HomeMy Public PortalAboutMinutes_CCMeeting_07172002CITY COUNCIL MEETING JULY 17, 2002 AT 6:30 P.M. AT CITY COMMUNITY
CENTER
PRESENT: Mayor Craig Rockwood, Council members Mike Klingler, Brad Andersen,
Dave Huntsman, Scott Long, and Clerk Betty McKinlay. Treasurer Ron Nelson asked to
be excused.
VISITORS: Linda McArthur
Mayor Craig Rockwood called the meeting to order and welcomed everyone. Pledge was
said.
The minutes from the June meeting were viewed and approved. Council member Brad
Andersen motioned to approve the minutes and Council member Scott Long seconded.
All were in favor.
The bills were viewed and approved. Council member Brad Andersen motioned to ratify
the bills. Council member Mike Klingler seconded. All were in favor.
The mosquito problem was discussed. Council member Mike Klingler sprayed around
the town last night.
The delinquent water list was discussed. Ross has been collecting on it quite heavily.
The agreement for legal services with Attorney Dale Storer was approved. Council
member Mike Klingler motioned and Council member Scott Long seconded. All were in
favor.
Police Chief Ross Johnson has been negotiating with the insurance company on the roof
for the building. The insurance will pay 3/4 of the cost to re -shingle the city building.
Iona Days was discussed. Mayor asked for the Council's support. Thursday night is the
dutch over chicken dinner and the Steele Drum Band will be the entertainment. Friday
night is the steak fry. Steve Elliott will be the entertainment. Sat. is the Fun Run starting
at 8:00 a.m. Lions Club will be serving breakfast.
Linda McArthur asked about putting a driveway in at their new home at 3652 Dayton.
They want to use asphalt. Mayor said it would be fine, just put a dip in so water will
drain.
The tentative budget was viewed and discussed.
Options were discussed about the water tank .
Mayor Craig Rockwood discussed seal coating the streets as part of next year's budget.
Park improvements for next year were also discussed.
The tentative budget is set at $582,886. Council member Scott Long motioned to
approve the tentative budget and Council member Brad Andersen seconded. All were in
favor. A public hearing is set for Aug. 21, 2002 to adopt the budget.
Council member Brad Andersen discussed the chlorinating system It could be put in this
year's budget. A motion was made by Council member Mike Klingler to go ahead with
the chlorinating system. Council member Scott Long seconded. All were in favor.
Council member Brad Andersen discussed the information he received from AIC
Conference on wood fiber for the park.
Council member Scott Long discussed the merger between the city of Idaho Falls and the
county on fire protection. He encouraged the Council to read the hand out he had and to
send a letter. The county owns the fire station on Lincoln and Woodruff.
Council member Mike Klingler motioned to adjourn. Time: 9:00 p.m.
il
1
Monthly Expense Report
