HomeMy Public PortalAbout20160127 - Agenda Packet - Board of Directors (BOD) - 16-02
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, January 27, 2016
5:00 PM
A G E N D A
5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION
ROLL CALL
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8)
Property: 19100 Bear Creek Road, Los Gatos, CA (Portion of Santa Clara County APN 544-32-
001)
Agency Negotiator: Elaina Cuzick, Senior Real Property Agent
Negotiating Party: Pam Ashford
Under Negotiation: Terms of real property transaction
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code 54956.9(c): (one potential case)
ADJOURNMENT
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ORAL COMMUNICATIONS
The Board President will invite public comment on items not the agenda. Each speaker will ordinarily
be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the
Board of Directors on items not on the agenda. If you wish to address the Board, please complete a
speaker card and give it to the District Clerk. Individuals are limited to one appearance during this
section.
ADOPTION OF AGENDA
SPECIAL ORDERS OF THE DAY
Meeting 16-02
• Proclamation Honoring Loro Paterson on her Retirement
• Introduction of new staff members:
o Stefan Jaskulak, Chief Financial Officer
o Garrett Dunwoody, Information Systems and Technology Manager
• Bay Area Ridge Trail Council Appreciation of MROSD Partnership, including Recognition of
Jed Cyr
• Informational Update from Peninsula Open Space Trust Regarding Alpine Ranch and Trails
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the Consent
Calendar during consideration of the Consent Calendar.
1. Approve Board Meeting Minutes:
January 13, 2016
2. Approve Claims Report
BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the
Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may
comment to the Board by a written communication, which the Board appreciates.
3. Appointment of Board of Directors Standing Committee Members for Calendar Year 2016 (R-16-
08)
Contact: Yoriko Kishimoto, Board President
Board President’s Recommendation
: Approve the Board President’s appointments to the Board
Standing Committees, as well as approve the appointments of Board representatives to other bodies, and
determine the compensation status for attendance at Board Committee meetings.
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or
announcements concerning activities of District Directors and staff; opportunity to refer public or Board
questions to staff for factual information; request staff to report back to the Board on a matter at a future
meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and
direction to staff only. No final policy action will be taken by the Board.
A. Committee Reports
• Planning and Natural Resources Committee January 19, 2016 Meeting Minutes
B. Staff Reports
C. Director Reports
ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the
District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed
to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s
Administrative Office located at 330 Distel Circle, Los Altos, California 94022.
CERTIFICATION OF POSTING OF AGENDA
I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that
the foregoing agenda for the special meeting of the MROSD Board of Directors was posted and available for
review on January 22, 2016, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos California,
94022. The agenda and any additional written materials are also available on the District’s web site at
http://www.openspace.org.
Jennifer Woodworth, MMC
District Clerk
Proclamation of the
MIDPENINSULA REGIONAL
OPEN SPACE DISTRICT
Given to Honor the Retirement of
Loro Paterson
WHEREAS, Loro Paterson has been an employee of the Midpeninsula Regional Open
Space District for 27 years and has retired; and
WHEREAS, Loro responded to, and led District ranger staff on, numerous medical
calls, enforcement calls, and searches that saved the public from injury, illness and death; and
WHEREAS, Loro brought professional integrity and a genuine spirit to the ranks of
Midpeninsula Open Space Rangers; and
WHEREAS, Loro’s land management philosophy was in alignment with Aldo
Leopold’s statement “We abuse land because we see it as a commodity belonging to us.
