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Home My Public Portal About000_000_AgendaAGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL December 13, 2012 7:00PM Please silence all cell phones during Council Meetings Consideration of Items for Consent Agenda 6:30PM Opening Ceremonies Call to Order Invocation: Pledge of Allegiance Recognitions and Proclamations Better Hometown Raffle Drawing Tybee’s Youth Surfers for Accomplishments and Dedication Riley O’Brien Employee of the Quarter – Rosie Ferraris – Rivers End Campground Employee of the Year – Karen Reese - DPW Recognition of Employee Tenure Five Years Chantel Morton – Better Hometown Chris Shook – Campground Supervisor Jackie Cary – DPW Administrative Assistant Karen Reese – DPW Facilities Coordinator Michael Bodine – IT Specialist John Kunego – Police Corporal Phyllis George – Police Records Clerk/911 Robbie Flanders – Ocean Rescue Lifeguard (Seasonal) Matt Janufka – Ocean Rescue Lifeguard (Seasonal) Matt Metivier – Ocean Rescue Lifeguard (Seasonal) Bernd Toro – Ocean Rescue Lifeguard (Seasonal) Ten Years Daniel Imler – DPW – Building Maintenance Fifteen Years Joel Fobes – Police Lieutenant – Detective Tiffany Hayes – Police Lieutenant Twenty Years William Mosley – Police Captain Recognition of Residents that have passed in 2012 Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council City Council Meeting, November 8, 2012 Consideration of Boards, Commissions and Committee Appointments Lea Bohr Prestenback, Historic Preservation Board of Directors (this would fill board of directors requirement) Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. Lindsay Fruchti, Tybee Island Tourism Council Joey Burrell, Rising TYde Food Pantry *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. Consideration Local Requests & Applications-Funding, Special Events, Alcohol License Information for consideration of Alcohol Licenses and Entertainment Licenses – Calendar year 2013 Mardi Gras Tybee, February 9, 2013; Tybrisa Street/Park of Seven Flags Orange Crush Fest, April 13, 2013: 12:00 – 11:00PM; 16th Street Parking Lot; Pier and Pavilion Consideration of Bids, Contracts, Agreements and Expenditures Add the 8th Street and Middle North Beach cross-walks to the budget for an estimated cost of $47,000 for both reconstructions. Explanation: Requires a budget adjustment of $47,000 from 100-9000-61-1000 (Contingency) to 100-6125-54-2105 (Beach Related – Capital – Misc.) Current contingency balance before proposed adjustment: $191,433.58. Budget Line Item: 100-6125-54-2105 Request for approval of Service Agreement Contract with Incode, the City’s Financial Software Service provider to create another financial system data base with a cost not to exceed $30,000.00. Budget Line Item: 100-1510-52-1300. Request for approval for contract labor for services with CPA to assist with analysis of accounts, audit, preparation and software data base conversion for contract costs not to exceed $25,000.00. Budget Line Item: The cost will be charged to the Finance Department’s Contract Labor : 100-1510-52-3850 2013 Georgia Main Street Program: Memorandum of Understanding. The BHT/MS Annual Assessment (Program Standards) Report 2011-12 was submitted to DCA November 1, 2012 Consideration of Approval of Consent Agenda Public Hearings Site Plan Approval with Variances. 1105 Highway 80; PIN 4-0026-03-022; Zone C-2; Rich Hammons, petitioner Zoning Variance. 14 Robinson Avenue; PIN 4-0002-08-005; Zone R-1; Mack Kitchens and Billy Bremer, petitioners Subdivision of Land – Minor subdivision; division of 1 lot into 2 lots. 1517 A&B Chatham Ave; PIN 4-0010-03-004; Zone R-2; Diane Kaufman, petitioner Text Amendments Section 4-050 (E), (F), (G), (L), (R); Special Use of Designated Off-street Parking Areas Section 14-060, Demolition or Relocation Permit Application Section 5-009, Permit Prerequisite for Construction Section 5-070, Standards for Special Review Planning Commission Minutes, November 13, 2012 Consideration of Ordinances, Resolutions Second Reading 24C-1-2012, Off-street Parking Second Reading 33A-1-2012, Decks, Patios and Walkways First and Second Reading 38-2012, Request to Amend the FY 2012-13 Operating and Capital Budget Council, Officials and City Attorney Considerations & Comments Bubba Hughes Resolution regarding Hotel/Motel Tax Consumption of Alcohol, 34-2012 Release, Settlement Agreement, Jonathan Hagan South End Policies and Procedures Jason Buelterman Water billing/cutoffs/notification Water, sewer, trash and recycling charges for detached structures Tom Groover - Beach Rake City Managers Report Action Item List Short Term Work Plan Minutes of Boards and Committees Tybee Beautification Minutes, October 10, 2012 Beach Task Force Minutes, August 16 and September 20, 2012 Infrastructure Minutes, October 11, 2012 Better Hometown Board of Directors Minutes, October 17, 2012 Executive Session Discuss litigation, personnel, and real estate acquisition Possible vote on litigation, personnel and real estate acquisition discussed in executive session. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council’s office by Wednesday at noon, eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk’s office at City Hall and at www.cityoftybee.org. THE VISION OF THE CITY OF TYBEE ISLAND “is to make Tybee Island the premier beach community in which to live, work, and play.” THE MISSION OF THE CITY OF TYBEE ISLAND “is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality of life, and a thriving future.”