7/17/02
Vendor
Amount
Date
Description
UTAH POWER
$ 2,633.59
ELECTRICITY
CITY OF IDAHO FALLS
$ 15.00
DOG IMPOUND
AMERICAN, CONST
$ 22.16
RUSS'S OVERHEAD DOORS
$ 30.00
ROSE SHOP
$ 35.45
JOYCE ROCKWOOD
$ 55.92
FLOWERS/BUILDING
A-1 MOBILE LOCK
$ 110.85
REGENCE BLUE SHIELD
$ 119.00
HEALTH INSURANCE
TOWN & COUNTRY GARDENS
$ 125.46
FLOWERS/BUILDING
Q WEST
$ 145.46
HOLDEN, KIDWELL
$ 350.00
INTERMOUNTAIN GAS CO
$ 391.61
ICRMP
$ 1,018.00
LIABILITY INSURANCE
ALL AMERICAN SPORTS
$ 1,199.95
BASEBALL SHIRTS/SUPPLIES
BLACKFROST PHOTO
$ 1,302.00
BASEBALL PICTURES
KEVIN MACHEN
$ 1,350.00
LAWN CARE
ACTION MOTOR SPORTS
$ 6,344.00
FOUR WHEELER
FALLS PLUMBING
$ 20.65
ANALYZE
$ 34.00
WATER TEST
AT&T
$ 38.31
IDAHO RURAL WATER ASSN
$ 325.00
DUES
CAL STORES
$ 690.55
WATER PUMP
CITY OF IONA
FUND ACCOUNT# ACCOUNT TITLE
* *BUDGET
FOR 06-30-02
R E P O R T*
PAGE 3
**** GENERAL FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT4 ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
01 305.00 STATE HIGHWAY USERS
01 310.00 STATE REVENUE SHARING
01 315.00 STATE LIQUOR TAX
01 320.00 BEER & DOG LICENSES
01 325.00 COURT REVENUE
01 330.00 INTEREST
01 335.00 CABLE TV FRANCHISE
01 340.00 NATURAL GAS FRANCHISE
01 345.00 UTAH POWER FRANCHISE
01 350.00 MACHINE HIRE
01 355.00 BUILDING RENT
01 357.00 BUILDING DONATIONS
01 358.00 BUILDING GRANTS
01 360.00 PROPERTY TAX REVENUE
01 390.00 MISCELLANEOUS REVENUE
01 395.00 RESERVES
47,000.00 .00 37,049.31 9,950.69 78.83
32,000.00 .00 25,585.34 6,414.66 79.95
9,000.00 .00 10,821.00 1,821.00- 120.23
200.00 .00 147.00 53.00 73.50
500.00 .00 723.15 223.15- 144.63
2,400.00 143.80 1,343.86 1,056.14 55.99
2,500.00 .00 2,310.04 189.96 92.40
3,500.00 .00 6,606.24 3,106.24- 188.75
11,500.00 .00 7,994.50 3,505.50 69.52
.00 .00 .00
3,000.00 150.00 2,655.00 345.00 88.50
5,000.00 .00 .00 5,000.00
310,000.00 51,983.00 81,983.00 228,017.00 26.45
90,000.00 1,589.53 61,829.68 28,170.32 68.70
1,500.00 .00 50.00 1,450.00 3.33
30,000.00 .00 .00 30,000.00
**TOTAL GENERAL FUND REVENUE 548,100.00
53,866.33 239,098.12
309,001.88 43.62
**** GENERAL FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT
EXPENSE MTD YTD BALANCE EXPENDED
01 410.00 PAYROLL 60,000.00 4,341.25 45,824.48 14,175.52 76.37
01 420.00 RETIREMENT 7,500.00 238.78 3,602.18 3,897.82 48.03
01 422.00 HEALTH INSURANCE 6,500.00 119.00 4,093.00 2,407.00 62.97
01 424.00 PAYROLL TAXES 8,000.00 346.79 3,704.41 4,295.59 46.31
01 429.00 MISC. PAYROLL .00 .00 .00
01 440.00 ELECTRICITY - NATURAL GAS 12,000.00 1,185.51 12,358.30 358.30- 102.99
01 445.00 OFFICE SUPPLIES 5,000.00 492.99 3,361.88 1,638.12 67.24
01 446.00 TRAVEL 1,500.00 .00 1,014.80 485.20 67.65
01 447.00 ADVERTISING 2,000.00 15.40 498.16 1,501.84 24.91
01 450.00 INSURANCE LIABILITY 6,800.00 .00 5,822.00 978.00 85.62
01 455.00 LEGAL & AUDIT FEES 7,000.00 500.00 5,350.00 1,650.00 76.43
01 460.00 POLICE SUPPLIES 12,000.00 .00 3,953.25 8,046.75 32.94
01 465.00 VEHICLE RENT .00 .00 .00
