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HomeMy Public PortalAbout2023_09_26_O020 Town Code Amendments – Membership and Attendance Requirements for Boards and CommissionsThe Town of Leesburg, Virginia ORDINANCE NO. 2023-0-020 PRESENTED: September 26.2023 ADOPTED: September 26, 2023 AN ORDINANCE: AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE V (BOARDS AND COMMISSIONS) OF THE LEESBURG TOWN CODE WHEREAS, the Leesburg Town Council has the authority to adopt ordinances and to promulgate rules and regulations that pertain to its government and affairs, and to review, interpret and amend its ordinances, rules and regulations; and WHEREAS, the Leesburg Town Council desires to make amendments to Town Code Chapter 2 concerning boards and commissions in order to modify and clarify membership requirements as well as the rules regarding meetings and compensation for members; and WHEREAS, all prior ordinances and resolutions in conflict herewith are repealed; and WHEREAS, based upon the foregoing, the Leesburg Town Council has determined that it is necessary, advisable and in the best interests of the Town of Leesburg and its residents to amend its Town Code as set forth below. THEREFORE, ORDAINED, by the Council of the Town of Leesburg in Virginia as follows: SECTION I. Chapter 2 (Administration), Article V (Boards and Commissions) is hereby amended as follows: Sec. 2-195. Duties. (a) The board/commission shall elect its chair annually. The commission shall elect annually the officers it deems necessary. Elections are encouraged to occur between January and March. At its first meeting. at the beginning of each calendar vear the board/commission. other than the Planning Commission or the Board of Zoning Appeals. whose schedules are determined by anvlicable state law. shall set a schedule for its regular meetings for the rear. After adoption of the schedule. a vote of the m4joritv of the board/commission shall be required to modify that schedule (b) The chair shall record and report attendance of each member to the town clerk. If any member is absent from three consecutive regularly scheduled meetings or is absent from any four regularly scheduled meetings within any calendar year, then AN ORDINANCE: AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE V (BOARDS AND COMMISSIONS) OF THE LEESBURG TOWN CODE the member shall automatically be removed from the position and the town council shall fill the vacancy in the manner set forth in Town Code section 2-194. The foregoing shall not apply to the Planning Commission or the Board of Zoning Appeals, where appointment and removal are govemed by applicable state law. Members removed for absenteeism shall not be elkible for reappointment to any Town board or commission for 12 months from the date of removal. (c) The board/commission shall meet monthly, at least nine times during the calendar year with no more than one regular meeting in any month, and may meet as necessary upon the call of the chair or two or more members. Unless otherwise noted, failure to attend rescheduled meetings or additional meetings called by the chair or at least two members shall not count against the monthly attendance requirement set forth in Section 2-195(b). (d) The board/commission shall provide at least annually a report to the town council on the activities and accomplishments of the board/commission. (e) The board/commission shall adopt rules/bylaws governing the conduct of its business and meetings. (f) The board/commission shall be knowledgeable of the requirements of the State Virginia Freedom of Information Act (Code of Virginia, § 2.2-3700 et seq.), State and Local Govemment Conflict of Interests Act (Code of Virginia, § 2.2-3100 et seq.) requirements, and the town's board and commission handbook. Sec. 2-196. General meeting requirements. (b) Meetings shall be noticed and open to the public under the State Virginia Freedom of Information Act (Code of Virginia, § 2.2-3700 et seq.). Sec. 2-197. Compensation. (a) Compensation for the mayor and councilmembers, after July 1, 2013, shall be $16,200.00 and $15,600.00 per annum, respectively, payable in equal monthly installments. Compensation for the mayor and councilmembers shall be adjusted in the same manner as the pay rates for the town's employees for any Cost -of - Living Adjustment ("COLA") effective on or after July 1, 2022. The Department of Human Resources shall maintain a reference table for Council compensation after July 1.2022 (b) Unless specifically noted, compensation for the chairs of boards and commissions shall be 5112.50 per meeting attended and for voting members of boards and commissions shall be 5100 ter meetnne an meetinglattended, exclusive of the councilmanic liaison, shall-be-$47-350700-md-$472013700-per-annumr payable -in Compensation shall be paid during the next AN ORDINANCE: AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE V (BOARDS AND COMMISSIONS) OF THE LEESBURG TOWN CODE regularly scheduled pay period for Town staff following the month in which each meeting the chair or member actually attended. (c) To be compensated, every board and commission member must present themselves with proper identification to the appropriate town department and must complete and submit all federal and state payroll tax withholding forms, as required by law. A board or commission member may decline compensation and a member's failure to turn in the required documentation related to compensation shall be deemed a waiver of compensation for the period prior to the submittal of proper documentation. DIVISION 2. SPECIFIC BOARDS AND COMMISSIONS Sec. 2-220. Leesburg Board of Architectural Review. (a) Recreated and reestablished. The Leesburg Board of Architectural Review is hereby recreated and reestablished. Membership shall be as set forth in the applicable section of the Leesburg Zoning Ordinance. (c) Compensation. (2) Compensation of voting members of the Leesburg Board of Architectural Review exclusive of the councilmanic appointment shall be $3,600.00 per annum, payable in equal monthly installments. Sec. 2-222. Leesburg Environmental Advisory Commission. Id) Membership. Membership may consist of town residents or town property owners. At least four members shall be town residents Sec. 2-223. Leesburg Executive Airport Commission. (c) Membership. Membership, exclusive of the rules outlined in division 1 of this article, may consist of town residents, town property owners, town business owners, or anyone employed in the town. At least four members shall be town residents. An additional non -voting member shall be appointed by the county board of supervisors to serve a two-year term and shall serve as the liaison to the county board of supervisors. If the businesses located at the airport create an association of such businesses (the "Airport Business Association" or "ABA"), then the ABA may designate one member to serve on the airport commission as a voting member, the term of such ABA representative to be determined by the ABA. In addition, the Leesburg Economic Development Commission may designate a member as a non -voting liaison to the airport commission. AN ORDINANCE: AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE V (BOARDS AND COMMISSIONS) OF THE LEESBURG TOWN CODE Sec. 2-225. Leesburg Parks and Recreation Commission. (d) Membership. Membership may consist of town residents or town property owners. At least four members shall be town residents. Sec. 2-227. Leesburg Commission on Public Art. (d) Membership. Membership may consist of town residents or town property owners. At least four members shall be town residents. Sec. 2-228. Leesburg Technology and Communications Commission. (d) Membership. Membership may consist of town residents or town property owners. At least four members shall be town residents. Sec. 2-229. Leesburg Tree Commission. (d) Membership. Membership may consist of town residents or town property owners. At least four members shall be town residents. Sec. 2-233. Leesburg Diversity Commission. (d) Membership. Membership may consist of town residents or town property owners. At least four members shall be town residents SECTION II. This ordinance shall be in effect upon its passage. PASSED this 2t day of September 2023. Kelly Burk, Mdyor Town of Leesburg ATTEST: Clerk