When we see land as a community to which we belong, we may begin to use it with love and
respect;” and
WHEREAS, Loro came from a family that values public service and brought that sense
of duty to her position as District Ranger; and
WHEREAS, Loro went above and beyond expectations, monitoring radio traffic and
observing the Monte Bello preserve well beyond her assigned work shifts, including while
asleep in her ranger residence, which resulted in numerous call-outs for gunshots and off road
vehicle activity in Monte Bello Preserve; and
WHEREAS, Loro brought her knowledge and scientific methodology to the
monitoring and reporting of the health of the San Gregorio watershed which will aid in
restoring native salmon and steelhead habitat; and
WHEREAS, as a student of geology, Loro was dedicated to reaching high points
throughout the State of California, she also achieved many high points during her
employment at the District; and
WHEREAS, Loro leaves a legacy of the many Rangers she trained, the visitors she
assisted, and in the land that she helped to preserve and protect; and
WHEREAS, Loro will be greatly missed by her colleagues and friends at the District;
NOW THEREFORE, I, Yoriko Kishimoto, President of the Board of Directors of the
Midpeninsula Regional Open Space District, along with my colleagues on the Board of
Directors, unanimously and enthusiastically congratulate Loro on a well-deserved retirement,
look back on her accomplishments with gratitude and awe, and wish her all the best for the
future.
__________________________________________
YORIKO KISHIMOTO, BOARD PRESIDENT
January 13, 2016
Board Meeting 16-01
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
January 13, 2016
DRAFT MINUTES
SPECIAL MEETING – STUDY SESSION
CALL TO ORDER
President Siemens called the special meeting of the Midpeninsula Regional Open Space District
to order at 5:05 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle and Pete Siemens
Members Absent: None
Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz,
Assistant General Manager Kevin Woodhouse, General Counsel Sheryl
Schaffner, District Clerk Jennifer Woodworth, and Executive Assistant
Maria Soria
ADOPTION OF AGENDA
Motion: Director Hassett moved, and Director Cyr seconded the motion to adopt the agenda.
VOTE: 7-0-0
1. Discussion and Approval of a Selection Process for the Measure AA Bond Oversight
Committee (R-16-02)
Jennifer Woodworth, District Clerk provided a presentation to the Board of Directors on possible
options for interviewing and selecting the members of the Measure AA Bond Oversight
Committee.
Meeting 16-01 Page 2
Ms. Woodworth described the three alternative options for interviewing and selecting the seven
committee members and explained that the only two requirements in Measure AA are that the
committee members are 18 years or older and that they are a resident and living within the
district. Furthermore, Ms. Woodworth stated that the District has received twenty-nine eligible
applications.
Director Riffle recommended a fourth option in which the Board would review all twenty-nine
applications and rank them from one to twenty-nine and submit them to the Clerk. The Clerk
would then pull the top ten applicants and schedule each of the applicants for a ten minute
interview with the entire Board who would then select the top seven candidates.
Director Harris inquired what would the candidate present to the Board during their presentation.
Ms. Woodworth suggested that instead of a presentation, an interview could be conducted with
the top ten candidates with questions provided to the Board.
Director Kishimoto suggested Board members could call applicants before submitting the
rankings to the Clerk.
Ms. Woodworth and General Counsel Sheryl Schaffner cautioned against this practice because
Measure AA requires applicant interviews to be conducted at a publicly noticed meeting.
Director Hassett expressed concerns regarding individual applicants’ motivations for serving on
the Committee and wanted to ensure applicants understood the roles and responsibilities of the
Committee.
Motion: Director Hassett moved and Director Hanko seconded the motion to approve
development of policy and procedures for reviewing applications by the Board of Directors for
ranking all applicants for interview of the top 10 ranked applicants by the Board of Directors.
The top 10 applicants will be interviewed and voted on by the Board of Directors for
appointment by a majority vote.
VOTE: 7-0-0
Director Riffle asked the Clerk to review the selection criteria.
Ms. Woodworth stated that at the September 24th, 2014 Study Session the Board approved two
selection criteria to be used as part of the selection process. 1.) Board preference that at least one
member of the Committee will have a financial background and 2.) Committee will reflect the
diversity and geographics of the District as much as possible. Ms. Woodworth also commented
that she also included additional selection criteria which were compiled based on staff research
conducted by contacting other agencies with similar committees as well as other board and
commission programs which are 1) Attendance or participation at past or current District Board,
Committee, Citizens’ Advisory Committee meetings or District outreach workshops (Vision
Plan); 2) Participation in civic organizations or other nonprofit organizations; 3) Preference for
experience in municipal finance and budgeting; 4) Knowledge of the District; and 5)
Participation in other bond oversight or similar committees.
