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Home My Public Portal AboutPRR 15-1990RECORDS REQUEST (the "Request") Date of Request: 10/14/15 Requestor's Request ID#: REQUESTEE: Custodian of Records Town of Gulf Stream REQUESTOR: Commerce Group, Inc. REQUESTOR'S CONTACT INFORMATION: E -Mail: records@commerce-group.com Fax: 954-360-0807 or Contact Records Custodian at records(a),commerce-aroun.com: Phone: 954-360-7713; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442 REQUEST: Provide a copy of all records requests made to the Town of Gulf Stream since January 1, 2013 through October 14, 2015 which are in possession of the Town of Gulf Stream. ADDITIONAL INFORMATION REGARDING REQUEST: The term "Town of Gulf Stream" shall mean each of the following: the Town of Gulf Stream. its Commissioners- its Manager, its employees its Police Department- its Police Officers and its Counsel (including, without limitation, the following law firms) Sweetapple, Broeker & Varkus: Richman Greer- PA; and Jones. Foster. Johnston & Stubbs (including- without limitation- the attorneys, emplovees and partners of each such law firm.) THIS REQUEST IS MADE PURSUANT TO ARTICLE L SECTION 24 OF THE FLORIDA CONSTITUTION AND CHAPTER 119, FLORIDA STATUTES IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED. SEE 4119.01(2)(F). FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS RECORDS REOVEST BE FULFILLED ON I1 X 17 PAPER NOTE: INA L CASES (UNLESS IMPOSSIBLE) THE COPIES SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2) ALSO PLEASE TAKE NOTE OF §I19.07(I)(H) OF THE FLORIDA STATUTES, N'111CI1 PROVIDES THAT "IFA CIVIL ACTION IS INSTITLTED WITIIIN TIIE 30 -DAY PERIOD'I'O ENFORCE 7'IIF. PROVISIONS OF Ti11S SECTION WITH RESPECr TO THE REQUESTED RECORD, THE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE OF THE RECORD EXCEPT BY ORDER OF A COURT OF COMPETENT.IURISDICTION AFTER NOTICE TO ALL AFFECTED PARTIES" ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E-MAIL DELIVERY. PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE. It will he required that the Requester approve orany casts, asserted by the Agency (as defined In Florida Statute, Chapter 119.01 (Definitions)), in advance of any costs Imposed to the Requestor by the Agency. "BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS ARE "PUBLIC RECORDS" AS DEFINED IN CHAPTER 119, FLORIDA STATUTES". I/P/NP/FLRR 07.28.2015 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail October 27, 2015 Commerce Group, Inc. [mail to: records@commerce-group.com] Re: GS #1990 (1130) Provide a copy of all records requests made to the Town of Gulf Stream since January 1, 2013 through October 14, 2015 which are in possession of the Town of Gulf Stream. The term "Town of Gulf Stream " shall mean each of the following: the Town of Gulf Stream, its Commissioners, its Manager, its employees, its Police Department, its Police Officers and its Counsel (including, without limitation, the following law firms) Sweetapple, Broeker & Markus; Richman Greer, PA; and Jones, Foster, Johnston & Stubbs, (including, without limitation, the attorneys, employees and partners of each such law firm) Dear Commerce Group, Inc. [mail to: recordsna,commerce-arouo.coml, The Town of Gulf Stream received your public records request on October 14, 2015. You should be able to view your request at the following link http://WWW2.gulf- stream.org/weblink/O/doc/68135/Pagel.asi)x In future correspondence, please refer to this public records request by the above referenced numbers. As you are aware, the Town of Gulf Stream received more than 2,000 public records requests from January 1, 2013 through October 14, 2015. The Town has endeavored to log every public records request made to the Town or its records custodians since August 2013 in the Town's public records logs for 2013, 2014 and 2015, all of which are available on the Town's website httv://www.mdf- stream.org/ by going to "I WANT TO ...", then "Find a Town Record", then select folder "Public Records Requests" and go into the folders for 2013, 2014 and 2015 and select the "Public Request Number Log." To the extent identified in the request, those records indicate the requestor. They also reflect the date the request was received. Additionally, all of the written public records requests reflected in the aforementioned logs and verbal public records requests transcribed by the Town since approximately June 2014 have been uploaded to the Town's website. Those requests are publicly available to you by going to www.gulf-stream.org click on "Find a Town Record", click on "Public Records Requests", click on "2013", "2014" or "2015", click on "Public Records Requests 2013", "Public Records Requests 2014" or "Public Records Requests 2015". The requests can be cross-referenced with the "Public Records Number Log" also posted on line for the pertinent year. Furthermore, there are approximately 400 public records that were made to the Town in the spring of 2013, which requests are publicly available to you by going to www.gulf-stream.org click on "Find a Town Record", click on "Public Records Requests", click on "2013" and then "Public Records Requests 2013." The Town believes that there may be additional records requests made to it or its records custodians that would be responsive to your request but to gather and produce them will require extensive use of clerical or supervisory assistance. The Town may incur expenses for the production of documents. You are responsible for the cost of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. The Town will require 6 hours of administrative support at $40.51 per hour, and 8 hours of administrative support from the Town's outside legal counsel at $50.00 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § I I9.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. (6 hours @ 40.51= 243.06) — (.25 hours @40.51=10.13) + (8 hours @ 50.00 = 400.00) _ Deposit Due: $632.93 in cash or check. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk