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Home My Public Portal AboutResolution 03-90 Authorizing city records destructiont� - RESOLUTION 3-90 A RESOLUTION OF THE CITY OF MC CALL, IDAHO FINDING THAT CERTAIN RECORDS OF THE CITY HAVE BEEN RETAINED FOR THE PERIOD REQUIRED BY LAW, THAT THE RECORDS ARE NO LONGER NEEDED FOR PUBLIC PURPOSES AND AUTHORIZING THEIR DESTRUCTION. WHEREAS, the City of McCall, Idaho has created and maintained certain records in the public interest. WHEREAS, the records listed in Exhibit 'A' which is annexed hereto and a part of this resolution, have been retained for the period prescribed in Section 50-907, Idaho Code. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MC CALL, IDAHO, as follows: Section 1: That the records listed on the annexed Exhibit 'A' are no longer required for public purposes. Section 2: The City Clerk is hereby authorized and ordered to destroy the records identified in Exhibit 'A' in a manner and fashion appropriate to the specific documents. DATED this 22d day of March 1990. CITY OF MC CALL Valley County, Idaho (S E A L) S EXHIBIT A RECORDS DESTRUCTION LOG Lot Year of Retention Number Description Creation Period 1 Mandatory Garbage 1985 3 Years Pickup Questionnaires 2 Proposals for Audit 1986 3 Years Services 3 Applications for City 1985 3 Years Administrator 4 City Election Records 1969 5 Years 5 City Election Records 1971 5 Years 6 Warrants 1977-78 5 Years 7 City Election Records 1982 5 Years 8 Warrants 1975 5 Years 9 Warrants 1973 5 Years 10 Warrants 1980 5 Years 11 Duplicate Warrants 1980 5 Years 12 Warrants 1981-83 5 Years 13 Warrants 1979 5 Years 14 Warrants 1974 5 Years 15 Warrants 1977 5 Years 16 Warrants 1976 5 Years 17 Duplicate Warrants 1973 5 Years 18 Duplicate Warrants 1973 5 Years 19 Warrants 1976 5 Years 1 r Lot Year of Retention Number Description Creation Period 20 Applications for Police 1986 3 Years Chief 21 Dupl. Warrants/Claims 1977 5 Years 22 Dupl. Warrants/Claims 1978-79 5 Years 23 Warrants 1980-81 5 Years 24 Dupl. Warrants/Claims 1974-75 5 Years 25 Dupl. Warrants/Claims 1983-84 5 Years 26 Monthly Accounting 1973-78 5 Years Reports -Airport Courtesy Cars. 27 Golf Course Receipts 1978 10 Years 28 Warrants 1982 5 Years 29 Golf Course Receipts 1975-77 10 Years 30 Claims 1982 5 Years 31 Claims 1983 5 Years 32 Claims 1983 5 Years 33 Warrant Register 1955-73 10 Years General Ledger 1972-75 10 Years Hospital Bond Register 1956-75 10 Years General Ledger 1946-51 10 Years Warrant Register 1976-77 10 Years 34 Dupl. Warrants/Claims 1979-80 5 Years 35 General Ledger 1964-67 10 Years General Ledger 1977-78 10 Years Warrant Register 1958-60 10 Years Warrant Register 1963 10 Years 2 ir Lot Year of Retention Number Description Creation Period 36 Bond Registers: Hospital G.O. Bond 1955-75 10 Years Sewer Rev Bond 1936-55 10 Years Water Rev Bond 1951-71 10 Years Sewer Rev Bond 1955-75 10 Years General Ledger 1934-37 10 Years 37 Election Records 1981 5 Years 38 Election Records 1974 5 Years 39 Election Records 1977 5 Years 40 Election Records 1973 5 Years 41 Election Records 1979 5 Years 42 Advisory Ballot (Leash 1975 5 Years Law) 43 Warrant Register 1974-75 10 Years Dupl Deposit Slips 1983 5 Years Duplicate Receipts 1983 5 Years Dupl Deposit Slips 1974-75 5 Years Warrant Register 1974-75 10 Years Duplicate Receipts 1985 5 Years 44 Time Cards 1978-81 3 Years 45 Meter Reading Cards 1982 3 Years 3 A P 577 971 74.9 RECEIPT FOR CERTIFIED"MAIL NO INSURANCE COVERAGE PP.GVIDED NOT FOR INTERNATIONAL MAIL (See Reverse) In 2 gr; o a N m ,- d 3 o co co u- rn a t Sent o fd S re l;STUf 14t1,1 SOC / Pry Street and No. J� , d 10 /1a,h P.O., State ancy ZIP Code horse In F37-o,Z , Postage S ,as Certified Fee KS -- Special Delivery Fee Restricted Delivery Fee Return Receipt showing to whom and Date Delivered r 70 Return Receipt showing to whom, Date, and Address of Delivery , TOTAL Postage and Fees S Postmark or Date ..._L— onrm r�nuiix en y • 47 of McCall FICE OF THE CLERK j BOX 1065 :CALL, IDAHO 8363B i i iciety financial records, classified as ?.fined in Title 50, Section 907(a) ds have been maintained.in excess of „-y 1 aw . This letter is to provide notice as required by Title 50, Section 908(c), Idaho Code that the City of McCall intends eS df to destroy these records no earlier than sixty ( ) Y om the date of this letter. Sincerely, ARTHUR�J• SCHMIDT City Clerk •SENDER: Complete items 1 and 2 when additional services are desired, and complete items 3 and 4. Put your address in the "RETURN TO" Space on the reverse side. Failure to do this will prevent this card from being returned to you. The return receipt fee will provide you the name of the person delivered to and the date of delivery. For additional fees the following services are available. Consult postmaster Tor e s and checkaboxies) for additional service(s) requested. 1.t' ly mom delivered, date, and addressee's address. 2. ❑ Restricted Delivery11 �e� (Extra charge) (Extra charge) 4. Article Number -9�I-1gq Type of Service: ❑ Registered Certified ❑ Express Mail 3. "rrticle Addressed to: r3q-o 2-- ❑ Insured ❑ COD ❑ Retum Receipt for. Merchandise Always obtain signature cif addressee or agent and DATE DELIVERED. 5. Signature. — Address X n 6. Stalp, �jAge X , 7. Date �(C)(9D PS Form 3811,-Mar. 1988 * U.S.G.P.O. 1988-212- elivery 8.:Addressee's Address (ONLY if requested, and fee paid) D main 130156) 83 r)o z 865 DOMESTIC RETURN RECEIPT " APPENDIX A RECORDS DESTRUCTION LOG Year of Retention Description Creation Period General Ledger 1934-37 Permanent General Ledger 1946-51 Permanent General Ledger 1964-67 Permanent General Ledger 1972-75 Permanent General Ledger 1977-78 Permanent Warrant Register 1958-60 Permanent Warrant Register 1963 Permanent Warrant Register 1965-73 Permanent Warrant Register 1974-75 Permanent Warrant Register 1976-77 Permanent Bond Registers: Hospital G.O. Bond 1955-75 Permanent Sewer Rev Bond 1936-55 Permanent Water Rev Bond 1951-71 Permanent Sewer Rev Bond 1955-75 Permanent