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Dec 11 2012 Regular Meeting Min.Citv of Greencastle City Hall One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 IdunbarCo)_cityofgreencastle.com Lynda R. Dunbar Clerk Treasurer Greencastle Common Council Regular Meeting Minutes December 11, 2012 7:00 P.M. Greencastle City Hall I. Call to Order; Roll Call Mayor Murray called the meeting to order at 7:00 PM; upon roll by Clerk Treasurer Lynda Dunbar the following were present: Adam Cohen, Jinsie Bingham, Mark Hammer, Terry Smith, and Phyllis Rokicki II. Public Petitions and Comments — Carly Rhine, a Junior at Greencastle High School presented her thoughts and concerns about the learning environment at the High School. III. Special Requests - None IV. Department Reports A. Cemetery — Ernie Phillips B. Engineer — C. Fire Department — Bill Newgent D. Park and Recreation — Rod Weinschenk E. Planner —Shannon Norman F. Police Department — Tom Sutherlin G. Department of Public Works — Brad Phillips H. Water & Wastewater Department — Richard Hedge I. City Attorney - Laurie Robertson Hardwick Special Session for the Greencastle Common Council scheduled for December 18, 2012. Council Retreat Dates: January 22 and January 24, 2013. Would like Council to consider these dates. V. Reports A. Mayor's Report — Mayor presented updates on Stellar Projects B. Clerk- Treasurer's Report C. Councilors' Report Adam Cohen presented his thought on the Greencastle School Board. He expressed his frustration on the lack of transparency, the high turnover rates, and the continuation of poor employee morale. Phyllis Rokicki thanked Carly for her coming to the Common Council and sharing her thoughts. Mark Hammer stated that the current condition of our schools will have an effect on our student going on to pursue higher education and will also have an effect on the city's economic development. VI. Approval of Minutes A. Regular Session November 13, 2012— Motion was made by Mark Hammer to accept the regular session minutes as presented, second by Jinsie Bingham, 5 -0, motion carried. VII. Approval of City Claims A. Motion was made by Mark Hammer to accept claims as presented, second Adam Cohen, 5 -0, motion carried. VIII. Old Business A. Ordinance 2012 -15 — An Ordinance Updating the City of Greencastle Americans with Disabilities Act Transition Plan (Second Reading). Motion was made by Adam Cohen to accept Ordinance 2012 -15 (Second Reading) as presented, second by Terry Smith, 5 -0, motion carried. B. Ordinance 2012 -14 — An Ordinance Amending the Greencastle Planning and Zoning Ordinance by Amending the Zoning Map (Second Reading) Motion was made by Mark Hammer to accept Ordinance 2012 -14 (Second Reading) as presented, second by Adam Cohen, 5 -0, motion carried. IX. New Business A. Ordinance 2012 -16 — An Ordinance Re- Establishing Election Districts For The City of Greencastle, Indiana, Putnam County Motion was made by Jinsie Bingham to accept Ordinance 2012 -16 (First Reading) as presented, second by Terry Smith, 5 -0, motion carried. B. Ordinance 2012 -17- An Ordinance Amending Section of the Greencastle City Code Regarding Traffic and Parking Motion was made by Adam Cohen to accept Ordinance 2012 -17 (First Reading) as presented, second by Phyllis Rokicki, 5 -0, motion carried. C. EDIT Resolution 2012 -29- Motion was made by Mark Hammer to accept Resolution 2012 -29 as presented, second by Jinsie Bingham, 5 -0, motion carried. D. Council Appointments to BZA and Redevelopment. Erika Gilmore and Tanis Monday were presented as the Redevelopment Appointees. A motion was made Mark Hammer to appoint the two individuals presented, second by Phyllis Rokicki, 5 -0, motion carried. BZA appointment will need to wait until next Common Council Session. E. Recommendation regarding Heartland Donation. Terry Smith and Phyllis Rokicki would like to recommend to the council that the $100,000 be used to enhance the City Park Systems. They felt this would be the best way to benefit the most people in our community. More specific details will be presented to the council in the future. F. Common Council Recommendation to the Greencastle School Board- Adam Cohen makes a recommendation that the Greencastle Common Council while expressing no views on the job performance, wishes to recommend to the Greencastle School Board that the current superintendent's contract not be extended by what is commonly called an "Evergreen" Clause at this time, second by Terry Smith, 5 -0. X. Adjournment Motion was made by Jinsie Bingham to adjourn the meeting at 8:20 Second Terry Smith, 5 -0, motion carried Susan V. Murray, Mayor ATTEST: Ly a R. Dunbar, Clerk Treasurer