HomeMy Public PortalAboutPRR 15-2032From: Chris O'Hare [mailto:chrisoharegulfstream@gmail.com]
Sent: Sunday, October 25, 2015 5:35 PM
To: Bill Thrasher<bthrasher@gulf-stream.org>
Subject: Public Record Request - Thomas Baird legal work 2
Dear Custodian of Records,
This email is a singular request for a public record. Please respond to this public record
request in a singular manner and do not combine this public record request with any
other public record requests when responding.
Before making this public record request, I first searched the public records portion of
your agency's website hoping I could locate the public record I seek without having to
trouble you for it. Unfortunately I can not find the records I wish to examine.
I request you provide for my inspection the public record which is:
The most recent minutes of any public meeting where the Town Commission, by
majority vote, authorized attorney Thomas Baird of the law firm Jones, Foster,
Johnston & Stubbs, P.A. (Town Counsel John C. Randolph's firm) to act as Town
Attorney during the Code Enforcement Hearing, Case Number 4-14 held on
October 1, 2014.
The most recent minutes of any public meeting where the Town Commission
, by majority vote,
authorized the Town Mayor to act on behalf of the Town Commission to
authorized attorney Thomas Baird of the law firm Jones, Foster, Johnston &
Stubbs, P.A. (Town Counsel John C. Randolph's firm) to act as Town Attorney
during the Code Enforcement Hearing, Case Number 4-14 held on October 1,
2014.
Any communication between the Town and anyone at Jones, Foster, Johnston &
Stubbs, P.A. regarding the appearance of Mr. Baird as Town Attorney at this
hearing.
Any contract between John C. Randolph and the Town of Gulf Stream which i
includes any provision that authorizes or mandates the use of the law firm of
attorney John C. Randolph to complete legal services for the Town related to Mr.
Baird acting as Town Attorney on October 1, 2014.
I make this request pursuant to Article 1, Section 24 of the Florida Constitution and Chapter
119 of the Florida Statutes.
If you contend that any of the records I am seeking, or any portion thereof, are exempt
from inspection or disclosure please cite the specific exemption as required
by §119.07(1)(e) of the Florida Statutes and state in writing and with particularity the
basis for your conclusions as required by §119.07(1)(f) of the Florida Statutes.
Please take note of §i119.070)(c) Florida Statues and your affirmative obligation to (1)
promptly acknowledge receipt of this public records request and (2) make a good faith
effort which "includes making reasonable efforts to determine from other officers or
employees within the agency whether such a record exists and, if so, the location at
which the record can be accessed." I am, therefore, requesting that you
notify every individual in possession of records that may be responsive to this public
records request to preserve all such records on an immediate basis.
If the public records being sought are maintained by your agency in an electronic format
please produce the records in the original electronic format in which they were created
or received. See 6119.01(2)(f), Florida Statutes.
Please provide only those records for inspection that do not require extensive use of
information technologies or extensive staff time or both in excess of 15 minutes. Please
take note of 6119.07(4)(a)3.(d) Florida Statues and if you anticipate that any records
exist, the production for inspection of which will require extensive use of information
technologies or extensive staff time or both in excess of 15 minutes, then please advise
me of the cost you anticipate to be incurred by your agency prior to incurring this cost.
Please do not incur any costs on my behalf without first obtaining my written
authorization to proceed.
If you anticipate the need to incur any costs that I would be statutorily required to pay in
order to inspect these public records which would exceed $1.00 please notify me in
advance of your incurring that cost with a written estimate of the total cost. Please be
sure to itemize any estimates so as to indicate the total number of pages and/or
records, as well as to distinguish the cost of labor and materials. Again, please do not
incur any costs on my behalf without first obtaining my written authorization to proceed.
I hereby reserve all rights granted to me under the Florida Constitution and Florida
Statutes.
All responses to this public records request should be made in writing to the following
email address:
chrisoharegulfstream(aDgmail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
November 10, 2015
Chris O'Hare [mail to: chrisoharegulfstream@gmail.com]
Re: GS #2032 (Thomas Baird legal work 2)
(1) The most recent minutes of any public meeting where the Town Commission, by
majority vote, authorized attorney Thomas Baird of the law firm Jones, Foster, Johnston
& Stubbs, P.A. (Town Counsel John C. Randolph's firm) to act as Town Attorney during
the Code Enforcement Hearing, Case Number 4-14 held on October 1, 1014.
(2) The most recent minutes of any public meeting where the Town Commission, by
majority vote, authorized the Town Mayor to act on behalf of the Town Commission to
authorized attorney Thomas Baird of the law firm Jones, Foster, Johnston & Stubbs, P.A.
(Town Counsel John C. Randolph's firm) to act as Town Attorney during the Code
Enforcement Hearing, Case Number 4-14 held on October 1, 1014.
(3) Any communication between the Town and anyone at Jones, Foster, Johnston &
Stubbs, P.A. regarding the appearance of Mr. Baird as Town Attorney at this hearing.
(4) Any contract between John C. Randolph and the Town of Gulf Stream which includes
any provision that authorizes or mandates the use of the law firm of attorney John C.