Director Hassett asked how the Chair of the Bond Committee would be appointed.
Meeting 16-01 Page 3
Ms. Woodworth stated that the Chair would be appointed by and among the committee members.
Director Siemens asked if the original two selection criteria should be requirements or used as
guidelines. Director Riffle also proposed to add the additional five questions that the Clerk
provided.
Director Siemens asked the Clerk when she expected to receive the rankings from the Board.
Ms. Woodworth requested the Directors turn in their rankings to her by January 29, 2016, so that
she can commence scheduling the interviews.
Motion: Director Hanko moved, and Director Riffle seconded the motion to approve seven
selection guidelines, including the original two approved by the Board in September 24, 2014
and the additional five provided by the Clerk.
VOTE: 7-0-0
President Siemens adjourned the special meeting and convened into Closed Session at 6:24 p.m.
CLOSED SESSION: PUBLIC EMPLOYEE PERFORMANCE EVALUATION.
Government Code Section 54957(b)(1)
Title of Employees: General Counsel
General Manager
REGULAR MEETING – BOARD MEETING
The Board of Directors returned to the special meeting of Midpeninsula Regional Open Space
District to order at 7:02 p.m. President Siemens reported the Board met in closed session, and no
reportable action was taken.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle and Pete Siemens
Members Absent: None
Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz,
Assistant General Manager Kevin Woodhouse, General Counsel Sheryl
Schaffner, District Clerk Jennifer Woodworth, Executive Assistant Maria
Soria
ORAL COMMUNICATIONS
No speakers present.
CONSENT CALENDAR
1. Approve Board Meeting Minutes:
November 18, 2015
Meeting 16-01 Page 4
December 9, 2015
December 16, 2015
2. Approve Claims Report
3. Joint Resolution Expressing Appreciation and Gratitude for “The Ladies of
Grandview” (R-16-07)
General Manager’s Recommendation: Adopt the joint resolution between Midpeninsula
Regional Open Space District and the San Mateo County Resource Conservation District in
commending “The Ladies of Grandview.”
4. Amend the District’s Classification and Compensation Plan to add the Legislative
and External Affairs Specialist Classification (R-16-03)
General Manager’s Recommendation: Adopt a resolution adding the new classification of
Legislative and External Affairs Specialist to the District’s Classification and Compensation
Plan.
Motion: Director Cyr moved and Director Kishimoto seconded the motion to adopt the Consent
Calendar.
VOTE: 7-0-0
BOARD BUSINESS
5. Election of the Calendar Year 2016 Officers for the Midpeninsula Regional Open
Space District Board of Directors (R-16-01)
President Siemens reflected on the past year and shared some of the District’s accomplishments
during his term as Board President.
Executive Assistant Maria Soria reviewed the voting procedures for the election of officers for
the Board of Directors for Calendar Year 2016 and called for nominations for Board President.
Director Hanko nominated Director Kishimoto for President and Director Hassett seconded the
nomination. No further nominations were presented.
MOTION: Upon motion by Director Cyr, seconded by Director Hassett, the nominations for
Board President were closed.
VOTE: 7-0-0
By a vote of 7 to 0, the Board elected Director Kishimoto as Board President for Calendar Year
2016.
President Kishimoto called for nominations for Board Vice President. Director Harris nominated
Director Hassett for Vice President and Director Hanko seconded the nomination. No further
nominations were presented.
Meeting 16-01 Page 5
MOTION: Upon motion by Director Cyr, seconded by Director Siemens, the nominations for
Board Vice President were closed.
VOTE: 7-0-0
By a vote of 7 to 0, the Board elected Director Hassett as Board Vice President for Calendar
Year 2016.
President Kishimoto called for nominations for Board Treasurer. Director Hanko nominated
Director Riffle for Board Treasurer and Director Cyr seconded the nomination. No further
nominations were presented.
