organisms. Ozone is the most
commonly used disinfectant in Europe.
However, this process does produce
ozonation byproducts.
Since chlorination has been used
for almost 100 years to disinfect water
supplies, many of the DBPs from chlo-
rination have been identified and
researched. Much less is known about
the kinds of DBPs produced from alter-
native methods.
Many utilities now are using multi -
barrier approaches to disinfection.These
methods are reducing DBPs while allow-
ing utilities to continue using disinfec-
tants like chlorine.
About the Author:
Bill Swichtenberg is the editorial director of WEM.
For more information on this subject,
circle 868 on the reader service card.
LearnMore!
For more information related to this article,
go to www.waterinfocenteccom/Im.cfm/we040308
W W W.WATERINFOCENTER.COM
WEM • APRIL 2003 11
TARGHEE REGIONAL PUBLIC TRANSIT AUTHORITY
T.R.P.T.A.
P.O. BOX 50375
IDAHO FALLS, IDAHO 83405-3075
(208) 529-1489 Fax (208) 528-5520
e-mail: lynns@ci.idaho-falls.id.us
CITY OF IONA
FUNDING REQUEST
FOR
FY 2004
TABLE OF CONTENTS
FORWARD 1
BACKGROUND 1
FUNDING REQUEST 3
OPERATION FUNDING REQUEST 3
LOCAL OPERATION MATCH CALCULATIONS 3
SUPPLEMENTAL FUNDING REQUEST 4
PLANNING & CAPITAL FUNDING TABLE - BUDGET SCHEDULE 4 5
TOTAL FUNDING REQUEST 5
TOTAL FUNDING REQUEST TABLE BASED ON BUDGET SCHEDULE
5
4
FY 2004 FEDERAL ALLOCATION 7
CURRENT SERVICE AREA 7
SERVICE PROBLEMS WHICH NEED TO BE ADDRESSED 8
SERVICE AREA 8
SCHEDULING 9
WAGE INCREASE FOR DRIVERS 10
STARTING WAGES 10
COMPARISON OF OTHER JOBS REQUIRING A CDL 11
BUS STOCK 11
NEW BUS TERIVIINAL FACILITY 12
SUMMARY 12
APPENDIX 14
BUDGET SCHEDULE 1: CURRENT FUNDING/EXPENSE STATEMENT 15
SUPPORTING SCHEDULE 1- OPERATING COSTS 16
SUPPORTING SCHEDULE 1- STAFF COST CALCULATIONS 17
BUDGET SCHEDULE 2: REQUESTED FUNDING/EXPENSE STATEMENT 18
SUPPORTING SCHEDULE 2 - OPERATING COSTS 19
SUPPORTING SCHEDULE 2 - STAFF COST CALCULATIONS 20
BUDGET SCHEDULE 3: REQUESTED FUNDING/EXPENSE STATEMENT .. 21
SUPPORTING SCHEDULE 3 - OPERATING COSTS 22
SUPPORTING SCHEDULE 3 - STAFF COST CALCULATIONS 23
BUDGET SCHEDULE 4: REQUESTED FUNDING/EXPENSE STATEMENT 24
SUPPORTING SCHEDULE 4 - OPERATING COSTS 25
SUPPORTING SCHEDULE 4 - STAFF COST CALCULATIONS 26
eqo
FORWARD
This proposal will first provide background on how Targhee Regional Public Transit Authority
(hereafter referred to as TRPTA), went from contracting for urban transit services to directly
operating the transit system and how the transit model has been revised from 3 fixed routes to 4
flex zones. Next will be the request for funding. The funding request is divided into an Operation
Request and a Supplemental Request. Following the funding requests is a discussion on other
funding sources, the current service area, and problems which should be addressed. Four
alternate Operation Budget Schedules have been prepared with supporting schedules. These are
found in the Appendix.
List of Tables:
Local Operation Match Calculations
Operation Funding Table for Different Levels of Service
Planning & Capital Funding Table
Total Funding Request Table Based on Budget Schedule 4
Summary of 4 Alternate Budget Schedules
Each Budget Schedule and Supporting Schedules, Appendix
BACKGROUND
Page 3
Page 4
Page 5
Page 5
Page 6
Page 14
In 2001, TRPTA received a CHC Foundation grant to purchase buses for the urban area of
Bonneville County. TRPTA purchased 4 eighteen passenger buses plus one back-up bus with the
grant. All buses are compliant with the American With Disabilities Act requirements. TRPTA
had anticipated the 5 buses would be used by the successful bidder to the new Request for
Proposal (RFP)for Urban Services. The RFP sought management and bus maintenance services
and was open to all for -profit and non-profit transit providers.
On June 3, 2002, after failing to receive any responsive, responsible proposals to its RFP, the
TRPTA Board of Directors determined it was in the community's best interest for TRPTA to
assume operation of the urban transit service. On July 1, 2003, TRPTA began operations.
From July 1d through September 30, 2002, TRPTA operated CART, Inc.'s old 3 fixed routes.
After free service for the months of July and August, there were only 766 boardings for the
month of September 2002. A boarding is every time a person "steps into" the bus.
The CART routes were 3 one hour loops with one transfer point at the CART, Inc. office at 850
Denver. The American with Disabilities Act requires every fixed route system provide a
complementary para-transit service for a 3/4 mile corridor on either side of the fixed route.
CART co -mingled its revenues and costs associated with its original urban transit contract for
fixed and para-transit (dial -a -ride) services with its revenues and costs from its medicaid service,
its head start contracts, its funding under the Older American's Act, plus any other local service
contracts. It was difficult for TRPTA to determine the level of service the local contribution was
purchasing.
Because of the high cost of providing a para-transit system and a fixed route system, TRPTA
followed the advise of the transit consulting firm of Nelson/Nygaard and devised a new flex zone
transit model using 4 zones. A flex zone, like a fixed route, has scheduled stops. However, it
differs from a fixed route in that a zone bus is required to "deviate or flex" out between stops and
pick up those unable to get to a stop. The bus is not required to continue on a fixed route. This
enables the bus to take the shortest route to the next stop. Further, the ability to "flex" up to 3/4
of a mile radius of a stop eliminates the requirement for a pars -transit service.