Randolph to complete legal services for the Town related to Mr. Baird acting as Town
Attorney on October 1, 2014.
Dear Chris O'Hare [mail to: chrisohareeulfstreamna.gmail.coml,
The Town of Gulf Stream has received your public records requests dated October 25, 2015. The
original public record request can be found at the following link: hgp://www2.gulf-
stream.org/weblink/O/doc/68915/Pagel.ast)x. Please refer to the referenced number above with
any future correspondence.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk, Custodian of the Records
From: Chris O'Hare [mailto:chrisoharegulfstream@gmail.com]
Sent: Tuesday, November 10, 2015 6:58 PM
To: Bill Thrasher <bthrasher@gulf-stream.org>
Subject: Fwd: GS t#2032 (Thomas Baird legal work 2)
Dear Custodian of Records,
Thank you again for responding to my recent request about attorney Thomas Baird. You write in
your response, (attached) as before, that you are apparently busy and "The Town will use its very
best efforts to respond to you in a reasonable amount of time. "
As I just wrote you in my previous email regarding my other request for records about Mr. Baird,
I am still waiting for records I requested to inspect over eighteen months ago. I therefore again
respectfully ask you what length of time you now consider to be "a reasonable amount of time. "
I ask you this in regard to this particular public record, just like the other, because your timely
production of this record is factually necessary for my ongoing communications with the Florida
Commission On Ethics.
Your prompt response to this inquiry will also be most appreciated.
Sincerely,
chrisoharegulfstream(a,gmail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
November 12, 2015
Chris O'Hare [mail to: chrisoharegulfstream@gmail.com]
Re: GS #2032 ('Phomas Baird legal work 2)
(1) The most recent minutes of any public meeting where the Town Commission, by majority
vote, authorized attorney Thomas Baird of the law firm Jones, Foster, Johnston & Stubbs,
P.A. (Town Counsel John C. Randolph's firm) to act as Town Attorney during the Code
Enforcement Hearing, Case Number 4-14 held on October 1, 2014.
(2) The most recent minutes of any public meeting where the Town Commission, by majority
vote, authorized the Town Mayor to act on behalf of the Town Commission to authorized
attorney Thomas Baird of the law firm Jones, Foster, Johnston & Stubbs, P.A. ('Town
Counsel John C. Randolph's firm) to act as Town Attorney during the Code Enforcement
Hearing, Case Number 4-14 held on October 1, 2014.
(3) Any communication between the Town and anyone at Jones, Foster, Johnston & Stubbs,
P.A. regarding the appearance of Mr. Baird as Town Attorney at this hearing.
(4) Any contract between John C Randolph and the Town of Gulf Stream which includes any
provision that authorizes or mandates the use of the law firm ofattorney John C. Randolph
to complete legal services for the Town related to Mr. Baird acting as Town Attorney on
October 1, 2014.
Dear Chris O'Hare [mail to: chrisoharegulfstream(&,email.coml,
The Town of Gulf Stream received your public records request on October 25, 2015. You should
be able to view your request at the following link httv://www2.gulf-
stream.ore/weblink/O/doe/68915/Pagel.gWx. In future correspondence, please refer to this public
records request by the above referenced numbers.
The only responsive document for your request was sent to you previously in another request and
can be found at the following link: http://www2.gulf-
stream.org/weblink/O/doc/22839/Pagel.asl?x.
We consider this matter closed.
Sincerely, Town Clerk, Custodian of the Records
From: Chris O'Hare [mailto:chrisoharegulfstream@gmail.com]
Sent: Thursday, November 12, 2015 5:54 PM
To: Bill Thrasher <bthrasher@gulf-stream.org>
Subject: Follow up - Fwd: GS #2032 (Thomas Baird legal work 2)
Dear Custodian of Records,
Thank you for responding to my recent record request (forwarded here for your reference). You
response included a link to the Town's web site where a document you labeled as PRR 14-1551
can be found (attached).
My request included 4 inquiries; your response appears to be responsive to inquiry #3 only. Are
there no records responsive to inquiries #1, 2 and 4? Are there no other records responsive to
inquiry #3?
Sincerely,
chrisoharegulfstream@¢mail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
November 17, 2015
Chris O'Hare [mail to: chrisoharegulfstream@gmail.com]
Re: Follow up - Fwd: GS #2032 (Thomas Baird legal work 2)
Thank you for responding to my recent record request (forwarded here for your reference). You response
included a link to the Town's web site where a document you labeled as PRR 14-1551 can be found
(attached).
My request included 4 inquiries; your response appears to be responsive to inquiry #3 only. Are there no
records responsive to inquiries #1, 2 and 4? Are there no other records responsive to inquiry #37
Dear Chris O'Hare [mail to: chrisohareeulfstreamna,email.coml,
The Town of Gulf Stream has received your public records requests dated October 25, 2015. The
original public record request can be found at the following link: http://www2.gulf-
stream.ore/weblink/O/doc/68915/Pagel.asox. Please refer to the referenced number above with
any future correspondence.
You are correct, there are no responsive records for 1, 2, and 4. For 3, the only records were
previously provided.
We consider this closed.
Sincerely, Town Clerk, Custodian of the Records