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Home My Public Portal AboutPRR 15-2017RECORDS REQUEST (the "Request") Date of Request: October 22, 2015 Requestor's Request ID#: 1163 REQUESTEE: Custodian of Records Town of Gulf Stream REQUESTOR: Commerce Groun, Inc. REQUESTOR'S CONTACT INFORMATION: E -Mail: records@commerce-group.com Fax: 954-360-0807 or Contact Records Custodian at records@commerce-group.com; Phone: 954-360-7713; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442 REQUEST: Provide a cony of all hard drives now or formerly from all comouters (which presently exist or previously existed within the last five years) in the Town of Gulf Stream Town Hall and, particularly, from any computer used by Rita Taylor, which are in the possession of the Town of Gulf Stream. ADDITIONAL INFORMATION REGARDING REQUEST: The term "Town of Gulf Stream" shall mean each of the following: the Town of Gulf Stream. its Commissioners. its Manager, its employees its Police Department, its Police Officers and its Counsel (including. without limitation, the following law firms) Sweetanole, Broeker & Varkus: Richman Greer. PA: and Jones, Foster. Johnston & Stubbs. (including, without limitation, the attorneys, employees and partners of each such law firm.) THIS REQUEST IS MADE PURSUANT TO ARTICLE I, SECTION 24 OF THE FLORIDA CONSTITUTION AND CHAPTER 119, FLORIDA STATUTES IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED. SEE 6119.01(2107), FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS RECORDS REQUEST BE FULFILLED ON I1 X 17 PAPER, NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2) ALSO PLEASE TAKE NOTE OF §1 19.070)(H) OF THE FLORIDA STATUTES, WHICH PROVIDES TIIAT"IF A CIVIL ACTION IS INSTITUTED WITHIN THE 3U -DAY PERIOD'rO ENFORCE THE PROVISIONS OFTHis SECTION WITH RESPECT TO THE REQUESTED RECORD, THE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE OF THE RECORD EXCEPT BY ORDER OF A COURT OF COMPETENT JURISDICTION AFTER NOTICE TO ALL AFFECTED PARTIES." ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E-MAIL DELIVERY. PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE. It will be required that the Requestar approve of any costs, asserted by the Agency (as denned in Florida Statute, Chapter 119.01 (Dennitions)), In advance orany costs imposed to the Requestor by the Agency. 'BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS ARE "PUBLIC RECORDS" AS DEFINED IN CHAPTER 119, FLORIDA STATUTES". I/P/NP/FLRR 0728.2015 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail November 3, 2015 Commerce Group, Inc. [Mail to: records@commerce-group.com] Re: GS #2014 (1159), 2015 (1160), 2016 (1161), 2017 (1163), 2020 (1162) Provide a copy of all hard drives now or formerly from all computers (which presently exist or previously existed within the last five years) in the Town of Gulf Stream Police Department which are in the possession of the Town of Gulf Stream. The term "Town of Gulf Stream " shall mean each of the following: the Town of Gulf Stream, its Commissioners, its Manager, its employees, its Police Department, its Police Officers and its Counsel (including, without limitation, the following law firms) Sweetapple, Broeker & Varkus; Richman Greer, PA; and Jones, Foster, Johnston & Stubbs, (including, without limitation, the attorneys, employees and partners of each such law firm) Provide a copy of all hard drives now or formerly from all computers (which presently exist or previously existed within the last five years) in the Town of Gulf Stream Town Hall and, particularly, from any computer used by Kelly Avery, which are in the possession of the Town of Gulf Stream. The term "Town of Gulf Stream" shall mean each ofthe following: the Town of Gulf Stream, its Commissioners, its Manager, its employees, its Police Department, its Police Officers and its Counsel (including, without limitation, the following law firms) Sweetapple, Broeker & Varkus; Richman Greer, PA; and Jones, Foster, Johnston & Stubbs, (including, without limitation, the attorneys, employees and partners of each such law firm.) Provide a copy of all hard drives now or formerly from all computers (which presently exist or previously existed within the last five years) in the Town of Gulf Stream Town Hall and, particularly, from any computer used by Rebecca Tew, which are in the possession of the Town of Gulf Stream. The term "Town of Gulf Stream " shall mean each of the following: the Town of Gulf Stream, its Commissioners, its Manager, its employees, its Police Department, its Police Officers and its Counsel (including, without limitation, the following law firms) Sweetapple, Broeker & Varkus; Richman Greer, PA; and Jones, Foster, Johnston & Stubbs, (including, without limitation, the attorneys, employees and partners of each such law firm) Provide a copy of all hard drives now or formerly from all computers (which presently exist or previously existed within the last five years) in the Town of Gulf Stream Town Hall and, particularly, from any computer used by Rebecca Tew, which are in the possession of the Town of Gulf Stream. The term "Town of Gulf Stream " shall mean each of the following: the Town of Gulf Stream, its Commissioners, its Manager, its employees, its Police Department, its Police Officers and its Counsel (including, without limitation, the following law firms) Sweetapple, Broeker & Varkus; Richman Greer, PA; and Jones, Foster, Johnston & Stubbs, (including, without limitation, the attorneys, employees and partners of each such law firm) Provide a copy of all hard drives now or formerly from all computers (which presently exist or previously existed within the last five years) in the Town of Gulf Stream Town Hall and, particularly, from any computer used by William Thrasher, which are in the possession of the Town of Gulf Stream. The term "Town of Gulf Stream " shall mean each of the following: the Town of Gulf Stream, its Commissioners, its Manager, its employees, its Police Department, its Police Officers and its Counsel (including, without limitation, the following law firms) Sweetapple, Broeker & Varkus; Richman Greer, PA; and Jones, Foster, Johnston & Stubbs, (including, without limitation, the attorneys, employees and partners of each such law firm) Dear Commerce Group, Inc. [Mail to: recordsna,commerce-grouo.coml, Thank you for your correspondence that the Town of Gulf Stream received on October 22, 2015. Your request can be found at the stream.org/weblink/0/doc/68820/Pa2el.asnx stream.org/weblink/0/doc/68822/Pagel.aspx strearn.org/weblink/O/doc/68824/Pagel.aspx, stream.org/weblink/0/doc/68826/Pagel.asnx, stream.org/weblink/O/doc/68830/Pagel:aspx. following links: http://www2.gulf- http://www2.gulf- http://www2.gulf- http://www2.gulf- and htti)://www2.gulf- In future correspondence, please refer to this public records request by the above referenced number. A hard drive is not a record. Within a hard drive are individual files. Individual files containing confidential and exempt information cannot be redacted when a hard drive is copied. Gulf Stream has an obligation not to release confidential and exempt information and keep important information contained within its records. If you have specific records to request please let us know. The Town is required to furnish copies of records when you identify the record or the portion of a record with sufficient specificity to permit the records custodian to identify the record. Please clarify the above requests as indicated and the Town of Gulf Stream will proceed with fulfilling your request, or providing you an estimate of the cost of production based on your clarification. If we do not hear back from you within 30 days of this letter, we will consider this closed. Sincerely, Town Clerk Custodian of the Records