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CITY COUNCIL MEETING WEDNESDAY, JULY 12, 2000 AT 6:00 P.M.
PRESENT: Mayor — Craig Rockwood, Council members — Susan Barnes, Cliff Long,
Brad Andersen, Mike Klingler, Treasurer — Ron Nelson, Clerk — Betty McKinlay.
VISITORS: Dennis & Linda McArthur, Brenda Klingler
Mayor Rockwood welcomed everyone and called the meeting to order.
The bills were viewed and discussed. Council member Susan Barnes motioned to ratify
the bills. Council member Cliff Long seconded. All were in favor.
The delinquent water list was viewed.
The financial report was viewed and the tentative budget for 2000-2001 was discussed.
The meeting will be advertised and held in Aug.
Damages that were done in the Ashwood Acreas were discussed. The insurance should
pay for it if the ditch owner does not.
Council member Brad Andersen mentioned that he had visited with John Wiskus from
CH2MHILL, about doing an inspection on the water tank. Mayor Rockwood will call
him and see if it can be done as part of the master study project.
Forsgren Company from Rexburg came down this week to make a bid on the engineering
for the beautification project with ECIPDA.
The question was brought up about patrolling Iona after Ross retires. Ross might come
back as part time. Decisions will need to be made. The Mayor suggested staying after
the Public Hearing meeting on July 26`h and having a work session to discuss issues.
Council member Susan Barnes discussed the CART bus and the increase of money we
had given them and asked for an improvement in their services. Five students are riding
the Eagle Rock bus now and getting great service. Eagle Rock is a private transportation
company. It was suggested giving the money to Eagle Rock Transportation. Funds will
be put into the budget and then decide later who and how much to give.
Council member Brad Andersen suggested putting money aside for updating the
information technology & training. Mayor Rockwood said they would discuss this at the
work meeting. Council member Andersen also discussed the information he acquired
about the Tree City at the AIC Meeting in Coeur d'Alene. The Mayor noted that Gerry
Bates will help us apply for a grant to get trees for the park. Becoming a Tree City means
the City is taking an active role and beautifying the City through active tree management.
There are several citizens that have planted trees in the right-of-way and they are too
large. We need to tell people what kind of trees, if any, to plant inside the City right-of-
way.
The City Council agreed to form a Tree Committee and pass a Tree Ordinance this
winter.
The Mayor led a discussion of the tentative budget for FY 2000-2001. Council member
Brad Andersen motioned to adopt the tentative budget at $549,854, advertise and hold the
Budget Hearing on Aug. 17, 2000 at 6:00 p.m. and authorize the City to publish the
notice in the paper. Council member Susan Barnes seconded. All were in favor.
Mayor Rockwood said he has a request to annex some property of Wayne Heaton's. He
has approximately 1.5 acres of property which is at the west end of Hansen Avenue. Mr.
Heaton's son wants to build a house. The Council has no problem with it as long as it
meets the requirements of our Zoning Ordinance. A Hearing has been set for July 26th at
6:30 p.m. Letters will be sent to the people living within 300 ft. of the property.
Council member Susan Barnes discussed Iona Days and assignments. Council member
Brad Andersen discussed the Fun Run.
Dennis McArthur was in attendance to discuss his proposal to re -zone a partial of
property from R1 to R2. He had hand delivered letters to the Council and Mayor about
his concerns. Bart Stoddard was not able to attend but had written a letter which was
read. Mr. McArthur wants the Council to re -consider the R2 Zoning in the City. Mayor
Rockwood said the Council was not against him building the apartments in the proper
zone. We are dealing with an existing R1 neighborhood and people have lived and built
houses under the assumption that it would remain an R1 zone. There were some
complaints against multi family dwellings in this area. Mr. McArthur wondered if he
brought in a set of plans if the Council would change their decision. Mayor Rockwood
said he would still have to go through the same procedures. Council member Cliff Long
explained to Mr. McArthur that the City has gone through a Comprehensive Plan and he
is asking to change the plan. Mayor Rockwood said he would check with our Attorney,
Dale Storer on condos.
Council member Cliff Long mentioned that the guy was coming to take down the rest of
the fence at the arena.
Several citizens here in Iona are moving and they have been renting out their basements.
The new owners will have to come in and get a Conditional Use Permit before they can
rent their basement. Council member Cliff Long will draft a letter for City Clerk Betty
McKinlay to send which will notify them of this.
Council member Mike Klingler discussed the Zoning Ordinance and some questions he
had about lot sizes in the old part of town against the new part of town. He suggested
putting an explanatory page in the front of the book.
Lynn Hansen is considering selling the property behind his Mom's house.
Council member Andersen reported on the AIC Conference. The theme was about
developing healthy communities. Mayor Rockwood said we have an excellent
community that is very involved in community affairs. Council member Brad Andersen
suggested having a Cultural Awareness Day. Council member Mike Klingler said we
should focus on similarities not differences. Council member Brad Andersen suggested
using the annual Fun Run to develop the Cultural Awareness theme in the community. It
was suggested that funds raised on the Fun Run could be used to sponsor these activities.
It was suggested we have a meeting and inform people of how the taxes are paid and
spent. Mayor Rockwood mentioned that we consider that this winter as well as other
activities on a regular basis.
Mayor Rockwood mentioned the agreement with Freemont Telcom to use our right-of-
way to put their cable in. Craig faxed it to them and will wait for a reply.
Status on the Impact Area Agreement was discussed.
Council member Cliff Long motioned to adjourn. Time: 9:00 p.m.
CITY OF IONA
WATER BILLS
PAST DUE LIST
7/19/0
ANDERSON. ROCKY
BARNSON, LARITA
COON, JERRY-RENT
COX, COREY
DERRICOTT, JOE
EVENSON, LINDA
FORBUSH, BRENT
GIFFORD, FLOYD
GUTHRIE, DRU
HILTON, BRAD
HYDE,TODD
JOHNSON, GORDON
JONES, DAVID
KOFOED,STEVEN
KRIEGER, JOHN
LYMAN, GREG
MCMURTREY, TROY
MCVEY,VANCE
MONDY, DEANA
QUIROZ,CINDY
RAYMOND,RON
SCORESBY, ERIC
SOLIDAY, LEE
STANGER, KIRK
STEFFLER, KEVIN
SWEARINGEN, SCOT
WINDER, WILLIAM
WRAY, JANET
BALANCE
0
PAID THRU
BAL DUE
BAL DUE
7/1/00
7/19/00
3 MO(LESS)
3 MO(MORE)
$ 63.00
$ 81.00
$ 55.00
$ 56.00
$ 87.00
$ 89.00
$ 35.00
$ 61.00
$ 55.00
$ 69.00
$ 88.00
$ 55.00
$ 71.00
$ 77.00
$ 56.00
$ 75.00
$ 56.00
$ 57.00
$ 55.00
$ 36.00
$ 74.00
$ 74.00
$ 36.00
$ 75.00
$ 59.00
$ 50.00
$ 82.00
$ 54.00
$ 74.00
$ 93.00
$ 64.00
$ 55.00
$ 55.00
$ 55.00
V
CITY OF IONA
Monthly Expense Report
7/19/00
Vendor
Amount
Date
Description
Comment
EVERGREEN SERVICES
$ 872.57
SPRINKLER REPAIR
6-12 EZ MART
$ 82.38
BRAD ANDERSEN
$ 334.91
TRAVEL-ASSN OF IDAHO CITIES MEETING
HOLDEN, KIDWELL
$ 325.00
TOWN & COUNTRY GARDEN
$ 236.47
UNISOURCE
$ 186.77
FIRST USA BANK
$ 165.00
POSTAGE
SNAKE RIVER SNAITATION
$ 85.00
PORTABLE TOILET
OSWALD SERVICE
$ 50.11
SERVICE & REPAIR FORD PICKUP
MUSSELMAN EQUPMENT
$ 45.00
AT&T
$ 34.18
COLUMBIA PAINT
$ 20.98
PAINT
A-1 MOBILE LOCK & KEY
$ 16.80
U S WEST