MOTION: Director Siemens moved, and Director Cyr seconded the motion to close the
nominations for Board Treasurer.
VOTE: 7-0-0
By a vote of 7 to 0, the Board elected Director Riffle as Board Treasurer for Calendar Year 2016.
President Kishimoto called for nominations for Board Secretary. Director Siemens nominated
Director Harris for Board Secretary and Director Cyr seconded the nomination. No further
nominations were presented.
MOTION: Upon motion by Director Cyr, seconded by Director Riffle, the nominations for
Board Secretary were closed.
VOTE: 7-0-0
By a vote of 7 to 0, the Board elected Director Harris as Board Secretary for Calendar Year
2016.
INFORMATIONAL REPORTS
A. Committee Reports
Director Riffle reported the Action Plan and Budget Committee met to discuss the proposed
midyear adjustments and new classifications and reclassifications of staff. The items will be
before the Board on February 10, 2016.
B. Staff Reports
Assistant General Manager Ana Ruiz updated the Board of Directors on several upcoming staff
recruitments.
Assistant General Manager Kevin Woodhouse stated that the Board received a Late FYI in
regards to the Santa Cruz Mountains Stewardship Network and announced that the Network has
successfully secured another round of grant funding to continue its efforts and will enable the
hiring of a Network Manager position.
Meeting 16-01 Page 6
General Manager Steve Abbors commented that the San Francisco Bay Restoration Authority
will be asking voters on June 7, 2016 to approve a $12 a year parcel tax to fund clean water
projects and pollution prevention programs. Mr. Abbors stated that one of their representatives
will be attending an upcoming Board meeting to present the details on the funding measure.
C. Director Reports
The Board members submitted their compensatory reports.
ADJOURN TO CLOSED SESSION
President Kishimoto adjourned the regular meeting of the Board of Directors of the
Midpeninsula Regional Open Space District and reconvened into closed session at 7:38 p.m.
CLOSED SESSION: PUBLIC EMPLOYEE PERFORMANCE EVALUATION.
Government Code Section 54957(b)(1)
Title of Employees: General Counsel
General Manager
CLOSED SESSION REPORT
The Board of Directors returned to open session at 9:00 p.m. President Kishimoto reported the
Board met in closed session, and no reportable action was taken.
ADJOURNMENT
President Kishimoto adjourned the special meeting of the Board of Directors of the
Midpeninsula Regional Open Space District into closed session at 9:00 p.m.
________________________________
Maria Soria
Executive Assistant
page 1 of 2
CLAIMS REPORT
MEETING 16-02
DATE 01-27-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name
Invoice Description
Check Date Payment
Amount
71317 10094 - RESTORATION DESIGN GROUP Mt Um Summit Area Design Consultant - SAU 01/20/2016 62,986.48
71228 11502 - HALF MOON BAY GRADING & PAVING INC.Retainage Release: Driscoll Ranch Road Repair project - LHC 01/13/2016 29,801.57
71279 11369 - BANK OF THE WEST COMMERCIAL CARD USA $50.46 Business lunch meeting 01/20/2016 19,840.98
$80.16 Rechargeable Batteries, Snake Tongs
$385.00 EMT Recertification Training
$1,743.57 Office Furniture, HVAC repair hardware
$291.11 Calif. Penal Code quick reference guides (qty 14)
$1,181.34 Hydraulic Saw, AED PADS, DECALS, LUBRICANT
$1,414.32 AO Kitchen Supplies, Staff event-food ($967.74)
$461.96 Monthly Web Services/Expenses