Rather than using the old, large loop design which required the patron to ride the entire loop to
return to his/her point of origin, the new system is based on a straight line. After the bus reaches
the end of the run, it reverses and repeats the same stops but in a different direction. This permits
the patron to return to his/her point of origin in approximately the same amount of time as going
to the destination. There is a 4 bus transfer point at the YMCA every hour on the half hour and a
3 bus transfer point for the Red, Yellow, and Green buses at the Grand Teton Mall every hour on
the hour. The Blue bus serves the west side of Idaho Falls. The improved riding time for the
customer has resulted in increased boardings.
On October 1, 2002, TRPTA began serving the new 4 flex zones. In contrast to the September
boardings of 766, October boardings were 944 and March boardings were 2048. Of the 5,352
boardings between January 1' and March 31, 2003,
► 21% involved transfers between buses.
► 37% involved passes which do not require transfer slips between buses
► 7% were general public (they were not students, seniors, or disabled)
► Approximately 100 of the boardings involved Ammon citizens.
► 4 passengers had their passes paid for by either Job Service or Vocational
Rehabilitation vouchers
One of the biggest complaints in the past was the inability of the governmental entities to
determine what the tax payer's money was buying. TRPTA has formatted its financial statements
to meet the requirements of the federally mandated National Transit Data Base report and is
audited annually by Galusha, Galusha, and Higgins, a local CPA firm. All dispatch sheets and
ridership reports are available for inspection. TRPTA can now account to the governmental
entities for the use of the tax payers dollars
FUNDING REQUEST
The funding request is divide into 2 subcategories - Operation Funding Request and Supplemental
Funding Request. The table on page 5 totals the two subcategories based on Budget Schedule 4.
OPERATION FUNDING REQUEST - $1,500
TRPTA hereby requests the City of Iona maintain its transit operation contribution of $1,500.00.
Increased operating funding is not being sought from Iona as Iona does not receive direct service
at this time. The following table shows the current funding level adjusted for inflation.
LOCAL OPERATION MATCH CALCULATIONS
ENTITY
Idaho Falls
Ammon
Iona
Bonneville County
1995-2003 FACTOR ADJUSTED DIFFERENCE
$ 80,000 1.18
$ 6,000 1.18
$ 1,500 0
$ 24,000 1.18
$111,500
$94,400
$ 7,080
$ 1,500
$ 28,320
$131,300
$14,400
$ 1,080
$ 0
$ 4,320
$19,800
PERCENT
72%
5%
1%
22%
100%
TRPTA has prepared 4 alternate Budget Schedules with supporting operating and staffing
schedules. Each Budget Schedule shows what level of service and planning/capital expenditures
each local match request will support. Budget Schedule 1 supports the current operational level
without any pay raise for the drivers. However, without additional funding, the total match
contribution will be short $13,759.00 from the $125,259.00 match requirement.
The inflation adjusted funding will fund a 5% pay raise for the drivers at the current level of
service - 4 buses and 11 hours of service plus 1 hour non -service time. See Budget Schedule 2. It
will also fund the supplemental request for the purchase of office equipment for the office located
at the new transit facility. See the Operation Funding Table on page 4 and the Planning & Capital
Funding Table on page 5.
Funding needs for increasing the 4 zone schedule to13 hours of service and 1 hour non -service
time is reflected in Budget 3. The additional operation funding for providing a fifth bus operating
at the increased 13 hours of service is calculated in Budget Schedule 4. An explanation for the
need for additional hours and the additional service bus begins on page 7. Non -service time is for
pre -trip inspections, and fueling and cleaning the vehicle at the end of the day. The following
table summarizes the additional funding each entity would need to provide for funding each
operation Budget Schedule found in the Appendix.
3
OPERATION FUNDING TABLE FOR D114 t ERENT LEVELS OF SERVICE
Approximate
%
No Raise
4 Buses /
12 Hours
See Budget 1
5% Raise
4 Buses /
12 Hours
See Budget 2
5% Raise
4 Buses /
14 Hours
See Budget 3
5% Raise
5 Buses/
14 Hours
See Budget 4
Idaho Falls
72.00%
$90,186
$92,912
$103,550
$119,760
Ammon
5.00%
$6,263
$6,452
$7,191
$8,368
Iona
Fixed
$1,500
$1,500
$1,500
$1,500
Bonneville County
22.00%
$27,557
$28,390
$31,640
$36,632
Total Contribution
99.00%
$125,506
$129,254
$143,881
$166,260
Oper. Match
Needed
$125,259
$129,044
$143,819
$166,257
SUPPLEMENTAL FUNDING REQUEST - $524
In addition to increased operation funding, TRPTA is seeking supplemental funding to cover
planning activities and the purchase of office equipment to furnish an office at the new transit
facility. TRPTA currently shares office space with the Bonneville Metropolitan Planning Office.
TRPTA needs to purchase a minimum of 1 new bus to provide better service in the current
service area plus expanding the service area, and 1 additional back-up bus. All five of the current
buses were purchased in 2001 and have a 5-6 year life expectancy. TRPTA is trying to obtain
dedicated funding for one bus in 2004. Annual allocations will prevent a large request to replace
all of the buses in one year. It is anticipated the buses will be purchased in 2006 and/or 2007. It
should be noted that OPERATION Costs DO NOT include the cost of vehicle or equipment
replacement. TRPTA is trying to develop a responsible replacement schedule.
It is necessary to install utility connections at the new transit facility located at 1880 W.
Broadway, Idaho Falls before the installation of the grease trap drain for washing the buses. The
law prohibits using the site's septic tank. Without the drain in the maintenance facility, each bus
must be driven to a commercial facility. In the winter, washing the buses outside is particularly
hard on the person doing the washing and cause the locks to freeze. Please see pages 11 and 12
for further discussion regarding the buses and the transit facility.
Based on each entity's share of the total operating funding request, each entity's share of the
planning and capital request is calculated in the Planning & Capital Funding Table on page 5.