$ 146.91
CAL STORES
$ 128.45
FALLS PLUMBING
$ 53.43
ROCKNAKS HARDWARE
$ 21.02
ANALYZE
$ 30.00
WATER TEST
BONNEVILLE COUNTY
$ 3,963.61
FIELD DRAINS
UTAH POWER
$ 386.79
ELECTRICITY
UTAH POWER
$ 2,243.85
ELECTRICITY -WATER PUMPS
PROF WOOD FLOOR WORKS
$ 1,175.00
BLACKFROST PHOTO
$ 1,422.00
BASEBALL PICTURES
ALL AMERICAN SPORTS
$ 1,393.50
BASEBALL SHIRTS
CITY OF IONA
* *BUDGET REPORT**
FOR 06-30-00
PAGE 3
**** GENERAL FUND ****
FUND ACCOUNT# ACCOUNT TITLE
ESTIMATED * *RECEIPTED** UNRECEIPTED PERCENT
REVENUE MTD YTD BALANCE RECEIPTED
01 305.00 STATE HIGHWAY USERS 48,000.00 .00 34,290.74 13,709.26 71.44
01 310.00 STATE REVENUE SHARING 30,000.00 .00 23,112.30 6,887.70 77.04
01 315.00 STATE LIQUOR TAX 6,500.00 2,901.00 11,604.01 5,104.01- 178.52
01 320.00 BEER & DOG LICENSES 200.00 9.00 217.00 17.00- 108.50
01 325.00 COURT REVENUE 350.00 .00 678.60 328.60- 193.89
01 330.00 INTEREST 2,200.00 214.60 1,839.81 360.19 83.63
01 335.00 CABLE TV FRANCHISE 2,400.00 .00 2,525.13 125.13- 105.21
01 340.00 NATURAL GAS FRANCHISE 3,200.00 .00 3,345.25 145.25- 104.54
01 345.00 UTAH POWER FRANCHISE 11,000.00 .00 8,056.27 2,943.73 73.24
01 350.00 MACHINE HIRE .00 .00 .00
01 355.00 BUILDING RENT 1,500.00 .00 1,345.00 155.00 89.67
01 357.00 BUILDING DONATIONS 5,000.00 .00 -25.00 4,975.00 .50
01 358.00 BUILDING GRANTS 4,000.00 .00 3,196.50 803.50 79.91
01 360.00 PROPERTY TAX REVENUE 75,000.00 1,531.29 49,547.39 25,452.61 66.06
01 390.00 MISCELLANEOUS REVENUE 1,500.00 50.00 1,318.00 182.00 87.87
01 395.00 RESERVES .00 .00 .00
**TOTAL GENERAL FUND REVENUE 190,850.00
4,705.89 141,101.00
49,749.00 73.93
eis **** GENERAL FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT
FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED
01 410.00 PAYROLL 58,500.00 6,855.96 53,363.36 5,136.64 91.22
01 420.00 RETIREMENT 7,800.00 551.13 5,034.85 2,765.15 64.55
01 422.00 HEALTH INSURANCE 6,500.00 12.00 4,864.94 1,635.06 74.85
01 424.00 PAYROLL TAXES 8,200.00 486.60 4,062.78 4,137.22 49.55
01 429.00 MISC. PAYROLL .00 .00 .00
01 440.00 ELECTRICITY - NATURAL GAS 10,000.00 659.82 7,960.08 2,039.92 79.60
01 445.00 OFFICE SUPPLIES 5,000.00 221.22 3,517.79 1,482.21 70.36
01 446.00 TRAVEL 2,500.00 .00 993.91 1,506.09 39.76
01 447.00 ADVERTISING 1,500.00 316.65 401.56 1,098.44 26.77
01 450.00 INSURANCE LIABILITY 5,200.00 878.00 5,852.00 652.00- 112.54
01 455.00 LEGAL & AUDIT FEES 7,000.00 325.00 4,625.00 2,375.00 66.07
01 460.00 POLICE SUPPLIES 6,000.00 1,217.00 3,651.00 2,349.00 60.85
01 465.00 VEHICLE RENT 8,000.00 .00 .00 8,000.00
01 470.00 MAINTENANCE 20,000.00 1,420.87 7,846.28 12,153.72 39.23
01 472.00 BUILDING EXPENSE 5,000.00 .00 3,810.66 1,189.34 76.21
01 475.00 CIVIL DEFENSE 500.00 .00 .00 500.00
01 490.00 CAPITAL IMPROVEMENTS 34,875.00 5,361.61 24,911.61 9,963.39 71.43
01 495.00 MISCELLANEOUS EXPENSE 4,275.00 134.80- 1,981.00 2,294.00 46.34
