HomeMy Public PortalAboutA 2009-12-16 - PERSONNEL BOARDREGULAR MEETING OF THE PERSONNEL BOARD
THURSDAY, DECEMBER 16, 2009
5:00 PM
I: CALL TO ORDER
. ~ II. ROLL CALL :L7V~I~~ PO:~ec~
Paulette Bradley; Chair
Robert Robinson, Vice-Chair'
Hilario Esparza
` :Jacqueline Espinoza` DEC "1, 4 2009
~ CITY OF ~.Y9VVIIOUD
111. ~ PLEDGE OF ALLEGIANCE Y CLERKS OFFICE
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IV. APPROVAL OF MINUTES
Regular meeting of November 19, 2009
Motion Second - Vote
V. .PUBLIC ORALS ~ F
VI. STUDIES & REPORTS
Change fo Class Specification -Development Services Manager
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VII. COMMISSIONER.& STAFF ORALS
- VI11. ITEMS TO BE AGENDIZED.
IX. ADJOURNMENT '
..Regular Meeting -January 21, 2009
Motion ~ Second Vote
Time:
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CITY OF LYNWOOD
REGULAR MEETING OF THE PERSONNEL BOARD
NOVEMBER 19, 2009
The regular meeting of the of the- Personnel Board of the City of Lynwood was
held on Thursday, November 19, 2009 at 5:00 p.m. in the Council Chambers of
City Hall, 11330 Bullis Road, Lynwood, California. The agenda was duly posted
as prescribed by the Brown Act.
CALL TO ORDER
The meeting was called to order at 5:05 p.m. by Chairperson Bradley. Roll call
was taken by Alfredo J Lopez, Human Resources Director.
Commissioner Attendance:
Present -Bradley, Robinson, Espinoza, Esparza
Absent - None
Staff Attendance:
Present - Alfredo J Lopez
PLEDGE. OF ALLEGIANCE
Led by Commissioner Esparza.
APPROVAL OF MINUTES
The motion was made by Commissioner Esparza and seconded by~ Vice-
Chairperson Robinson to approve the minutes of the Regular Meeting of October
15, 2009. All in favor. Motion carried.
PUBLIC ORALS -None
STUDIES AND REPORTS
Mr: Lopez distributed a copy of the open recruitments within the City which are
critical staffing and asked the Board if they know of anyone who is interested. The
positions are Business License Specialist (part-time), Code Enforcement Officer,
Park Superintendent. and Water Service Worker II, Mr. Lopez. provided a brief
history on the Council directed title change for the former Neighborhood
Preservation Specialist position, which is now titled Code Enforcement Officer,
although all job duties and'the salary is the same.
He then requested that the Board approve the Eligibility List for the position of
Recreation Facility & Program Supervisor and briefly provided the Board with an
overview of the recruitment process.
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The motion was made by Commissioner Esparza and seconded by Vice-
Chairperson Robinson to approve the Eligibility List for the position of Recreation
Facility & Program Supervisor. All in favor. Motion carried.
Mr. Lopez also informed the Board that the City Clerk's Office had received one
application for the vacant seat within the Board and will. be presented before the
City Council on December 15t". He then reminded the Board of the upcoming
Commissioners and Block Watch. Captains Holiday Banquet Dinner which will be
held on Friday, December 11t" at the Senior Center from 6:30pm to 10:OOpm.
COMMISSIONER & STAFF ORALS
Vice-Chairperson Robinson inquired about the grievance procedure. Mr. Lopez
briefly explained the process and also informed the Board that the HR Department
will be conducting a supervisor's training on the topic.
Vice-Chairperson Robinson also inquired as to when the commissioners will be
receiving their Ethics Training Certificate. Mr: Lopez responded that he will inquire
with the City Clerk's Office because he was under the impression that those
certificates were already distributed.
The Board also discussed the continuing of the Road Show. Mr. Lopez informed
the Board that the continuation. of the .training would take place in January or
February because December is a light month in most cities.
Chairperson Bradley inquired about the volunteer program. Mr. Lopez responded
that the program has been a success. Currently the HR Department has a
volunteer who has been a great help and we also have a high school students who
is volunteering thru the ROP Program. Students were also placed in different sites
throughout city facilities. This has also been a successful program.
ITEMS TO BE AGENDIZED -None
ADJOURNMENT
Vice-Chairperson Robinson made the motion to adjourn and .Commissioner
Esparza seconded. All. in favor. Motion carried. The meeting adjourned. at 5:45
pm.
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~ ~''N
~~'¢~
~~ ~ MEMORANDUM.
Date: December 14, 2009
To:` ` Personnel Board
From: Alfredo J. Lopez III, Director Human Resources
Subject: Proposed Change to Development Services Manager
Class Specification
Please find the attached staff recommendation to change the current class
specification of the Development Services Manager. I hereby recommend
approval of the updated class specification.
If you have any questions, please call me.
Attachment:
Change to Class Specification -Development Services Manager
~.
M~MQRANDUM .
Date: - December 7 , 2009_
To: ~ Roger L. Haley, City Manager
Robert S. Torrez, ACM -Admin. & Comm Svcs.
Alfredo J. Lopez 111, Director of Human Resources
From: Lorry Hempe, ACM - Developmentl~
' Jonathan Colin, Director of Development Services 1"
Subject: Requested-Change to the Development Services Manager
Class Specification
Attached please find proposed revisions to the Development Services Manager
(DSM) class specification. Please know that aver the course of the last year, I
have had ample opportunity to assess the operations of the department and the ;
duties and responsibilities of the DSM position.
I hereby respectfuNy request to modify the c{ossification as-found in the attached.
In short, l do not believe the PC 832 certificate needs to be a special
requirement: Appropriate City management experience will suffice to run daily
and strategic operations and deploy technical expertise, as appropriate.
However, as t recognize some staff may have the certificate, 1 propose the
certificate serve as a desirable (as opposed to special requirement) point of
consideration to fuNy evaluate the internal candidate pool.
In addition, I would like to give a!! City-wide supervisors and growing managers
equal opportunity to be considered for this management position and encourage
' their application. Therefore,. 1 feel that moving this certificate to a desirable job
factor will allow the City to take into consideration the combined years of
experience, education and know how of our' City-wide workforce in recruiting
internally for this City Manager approved to fill vacancy.
I understand that the next Personnel Board meeting is Thursday, December ~ 7~'.
Therefore, l hereby recommend the change be presented for the Board's review
. and consideration. I am also available to speak on behalf of the department at
the Board meeting, and discuss the many exciting. objectives we are realizing to
meet resident needs.
Attachment: Revised DSM Class Speciation
Y.
CITY OF LYNWOOD
DEVELOPMENT SERVICES MANAGER
DEFINITION
a Under the. general direction of the Department Director to assist in the
planning, coordination and operation of the department's various divisional
services, which include, Planning, Building and Safety, ~__Code Enforcement, and ------ Deleted: Parking Enforcement
Business License 'activities; supervises and coordinates the ECOde _--_---- Deleted: Neighborhood Preservation
Enforcement/Business License Officer field work and business license ~ specialists
procedures; conducts assessments to determine the departments overall
effectiveness; assists in the development.of plans, goals and objectives for the
department; prepares department budget estimates and budgetary expenditures;
performs-other workrelated activities as required.
EXAMPLES. OF DUTIES
.Assists the" Director in the. planning, coordination and operation of .the
department's divisional services; which include Planning, Building and Safety, ~ ------- Deleted: Parking Enforcement
Code .Enforcement, .and Business License activities; works closely with the
department divisions, provides a variety of assistance and technical support and
monitors their operation; coordinates business license inspections in conjunction
with Planning, Building and Safety and Fire; prepares and processes planning
entitlements, zoning reports, ordinances and amendments; works in cooperation
with other departments, other"governmental agencies and the general public to
expedite and resolve matters of issue; conducts assessments to determine
department services .effectiveness; interprets business license ordinance; applies
"
~: proper provisions; determines the
prescribed amount of fees for licenses and
permits; conducts field inspections and investigations; issues notices of violations ~~
or non-com liance of business codes kee s abreast of Chan es in codes, laws,
------
~ ~----------------~-------------
----------------------~
p
g Deleted: and citations
-
-
-- ---
------------ -------------
------------------------------
ordinances and .City., policies; conducts special inspections and investigations;
assists in other duties as required by the Department Director.
CDC(`I~I DC/ll IIDC~ACAIT ~MOVe t0 deSlfable)". ~' ~ ~ ,-_-- Formatted: Strikethrough-~
Possession of an appropriate California driver's license issued by the
State Department of Motor Vehicles.
•----=-------------------------------=------------------------------------- ------ Deleted: Possession of P.O.S.T.
f certificate for PC 832.¶
DEVELOPMENT SERVICES MANAGER
PAGE 2
DESIRABLE QUALIFICATIONS
Knowledge of:
Laws, ordinances and regulations affecting business licenses;
Inspection methods and techniques;
Basic methods terminology and practices of financial record
keeping;
Principles and practices of public administration, municipal
development, City planning, building and safety programs;
General provisions of business licensing and related ordinances,
codes, rules and regulations;
Basic laws, rules, ordinances and regulations governing parking
and code enforcement programs;
Principles of supervision, training, public administration and
management.
and
Ability to:
Plan, organize, direct and coordinate the business license divisional
functions;
Supervise and participate in enforcement of business license
codes;
Perform more technical and complex business, license inspections
and investigations;
Learn, interpret and apply codes, rules, regulations and ordinances
relating to the enforcement of City licensing, code
enforcement and zoning requirements;
Train subordinate staff in record keeping and .business license
- operations;
Monitor business licensing regulations, ~nd_code enforcement laws --- ~eietea: Pa~~~9
- -----------------------------------
and regulations;
Evaluate-and make recommendations on zoning policies, land use,
ordinances, and municipal development programs;
Interpret, explain, apply and enforce a variety of laws, codes,
ordinances and regulations relevant to the various .
department services;
Communicate effectively, both orally and in writing and establish
and maintain effective relationships with City employees, the
general public and other governmental agencies.
DEVELOPMENT SERVICES MANAGER
PAGE 3
TRAINING AND EXPERIENCE
Any combination of training and experience which would provide the
required .knowledge and abilities is qualifying. Atypical way to obtain the
knowledge and abilities would be:
Five years of professional experience in municipal customer services,
public relations or community services; field inspections and investigations,
including at least two years of experience in an administrative or supervisory
capacity. Specific experience in business licensing programs is desirable.
EDUCATION
Possession. of a bachelor's degree in political science, business
administration, public administration, or a closely related field desirable. -- oeietea: .
Possession of P.O.S.T. certificate for PC 832 desirable.