4
PLANNING & CAPITAL FUNDING TABLE - BUDGET SCHEDULE 4
BUDGET SCHEDULE 4
Idaho Falls
Ammon
Iona
County
Total Match
Required
72%
5%
1%
22%
Planning
$720
$50
$10
$220
$1,000
Office Equipment
$1,296
$90
$18
$396
$1,800
Purchase 2 buses in 2004
$17,280
$1,200
$240
$5,280
$24,000
Fund 1 replacement bus for
purchase in 2006
$8,640
$600
$120
$2,640
$12,000
Install utility connections at
new transit facility
$9,360
$650
$130
$2,860
$13,000
Install bus wash drain
$432
$30
$6
$132
$600
Total Supplemental Funding
$37,728
$2,620
$524
$11,528
$52,400
TOTAL FUNDING REQUEST - $2,024.00
The following table represents the total funding request from each governmental entity. The total
funding request for Iona is $2,024 0 - $1,500 for Operations and $524 for Capital.
TOTAL FUNDING REQUEST TABLE BASED ON BUDGET SCHEDULE 4
Idaho Falls
Ammon
Iona
County
Total
Operating
$119,760
$8,368
$1,500
$36,632
$166,260
Planning
$720
$50
$10
$220
$1,000
Office Equipment
$1,296
$90
$18
$396
$1,800
Purchase 2 buses in 2004
$17,280
$1,200
$240
$5,280
$24,000
Fund 1 replacement
bus for 2006
$8,640
$600
$120
$2,640
$12,000
Install utility connections
at new transit facility
$9,360
$650
$130
$2,860
$13,000
Install bus wash drain
$432
$30
$6
$132
$600
Total Funding Request
$157,488
$10,988
$2,024
$48,160
$218,660
The various levels of service, planning, and capital costs for the 4 alternate Budget Schedules are
outlined in the Summary of 4 Alternate Budget Schedules on page 6.
5
SUMMARY OF 4 ALTERNATE BUDGET SCHEDULES
Budget 1
Budget 2
Budget 3
Budget 4
INCOME
CURRENT GOV. + OTHER SOURCES
X
INFLATION ADJUSTED + OTHER SOURCES
X
X
X
EXPENSE ITEMS
PAY RAISE
X
X
X
DISPATCH SUPPORT 1 DAY/WEEK +
VACATION/TRAINING
X
X
DISPATCH SUPPORT 2 DAYS/WEEK +
VACATION/TRAINING
X
X
SERVICE HOURS 7:00 A.M. TO 6:00 PM.
X
X
SERVICE HOURS 6:00 A.M. TO 7:00 P.M.
X
X
SERVICE INCREASED 4 BUSES TO 5 BUSES
X
PLANNING
X
X
X
PURCHASE OF 2 NEW BUSES
X
FUNDING FOR BUS REPLACEMENT - 2006
X
X
OFFICE EQUIP. FOR TRANSIT FACILITY
X
X
X
UTILITY CONNECTIONS FOR FACILITY
X
X
X
INSTALL BUS WASH DRAIN
X
X
X
$111,500
$131,300
$131,300
$131,300
GOV. ENTITY MATCH
LESS THE FOLLOWING MATCH:
NET OPERATION MATCH REQUIREMENTS
($125,259)
($129,044)
($143,819)
($166,257)
PLANNING
$0
($1,000)
($1,000)
($1,000)
PURCHASE 2 BUSES IN 2004
$0
$0
$0
($24,000)
FUND BUS REPLACEMENT 2007
$0
$0
($12,000)
($12,000)
$0
($1,800)
($1,800)
($1,800)
OFFICE EQUIPMENT
UTILITY HOOK-UPS / DRAIN
$0
($13,600)
($13,600)
013,600)
ADDITIONAL MATCH REQUIREMENTS
($13,759)
($14,144)
($40,919)
($87,357)
6
eft
OTHER FUNDING SOURCES FOR 2004,
FY 2004 FEDERAL ALLOCATION $741,582.00
TRPTA has the year of allocation plus three years to spend the money or (1) the state ITD board
can take it and redistribute any unspent allocation to the state's rural and intercity programs, or
(2) the unused money is sent back to the federal government. TRPTA determines the mix
between capital/preventive maintenance/planning funding (20% match requirement) and
operational funding (50% match requirement).
OTHER MATCH INCOME SOURCES
In 2002 and again in 2003, TRPTA f 308 000`OOable to l" some of cash. Somsts e of theal allocation which it was
money was used to cover
unable to match to Boise for a total o $ ,
lack of local government match during the time TRPTA had the urban transit contract with
CART, Inc. The money from Boise has been invested in income ltheId m FY 2ho e Investment Pool and
TRPTA anticipates approximately $3,000ee0 in interest
4.
TRPTA has a contract with Planet Advertise to raise revenue for TRPTA by selling advertising
space on the buses. Given the economy and the war, advertising revenue has been slow coming in
for 2003. However, the projected advertising revenue for 2004 is $4,000.00. Advertising
revenue can be used as match for FTA grant funding.
Grants and donations from individuals and corporations are eligible for use as match for federal
grants. Last November a donation paid for free bus rides the day after Thanksgiving. Several
donations are paying for free rides for children this summer. The goal of the summer rides is to
encourage low income families to enroll their children in church, educational, and organized
recreational activities. TRPTA anticipates similar donations of $900.00 for FY 2004.
Fare revenue for March was $434.00 c �� ees into $5,208.00 per ar. s If
level of boardings
continue to increase, TRPTA is projecting revenues of $7,000.00 for 2004 at it
service. Fares are not eligible for match and can only be used to off -set operating expenses.
CURRENT SERVICE AREA
The urbanized area is approximately 34 square miles and includes Idaho Falls, Ammon, Iona, and
areas in Bonneville County immediately surrounding the incorporated entities. Given its limited
match, TRPTA restricts it service to the following areas of Idaho Falls and Ammon.
The Yellow bus serves between Elm and Elva, and between the rail road tracks and Hitt. It will
serve the Ammon side of Hitt and currently goes into Wal-Mart. There are several facilities
serving the disabled in this zone. Between January 1 and March 31st it had 1,983 boardings or
37% of the total boardings.