**TOTAL GENERAL FUND EXPENSES 190,850.00
18,171.06 132,876.82
57,973.18 69.62
**NET EXCESS OR DEFICIENCY(-) 13,465.17-
8,224.18 8,224.18-
CITY OF IONA
* *BUDGET REPORT**
FOR 06-30-00 PAGE 5
FUND
WATER FUND **** ESTIMATED * *RECEIPTED** UNRECEIPTED PERCENT
ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
02 305.00 COLLECTIONS
02 310.00 HOOK UP FEES
02 315.00 INTEREST
02 395.00 RESERVES
92,000.00
9,000.00
3,000.00
24,162.00
8,184.00
1,600.00
177.38
68,858.50 23,141.50
6,440.00 2,560.00
1,295.55 1,704.45
.00 .00 24,162.00
74.85
71.56
43.19
**TOTAL WATER FUND REVENUE 128,162.00
9,961.38 76,594.05
51,567.95 59.76
**** WATER FUND **** ESTIMATED
FUND ACCOUNT# ACCOUNT TITLE EXPENSE
** E X P E N D E D**
MTD 'YTD
UNEXPENDED PERCENT
BALANCE EXPENDED
02 410.00 SALARIES & BENEFITS 24,000.00 .00 .00 24,000.00
02 440.00 ELECTRICITY 28,000.00 1,490.80 13,882.39 14,117.61 49.58
02 445.00 OFFICE, SUPPLIES, LEGAL 4,000.00 259.42 2,805.62 1,194.38 70.14
02 450.00 ENGINEERING COSTS 5,000.00 .00 339.60 4,660.40 6.79
02 460.00 VEHICLE EXPENSE .00 .00 .00
02 465.00 VEHICLE RENT 4,000.00 .00 .00 4,000.00
02 470.00 REPAIRS & MAINTENANCE 12,000.00 49.49 6,985.25 5,014.75 58.21
02 480.00 BOND PAYMENT 18,400.00 .00 18,079.12 320.88 98.26
482.00 BOND INTEREST 13,600.00 .00 13,289.02 310.98 97.71
485.00 BOND RESERVE FUND .00 .00 .00
02 490.00 CAPITAL IMPROVEMENTS 19,162.00 .00 10,841.80 8,320.20 56.58
**TOTAL WATER FUND EXPENSE 128,162.00
1,799.71 66,222.80
61,939.20 51.67
**NET EXCESS OR DEFICIENCY(-) 8,161.67
10,371.25 10,371.25-
CITY OF IONA
* *BUDGET REPORT**
FOR 06-30-00
PAGE 7
t'UND
RECREATION FUND **** ESTIMATED * *RECEIPTED** UNRECEIPTED PERCENT
ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
04 305.00 BASEBALL FEES
04 310.00 SHELTER RENTAL
04 315.00 POSSIE FEES
04 320.00 WESTERN BOYS FEES
04 395.00 RESERVES
5,500.00 5,177.00 5,177.00 323.00 94.13
650.00 195.00 305.00 345.00 46.92
.00 .00 .00
300.00 .00 500.00 200.00- 166.67
1,000.00 .00 .00 1,000.00
**TOTAL RECREATION FUND REVENUE 7,450.00
5,372.00 5,982.00
1,468.00 80.30
**** RECREATION FUND **** ESTIMATED
FUND ACCOUNT# ACCOUNT TITLE EXPENSE
* *EXPENDED**
MTD YTD
UNEXPENDED PERCENT
BALANCE EXPENDED
04 410.00 RECREATION EQUIPMENT 1,000.00 .00 .00 1,000.00
04 415.00 RECREATION LABOR 2,000.00 949.00 949.00 1,051.00 47.45
04 420.00 BASEBALL SUPPLIES 3,500.00 .00 .00 3,500.00
04 470.00 RECREATION MAINTENANCE 950.00 .00 399.59 550.41 42.06
**TOTAL RECREATION FUND EXPENSE 7,450.00
949.00 1,348.59
6,101.41 18.10
**NET EXCESS OR DEFICIENCY(-) 4,423.00
4,633.41 4,633.41-
CITY OF IONA
TENATIVE BUDGET
2000 - 2001
JULY 12, 2000
lonab93
CITY OF IONA
911110 1999.2000 BUDGET WORKSHEET
LINE
ITEM
98.99
ACTUAL
BUDGET
99.00
ACTUAL
BUDGET
99.00
PROJECTED
REVENUE
00.01
PROPOSED
BUDGET
NOTES
WATER REVENUE
Collections
90,000.00
92,000.00
92,000.00
94,000.00
Hook up Fees
3,000.00
9,000.00
7,500.00
9,000.00
Est. 15 homes @ $600.
