HomeMy Public PortalAboutTBM 2016-12-07 FRASER BOARD OF TRUSTEES
MINUTES
DATE: Wednesday, December 7, 2016
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board: Mayor Philip Vandernail; Trustees; Katie Soles, Andy Miller, Parnell
Quinn, Cody Clayton Taylor and Herb Meyring
Staff: Town Manager, Jeff Durbin, Public Works Director Allen Nordin, Police
Chief Glen Trainor
Others: See attached list
Mayor Vandernail called the meeting to order at 7:00 p.m.
1. Workshop: Headwater Trails Alliance
The Board discussed projects and partnership opportunities with representatives from
HTA.
2. Regular Meeting: Roll Call
3. Approval of Agenda:
Trustee Miller moved, and Trustee Clayton Taylor seconded the motion to approve the
Agenda after moving Resolutions 2016-12-15 and 2016-12-16 to after the Consent
agenda. Motion carried: 6-0.
4. Consent Agenda:
a) Minutes— November 16, 2016 and November 17, 2016
b) Directing the Town Manager to execute contracts/agreements with the
following agencies and entities as provided with the 2016 Budget:
1) Resolution 2016-12-01 NWCCOG for GIS Services
2) Resolution 2016-12-02 Double Diamond Data for IT Services
c) Directing the Town Manager to execute leases/licenses for Town property
with the following individuals and/or entities:
1) Resolution 2016-12-03 Dale Booth, 105 Fraser Avenue
2) Resolution 2016-12-04 John Hartlauer, 400 Doc Susie Avenue
3) Resolution 2016-12-05 Cory Rees, 200 Eisenhower
4) Resolution 2016-12-06 Fraser Valley Metropolitan Recreation
District, Fraser Historic Church
5) Resolution 2016-12-07 Sharky's License Agreement
6) Resolution 2016-12-08 Rendezvous License Agreement
d) Naming the following Town Officials:
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1) Designate Chief of Police Glen Trainor as Emergency Response
Authority
2) Headwater Trails Alliance Frase Representative: Jeffrey L Durbin
e) Designating the Fraser Town Hall foyer as the Town's official posting
location.
f) Resolution No. 2016-12-09 Renewing the Town's Three Mile Plan, as
recommended by the Fraser Planning Commission and as authorized and
required by Colorado State Statutes.
Trustee Soles moved, and Trustee Clayton Taylor seconded the motion to approve the
consent agenda. Motion carried: 6-0.
5. Resolutions 2016-12-15 and 2016-12-16:
Trustee Clayton Taylor noted that the proposed Memorandums of Understanding
provide a significant increase in trail funding and the Town Board should consider such
investments carefully, and that the public use of the building remains an important
priority.
Trustee Soles moved, and Trustee Quinn seconded the motion to approve Resolutions
2016-12-15 and 2016-12-16. Motion carried: 6-0.
6. Public Hearing: 2017 Town of Fraser Budget
Trustee Clayton Taylor moved, and Trustee Meyring seconded the motion to open the
Public Hearing. Motion carried 6-0
The Board discussed 2017 Chamber funding.
No public comment was provided.
Trustee Quinn moved, and Trustee Soles seconded the motion to close the Public
Hearing. Motion carried 6-0.
7. Discussion and Possible Action Regarding:
a) Resolution 2016-12-10 Summarizing Revenues and Expenditures for Each Fund
and Adopting the 2017 Budget
b) Resolution 2016-12-11 Levying Property Taxes for the Year 2016 to Help Defray
the Costs of Government for Fraser for the Budget Year 2017.
c) Resolution No. 2016-12-12 Appropriating Sums of Money to Various Funds and
Spending Agencies, in the Amount and for the Purpose as Set Forth Below for
Fraser for the Budget Year 2017
d) Resolution No. 2016-12-13 Adopting the Police Budget for 2017
e) Resolution No. 2016-12-14 Adopting the Winter Park/Fraser Building Department
Budget for 2017
Trustee Quinn moved, and Trustee Clayton Taylor seconded the motion to approve
Resolutions 2016-12-10 through 14. Motion carried: 6-0.
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h) Town Clerk Appointment
TM Durbin and Mayor Vandernail recommended appointment of Antoinette McVeigh as
Town Clerk.
Trustee Soles moved, and Trustee Quinn seconded the motion to appoint Antoinette
McVeigh as Town Clerk. Motion carried: 6-0.
8. Open Forum:
None
9. Other Business:
TM Durbin updated the Board on Ski Train status.
10. Executive Session: For discussion of a personnel matter under C.R.S. Section 24-6-
402(4)(f)(l) and not involving any specific employee who has requested discussion of the
matter in open session (Town Manager Evaluation).
Trustee Clayton Taylor moved, and Trustee Soles seconded the motion to enter
executive session. Motion carried: 6-0.
Enter: 7:52 p.m.
Exit: 9:30 p.m.
Trustee Soles moved, and Trustee Miller seconded the motion to exit executive
session. Motion carried: 6-0.
Trustee Miller moved and Trustee Soles second the motion to renew TM Durbin's employment
agreement for 2017 with an amendment to provide 60 day notice prior to resignation. Motion
carried 6-0.
Trustee Miller moved and Trustee Quinn second the motion to adjourn. Motion carried 6-0.