The Green bus basically serves the east side of Idaho Falls between John Adams and 12t street. It
serves the Mt. Falls Senior housing complex, several schools including Eastern Idaho Technical
College, and the Idaho Falls Library. It deviates between 1" and 17'h Street. Between January 1'
and March 31' it had 908 boardings or 17% of the total.
The Red bus serves the 17t Street businesses as well as the Hospital, the doctor offices on
Channing, and Elk Creek Apartments. This bus currently deviates to the Development
Workshop. However, Development workshop is 1 1/2 miles from the YMCA stop. TRPTA
may have to cease deviating to Development Workshop and enforce the 3/4 mile limit. The
exception was made to determine demand. The closest stop to Tautphaus Park would be 21' and
Boulevard. The Red zone is the fastest growing zone for deviations. It had 1,279 hoardings
between January ld and March 31' or 24% of the total.
Unless Medicaid changes its policy there does not appear to be a reasonable demand for service to
Development Workshop. If Medicaid should changes its policies to require medicaid recipients to
use public transportation, the current system will not be able to meet the demand for deviations
regardless of the point of origin and/or deviation.
The Blue bus serves the area between E Street and Anderson and east of Skyline between
Panchari and Grandview, including the Teton View Senior Housing. The Blue Zone had 1,249
hoardings between January 1 and March 30t or 23% of the total.
The Ammon business along Hitt Road betweenl" Street and 17h Street are served by the Yellow
Bus. Ammon service also includes K-Mart, Aspen Apartments, and one designated stop at
Curlew and Salmon.
SERVICE PROBLEMS WHICH NEED TO BE ADDRESSED
SERVICE AREA
Iona is not receiving any service. Requests from Clover Dale and Mobile Home Estates cannot be
met. Most of Ammon is not receiving service.
There is a low income apartment/mobile home complex behind the Maverick station on Sunnyside
and Yellowstone Highway which has requested service but cannot be served. TRPTA does not
serve the Haven. There are also a growing number of medical facilities on Sunnyside, and large
employers such as Melaleuca which are not accessible by the system. The area between
Boulevard and Holmes and 21' Street and Sunnyside is outside of the 3/4 mile radius of any stop.
Because of the need to cover such a large area with so few buses, the stops are placed many
blocks apart in order to allow time to deviate and still get to the next stop on time. For example,
there are low income areas such as the area between 171 Street and First Street, and the rail road
tracks and Boulevard where the only stops are the transfer stop at the YMCA and the Museum
8
stop. This adds to the demand for deviations for those unable to get to a get to a bus stop.
Additional stops are required to encourage more people to walk to the stops.
TRPTA is working with Idaho State's Job Services and the Vocational Rehabilitation programs.
People are calling and reviewing potential job locations within the service area to make sure they
can get to work once they get the job. Given the limited service area and the limited service time,
TRPTA is frequently unable to meet their requirements.
REQUEST: Funding is requested to add a minimum of one additional operating bus in order to
improve scheduling time, allow for more deviations, and possibly expand the service area.
SCHEDULING
The American with Disabilities Act requires the bus to "deviate" in a 3/4 mile radius around each
stop. Currently anyone can request a deviation. If deviations were limited to only those certified
as meeting the ADA requirements, then a costly certification would have to be developed.
Originally time for one deviation, and a five minute break for the drivers at the transfer points was
factored into the schedule. Due to increased demand by organizations working with the disabled,
increased requests by the elderly and disabled living at home who are unable to access a bus stop,
and unanticipated delays due to traffic congestion, TRPTA is experiencing the following
problems:
► Given the distance, and the time it takes to load wheelchair clients, it is very difficult to
"deviate" for more than 1 pick-up per half hour per bus. This is a particular problem if the
customer requires a deviation for both point of origin and destination in the same half hour
and the customer is an association with multiple disabled clients boarding at the same time.
► Many of the riders are on a subscription service with scheduled deviations in order to
assure getting to their jobs or medical appointments. This essentially closes the time for
another deviation unless the requested deviation is close to the scheduled deviation.
► Coordination of a deviation time on one route with a deviation time on a transfer route
both going to a destination and returning home is becoming a problem. If someone calls
in, and that time slot is already booked on either of the two zones going in either direction,
then that person must schedule a different time from the one requested . This poses an
impossible problem for someone trying to coordinate travel with medical or other
appointments.
► When one bus is late to a transfer point, it causes other buses in the system to run late.
► Drivers are finding it difficult, and frequently impossible, to take a few minutes break to
stretch their legs and attend to personal matters.
9
TRPTA expects additional demands on the system as more people become familiar with the service
and as those who cannot afford the $4.00/ride of the for -profit providers turn to TRPTA in the
event CART, Inc.'s terminates its dial -a -ride service May 31, 2003. As of this date, it is TRPTA's
understanding that CART, Inc. expects to continue its medicaid service, and plans to bid on the
three year Head Start Contract this summer. If CART chooses to cease its dial -a -ride service, then
TRPTA does not believe CART will bid on Eastern Idaho Special Services Agency's (EISSA)
RFP for a new 3 year contract for subsidized services for the elderly under the Older American
Act which will go into effect in July 2003. To bid on it would require CART to maintain its dial -a -
ride program.
TRPTA will submit a bid in response to EISSA's RFP. It will file under the deviated fixed route
category. Both EISSA and TRPTA anticipate all other transit providers will file under the door-
to-door category. If TRPTA does receive funding under the Older American Act, the senior's will
ride for free. This may encourage additional seniors to ride.
REQUEST: Funding is requested for a minimum of one additional operating bus to improve
scheduling time, allow for more deviations, and possibly expand the service area.
SERVICE TIMES
Although there are a few individuals (both disabled and non -disabled) using the system to go to
work, the service hours of 7:00 a.m. to 6:00 p.m. do not meet the requirements of those employees
needing to BE at work at 7:00 a.m. These are generally the lower paying service and retail jobs
were those seeking jobs are the more likely to require transportation. The current schedule is
designed to accommodate students, seniors, and the disabled, and those working a strict 8:00 a.m.
to 5:00 a.m. schedule. The last transfer time at the Grand Teton Mall is 5:00 p.m., and at the
YMCA it is 5:30 p.m.
