HomeMy Public PortalAbout2700.4 - Business and Financial Services - Risk Management - Non-Owned Vehicle Insurance Requirement2700.4 Non-owned vehicle insurance requirement
2700.4: Non-Owned Vehicle Insurance Requirement
Objective:
To establish a policy requiring the purchase of specific automobile insurance coverage by City employees assigned a take-home vehicle.
Authority:
This policy amended by City Council ____, Item A-_.
Direction:
The Chief Financial Officer, as an appointed official, serves at the pleasure of, and receives direction from the Mayor.
Functions:
Introduction
City government, as an institution, has multiple partners including citizens, taxpayers, businesses, visitors, employees, and other governments. As a major institutional, economic, and
service force in the region, it is important that the City strengthen relationships with its partners by adopting a clear and comprehensive set of policies and procedures.
Furthermore, the integrity of the City of Orlando is of utmost importance, and adopting a set of policies is a key element to maintain this integrity. The purpose of this policy is to
recognize that certain potential liabilities incurred by employees are not covered by the City’s insurance program, and that requiring personal insurance coverage is in the best interest
of the City, the employee, and the public.
Policies
In addition to other provisions contained in City Policy and Procedure 900.5 Assignment of City Vehicles on a Twenty-Four-Hour Basis, employees who have been assigned a take-home vehicle
must secure and maintain use of non-owned vehicle insurance coverage.
Prior to the issuance of a take-home vehicle, an employee must submit documentation of non-owned vehicle insurance coverage to their respective division management. Documentation may
include an insurance policy declaration sheet, endorsement, or rider which contains the following information:
Name of the insurance company;
Name of the insured party;
Insurance policy number;
Effective date of coverage;
Policy provisions documenting minimum of $50,000 per incident / $100,000 aggregate coverage.
Respective Department Directors shall ensure employees are aware of the requirements of this policy and shall collect proof of insurance coverage to ensure compliance with this policy.
Employees assigned take-home vehicles are responsible for notifying their respective Department Director of any changes to their non-owned vehicle liability insurance coverage.
Department Directors, other than the Police Chief, shall submit copies of insurance coverage to Risk Management. The Police Chief will ensure that employees within the Orlando Policy
Department are in compliance with the insurance requirements of this policy.
Risk Management will obtain a list of employees with take home vehicles from Fleet Management and will notify Department Directors, other than the Police Chief, of any missing forms.
Risk Management will review the insurance coverages submitted to verify the appropriate coverage is in place and will notify Department Directors, other than the Police Chief, of any
coverage that is out of compliance with this policy.
Failure to adequately demonstrate proof of non-owned vehicle liability insurance coverage shall result in the immediate suspension of the take-home vehicle privilege or other action
as outlined in departmental policy and will result in personal financial responsibility to the employee assigned a take home vehicle should the employee be involved in an accident.
Risk Management will notify all Department Directors of this policy on an annual basis.
Forms:
None.
Committee Responsibilities:
None.
Reference:
This policy adopted by City Council November 1, 2010, Item A-2; amended _______.
Date:
This procedure effective _____, 2022.
Office of Business and Financial Services
Risk Management Section 2700.4