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HomeMy Public PortalAbout12-11-2014THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, THURSDAY, DECEMBER 11, 2014; 5:00 PM The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, December 11, 20914, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, Tony Foster and Dick Foore. Also in attendance were Kim Vessels, Assistant City Attorney; Karen Chasteen City Clerk; Sue Roberson, Human Resources; Police Lt. Donnie Benedict; Sharon Palmer, Metropolitan Development; City Engineer Greg Steins; and, Media. APPROVAL OF MINUTES Mr. Foster moved to approve the December 4, 2014 minutes, supported by Mr. Foore. Upon a vote viva voce, the motion carried. MISCELLANEOUS • Conflict of Interest Disclosure Statement Mr. Foster moved to approve the Conflict of Interest Disclosure Statement of Joseph Buckler. Mr. Buckler is the Chief of the Boston Township Fire Department and signatory on Contract No. 130 -2014 dated December 4, 2014. This motion was supported by Mr. Foore. Upon a vote viva voce, the motion carried. The Conflict of Interest Disclosure Statement is effective as of December 4, 2014. CLAIMS FOR PAYMENT - None REQUESTS • HANDICAP SIGN RENEWALS 309 North 10th Street 380 Hub Etchison Parkway 1707 SW "A" Street Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. BID OPENINGS • BLIGHT ELIMINATION PROJECT— APPRAISALS Quotes were received from: Lyons Insurance Richard Lee Dickman Appraisal Quotes were referred to the Department of Metropolitan Development for due diligence. • BLIGHT ELIMINATION PROJECT -TITLE COMPANY SERVICES Board of Works Minutes December 11, 2014 Page 2 of 4 Quotes were received from: Freedom Title Empire Title Absolute Title Services Quotes were referred to the Department of Metropolitan Development for due diligence. BID AWARDS - None CONTRACTS • CONTRACT NO. 95 -2014 — RUNDELL ERNSTBERGER ASSOCIATES, LLC. Construction Inspection Services — Starr - Gennett Area Development in the Whitewater River Valley Gorge Not to Exceed $298,402.00 — to be paid as follows: 80% - Indiana Department of Transportation 20% - City of Richmond Redevelopment Commission Quotes were referred to the Department of Metropolitan Development for due diligence. • CONTRACT NO. 128 -2014 — RUNDELL ERNSTBERGER ASSOCIATES, LLC Professional services related to creation of a bicycle and pedestrian master plan being initiated due to funding received from the Indiana Department of Health Not to exceed $40,000.00 - to be paid as follows: $20,000.00 — Indiana Department of Health $15,000.00 — City of Richmond Redevelopment Commission $ 5,000.00 — Urban Enterprise Association Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. • CONTRACT NO. 135 -2014 — INTERNATIONAL ASSOCIATION OF FIREFIGHTERS AFL -CIO LOCAL 1408 January 1, 2015 — December 31, 2017 Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. • CONTRACT NO. 137 -2014 — HARVESTLAND 87 — Unleaded for the Year 2015 — 115,000 gallon commitment Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. Mr. Foster moved to authorize Ms. Robinson to execute this contract upon receipt, supported by Mr. Foore. Upon a vote viva voce, the motion carried. • CONTRACT NO. 138 -2014 - HARVESTLAND Premium Road Diesel for the Year 2015 — 135,000 gallon commitment Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. S:BOW /minutes /2014dec 11.docx Board of Works Minutes December 11, 2014 Page 2 of 4 Mr. Foster moved to authorize Ms. Robinson to execute this contract upon receipt, supported by Mr. Foore. Upon a vote viva voce, the motion carried. • CONTRACT NO. 139 -2014 — HEALTH RESOURCES Dental Benefit Provider Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion carried. CHANGE ORDERS - None ADDENDUMS • CONTRACT NO. 43 -2012 ADDENDUM NO. 1— BEAM, LONGEST & NEFF, L.L.C. Manor Drive Project Professional Engineering Services Increase not to exceed $5,000.00 to be paid as follows: $1,000.00 — City of Richmond $4,000.00 — Federal Funds Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion carried. • CONTRACT NO. 86 -2014 —ADDENDUM NO. 1 — UMBAUGH & ASSOCIATES Extension of termination date to February 25, 2015 Mr. Foster moved to hold, supported by Mr. Foore. Upon a vote viva voce, the motion carried. RESOLUTIONS • RESOLUTION NO. 12 -2014— UNSAFE BUILDING COMMISSION Purchase of Real Estate — 421 North 16th Street Not to exceed $250.00 Mr. Foster moved to approve, supported by Mr. Foore carried. PETITIONS - None ADJOURNMENT After a motion was duly made, the meeting was adjourned. ATTEST: S/S Karen Chasteen Karen Chasteen, IAMC, MMC City Clerk Upon a vote viva voce, the motion S/S Tony Foster Tony Foster, Board Member A recording of this meeting is on file in the Office of the City Clerk. S:BOW /minutes /2014dec 11.docx Board of Works Minutes December 11, 2014 Page 2 of 4 There will be no meeting of the Board of Public Works and Safety the week of December 22. The last meeting of 2014 will be Tuesday, December 30, 2014 provided there are agenda items. S:BOW /minutes /2014dec 11.docx