REQUEST: Operating funding is requested to increase the service time from 7:00a.m./6:00p.m. to
6:00 a.m./7:00 p.m. to better accommodate the needs of entry level workers.
WAGE INCREASE FOR DRIVERS
STARTING WAGES:
Starting wages at TRPTA are $8.50 per hour and regular drivers working 20 or more hours per
week are eligible for PERSI retirement benefit. Drivers do not have medical, or paid vacations, sick
leave, or holidays. The drivers are required to have a commercial driver's license (CDL) with
passenger endorsement, and complete Passenger Assistance and Sensitivity Training. First Aid and
defensive driver training is planned for this summer. The raise will bring wages up to $8.93.
Transit drivers work with children, the elderly, the sick, and the mentally and physically disabled as
well as the general public. They have, at a minimum, the same level of responsibility as a school bus
driver.
10
The inability to offer competitive wages makes it difficult to attract competent drivers who are able
to work with the variety of clients who patronize a public transit system.
COMPARISON OF OTHER JOBS REQUIRING A CDL
The entry level wages for CDL drivers for Idaho Falls sanitation department is $10.92 per hour with
PERSI, medical, and paid holiday, sick leave, and vacation days. The lowest entry level position
requiring a CDL for Bonneville County is $9.97 with a full benefit package. Ammon is $8.00 per
hour with a full benefit package in 3 months.
Starting wages for substitute school bus drivers in School District 91 is $10.04/hour with no
benefits and $11.00/hour with medical, dental, life insurance, and PERSI for regular drivers..
Starting wages for school bus drivers in School District 93 is $9.32/hour for both regular and
substitute drivers. Regular drivers are eligible for full benefits when they work 20 or more hours
per week for over half the school year.
No wage increase is planned for the Administrator.
REQUEST: Funding is requested for a maximum 5% wage increase for the drives/dispatch support
in 2004 and that a competitive wages and benefit packages be funded beginning in 2005. Drivers
are used to provide dispatch support when needed. This wage increase will require an additional
$3,785 in local match.
BUS STOCK
TRPTA currently has five 18 passenger buses with 4 of the five in daily service. One bus is used as
a back up bus and for shuttling the drivers from the bus storage area to the YMCA for shift change.
TRPTA is requesting funding for a minimum of 2 new buses to improve both the level of service
and potentially increase the area of service. The buses will cost approximately $55,000.00 to
$60,000.00. Buses require a 20% local match or a maximum of $12,000.00 for each bus. Any
additional service buses will require one additional back up bus as the recommended ratio is 4
service vehicles to 1 spare vehicle.
TRPTA is also requesting funding for one replacement bus for 2006. The life expectancy on the
current buses is 5 years and all five buses were purchased in April 2002. By planning funding for
one bus per year, the money will be available to purchase replacement buses in a timely manner
without one major request for full replacement at one time.
REQUEST: Funding of $24,000.00 for purchase of one new operating bus and one new back up
bus plus $12,000.00 for a replacement bus to be purchased in FY 2006.
11
NEW BUS TERMINAL FACILITY
TRPTA anticipates purchase of the Andrus property at 1820 Broadway by May 301, 2003, and
expects to take possession approximately October 1, 2003. This purchase is made possible by a
donation by the Andrus family of 20% of the appraised value. This donation will provide the 20%
required local match. None of the requested funding will be used to purchase the property.
However $13,600.00 of the requested funding will used for city utility connections.
Although there are several maintenance buildings, neither have a wash facility. Currently a driver is
paid to transport one bus at a time to an off -site commercial facility. Before TRPTA can wash the
buses on site, it will have to connect to the city's water and sewer lines and install a grease trap
drain. According to Mr. Greg Eager, DEQ-IFRO, the new federal Underground Injection Control
program prohibits vehicle wash water from entering the ground water and TRPTA cannot use the
existing septic tanks for anything but the existing rest room facilities. There is a well on the
property which TRPTA will share with the owner of Lot 2 of the TRPTA addition. The estimated
cost for the utility hook-ups is $65,000.00 ($13,000 match). The estimated cost for installing the
grease trap is $3,000.00 ($600.00 match).
There is a small cinder block building on the facility currently being used as office space. Although
TRPTA will utilize this office area, the building is not large enough for use as a Greyhound facility.
TRPTA owns a computer and the city of Idaho Falls and Bonneville County have reserved desks,
several file cabinets, and one very old computer from those items which are normally set for
auction. Other office furnishings, such as a copier and fax, as well as computer work stations and
chairs, will need to be purchased. The estimated cost of basic furnishing for the administrative
office is $9,000.00 (match $1,800.00)
TRPTA hopes to build an intermodel building by 2005 which would include a Greyhound service
area. The current Greyhound station is located in the CART, Inc. facility. CART, Inc. and
Greyhound have a contract which allows either party 30 days to terminate the arrangement.
Further, Mr. Dane Watkins owns the CART, Inc. property and could choose not to re -new their
lease. Either of these situations could cause immediate problems in maintaining Greyhound service
to Idaho Falls. An intermodel facility meeting ADA requirements will provide a safe, attractive
asset to the city/county. TRPTA has the FTA grant funds available and will need to raise
additional matching funds.
REQUEST: Funding of $13,600.00 is requested to install the necessary utilities and drain on the
new transit property.
SUMMARY
TRPTA is just starting to provide service to the urbanized community. Since it first introduced the
new 4 flex zone transit model it has increased boardings by 217% since October 2002. The average
monthly boardings for the second quarter were 1,794 with March being the highest at 2,048.
12
If all circumstances were to remain the same, TRPTA should expect a steady rate of growth. Bus
stop signs and a web page are in place, the phone numbers are on the buses, schedules are available
in a number of public locations, and TRPTA is seeking more opportunities to educate the public on
transit opportunities.