$723.65 Gasoline Pump Hose, Tools, Hardware
$-55.00 Credit received for gas range purchased for rental residence
$460.00 Locksmith services, Class Registration Fee
$143.05 Docent Meeting Refreshments - December
$39.96 Volunteer Snacks/Refreshments
$657.00 Name Badges, Video Shoot Supplies, Office Supplies
$897.18 Tools/Endangered Species Class Registration
$1,164.45 IT Hardware, Monthly SPAM Filtering Service
$1,329.09 AO Remodel, Office Supplies,Training Class (K.Johnson)
$897.02 Uniform items, radio parts, desktop scanner
$130.55 Tarps, Rechargeable Batteries for FFO
$123.92 SAW BLADES
$1,012.05 Quarterly Commuter Check transit benefits
$50.00 Cultural Relevance Training Seminar - Carmen Lau
$1,485.67 District outreach material
$7.25 Bridge Toll for business meeting
$330.00 Annual Memberships CA Parks Society, Natl Rec &Park Assn
$442.54 Plumbing Hardware (RSA), Paint (AO)
$699.43 Hazmat Disposal, Pumper parts, office furniture
$317.47 Marking Paint, Flagging Tape, Boulder Buster Supplies
$20.55 RUBBER BOOTS
$379.38 Webinar, Red Cross Class,Training supplies/snacks
$-239.00 Refund of California Weed Science Symposium
$60.00 Registration for Training Class
$358.41 Dinner Closed Session, wifi for District iPad, gavel
$1,620.12 Monthly AO Internet, MISAC Membership
$32.61 Office Supplies
$405.35 Outdoor Educ. & Quarterly Docent Meetings; Volunteerspot fees
$740.36 Clerks Conf. hotel exp; Master clerk certification fee
71286 11590 - CBS LOCAL MEDIA CBS Video Vignettes, Website banner ads 01/20/2016 15,000.00
71306 11533 - NBCUNIVERSAL MEDIA, LLC NBC Open Roads Sponsorship - public outreach 01/20/2016 12,500.00
71274 *11230 - SANTA CLARA COUNTY-C/O UNITED ADMINISTRATIVE SERVI Monthly Employee Dental Insurance 01/19/2016 12,445.62
71258 11540 - TOM'S WELL SERVICE Solar well pump for INE Ranch tenant residence - MB 01/13/2016 11,190.00
71231 10304 - LA HONDA PESCADERO UNIFIED SCHOOL DISTRICT Tax Compensatory Fee Payment - Semi-Annual 01/13/2016 9,006.05
71302 11462 - MANAGEMENT PARTNERS FOSM Implementation Support, MROSD Executive Search 01/20/2016 8,981.25
71275 10005 - ACTERRA Quarterly Weed Control Contract - District Wide 01/20/2016 7,796.62
71287 11602 - CHAVEZ FENCE CO.Guardrail replacement on Mt. Um. Road - SAU 01/20/2016 7,500.00
71276 11396 - AGCO HAY LLC Trailer rental for 900 Sears Ranch Road 01/20/2016 5,920.00
page 2 of 2
CLAIMS REPORT
MEETING 16-02
DATE 01-27-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name
Invoice Description
Check Date Payment
Amount
71229 10222 - HERTZ EQUIPMENT RENTAL INC Excavator Rental for Summit Restoration - SAU 01/13/2016 5,377.69
71262 10216 - VALLEY OIL COMPANY Fuel for District vehicles 01/13/2016 5,343.95
71304 11604 - MIKE ROSSETTA Reimbursement of appraisal fees - Rosetta property - SA 01/20/2016 5,000.00
71308 10073 - NORMAL DATA Commercial Driver Database, Permits Database Enhancements 01/20/2016 4,950.00
71326 *10786 - U.S. BANK EQUIPMENT FINANCE MROSD Copiers - Monthly Lease 01/20/2016 4,910.07
71239 10076 - OFFICE TEAM Skyline and Planning Temp Admin Asst.01/13/2016 4,226.00
71240 10271 - ORLANDI TRAILER INC Utility Trailer 01/13/2016 3,679.43
71310 10578 - OLD REPUBLIC TITLE CO Preliminary Title Report for Mt.Um Road and El Sereno 01/20/2016 3,470.00
71208 10240 - ACE FIRE EQUIPMENT & SERVICE INC Annual fire extinguisher service -SFO, AO 01/13/2016 3,427.26
71309 10076 - OFFICE TEAM Skyline and Planning Temp Admin Asst.01/20/2016 3,270.60