Interest
3,000.00
3,000.00
2,500.00
3,000.00
Fund Balance
20,000.00
10,000.00
10,000.00
10,000.00
Grant
4,000.00
4,000.00
0.00
Water Cap Reserves
21,462.00
10,162.00
15,362.00
12,862.00
95A=$1362; 96A=$11,100;
97A=$7200;98A=$1200:
99A=$4500; less 99&00(E)Exp.
$20000., See Note #1.
TOTAL WATER..
137,462.00
128,162.00
131,362.00
128,862.00
LINE 98-99 99-00 99-00 00-01
ITEM BUDGET BUDGET PROJECTED PROPOSED
WATER EXPENSE
Electricity
28,000.00
28,000.00
23,000.00
28,000.00
Salaries & Benifits
21,000.00
24,000.00
24,000.00
24,000.00
Office Supplies
3,000.00
4,000.00
4,000.00
4,000.00
Vehicle Expense
Vehicle Rplcmt.
3,000.00
4,000.00
4,000.00
4,000.00
Repairs & Maint.
16,000.00
12,000.00
12,000.00
15,000.00
Capitol Improvements
Engineering Costs
10,000.00
5,000.00
5,000.00
0.00
CH2MHill Study (Note #1) - 2 years
Bond i & pri payment
32,000.00
32,000.00
32,000.00
32,000.00
Bond Reserve Fund
Wa Capital Imprv.
24,462.00
19,162.00
12,862.00
21,862.00
95A=$1362; 96A=$11,100;
97A=$7200;98A=$1200;
99A=$4500; 00E$7500; less
99&00Exp.=$20,000: + 01E
TOTAL WATER
137,462.00
128,162.00
116,862.00
128,862.00
$9000 - 01 E$0, Note #1
Page 1
lonab93
LINE
ITEM
98.99
ACTUAL
BUDGET
99-00
ACTUAL
BUDGET
99-00
PROJECTED
REVENUE
00-01
PROPOSED
BUDGET
NOTES
GENERAL REVENUE
State Hyway users
37,000.00
48,000.00
46,000.00
46,500.00
Restricted Hyway Fds
16,770.00
State Revenue Shr.
30,000.00
30,000.00
30,000.00
30,500.00
State Liquor Tax
6,000.00
6,500.00
10,000.00
8,500.00
it,W)
Beer & Dog Lisc.
200.00
200.00
200.00
200.00
Court Revenue
700.00
350.00
1,000.00
750.00
Interest
2,000.00
2,200.00
2,200.00
2,500.00
Cable TV Franchise
2,300.00
2,400.00
2,525.00
2,500.00
Natural Gas Franch.
3,000.00
3,200.00
3,200.00
3,000.00
Utah Power Franch.
10,500.00
11,000.00
11,000.00
11,000.00
99 base $74,562 plus 3% ($2237),
plus new permits ($) = new base.
Property Tax
23,500.00
75,000.00
78,000.00
79,000.00
$74562 + $2237 + $ _ $,:Note #2
Building Rent
1,500.00
1,500.00
1,500.00
2,000.00
Misc.
1,000.00
1,500.00
1,500.00
1,500.00
Grants
20,000.00
4,000.00
20,150.00
150,000.00
Note #3.
Fund Balance
5,000.00
20,000.00
Note #4.
Donations
5,000.00
5,000.00
1,000.00
5,000.00
TOTAL GENERAL..
164,470.00
190,850.00
208,275.00
362,950.00
EQUIPMENT REPLACEMENT FUND REVENUE
Equip Rent Water
3,000.00
4,000.00
4,000.00
4,000.00
Equip Rent General
4,000.00
8,000.00
8,000.00
8,000.00
WT Equip Balance
11,571.00
14,571.00
14,571.00
18,571.00
Balance does not include current
GEN Equip Balance
8,071.00
12,071.00
12,071.00
20,071.00
year budget.