However, circumstances have changed dramatically. CART, Inc. has told TRPTA CART has
between 1,000 and 1,300 hoardings a month on its dial -a -ride service and is anticipating ceasing
that service on May 31, 2003, due to financial problems. Although CART has not yet identified
the location of these boardings, it is safe to assume the majority are in the Idaho Falls/Ammon city
limits. Because CART offers door-to-door service, it is also probably safe to assume many of these
potential new customers will require deviations. This development could have a major impact on
TRPTA's ability to meet the increased demand for service. Unless TRPTA receives funding for
additional buses and operating expenses, major sections of the urbanized area currently being served
by CART will no longer have access to low cost transportation.
TRPTA is also submitting a proposal to Eastern Idaho Special Services for funding under the Older
American Acts. If TRPTA's proposal is accepted it may well mean seniors will be offered free
transportation. This arrangement should result in an increase in senior boardings.
The current attempt to service most of Idaho Falls and a small area of Ammon with 4 eighteen
passenger buses and permitting one deviation per half hour per bus WILL NOT support the urban
transit requirements given the anticipated increase in demand from CART's customers and the
seniors plus the needs of those needing transportation to jobs and medical facilities.
It is for the above reasons TRPTA respectfully requests the Iona City Council give serious
consideration to maintaining their operating contribution at $1,500.00 and providing the special
allocation for funding of $524.00 for the purchase of additional buses and utility/wash drain
improvements at the new transit facility. The total request is for $2,024.00.
Respectfully submitted,
Lynn Seymour, Administrator
May 5, 2003
13
APPENDIX
BUDGET SCHEDULE 1
WITH SUPPORTING OPERATING AND STAFF SCHEDULES Page 16
BUDGET SCHEDULE 2
WITH SUPPORTING OPERATING AND STAFF SCHEDULES Page 19
BUDGET SCHEDULE 3
WITH SUPPORTING OPERATING AND STAFF SCHEDULES Page 22
BUDGET SCHEDULE 4
WITH SUPPORTING OPERATING AND STAFF SCHEDULES Page 25
14
eIN
BUDGET SCHEDULE 1: CURRENT FUNDING/EXPENSE STATEMENT
MATCH INCOME
INCOME
SUBTOTAL
TOTAL
Gov. Entities Current
$111,500
$111,500
OTHER MATCH INCOME
Advertising
$4,000
Interest
$3,000
Other Grants/Donations
$900
$7,900
TOTAL MATCH INCOME
$0
NON -MATCH INCOME
Fares
$7,000
$7,000
COST ACTIVITY
LOCAL MATCH
FTA GRANT
ITEM TOTAL
OPERATING:
Gross Operating
$268,518
Less Fares
($7,000)
Net Operating
$130,759
$130,759
$261,518
Preventive Maintenance/Tires
$2,400
$9,600
$12,000
Operating Match Requirement
$133,159
Less Other Match Income
($7,900)
NET OPERATION MATCH NEEDED
$125,259
PLANNING/BUS/EQUIP/TRANSIT
Service/Facility Planning
$0
$0
$0
Bus (2) Purchase 2004
$0
$0
$0
Bus Replacement-4 buses @
$12,000 each in 2006
$0
$0
$0
Office Equipment
$0
$0
$0
Utility Connections
$0
$0
$0
Install Bus Wash Drain
$0
$0
$0
Total Planning/Bus/Equip/Transit
$0
TOTAL MATCH REQUIREMENTS
$125,259
15
SUPPORTING SCHEDULE 1- OPERATING COSTS
FY 2004
Monthly
Annual
Match
FTA
12 hours / 4 buses / no raise
Drivers /Oper. Support Staff
$9,979
$119,748
$59,874
$59,874
PERSI - Operations
$1,387
$16,641
$8,321
$8,321
Administrator/Support Staff
$3,889
$46,666
$23,333
$23,333
PERSI - Administration
$389
$4,667
$2,333
$2,333
FICA, etc.
$971
$11,649
$5,824
$5,824
Workmen's Comp
$451
$5,407
$2,704
$2,704
Cleaning buses at commercial fac.
$125
$1,500
$750
$750
Uniforms
$220
$2,640
$1,320
$1,320
Gasoline
$2,500
$30,000
$15,000
$15,000
Driver Training Supplies
$50
$600
$300
$300
Drug Testing
$50
$600
$300
$300
General Bus Maintenance
$200
$2,400
$1,200
$1,200
Insurance + $5,000 Deductible
$800
$9,600
$4,800
$4,800
Telephone lines / Radio
$140
$1,680
$840
$840
Printing/Postage/Advertising
$100
$1,200
$600
$600
Office Supplies
$50
$600
$300
$300
Staff Training/Travel
$100
$1,200
$600
$600
Audit/Legal Fees
$417
$5,000
$2,500
$2,500
Miscellaneous
$60
$720
$360
$360
Utilities
$500
$6,000
$3,000
$3,000
Subtotal
$22,377
$268,518
$134,259
$134,259
Preventive Maintenance/Tires
$1,000
$12,000
$2,400
$9,600
TOTAL 12 hours
$23,377
$280,518
$136,659
$143,859
OPER. HRS.
