HomeMy Public PortalAboutAB 18-124 Idaho St Contract AwardMcCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 18-124
Meeting Date May 10, 2017
AGENDA ITEM INFORMATION
SUBJECT:
Request for Approval of the Contract with Granite Excavation, Inc., for the Idaho Street and Brown Drive Reconstruction Project
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
/
Clerk
Treasurer
Community Development
Police Department
Public Works
Originator
Supporter
COST IMPACT:
$1,236,410.10
Parks and Recreation
FUNDING SOURCE:
$897,666 – Streets LOT Fund
$191,712 – Water Department Fund
$147,033 – PLRWSD Funds (for Sewer)
Airport
Library
TIMELINE:
Completion by September 2018
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
On April 5, April 12, and April 19, 2018, public notice advertisements were run to solicit bids for the Idaho Street and Brown Drive Reconstruction Project. A pre-bid-meeting was held
on April 18, 2018, to present the project to potential bidders and answer questions related to the project. Bids were received and opened April 26, 2018, at 11:30 AM, and have been
reviewed by the City’s engineering consultant and City Staff.
One bid was received for the project from Granite Excavation, Inc. The bid included a Base Bid for the main components of work on the project, and two “Bid Alternates” for components
of work that are considered “optional” for the project. The Base Bid and Bid Alternates reviewed by the engineering consultant, Horrocks Engineers, and a bid tabulation summary has
been prepared. Upon review of all bidding documents submitted, City Staff recommends award of the Base Bid only to Granite Excavation, Inc., as the responsive low bidder.
Attached is a copy of the letter of recommendation of award and the bid tabulation summary prepared by Horrocks Engineers. Also attached is the construction contract to be executed with
Granite Excavation, Inc., for the amount of $1,236,410.10. The construction project agreement has been reviewed by legal counsel (without names and amounts).
City Staff and the City Attorney are also working with Payette Lakes Recreational Water and Sewer District (PLRWSD) staff to establish a Memorandum of Understanding for joint construction
projects that involve both streets and sewer systems. The draft MOU is currently under review by the PLRWSD attorney, and will be presented to the City Council for approval at the May
24, 2018 Council meeting.
RECOMMENDED ACTION:
Approve the construction contract with Granite Excavation, Inc., for Idaho Street and Brown Drive Reconstruction project in the amount of $1,236,410.10, and authorize the Mayor to sign
all necessary documents.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
August 25, 2017
approval the preferred alternative to advance the project into preliminary design
October 26, 2017
review of preliminary design and concurrence to advance the project into final design
March 23, 2018
review of final design and concurrence to advertise and solicit bids for the project