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HomeMy Public PortalAbout6a Grand COUNTY WEED ADVISORY BOARD BYLAWS - draft v3 1 BYLAWS OF Grand County Noxious Weed Advisory Board Section 1. Establishment Pursuant to C.R.S § 35-5.5-107 of the Colorado Noxious Weed Act, and as of [date the IGA was signed by the last entity]; Grand County Government, and the Towns of Winter Park, Fraser, Granby, Grand Lake, Hot Sulphur Springs, and Kremmling have entered into an Intergovernmental Agreement (“IGA”), reestablishing their commitment to function as an active Noxious Weed Advisory Board and that each entity will appoint a person to Board. The Board membership will also include private and other public entities which are interested in being members. These bylaws establish duties and membership. The principal office of the Noxious Weed Advisory Board shall be located at the Grand County Division of Natural Resources office, located at 469 E. Topaz, PO Box 9, Granby, CO, 80446. The location of the registered office may be changed by a majority vote of the Noxious Weed Advisory Board. Section 2. Mission and Purpose A. Mission The Noxious Weed Advisory Board shall serve the interest of the citizens and landowners of Grand County by recommending actions and policies aimed at reducing or eradicating noxious weeds in the County. The Board will also provide assistance to its members with regard to public education about noxious weeds and compliance with the Colorado Noxious Weed Act. All Members remain obligated to independently satisfy their obligations under the Colorado Noxious Weed Act. B. Purpose The Noxious Weed Advisory Board will serve the public interest in an ethical and responsible manner by: 1. Promoting education, outreach, public awareness and management of noxious weeds. 2. Supporting and cooperating with local interest groups, commercial, private and public organizations, as well as state and federal agencies, thereby promoting partnerships and cooperative management of noxious weeds. 3. Assisting the County and any applicable municipalities with the identification of appropriate revisions to the Grand County Noxious Weed List. 4. Providing input on and recommendations for proposed Noxious Weed Management Plans for any of the members. 2 5. Recommending for approval and adoption of all updated Grand County Noxious Weed Management Plans. Section 3. Membership and Duties The membership and duties of the Board are as set forth in the IGA. A. Composition The Board shall be composed of one voting member for each entity that is a party to the IGA, one member of each entity that is not party to the IGA but holds a seat on the Board per the terms of the IGA, and one (1) ex-officio non-voting member. The Ex Officio, non-voting member of the Board shall be the Foreman of the Grand County Division of Natural Resources. Each participating entity shall be responsible for designating its representative to serve as a board member, and may designate an alternate member to attend meetings and vote when the regular board member is not in attendance. Subsequent to the first meeting of the Board, additional entities or individuals that wish to be a member shall, upon written request, be considered for membership by the Board. A request for membership shall be granted upon a majority of votes in favor by the current Board members. B. Officers Officers of the Board shall include a Chairperson, a Vice-Chairperson, and a Secretary. These positions shall be elected by the Board at the first regular meeting of the Board and once every two years thereafter at the spring meeting. 1. Chairperson responsibilities: The Chair shall preside over all meetings of the Noxious Weed Advisory Board and shall be the official spokesperson of the Board. The Chair will enforce all Noxious Weed Advisory Board directives, guidelines and membership rules and will guide the conduct in public meetings. 2. Vice Chairperson Responsibilities: The Vice Chair shall carry out the Chair’s duties in the Chair’s absence. 3. Secretary responsibilities: The Secretary shall maintain the minutes of the Noxious Weed Advisory Board meetings and shall sign all approved minutes of the Board meetings. 4. No members shall hold more than one office at a time. C. Terms Members of the Noxious Weed Advisory Board shall have no term limits. Section 4. Meetings A. Notification 1. Regular meetings will be held annually at the Grand County Board of County Commissioners Meeting Room at 308 Byers Ave, Hot Sulphur Springs, Colorado, or at another previously designated meeting place. Notice to Board Members of regular meetings shall be by designation of the regular meeting day, time and place. 3 2. Special meetings may be called at any time by the chairman or on the call of any two member entities. Notice, except in an emergency, shall be delivered to the members of the Board not less than three days prior to the meeting via email or telephone or by regular mail. Notice by email shall be complete upon sending to the email address designated by the Board Member unless the sender is notified the email is not delivered; notice by telephone is complete upon speaking with the Board Member; and notice by mail is complete two days after mailing. 3. All meetings shall be conducted in accordance with C.R.S. § 24-6-401, et seq., (Open Meetings Act). Notification to the public shall be posted on the Grand County Division of Natural Resources website and at the Grand County Administration Building, 308 Byers Avenue, Hot Sulphur Springs, Colorado, at least 24 hours prior to the meeting date. B. Agendas Agendas shall be prepared by the Chair and copies distributed to members at least five (5) calendar days prior to a regular meeting. Agenda items shall include, but are not limited to, disposition of minutes of the previous meeting, as well as old and new business. Upon the request of any two members, an item shall be included on the agenda. C. Quorum Attendance at a meeting by simple majority of all the members shall constitute a quorum of the Noxious Weed Advisory Board. D. Order of Business The order of business at all regular meetings shall be as follows: 1. Call to order 2. Roll Call 3. Determination of a Quorum 4. Reading and approval of minutes of last meeting 5. Public comments 6. Old business 7. New Business 8. Adjournment E. Voting All voting shall be either by voice or roll call vote. Any action requiring a vote shall be decided by a simple majority. A roll call vote shall be conducted upon the request of a member of the Noxious Weed Advisory Board or at the discretion of the presiding officer. Votes shall be by members in attendance in person or by electronic means providing two way aural communication among all attendees. Delegation of authority to by proxy or otherwise, is explicitly prohibited. Each member is entitled to one vote, with voting governed by the parliamentary procedure according to Roberts Rules of Order; however, the meeting may proceed under relaxed rules upon consenus of a majority of those present. 4 Section 5. Community Relations / Public Input Any member of the public will be welcome to attend and provide input at a Noxious Weed Advisory Board meeting. Public comments will be encouraged and will be accepted verbally or in writing. Anyone who wishes to voice an opinion or present information or concerns to the Noxious Weed Advisory Board can attend meetings or contact the Chair, Vice Chair or Staff of the Grand County Division of Natural Resources. Public comments may be made and time will be allotted at meetings as appropriate to assure broad public participation; however, the Chair may limit the number of speakers and time allowed per speaker as the Chair deems necessary Section 6. Revision of or Amendment to Bylaws Any member of the Noxious Weed Advisory Board may propose amendments to the bylaws. In order for any proposed amendments to become effective, an affirmation vote from a majority of the Board members must be made. Section 7. Effective Date These bylaws shall be effective upon adoption by a majority vote of the Grand County Noxious Weed Advisory Board. Adopted this __th day of _______ 2016. Grand County Noxious Weed Advisory Board By: _____________________________ Chairman ATTEST: By: _______________________________ Secretary Grand County Noxious Weed Advisory Board