COST / HR
Total operation Hours
(4 buses x 12 hrs x 5 days x 52 wks) -
(4 buses x 142hrs x 6 holidays)
12192
$23
16
SUPPORTING SCHEDULE 1- STAFF COST CALCULATIONS
12 hours / 4 buses / no raise
Wage
Hours
Days
Total for Month
Drivers 6:30 am-6:30 pm = 12
hrs/bus
$8.50
48
22
$8,976
Maintenance Staff
$8.50
8
7
$476
Lead Driver Duties
$8.50
2
5
$85
Driver Training 8 his/driver x 10
drivers
$8.50
80
0.65
$442
$9,979
Annual Total
Administrator
$41,600.00
$41,600
Part-time Dispatcher- no support
$8.50
8
52
$3,536
Part-time Dispatcher - Director's
Vacation/Training
$8.50
9
20
S1,530
$46,666
17
BUDGET SCHEDULE 2: REQUESTED FUNDING/EXPENSE STATEMENT
MATCH INCOME
LOCAL INCOME
SUBTOTAL
TOTAL
Gov. Entities Adjusted
$131,300
$131,300
OTHER MATCH INCOME
Advertising
$4,000
Interest
$3,000
Other Grants/Donations
$900
$7,900
TOTAL MATCH INCOME
$139,200
NON -MATCH INCOME
Fares
$7,000
$7,000
LOCAL MATCH
FTA GRANT
ITEM COST
COST ACTIVITY
OPERATING:
Gross Operating
$276,087
Less Fares
($7,000)
Net Operating
$134,544
$134,544
$269,087
Preventive Maintenance / Tires
$2,400
$9,600
$12,000
Total Operating Match Required
$136,944
Less Other Match Income
$0
NET OPER. MATCH NEEDED
$136,944
PLANNING/EQUIPA RANSTT
Service/FacilityPlanning
$1,000
$4,000
$5,000
Bus (2) Purchase 2004
$0
$0
$0
Bus Replacement-4 buses @
$12,000 each in 2006
$0
$0
$0
Office Equipment
$1,800
$7,200
$9,000
Utility Connections
$13,000
$52,000
$65,000
Install Bus Wash Drain
$600
$2,400
$3,000
NET PLANNING/BUS/TRANSIT MATCH
NEEDED
$16,400
$209,744
TOTAL MATCH REQUIREMENTS
$153,344
18
SUPPORTING SCHEDULE 2 - OPERATING COSTS
12 hours / 4 buses / wage raise
Monthly
Annual
Match
FTA
Drivers /Oper. Support Staff
$10,478
$125,736
$62,868
$62,868
PERSI - Operations
$1,439
$17,266
$8,633
$8,633
Administrator/Support Staff
$3,910
$46,919
$23,460
$23,460
PERSI - Administration
$391
$4,692
$2,346
$2,346
FICA, etc.
$1,007
$12,086
$6,043
$6,043
Workmen's Comp
$471
$5,648
$2,824
$2,824
Cleaning buses at commercial fac.
$125
$1,500
$750
$750
Uniforms
$220
$2,640
$1,320
$1,320
Gasoline
$2,500
$30,000
$15,000
$15,000
Driver Training Supplies
$50
$600
$300
$300
Drug Testing
$50
$600
$300
$300
General Bus Maintenance
$200
$2,400
$1,200
$1,200
Insurance + $5,000 Deductible
$800
$9,600
$4,800
$4,800
Telephone lines / Radio
$140
$1,680
$840
$840
Printing/Postage/Advertising
$100
S1,200
$600
$600
Office Supplies
$50
$600
$300
$300
Staff Training/Travel
$100
$1,200
$600
$600
Audit/Legal Fees
$417
$5,000
$2,500
$2,500
Miscellaneous
$60
$720
$360
$360
Utilities
$500
$6,000
$3,000
$3,000
Subtotal
$23,007
$276,087
$138,043
$138,043
Preventive Maintenance/Tires
$1,000
$12,000
$2,400
$9,600
TOTAL 12 hours
$24,007
$288,087
$140,443
$147,643
OPER. HRS.
COST / HR
Total operation Hours
(4 buses x 12 hrs x 5 days x 52 wks) -
(4 buses x 12 hrs x 6 holidays)
12192
$24
19
SUPPORTING SCHEDULE 2 - STAFF COST CALCULATIONS
12 hours / 4 buses / wage raise
Wage
Hours
Days
Total per Month
$8.50 x .05 cost of living =
$8.93
Drivers 6:60 - 6:30 = 12 hrs/bus
$8.93
48
22
$9,425
Maintenance Staff
$8.93
8
7
$500
Lead Driver
$8.93
2
5
$89
Driver Training 8 hrs/driver x 10
drivers
$8.93
80
0.65
$464
$10,478
Annual Total
Administrator
$41,600.00
$41,600
Part-time Dispatcher-1 day/week
support
$8.93
8
52
$3,713
Part-time Dispatcher - Director's
Vacation/Training
$8.93
9
20
$1,607
$46,919
914
oiN
BUDGET SCHEDULE 3: REQUESTED FUNDING/EXPENSE STATEMENT
MATCH INCOME
LOCAL INCOME
SUBTOTAL
TOTAL
Gov. Entities Current
$131,300
$131,300
OTHER MATCH INCOME
Advertising
$4,000
Interest
$3,000
Other Grants/Donations
$900
$7,900
TOTAL MATCH INCOME
$139,200
NON -MATCH INCOME
Fares
$8,000
$8,000
COST ACTIVITY
LOCAL MATCH
FTA GRANT
ITEM COST
OPERATING:
Gross Operating
$306,638
Less Fares
($8,000)
Net Operating
$149,319
$149,319
$298,638
Preventive Maintenance/Tires
$2,400
$9,600
$12,000
Net Operation Match Needed
$151,719
Less Other Match Income
($7,900)
NET OPERATION MATCH NEEDED
$143,819
PLANNING/EQUIPMENT/TRANSIT
Service/Facility Planning
$1,000
$4,000
$5,000
Bus (2) Purchase 2004
$0
$0
$0
Bus Replacement-4 buses @ $12,000 - 2006
$12,000
$48,000
$60,000
Office Equipment
$1,800
$7,200
$9,000
Utility Connections
$13,000
$52,000
$65,000
Install Bus Wash Drain
$600
$2,400
$3,000
NET PLANNING/BUS/TRANSIT MATCH
NEEDED
S28,400
TOTAL MATCH REQUIREMENTS
$172,219
21
SUPPORTING SCHEDULE 3 - OPERATING COSTS
14 hours / 4 buses / wage raise
Monthly
Annual
Match
FTA
Drivers / Oper. Support Staff
$12,049
$144,588
$72,294
S72,294
PERSI - Operations
$1,627
$19,522
$9,761
$9,761
Administrator/Support Staff
$4,219
$50,632
$25,316
$25,316
$422
$5,063
$2,532
$2,532
PERSI - Administration
FICA, etc.