TOTAL EQUIP
REPLCMT FD.
26,642.00
38,642.00
38,642.00
50,642.00
RECREATION REVENUE
Baseball
5,500.00
5,500.00
5,500.00
5,500.00
Shelter Rental
650.00
650.00
650.00
650.00
Possie Fees
0.00
0.00
Western Boys Fees
350.00
300.00
500.00
250.00
Fund Balance
0.00
1,000.00
1,000.00
1,000.00
Miscel
Donations
0.00
0.00
TOTAL RECREATION
6,500.00
7,450.00
7,650.00
7,400.00
EXPENSE
Page 2
lonab93
oiN
LINE
ITEM
98.99
ACTUAL
BUDGET
99.00
ACTUAL
BUDGET
99.00
PROJECTED
EXPENSE
00.01
PROPOSED
BUDGET
NOTES
GENERAL EXPENSE
Payroll
46,500.00
58,500.00
47,000.00
56,000.00
Retirement
7,000.00
7,800.00
6,800.00
7,500.00
Health Insurance
5,000.00
6,500.00
6,000.00
6,500.00
Payroll Taxes
6,900.00
8,200.00
6,000.00
8,000.00
Utilities
10,000.00
10,000.00
9,500.00
10,000.00
Office Supplies
4,000.00
5,000.00
5,000.00
5,000.00
Insurance Liability
5,000.00
5,200.00
6,400.00
5,300.00
Legal & Audit Fees
5,000.00
7,000.00
5,000.00
7,000.00
Police
6,000.00
6,000.00
5,500.00
6,000.00
Vehicle Rplcmt.
4,000.00
8,000.00
8,000.00
8,000.00
Civil Defense
500.00
500.00
500.00
500.00
Advertising
750.00
1,500.00
700.00
1,200.00
Maintenance:
(Vehicles)
(Other)
20,000.00
20,000.00
20,000.00
25,000.00
(Park)
150.00
Capitol Improvements:
12,670.00
34,875.00
36,950.00
36,375.00
(Equipment)
(Building grant)
25,000.00
5,000.00
20,000.00
15,000.00
(Econ dev grant)
20,000.00
160,000.00
Note #3&4.
Miscel.
2,500.00
2,500.00
1,500.00
2,000.00
BMPO
250.00
275.00
275.00
275.00
CART
1,400.00
1,500.00
1,500.00
1,300.00
Travel
2,000.00
2,500.00
1,500.00
2,000.00
TOTAL GENERAL
164,470.00
190,850.00
208,275.00
362,950.00
EQUIP. REPL. EXPENSE
Equip Purchase
Equip Replmt Wt
3,000.00
4,000.00
0.00
4,000.00
Equip Replmt Gen
4,000.00
8,000.00
0.00
8,000.00
Equip Reserves Gen
8,071.00
12,071.00
0.00
16,071.00
Equip Reserves WT
11,571.00
14,571.00
0.00
22,571.00
Total Equip Repl.
26,642.00
38,642.00
0.00
50,642.00
RECREATION EXPENSE
Riding Arena Repairs
Equipment
0.00
1,000.00
1,000.00
1,000.00
Recreation Labor
2,000.00
2,000.00
2,000.00
2,000.00
Baseball Supplies
3,500.00
3,500.00
3,500.00
3,500.00
Maintenance & Miscl.
1,000.00
950.00
1,150.00
900.00
TOTAL REC.
6,500.00
7,450.00
7,650.00
7,400.00
Total Budget 335,074 365,104 549,854
Projected Revenue 99/00 = $385,929. Projected Expense 99/00 = $332787.
Projected Revenue 00/01 = $549,854. Projected Expense 00/01 = $549,854.
Page 3
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RAGSDALE KOCH ALTMAN,.
700 N. MERIDIAN ST.. NEWBERG. OR 97132 • L888.424.8227 • 503.872.9315
ENGAGING PEOPLE, IN DECLARING
AND ,DELIVERING DESIRED FUTURES
ENGAGING; The act of engaging people in delivering desired futures means more than listening to
people's comments about the desired future. It also means more than listening to how people think the
desired future ought to be delivered:
It means presenting people with the opportunity to actively participate in declaring how the future is to
be.
