HomeMy Public PortalAbout12-11-2014THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA,
THURSDAY, DECEMBER 11, 2014; 5:00 PM
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday,
December 11, 20914, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond,
Indiana.
President Robinson called the meeting to order and the following business was conducted:
ROLL CALL
Board members present were: Vicki Robinson, Tony Foster and Dick Foore.
Also in attendance were Kim Vessels, Assistant City Attorney; Karen Chasteen City Clerk; Sue Roberson,
Human Resources; Police Lt. Donnie Benedict; Sharon Palmer, Metropolitan Development; City Engineer
Greg Steins; and, Media.
APPROVAL OF MINUTES
Mr. Foster moved to approve the December 4, 2014 minutes, supported by Mr. Foore. Upon a vote viva
voce, the motion carried.
MISCELLANEOUS
• Conflict of Interest Disclosure Statement
Mr. Foster moved to approve the Conflict of Interest Disclosure Statement of Joseph Buckler. Mr. Buckler
is the Chief of the Boston Township Fire Department and signatory on Contract No. 130 -2014 dated
December 4, 2014. This motion was supported by Mr. Foore. Upon a vote viva voce, the motion carried.
The Conflict of Interest Disclosure Statement is effective as of December 4, 2014.
CLAIMS FOR PAYMENT - None
REQUESTS
• HANDICAP SIGN RENEWALS
309 North 10th Street
380 Hub Etchison Parkway
1707 SW "A" Street
Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion
carried.
BID OPENINGS
• BLIGHT ELIMINATION PROJECT— APPRAISALS
Quotes were received from:
Lyons Insurance
Richard Lee
Dickman Appraisal
Quotes were referred to the Department of Metropolitan Development for due diligence.
• BLIGHT ELIMINATION PROJECT -TITLE COMPANY SERVICES
Board of Works Minutes
December 11, 2014
Page 2 of 4
Quotes were received from:
Freedom Title
Empire Title
Absolute Title Services
Quotes were referred to the Department of Metropolitan Development for due diligence.
BID AWARDS - None
CONTRACTS
• CONTRACT NO. 95 -2014 — RUNDELL ERNSTBERGER ASSOCIATES, LLC.
Construction Inspection Services — Starr - Gennett Area Development in the Whitewater River
Valley Gorge
Not to Exceed $298,402.00 — to be paid as follows:
80% - Indiana Department of Transportation
20% - City of Richmond Redevelopment Commission
Quotes were referred to the Department of Metropolitan Development for due diligence.
• CONTRACT NO. 128 -2014 — RUNDELL ERNSTBERGER ASSOCIATES, LLC
Professional services related to creation of a bicycle and pedestrian master plan being
initiated due to funding received from the Indiana Department of Health
Not to exceed $40,000.00 - to be paid as follows:
$20,000.00 — Indiana Department of Health
$15,000.00 — City of Richmond Redevelopment Commission
$ 5,000.00 — Urban Enterprise Association
Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion
carried.
• CONTRACT NO. 135 -2014 — INTERNATIONAL ASSOCIATION OF FIREFIGHTERS AFL -CIO
LOCAL 1408
January 1, 2015 — December 31, 2017
Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion
carried.
• CONTRACT NO. 137 -2014 — HARVESTLAND
87 — Unleaded for the Year 2015 — 115,000 gallon commitment
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion
carried.
Mr. Foster moved to authorize Ms. Robinson to execute this contract upon receipt, supported
by Mr. Foore. Upon a vote viva voce, the motion carried.
• CONTRACT NO. 138 -2014 - HARVESTLAND
Premium Road Diesel for the Year 2015 — 135,000 gallon commitment
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion
carried.
S:BOW /minutes /2014dec 11.docx
Board of Works Minutes
December 11, 2014
Page 2 of 4
Mr. Foster moved to authorize Ms. Robinson to execute this contract upon receipt, supported
by Mr. Foore. Upon a vote viva voce, the motion carried.
• CONTRACT NO. 139 -2014 — HEALTH RESOURCES
Dental Benefit Provider
Mr. Foore moved to approve, supported by Mr. Foster. Upon a vote viva voce, the motion
carried.
CHANGE ORDERS - None
ADDENDUMS
• CONTRACT NO. 43 -2012 ADDENDUM NO. 1— BEAM, LONGEST & NEFF, L.L.C.
Manor Drive Project
Professional Engineering Services
Increase not to exceed $5,000.00 to be paid as follows:
$1,000.00 — City of Richmond
$4,000.00 — Federal Funds
Mr. Foster moved to approve, supported by Mr. Foore. Upon a vote viva voce, the motion
carried.
• CONTRACT NO. 86 -2014 —ADDENDUM NO. 1 — UMBAUGH & ASSOCIATES
Extension of termination date to February 25, 2015
Mr. Foster moved to hold, supported by Mr. Foore. Upon a vote viva voce, the motion carried.
RESOLUTIONS
• RESOLUTION NO. 12 -2014— UNSAFE BUILDING COMMISSION
Purchase of Real Estate — 421 North 16th Street
Not to exceed $250.00
Mr. Foster moved to approve, supported by Mr. Foore
carried.
PETITIONS - None
ADJOURNMENT
After a motion was duly made, the meeting was adjourned.
ATTEST: S/S Karen Chasteen
Karen Chasteen, IAMC, MMC
City Clerk
Upon a vote viva voce, the motion
S/S Tony Foster
Tony Foster, Board Member
A recording of this meeting is on file in the Office of the City Clerk.
S:BOW /minutes /2014dec 11.docx
Board of Works Minutes
December 11, 2014
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There will be no meeting of the Board of Public Works and Safety the week of December 22. The last
meeting of 2014 will be Tuesday, December 30, 2014 provided there are agenda items.
S:BOW /minutes /2014dec 11.docx