01 470.00 MAINTENANCE 35,000.00 2,273.25 13,630.26 21,369.74 38.94
01 472.00 BUILDING EXPENSE 13,000.00 .00 581.58 12,418.42 4.47
01 475.00 CIVIL DEFENSE 500.00 .00 .00 500.00
01 490.00 CAPITAL IMPROVEMENTS 365,000.00 53,004.00 90,776.94 274,223.06 24.87
01 495.00 MISCELLANEOUS EXPENSE 6,300.00 .00 865.23 5,434.77 13.73
**TOTAL GENERAL FUND EXPENSES 548,100.00
62,516.97 195,436.47
352,663.53 35.66
**NET EXCESS OR DEFICIENCY(-) 8,650.64-
43,661.65 43,661.65-
CITY OF IONA
**BUDGET REPORT**
FOR 06-30-02 PAGE 5
**** WATER FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE
REVENUE
MTD YTD
BALANCE RECEIPTED
02 305.00 COLLECTIONS 96,000.00 7,318.22 74,551.31 21,448.69 77.66
02 310.00 HOOK UP FEES 4,800.00 .00 16,650.00 11,850.00- 346.88
02 315.00 INTEREST 1,500.00 72.50 527.87 972.13 35.19
02 395.00 RESERVES 40,344.00 .00 .00 40,344.00
**TOTAL WATER FUND REVENUE 142,644.00
7,390.72 91,729.18
50,914.82 64.31
**** WATER FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT
FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED
02 410.00 SALARIES & BENEFITS 28,000.00 .00 .00 28,000.00
02 440.00 ELECTRICITY 30,000.00 1,770.72 14,093.57 15,906.43 46.98
02 445.00 OFFICE, SUPPLIES, LEGAL 4,000.00 129.37 2,814.94 1,185.06 70.37
02 450.00 ENGINEERING COSTS .00 .00 .00
02 460.00 VEHICLE EXPENSE .00 .00 .00
02 465.00 VEHICLE RENT .00 .00 .00
02 470.00 REPAIRS & MAINTENANCE 10,300.00 1,389.25 6,466.65 3,833.35 62.78
02 480.00 BOND PAYMENT 20,800.00 .00 20,532.15 267.85 98.71
482.00 BOND INTEREST 11,200.00 .00 10,835.99 364.01 96.75
485.00 BOND RESERVE FUND .00 .00 .00
02 490.00 CAPITAL IMPROVEMENTS 38,344.00 .00 10,000.00 28,344.00 26.08
**TOTAL WATER FUND EXPENSE 142,644.00
3,289.34 64,743.30
77,900.70 45.39
**NET EXCESS OR DEFICIENCY(-) 4,101.38
26,985.88 26,985.88-
"
C I T Y O F I O N A
* * B U D G E T R E P O R T * *
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F U N D
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F U N D A C C O U N T # A C C O U N T T I T L E E X P E N S E M T D Y T D B A L A N C E E X P E N D E D
0 4 4 1 0 . 0 0 R E C R E A T I O N E Q U I P M E N T 1 , 0 0 0 . 0 0 . 0 0 . 0 0 1 , 0 0 0 . 0 0
0 4 4 1 5 . 0 0 R E C R E A T I O N L A B O R 2 , 0 0 0 . 0 0 . 0 0 . 0 0 2 , 0 0 0 . 0 0
0 4 4 2 0 . 0 0 B A S E B A L L S U P P L I E S 3 , 5 0 0 . 0 0 9 2 . 5 0 9 2 . 5 0 3 , 4 0 7 . 5 0 2 . 6 4
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IONAB93
CITY OF IONA
2002-2003 BUDGET WORKSHEET
LINE
ITEM
2000-2001
ACTUAL
2001-2002
BUDGET
2001-2002
PROJECTED
REVENUE
2002-2003
PROPOSED
BUDGET
NOTES
WATER REVENUE
Collections
94,644.00
96,000.00
96,000.00
97,000.00
See note #1.
Hook up Fees
10,700.00
4,800.00
17,850.00
4,800.00
Est. 8 homes @ $600.
Interest
5,089.00
1,500.00
700.00
1,000.00
Fund Balance
10,000.00
10,000.00
0.00
10,000.00
Grant
0.00
0.00
0.00
2,500.00
See note #3.
Water Cap Reserves
22,862.00
40,344.00
14,044.00
26,894.00
See note #2.
TOTAL WATER..