Engaging requires two-way participation. That participation involves creating an understanding of the
present situation and how the future should be. The form of participation involves dialogue. Frequently
the dialogue takes place in . a gathering. It is also possible for the dialogue to take place without
gathering, but this form has the risk of inhibiting common understanding.
It is important that the engagement process be: designed and facilitated so it honors everyone equally. In
this setting the shy and tongue-tied will be guaranteed equal opportunity for input along with the .
articulate and persuasive.
Engaging requires committed participation by everyone interested in the outcome. Participation does "not
stop with declaring the desired future. It also includes staying involved in implementing the desired
future. It does not allow the declaring process or the delivery process to be turned over to someone else,
or it becomes something other than engagement.
To become fully engaged the participants have to understand and support the process.
For a group to be mutually engaged all participants must arrive at agreed upon declarations.
The process of engaging should involve as many people, directly effected by the outcome, as possible.
Underrepresented groups, who do not traditionally participate, should be more than invited, they should
be recruited.
• PEOPLE: The people involved in delivering and declaring desired futures should include both those who
control the future and those who will be affected by that future.
Everyone affected by the desired future must be invited to participate.
Many people will 'decline to participate. That is OK as long as they have been invited. Choosing not to
participate isn't the same as being left out.
Through this self-selecting process the people involved will be those who are motivated and engaged.
IN: The more inclusive the process is the better the results will be. It isn't possible to have too many
people involved and it is disastrous to have too few.
" D E C L A R I N G : D e c l a r i n g i s a b o l d s t a t e m e n t , w i t h o u t q u e s t i o n o r c a v e a t , o f a s p e c i f i c f u t u r e . T h e p o w e r
o f d e c l a r a t i o n a r i s e s f r o m a n u n d e r s t a n d i n g o f t h e p o w e r c r e a t e d b y p u t t i n g t h a t d e c l a r a t i o n i n t o w o r d s
t h a t a l l a g r e e t o a n d w i l l w o r k f o r . I t r e l i e s o n k n o w i n g a n d b e l i e v i n g t h a t r e a l i t y e x t e n d s f r o m , t h e p o w e r
o f t h e w o r d s t h a t d e s c r i b e i t . T h e r e f o r e d e c l a r a t i o n i s s i m p l y s t a t i n g , i n a d v a n c e , w h a t r e a l i t y i s t o b e .
" D E L I V E R I N G : T h e a c t o f d e l i v e r y i s n e c e s s a r y t o b r i n g a b o u t a d e s i r e d f u t u r e . W i t h o u t d e l i v e r y t h e
d e s i r e d f u t u r e h a s a t e n d e n c y t o r e m a i n a d r e a m . T h i s i s a n a c t i v e e f f o r t t h a t b e g i n s w i t h d e s i g n i n g a
s y s t e m t o s u p p o r t t h e " p a r t i c i p a n t s i n s t a y i n g f o c u s e d o n t h e i r d e s i r e d f u t u r e . T h e s y s t e m i n c l u d e s a n
o r g a n i z i n g s t r u c t u r e t o f o c u s t h e a v a i l a b l e r e s o u r c e s ; a m o n i t o r i n g o r g u i d a n c e m e c h a n i s m , l i k e a
c o m p a s s o r r a d a r s c r e e n , w h i c h r e p o r t s p r o g r e s s a n d s t a t u s ; a n d a p r o c e s s f o r m a k i n g c o u r s e
a d j u s t m e n t s . F r e q u e n t l y e x i s t i n g s y s t e m s w i l l n e e d t o b e c h a n g e d t o d e l i v e r t h e d e s i r e d f u t u r e .
R e s i s t a n c e t o t h i s c h a n g e i s t h e m o s t c o m m o n d e s t r o y e r o f d r e a m s .
D e l i v e r i n g i n v o l v e s t a k i n g a p p r o p r i a t e a c t i o n s d e s i g n e d t o r e a l i z e t h e d e s i r e d f u t u r e . I t a l s o i n v o l v e s
a d j u s t i n g t o n e w w a y s o f t h i n k i n g a n d r e l a t i n g t o c i r c u m s t a n c e s t h a t m a y o c c u r a s b a r r i e r s t o t h e d e s i r e d
f u t u r e .