71271 10302 - STEVENS CREEK QUARRY INC SEARS RANCH ROAD ROCK - LHC 01/14/2016 3,094.25
71270 10509 - GEOCON CONSULTANTS INC Mt Um Hydrogeologic Study - SAU 01/14/2016 3,056.25
71290 10540 - CRAFTSMEN PRINTING Printing of Shoreline festival postcards, Business Cards 01/20/2016 2,533.87
71318 10324 - RICH VOSS TRUCKING INC Quarry Deliveries - LHC 01/20/2016 2,461.90
71252 11555 - SMITH, MALCOLM Consulting: Public Access Communications 01/13/2016 2,359.50
71232 11409 - LA OFERTA 3 Bond Oversight Committee recruitment ads 01/13/2016 2,300.00
71283 10141 - BIG CREEK LUMBER CO INC Lumber, Table saw blade - SFO, Gate Repair - SR 01/20/2016 2,165.02
71217 11443 - CATERPILLAR FINANCIAL SERVICES CORPORATION Monthly Lease of excavator for Mt Um trail construction - SAU 01/13/2016 2,006.58
71288 11537 - CLIENTFIRST TECHNOLOGY CONSULTING Network Switch Upgrade, Consulting Services 01/20/2016 1,995.00
71250 10102 - SHUTE, MIHALY & WEINBERGER LLP Legal services - Riparian easement for POST, Bay Trail SFPUC 01/13/2016 1,988.00
71234 11462 - MANAGEMENT PARTNERS FOSM Implementation Support 01/13/2016 1,882.50
71296 10344 - GREG'S TRUCKING SERVICE INC Sears Ranch Road Quarry Delivery - LHC 01/20/2016 1,785.00
71272 10123 - HOME DEPOT CREDIT SERVICES Field supplies/AO remodel supplies 01/14/2016 1,718.43
71254 10143 - SUMMIT UNIFORMS Replacement Ranger Body Armor 01/13/2016 1,683.45
71312 10227 - PENINSULA OPEN SPACE TRUST Road and drainage work at Apple Orchard Access Road by POST 01/20/2016 1,467.50
71307 10775 - NEW WORLD SYSTEMS New World Systems HR Implementation Consultant 01/20/2016 1,458.64
71237 11511 - MIKESELL HISTORICAL CONSULTING Mt Um Summit Area Historical Evaluation Consulting - SAU 01/13/2016 1,422.00
71221 11171 - COMMUNICATION ADVANTAGE Consulting: Public Affairs Strategic Plan 01/13/2016 1,312.50
71329 **10203 - WOODSIDE & PORTOLA PRIVATE PATROL Patrol services for Hawthorn property - WH 01/20/2016 1,200.00
71243 10195 - REDWOOD GENERAL TIRE CO INC Tires P87 01/13/2016 1,183.99
71220 *10445 - COMMUNICATION & CONTROL INC Monthly Repeater site lease 01/13/2016 1,172.00
71253 10302 - STEVENS CREEK QUARRY INC Rock for Mt Um Trail, Sears Ranch Road, Concrete Recycling - SAU, LHC 01/13/2016 1,148.22
71325 10069 - THE WILFRED JARVIS INSTITUTE Professional Svcs in Leadership/Org Effectiveness 01/20/2016 1,100.00
71331 10001 - Miller Consulting Registration for Master Municipal Clerk Academy (Woodworth)01/20/2016 1,100.00
71251 10447 - SIMMS PLUMBING & WATER EQUIPMENT Replace booster pump - PCR 01/13/2016 1,075.71
71238 10160 - OFFICE DEPOT CREDIT PLAN Office supplies / calandars / ergonomic equipment 01/13/2016 1,064.17
71242 *10180 - PG & E Monthly Electric/gas service 12/15 (9 locations)01/13/2016 1,031.49
71213 10828 - BAY CITIES AUTOMATIC GATES Gate Repair - WH 01/13/2016 1,024.86
71284 10616 - BKF ENGINEERS Bay Trail Surveys, map & legal descriptions - RV 01/20/2016 1,005.00
71227 10187 - GARDENLAND POWER EQUIPMENT Chainsaw, Pole pruner Service and Parts 01/13/2016 902.93
71277 11170 - ALEXANDER ATKINS DESIGN, INC.Bay Nature Ad: Mt. Um 01/20/2016 870.00
71320 *10136 - SAN JOSE WATER COMPANY Monthly Water Service (RSA)01/20/2016 862.20
71324 10152 - TADCO SUPPLY Janitorial Supplies (RSA)01/20/2016 851.24
71209 *10120 - ADT SECURITY SERVICES INC Monthly Alarm Service - SFO 01/13/2016 841.68
