HomeMy Public PortalAbout6a Grand COUNTY WEED ADVISORY BOARD BYLAWS - draft v3
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BYLAWS OF
Grand County Noxious Weed Advisory Board
Section 1. Establishment
Pursuant to C.R.S § 35-5.5-107 of the Colorado Noxious Weed Act, and as of [date the IGA was signed
by the last entity]; Grand County Government, and the Towns of Winter Park, Fraser, Granby, Grand
Lake, Hot Sulphur Springs, and Kremmling have entered into an Intergovernmental Agreement (“IGA”),
reestablishing their commitment to function as an active Noxious Weed Advisory Board and that each
entity will appoint a person to Board. The Board membership will also include private and other public
entities which are interested in being members. These bylaws establish duties and membership.
The principal office of the Noxious Weed Advisory Board shall be located at the Grand County Division
of Natural Resources office, located at 469 E. Topaz, PO Box 9, Granby, CO, 80446. The location of the
registered office may be changed by a majority vote of the Noxious Weed Advisory Board.
Section 2. Mission and Purpose
A. Mission
The Noxious Weed Advisory Board shall serve the interest of the citizens and landowners of Grand
County by recommending actions and policies aimed at reducing or eradicating noxious weeds in the
County. The Board will also provide assistance to its members with regard to public education about
noxious weeds and compliance with the Colorado Noxious Weed Act. All Members remain obligated
to independently satisfy their obligations under the Colorado Noxious Weed Act.
B. Purpose
The Noxious Weed Advisory Board will serve the public interest in an ethical and responsible manner
by:
1. Promoting education, outreach, public awareness and management of noxious weeds.
2. Supporting and cooperating with local interest groups, commercial, private and public
organizations, as well as state and federal agencies, thereby promoting partnerships and
cooperative management of noxious weeds.
3. Assisting the County and any applicable municipalities with the identification of appropriate
revisions to the Grand County Noxious Weed List.
4. Providing input on and recommendations for proposed Noxious Weed Management Plans for
any of the members.
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5. Recommending for approval and adoption of all updated Grand County Noxious Weed
Management Plans.
Section 3. Membership and Duties
The membership and duties of the Board are as set forth in the IGA.
A. Composition
The Board shall be composed of one voting member for each entity that is a party to the IGA, one
member of each entity that is not party to the IGA but holds a seat on the Board per the terms of the
IGA, and one (1) ex-officio non-voting member. The Ex Officio, non-voting member of the Board
shall be the Foreman of the Grand County Division of Natural Resources. Each participating entity
shall be responsible for designating its representative to serve as a board member, and may designate
an alternate member to attend meetings and vote when the regular board member is not in attendance.
Subsequent to the first meeting of the Board, additional entities or individuals that wish to be a
member shall, upon written request, be considered for membership by the Board. A request for
membership shall be granted upon a majority of votes in favor by the current Board members.
B. Officers
Officers of the Board shall include a Chairperson, a Vice-Chairperson, and a Secretary. These
positions shall be elected by the Board at the first regular meeting of the Board and once every two
years thereafter at the spring meeting.
1. Chairperson responsibilities: The Chair shall preside over all meetings of the Noxious Weed
Advisory Board and shall be the official spokesperson of the Board. The Chair will enforce
all Noxious Weed Advisory Board directives, guidelines and membership rules and will
guide the conduct in public meetings.
2. Vice Chairperson Responsibilities: The Vice Chair shall carry out the Chair’s duties in the
Chair’s absence.
3. Secretary responsibilities: The Secretary shall maintain the minutes of the Noxious Weed
Advisory Board meetings and shall sign all approved minutes of the Board meetings.
4. No members shall hold more than one office at a time.
C. Terms
Members of the Noxious Weed Advisory Board shall have no term limits.
Section 4. Meetings
A. Notification
1. Regular meetings will be held annually at the Grand County Board of County Commissioners
Meeting Room at 308 Byers Ave, Hot Sulphur Springs, Colorado, or at another previously
designated meeting place. Notice to Board Members of regular meetings shall be by
designation of the regular meeting day, time and place.
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2. Special meetings may be called at any time by the chairman or on the call of any two member
entities. Notice, except in an emergency, shall be delivered to the members of the Board not
less than three days prior to the meeting via email or telephone or by regular mail. Notice by
email shall be complete upon sending to the email address designated by the Board Member
unless the sender is notified the email is not delivered; notice by telephone is complete upon
speaking with the Board Member; and notice by mail is complete two days after mailing.
3. All meetings shall be conducted in accordance with C.R.S. § 24-6-401, et seq., (Open
Meetings Act). Notification to the public shall be posted on the Grand County Division of
Natural Resources website and at the Grand County Administration Building, 308 Byers
Avenue, Hot Sulphur Springs, Colorado, at least 24 hours prior to the meeting date.
B. Agendas
Agendas shall be prepared by the Chair and copies distributed to members at least five (5) calendar
days prior to a regular meeting. Agenda items shall include, but are not limited to, disposition of
minutes of the previous meeting, as well as old and new business. Upon the request of any two
members, an item shall be included on the agenda.
C. Quorum
Attendance at a meeting by simple majority of all the members shall constitute a quorum of the
Noxious Weed Advisory Board.
D. Order of Business
The order of business at all regular meetings shall be as follows:
1. Call to order
2. Roll Call
3. Determination of a Quorum
4. Reading and approval of minutes of last meeting
5. Public comments
6. Old business
7. New Business
8. Adjournment
E. Voting
All voting shall be either by voice or roll call vote. Any action requiring a vote shall be decided by a
simple majority. A roll call vote shall be conducted upon the request of a member of the Noxious
Weed Advisory Board or at the discretion of the presiding officer. Votes shall be by members in
attendance in person or by electronic means providing two way aural communication among all
attendees. Delegation of authority to by proxy or otherwise, is explicitly prohibited.
Each member is entitled to one vote, with voting governed by the parliamentary procedure according
to Roberts Rules of Order; however, the meeting may proceed under relaxed rules upon consenus of a
majority of those present.
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Section 5. Community Relations / Public Input
Any member of the public will be welcome to attend and provide input at a Noxious Weed Advisory
Board meeting. Public comments will be encouraged and will be accepted verbally or in writing.
Anyone who wishes to voice an opinion or present information or concerns to the Noxious Weed
Advisory Board can attend meetings or contact the Chair, Vice Chair or Staff of the Grand County
Division of Natural Resources. Public comments may be made and time will be allotted at meetings as
appropriate to assure broad public participation; however, the Chair may limit the number of speakers and
time allowed per speaker as the Chair deems necessary
Section 6. Revision of or Amendment to Bylaws
Any member of the Noxious Weed Advisory Board may propose amendments to the bylaws. In order for
any proposed amendments to become effective, an affirmation vote from a majority of the Board
members must be made.
Section 7. Effective Date
These bylaws shall be effective upon adoption by a majority vote of the Grand County Noxious Weed
Advisory Board.
Adopted this __th day of _______ 2016.
Grand County Noxious Weed Advisory
Board
By: _____________________________
Chairman
ATTEST:
By: _______________________________
Secretary
Grand County Noxious Weed Advisory Board