T h e d e l i v e r y e f f o r t i s n o t c o m p l e t e u n t i l t h e d e s i r e d f u t u r e i s r e a l i z e d . G e n e r a l l y a n e w d e l i v e r y s y s t e m i s
r e q u i r e d i n o r d e r t o m a i n t a i n t h e d e s i r e d r e s u l t s .
A n e s s e n t i a l a n d f r e q u e n t l y o v e r l o o k e d p a r t o f t h e d e l i v e r y s y s t e m i s t h e a c t o f a c k n o w l e d g i n g a n d
c e l e b r a t i n g c o m p l e t i o n .
" D E S I R E D : E v e r y o n e h a s a d e s i r e . I n d i v i d u a l s , g r o u p s a n d c o m m u n i t i e s h a v e s o m e t h i n g t h a t t h e y d e s i r e ,
l o n g f o r o r l o n g t o b e .
A d e s i r e d r e s u l t i s o n e t h a t i s w o r t h s e e k i n g a n d w o r k i n g h a r d f o r . C o m m u n i t y d e s i r e s a r e s t r o n g a n d
i n f e c t i o u s . T h e y c a n b r i n g l a r g e g r o u p s t o g e t h e r ; c a n m o t i v a t e o t h e r s t o j o i n i n : T h e y h a v e s t r o n g
e l e m e n t s o f l o n g l a s t i n g p r i d e a n d a p p r e c i a t i o n w h e n d e s i g n e d a n d d e l i v e r e d b y c o m m i t t e d g r o u p s .
D e s i r e d r e s u l t s c a n h i g h l y m o t i v a t e o t h e r s a n d c a n b e u s e d t o e n l i s t a n d e n g a g e o t h e r s i n t h e d e l i v e r y o f
a c o m m o n d e s i r e . T h e a c h i e v e m e n t o f d e s i r e d r e s u l t s c a n h e l p b u i l d c o m m u n i t y , s t r e n g t h e n
i n t e r p e r s o n a l r e l a t i o n s h i p s ; a n d c o n f i d e n c e .
" F U T U R E S : T h e d i c t i o n a r y d e f i n e s f u t u r e a s " A p r o s p e c t i v e o r e x p e c t e d c o n d i t i o n , e s p e c i a l l y o n e
c o n s i d e r e d w i t h r e g a r d t o g r o w t h , a d v a n c e m e n t , o r d e v e l o p m e n t . " '
W h e n a g r o u p o f p e o p l e a g r e e s u p o n t h e d e s c r i p t i o n o f a d e s i r e d f u t u r e a n d e x p e c t s t h a t f u t u r e t o , m d s t
t h e y c a n f o c u s a c t i o n a n d e n e r g y i n d e l i v e r i n g t h a t f u t u r e . A b s e n t a d e c l a r a t i o n o f t h e d e s i r e d f u t u r e ,
a n d i t s a c c o m p a n y i n g c o m m i t m e n t t o d e l i v e r y , t h e f u t u r e w i l l b e r a n d o m a n d u n i n f l u e n c e d b y t h e g r o u p .
I n o t h e r w o r d s , o t h e r s w i l l f a r m t h e f u t u r e . K n o w i n g w h a t t h e d e s i r e d f u t u r e i s i n f l u e n c e s d e c i s i o n s a n d
a c t i o n s i n a c u m u l a t i v e w a y e n s u r i n g t h a t f u t u r e c a n e x i s t .
E x c e r p t e d f r o m T h e A m e r i c a n H e r i t a g e @ D i c t i o n a r y o f t h e E n g l i s h L a n g u a g e , T h i r d E d i t i o n 0 1 9 9 6 b y H o u g h t o n M i n .
C o m p a n y . E l e c t r o n i c v e r s i o n l i c e n s e d f r o m I N S O C o r p o r a t i o n ; f u r t h e r r e p r o d u c t i o n a n d d i s t r i b u t i o n i n a c c o r d a n c e w i t h t h e
C o p y r i g h t L a w o f t h e U n i t e d S t a t e s . A l l r i g h t s r e s e r v e d .