143,295.00
152,644.00
128,594.00
142,194.00
LINE 2000-2001 2001-2002 2001-2002 2002-2003
ITEM ACTUAL BUDGET PROJECTED PROPOSED
WATER EXPENSE
Electricity
21,848.00
30,000.00
24,000.00
28,000.00
Salaries & Benifits
24,000.00
28,000.00
20,000.00
25,000.00
Office Supplies
3,364.00
4,000.00
3,500.00
4,000.00
Vehicle Expense
Vehicle Rplcmt.
0.00
0.00
0.00
5,000.00
Repairs & Maint.
14,756.00
10,300.00
10,300.00
14,800.00
Building Capital
10,000.00
4,000.00
Capitol Improvements
Engineering Costs
0.00
0.00
2,500.00
See note #3.
Bond i & pri payment
31,368.00
32,000.00
31,368.00
32,000.00
Bond Reserve Fund
Tank Rplcmnt Fd.
Wa Capital Imprv.
15,000.00
10,000.00
5,000.00
26,894.00
See note #2.
TOTAL WATER
110,336.00
114,300.00
104,168.00
142,194.00
Page 1
IONAB93
CITY OF IONA
2002-2003 BUDGET WORKSHEET
LINE
ITEM
2000-2001
ACTUAL
2001-2002
BUDGET
2001-2002
PROJECTED
REVENUE
2002-2003
PROPOSED
BUDGET
NOTES
WATER REVENUE
Collections
94,644.00
96,000.00
96,000.00
108,000.00
See note #1.
Hook up Fees
10,700.00
4,800.00
17,850.00
4,800.00
Est. 8 homes @ $600.
Interest
5,089.00
1,500.00
700.00
1,000.00
Fund Balance
10,000.00
10,000.00
0.00
10,000.00
Grant
0.00
0.00
0.00
2,500.00
See note #3.
Water Cap Reserves
22,862.00
40,344.00
14,044.00
26,894.00
See note #2.
TOTAL WATER..
143,295.00
152,644.00
128,594.00
153,194.00
LINE 2000-2001 2001-2002 2001-2002 2002-2003
ITEM ACTUAL BUDGET PROJECTED PROPOSED
WATER EXPENSE
Electricity
21,848.00
30,000.00
24,000.00
28,000.00
Salaries & Benifits
24,000.00
28,000.00
20,000.00
26,000.00
Office Supplies
3,364.00
4,000.00
3,500.00
4,000.00
Vehicle Expense
Vehicle Rplcmt.
0.00
0.00
0.00
5,000.00
Repairs & Maint.
14,756.00
10,300.00
10,300.00
16,800.00
Building Capital
10,000.00
4,000.00
Capitol Improvements
Engineering Costs
0.00
0.00
2,500.00
See note #3.
Bond i & pri payment
31,368.00
32,000.00
31,368.00
32,000.00
Bond Reserve Fund
Tank Rplcmnt Fd.
8,000.00
See note #4.
Wa Capital Imprv.
15,000.00
10,000.00
5,000.00
26,894.00
See note #2.
TOTAL WATER
110,336.00
114,300.00
104,168.00
153,194.00
Page 1
IONAB93
914 CITY OF IONA
2002-2003 BUDGET WORKSHEET
LINE
ITEM
2000-2001
ACTUAL
2001-2002
BUDGET
2001-2002
PROJECTED
REVENUE
2002-2003
PROPOSED
BUDGET
NOTES
WATER REVENUE
Collections
94,644.00
96,000.00
96,000.00
122,000.00
See note #1.
Hook up Fees
10,700.00
4,800.00
17,850.00
4,800.00
Est. 8 homes @ $600.
Interest
5,089.00
1,500.00
700.00
1,000.00
Fund Balance
10,000.00
10,000.00
0.00
10,000.00
Grant
0.00
0.00
0.00
2,500.00
See note #3.
Water Cap Reserves
22,862.00
40,344.00
14,044.00
26,894.00
See note #2.
TOTAL WATER..
143,295.00
152,644.00
128,594.00
167,194.00
LINE 2000-2001 2001-2002 2001-2002 2002-2003
ITEM ACTUAL BUDGET PROJECTED PROPOSED
WATER EXPENSE
Electricity
21,848.00
30,000.00
24,000.00
28,000.00
Salaries & Benifits
24,000.00
28,000.00
20,000.00
26,000.00
Office Supplies
3,364.00
4,000.00
3,500.00
4,000.00
Vehicle Expense
Vehicle Rplcmt.