71230 10899 - JAVELCO EQUIPMENT SERVICE, INC Equipment Repair Service 01/13/2016 835.24
R-16-08
Meeting 16-02
January 27, 2016
AGENDA ITEM 3
AGENDA ITEM
Appointment of Board of Directors Standing Committee Members for Calendar Year 2016
BOARD PRESIDENT’S RECOMMENDATION
Approve the Board President’s appointments to the Board Standing Committees, as well as
approve the appointments of Board representatives to other bodies, and determine the
compensation status for attendance at Board Committee meetings.
SUMMARY
Every year, the newly elected Board President appoints members to each of the Board’s Standing
Committees and to represent the District on outside bodies, with consent of the full Board.
DISCUSSION
The Board Policy on Committees (1.04) states that the Board President appoints Board members to
annual Standing Committees and to represent the District on outside bodies, with the consent of the
Board. According to Board Policy 1.04, appointments to the standing committees are made at the
first regular meeting following the meeting at which officers of the Board are elected. The five
Board Standing Committees are:
1. Action Plan and Budget Committee (ABC)
2. Legislative, Funding and Public Affairs Committee (LFPAC)
3. Planning and Natural Resources (PNR)
4. Real Property Committee (RPC)
5. Board Appointee Evaluation (BAE)
Following the Board Policy on Committees, Director Riffle (Board Treasurer) will be assigned as
one of the three members of ABC. Also the Board Appointee Evaluation Committee shall include
the Board President and Vice President as two of the three members of the Committee.
Board Policy 6.03 (Compensation of Directors & Payment of Expenses) of the Board Policy Manual
states that all Standing Committees are compensable and compensability for attendance of Ad Hoc
Committee meetings is determined on an as-needed basis by the Board. It is recommended that
Board members be compensated for attendance at all Board Committee meetings. It is further
recommended that Board member attendance at meetings of the two outside bodies, the Bay Area
Ridge Trail Council and California Joint Powers Insurance Authority (CalJPIA), remain non-
compensable.
R-16-08 Page 2
In accordance with California Public Resources Code Section 5536 and Board Policy 6.03, each
District Board member may receive compensation in an amount not to exceed one hundred dollars
($100) per day for each attendance at a Board meeting and no Board member may receive more than
five hundred dollars ($500) compensation in any one calendar month. Accordingly, with seven
Board members, the maximum the entire Board could receive pursuant to state law is $42,000 per
year. The District’s current proposed budget for Board meeting compensation is $26,000 for fiscal
year 2016-17. If it is later determined that additional funds are required, a budget adjustment may be
requested during the FY2016-17 midyear budget review.
The proposed committee assignments for 2016 are as follows:
• Jed Cyr
Action Plan and Budget:
• Cecily Harris
• Curt Riffle
• Yoriko Kishimoto
Board Appointee Evaluation:
• Pete Siemens
• Larry Hassett
• Jed Cyr
Legislative, Funding and Public Affairs:
• Nonette Hanko
• Curt Riffle
• Jed Cyr
Planning and Natural Resources:
• Cecily Harris
• Curt Riffle
• Nonette Hanko
Real Property:
• Larry Hassett
• Pete Siemens
FISCAL IMPACT
There will be no new or incremental fiscal impact associated with this action. