HomeMy Public PortalAboutAB 18-030 PCM-G Microsoft 0365 Migration
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 18-30
Meeting Date February 8, 2018
AGENDA ITEM INFORMATION
Originator
SUBJECT:
Department Approvals Initials or
Supporter
Mayor / Council
Request for Approval of Statement of Work for
City Manager
services from PCM-G, and associated Microsoft
Clerk
subscriptions
Treasurer
Community Development
Police Department
Public Works
Golf Course
Parks and Recreation
COST IMPACT: $46,852.40
Airport
FUNDING Information Systems budget 10-42-150-610
Library
SOURCE: and related lines
Information Systems Originator
TIMELINE: Immediate upon acceptance; 20 days
Grant Coordinator
estimated
SUMMARY STATEMENT:
This is a project to migrate City of McCall office software from in-house, 5-8 year old software versions to
hosted Microsoft Office 365, including hosted Exchange email migration, and Skype for Business office
and conference phone integration. The project costs include migration services and the FY18 portion of
associated Microsoft subscriptions. Benefits include a contemporary software platform suited for effective
collaboration and workflows, records management and a mobile staff. FY18 cost includes $28,030 in one-
time migration services and $18,822 pro rata Microsoft subscriptions. Subsequent year costs should be
limited to full-year subscription costs alone. Please see the included Executive Summary for additional
project details and analysis attached along with the Statement of Work.
RECOMMENDED ACTION:
Approve the PCM-G Statement of Work and authorize the Mayor to sign all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE ACTION