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Home My Public Portal AboutPRR 15-1997RECORDS REQUEST (the "Request") Date of Request: 10/15/15 Requestor's Request ID#: 1138 REQUESTEE: Custodian of Records Town of Gulf Stream REQUESTOR: Commerce Group, Inc. REQUESTOR'S CONTACT INFORMATION: E -Mail: records@commerce-group.com Fax: 954-360-0807 or Contact Records Custodian at records(a),,commerce-group.com: Phone: 954-360-7713; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442 REQUEST: Provide a copy of all records (including, without limitation, billings, memos, text messages, emails, audio tapes and videos) wherein the League of Cities was a Receiver or Sender: and where the Town of Gulf Stream was a Receiver or Sender for the period January 1 2013 through October 15, 2015 which are in Dossession of the Town of Gulf Stream. ADDITIONAL INFORMATION REGARDING REQUEST: The term "Town of Gulf Stream" shall mean each of the following: the Town of Gulf Stream. its Commissioners. its Manager, its emplovees. its Police Department, its Police Officers and its Counsel (including, without limitation, the following law firms) Sweetapple. Broeker & Varkus: Richman Greer. PA: and Jones. Foster. Johnston & Stubbs, including, without limitation, the attorneys, emolovees and partners of each such law firm.) THIS REQUEST IS MADE PURSUANT TO ARTICLE 1, SECTION 24 OF THE FLORIDA CONSTITUTION AND CHAPTER 119, FLORIDASTATUTES IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED. SEE 5119.01(2)(F). FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS RECORDS REQUEST BE FULFILLED ON I I X 17 PAPER. NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2) ALSO PLEASE TAKE NOTE OF §119.07(1)(H) OF THE FLORIDA STATUTES, WHICH PROVI DES THAT "IF A CIVIL ACTION IS INSTITUTED WITHIN THE 30 -DAY PERIOD TO ENFORCE TIIE PROVISIONS OFTHIS SECTION WITH RESPECT TO THE REQUESTED RECORD, THE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE OF THE RECORD EXCEPT BY ORDER OF A COURT OF COMPETENT JURISDICTION AFTER NOTICE TO ALL AFFECTED PARTIES." ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E-MAIL DELIVERY. PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE. It will be required that the Requester approve orany costs, asserted by the Agency (as denned In Florida Statute, Chapter 119.01 (Definitions)), in advance of any costs imposed (a the Requester by the Agency. "BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS ARE "PUBLIC RECORDS" AS DEFINED IN CHAPTER 119, FLORIDA STATUTES". I/P/NP/FLRR 07.28.2015 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail November 12, 2015 Commerce Group, Inc. [mail to: records(acommerce-uroun.coml Re: GS #1997 (1138),1999 (1149) Provide a copy ofall records (including, without limitation, billings, memos, text messages, emails, audio tapes and videos) wherein the League of Cities was a Receiver or Sender; and where the Town of Gulf Stream was a Receiver or Sender for the period January 1, 2013 through October 15, 2015 which are in possession of the Town of Gulf Stream. The term "Town of Gulf Stream " shall mean each of the following: the Town of Gulf Stream, its Commissioners, its Manager, its employees, its Police Department, its Police Officers and its Counsel (including, without limitation, the following law firms) Sweetapple, Broeker & Varkus; Richman Greer, PA; and Jones, Foster, Johnston & Stubbs, (including, without limitation, the attorneys, employees and partners of each such law firm.) Provide a copy of all records (including communications and reports) relative to the compliance or non-compliance with the ADA for the properties owned by the Town of Gulf Stream. This request is made for the period beginning January 1, 2010 and through October 15, 2015. The term "Town of Gulf Stream" shall mean each of the following: the Town of Gulf Stream, its Commissioners, its Manager, its employees, its Police Department, its Police Officers and its Counsel (including, without limitation, the following law firms) Sweetapple, Broeker & Yarkus; Richman Greer, PA; and Jones, Foster, Johnston & Stubbs, (including, without limitation, the attorneys, employees and partners of each such law firm) Dear Commerce Group, Inc. [mail to: records@commerce-eroun.coml, The Town of Gulf Stream has received your public records requests dated October 15, 2015. The original public record request can be found at the following link: htip://www2.gulf- stream.org/weblink/0/doc/68155/Pagel.asyx and hgp://www2.gulf- stream.ore/weblink/0/doc/68159/Pagel.asox. Please refer to the referenced number above with any future correspondence. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk, Custodian of the Records TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail December 8, 2015 Commerce Group, Inc. [mail to: records@commerce-group.com] Re: GS #1997 (1138) Provide a copy ofall records (inchuding, without limitation, billings, memos, text messages, emails, audio tapes and videos) wherein the League of Cities was a Receiver or Sender; and where the Town of Gulf Stream was a Receiver or Sender for the period January 1, 2013 through October 15, 2015 which are in possession of the Town of Gulf Stream. The tern "Town of Gulf Stream " shall mean each of the following: the Town of Gulf Stream, its Commissioners, its Manager, its employees, its Police Department, its Police Officers and its Counsel (including, without limitation, the following law firms) Sweetapple, Broeker & Yarkuus; Richman Greer, PA; and Jones, Foster, Johnston & Stubbs, (including, without limitation, the attorneys, employees and partners of each such law firm) Dear Commerce Group, Inc. [mail to: recordst7a,commerce-group.coml, The Town of Gulf Stream received your public records requests on October 15, 2015. You should be able to view your requests at the following link http://www2.gulf- stream.org/weblink/O/doc/68155/Pagel.asi)x In future correspondence, please refer to this public records request by the above referenced numbers. All invoices and payments can be found by going to www.gulf-stream.org, click on "Find a Town Record", click on "Finance", click on "Accounts Payable", click on "Invoices", click on either FY 12-13 through FY 15-16, click on "F", click on "F Misc", click on any invoice that is labeled "FLC". You may also click on "P", click on "PBC League of Cities" and find those invoices. The Town estimates that to respond to your request fully, it will require 5 hours of administrative support at $40.51 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. (5 hours @ 40.51= 202.55) — (.25 hours @40.51=10.13) = Deposit Due: $192.42 in cash or check. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. If we do not hear back from you within 30 days of this letter, we will consider this closed. Sincerely, Town Clerk