0.00
0.00
0.00
5,000.00
Repairs & Maint.
14,756.00
10,300.00
10,300.00
16,800.00
Building Capital
10,000.00
4,000.00
Capitol Improvements
Engineering Costs
0.00
0.00
2,500.00
See note #3.
Bond i & pri payment
31,368.00
32,000.00
31,368.00
32,000.00
Bond Reserve Fund
Tank Rplcmnt Fd.
22,000.00
See note #4.
Wa Capital Imprv.
15,000.00
10,000.00
5,000.00
26,894.00
See note #2.
TOTAL WATER
110,336.00
114,300.00
104,168.00
167,194.00
Page 1
IONAB93
LINE
ITEM
2000-2001
ACTUAL
2001-2002
BUDGET
2001-2002
PROJECTED
REVENUE
2002-2003
PROPOSED
BUDGET
NOTES
GENERAL REVENUE
State Hyway users
48,517.00
47,000.00
49,000.00
48,000.00
Restricted Hyway Fds
State Revenue Shr.
32,122.00
32,000.00
33,000.00
32,500.00
State Liquor Tax
15,605.00
9,000.00
12,000.00
9,000.00
Beer & Dog Lisc.
159.00
200.00
147.00
150.00
Court Revenue
685.00
500.00
900.00
1,200.00
Interest
2,850.00
2,400.00
1,600.00
1,400.00
Cable TV Franchise
2,791.00
2,500.00
2,310.00
2,400.00
Natural Gas Franch.
7,079.00
3,500.00
6,606.00
5,000.00
Utah Power Franch.
11,101.00
11,500.00
11,000.00
11,000.00
Property Tax
86,410.00
90,000.00
90,000.00
98,000.00
See note #5.
Building Rent
2,285.00
3,000.00
3,500.00
5,000.00
Misc.
3,771.00
1,500.00
100.00
500.00
Grants
0.00
310,000.00
160,000.00
170,000.00
See note #6.
Fund Balance
30,000.00
30,000.00
0.00
Donations
5,000.00
5,000.00
0.00
0.00
TOTAL GENERAL..
218,375.00
548,100.00
400,163.00
384,150.00
EQUIPMENT REPLACEMENT FUND REVENUE
Equip Rent Water
0.00
0.00
0.00
Equip Rent General
0.00
0.00
0.00
WT Equip Balance
14,571.00
14,571.00
18,571.00
18,571.00
Balance does not include current
GEN Equip Balance
12,071.00
12,071.00
20,071.00
20,071.00
year budget.
TOTAL EQUIP
REPLCMT FD.
26,642.00
26,642.00
38,642.00
38,642.00
RECREATION REVENUE
Baseball
4,478.00
5,000.00
5,500.00
5,000.00
Shelter Rental
550.00
650.00
650.00
650.00
Western Boys Fees
0.00
300.00
0.00
250.00
Fund Balance
0.00
1,000.00
0.00
1,000.00
Miscel
Donations
0.00
0.00
TOTAL RECREATION
5,028.00
6,950.00
6,150.00
6,900.00
EXPENSE
Page 2
IONAB93
LINE
ITEM
2000-2001
ACTUAL
2001-2002
BUDGET
00-01
PROJECTED
EXPENSE
01-02
PROPOSED
_ BUDGET
NOTES
GENERAL EXPENSE
Payroll
57,200.00
60,000.00
36,000.00
60,000.00
Retirement
7,340.00
7,500.00
4,500.00
7,500.00
Health Insurance
5,175.00
6,500.00
4,500.00
6,500.00
Payroll Taxes
8,769.00
8,000.00
5,000.00
8,000.00
Utilities
13,124.00
12,000.00
14,000.00
15,000.00
Office Supplies
4,246.00
5,000.00
5,000.00
5,000.00
Insurance Liability
6,222.00
6,800.00
6,400.00
7,600.00
Legal & Audit Fees
5,750.00
7,000.00
6,400.00
7,000.00
Police
5,013.00
12,000.00
12,000.00
15,000.00
Vehicle Rppmt.
0.00
0.00
0.00
5,000.00
Civil Defense
0.00
500.00
0.00
500.00
Advertising
701.00
2,000.00
700.00
1,000.00
Maintenance:
56,250.00
See note #8.
(Vehicles)
(Other)
12,789.00
35,000.00
20,000.00
(Park)
Capitol Improvements:
70,708.00
378,000.00
5,000.00
(Building)
0.00
15,000.00
15,000.00
See note #7.
(Equipment)
(Park grant)
0.00
0.00
15,000.00
20,000.00
See note #9.
(Eton dev grant)
0.00
230,000.00
150,000.00
See note #6.
Miscel.
821.00
4,525.00
1,500.00
1,500.00
BMPO
275.00
275.00
275.00
300.00
Public Transportation
1,500.00
1,500.00
1,500.00
1,500.00
Travel
883.00
1,500.00
1,500.00
1,500.00
TOTAL GENERAL
200,516.00
548,100.00
384,275.00
384,150.00
EQUIP. REPL. EXPENSE
Equip Purchase
Equip Replmt Wt
0.00
0.00
0.00
0.00
If current vehicle repl. funds
Equip Replmt Gen
0.00
0.00
0.00
0.00
are not spent in the current
Equip Reserves Gen
0.00
12,071.00
20,071.00
20,071.00
year add to totals.
Equip Reserves WT
0.00
14,571.00
18,571.00
18,571.00
Total Equip Repl.
0.00
26,642.00
38,642.00
38,642.00
RECREATION EXPENSE
Equipment
0.00
1,000.00
0.00
1,000.00
Recreation Labor
407.00
2,000.00
2,000.00
0.00
Baseball Supplies
2,889.00
3,500.00
3,500.00
3,500.00
Maintenance & Miscl.
193.00
450.00
500.00
2,400.00
TOTAL REC.
3,489.00
6,950.00
6,000.00
6,900.00
Total Budget 365,104 549,854 736,336
Projected Revenue 00/01 = $385,111 Projected Expense 00/01 = $370,567.
Projected Revenue 01/02 = $736,336. Projected Expense 01/02 = $736,336.
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Page 3
CITY OF IONA
Budget Notes FY 02-03:
1. Option # 1 — assumes no water rate increase. Option #2 —
assumes a $2 per month which is approximately an 11 %
increase to start a dedicated water tank replacement fund.
Option #3 — assumes a $5 per month increase which is
approximately 28% to fund a water tank replacement fund or
funds to pay for a new water bond.
2. Estimated balance at end of FY01/02. Assumes current revenue
of $17,850.
3. Portion of remaining Idaho Department of Water grant for
master water study.
4. Dedicated Water Tank Replacement Fund.
5. Property Tax - 2001 base $92,170, plus 3% ($2,765), plus new
growth and annexations (approx. $3,000), equals approximately
$97,935.
6. Pending and possible grants to be awarded and spent during this
fiscal year ($150,000 State Highway Department, US Forest
Service tree grant $3,000, others $17,000).
7. Community Center parking lot and Main Street trees.
8. Normal maintenance and repairs on vehicles, property, streets,
and etc. Emphasis for remaining funds should be for seal
coating and street repairs.
9. New shelter, playground equipment repairs (bark replacement),
and other park improvements.
Budget questions.
1. Water — Cost of emergency chlorination system? Fund this year or
next year. $4,000 from capital, $4,000 from maintenance.
2. Water — Existing bond payment $32,000 per year. Original debt
$300,000, 15 year bond (6 years remaining). By increasing water
rate approx. 25% and refunding existing bonds we could raise
$150,000 to $200,000 new funds for water tank replacement and
additional line from hill. Election vs. judicial review.
3. General — Are new 4 wheeler and mosquito sprayer in June report?
If not make adjustments to budget projections.
4. General — law enforcement — don't need to make specific decision
tonight but next year when we allocate funds.
5. Seal coating of streets.