$1,139
$13,665
$6,833
$6,833
Workmen's Comp
$536
$6,428
$3,214
$3,214
Cleaning buses supplies
$25
$300
$150
$150
Uniforms
$220
$2,640
$1,320
$1,320
Gasoline
$2,750
$33,000
$16,500
$16,500
Driver Training Supplies
$50
$600
$300
$300
Drug Testing
$50
$600
$300
$300
General Bus Maintenance
$200
$2,400
$1,200
$1,200
Insurance + $5,000 Deductible
$900
$10,800
$5,400
$5,400
Telephone lines / Radio
$140
$1,680
$840
$840
Printing/Postage/Advertising
$100
$1,200
$600
$600
Office Supplies/Equip. Repair
$50
$600
$300
$300
Staff Training/Travel
$100
$1,200
$600
$600
Audit/Legal Fees
$417
$5,000
$2,500
$2,500
Miscellaneous
$60
$720
$360
$360
Utilities
$500
$6,000
$3,000
$3,000
Subtotal
$25,553
$306,638
$153,319
$153,319
Preventive Maintenance/Tires
$1,000
$12,000
$2,400
$9,600
TOTAL
$26,553
$318,638
$155,719
$162,919
OPER. HRS
COST/HR
Total operation Hours
(4 buses x 14 hrs x 5 days x 52 wks) -
(4 buses x 14 his x 6 holidays)
14224
$22
22
OPN
SUPPORTING SCHEDULE 3 - STAFF COST CALCULATIONS
14 hours / 4 buses / wage raise
Wage
Hours
Days/Mo.
Monthly Total
$8.50 x .05 raise =
$8.93
Drivers 5:30 am - 7:30 pm = 14
hrs/bus (Includes 'A hour pre -check
& ''A hour gas & clean at end of day)
$8.93
56
22
$10,996
Maintenance Staff
$8.93
8
7
$500
Lead Driver
$8.93
2
5
$89
Driver Training 8 hrs/driver x 10
drivers (average days/month)
$8.93
80
0.65
$464
$12,049
Annual Total
Administrator
$41,600.00
$41,600
Part-time Dispatcher-2 days/week
support
$8.93
8
104
$7,426
Part-time Dispatcher - Director's
Vacation/Training
$8.93
9
20
$1,607
$50,632
23
BUDGET SCHEDULE 4: REQUESTED FUNDING/EXPENSE STATEMENT
MATCH INCOME
LOCAL INCOME
SUBTOTAL
TOTAL
Gov. Entities Adjusted
$131,300
$131,300
OTHER FUNDING SOURCES
Advertising
$4,000
Interest
$3,000
Other Grants/Donations
$900
$7,900
TOTAL MATCH INCOME
$139,200
NON -MATCH INCOME
Fares
$10,000
$10,000
COST ACTIVITY
LOCAL MATCH
FTA GRANT
ITEM COST
OPERATING:
Gross Operating
$353,514
Less Fares
($10,000)
Net Operating
$171,757
$171,757
$343,514
Preventive Maintenance/Tires
$2,400
$9,600
$12,000
Gross Operation Match Needed
$174,157
Less Other Funding Sources
($7,900)
NET OPERATION MATCH NEEDED
$166,257
PLANNING/BUS/EQUIP/TRANSIT
Service/Facility Planning
$1,000
$4,000
$5,000
Bus (2) Purchase 2004
$24,000
$96,000
$120,000
Bus Replacement-4 buses @
$12,000 each in 2006
$12,000
$48,000
$60,000
Office Equipment
$1,800
$7,200
$9,000
Utility Connections
$13,000
$52,000
$65,000
Install Bus Wash Drain
$600
$2,400
$3,000
Total Planning/Bus/Equip/Transit Match
$52,400
Needed
TOTAL MATCH REQUIREMENT
$218,657
24
SUPPORTING SCHEDULE 4 - OPERATING COSTS
14 hours / 5 buses/wage raise
Monthly
Annual
Match
FTA
Drivers / Oper. Support Staff
$14,798
$177,576
$88,788
$88,788
PERSI - Operations
$1,902
$22,821
$11,410
$11,410
Administrator/Support Staff
$4,219
$50,632
$25,316
$25,316
PERSI - Administration
$422
$5,063
$2,532
$2,532
FICA, etc.
$1,331
$15,975
$7,987
$7,987
Workmen's Comp
$646
$7,747
$3,874
$3,874
Cleaning Buses Supplies
$25
$300
$150
$150
Uniforms
$250
$3,000
$1,500
$1,500
Gasoline
$3,250
$39,000
$19,500
$19,500
Driver Training Supplies
$50
$600
$300
$300
Drug Testing
$50
$600
$300
$300
General Bus Maintenance
$250
$3,000
$1,500
$1,500
Insurance + $5,000 Deductible
$900
$10,800
$5,400
$5,400
Telephone lines / Radio
$140
$1,680
$840
$840
Printing/Postage/Advertising
$100
$1,200
$600
$600
Office Supplies/Equip. Repair
$50
$600
$300
$300
Staff Training/Travel
$100
$1,200
$600
$600
Audit/Legal Fees
$417
$5,000
$2,500
$2,500
Miscellaneous
$60
$720
$360
$360
Utilities
$500
$6,000
$3,000
$3,000
Subtotal
$29,459
$353,514
$176,757
$176,757
Preventive Maintenance/Tires
$1,083
$13,000
$2,600
$10,400
TOTAL
$30,543
$366,514
$179,357
$187,157
OPER HRS.
COST / HR
Total operation Hours
(5 buses x 14 hrs x 5 days x 52 wks) -
(5 buses x 14 hrs x 6 holidays)
17780
$21
25
SUPPORTING SCHEDULE 4 - STAFF COST CALCULATIONS
14 hours/ 5 buses/wage raise
Wage
Hours
Days
Monthly Total
$8.50 x .05 raise =
$8.93
Drivers 5:30 am - 7:30 pm = 14
hrs/bus (Includes ''A hour pre -check
& ''A hour gas & clean at end of day)
$8.93
70
22
$13,745
Maintenance Staff
$8.93
8
7
$500
Lead Driver
$8.93
2
5
$89
Driver Training 8 hrs/driver x 10
drivers /12 months
$8.93
80
0.65
$464
$14,798
Annual Total
Administrator Annual
$41,600.00
$41,600
Part-time Dispatcher-3 days/week
support
$8.93
8
104
$7,426
Part-time Dispatcher - Director's
Vacation/Training
$8.93
9
20
$1,607
$50,632
26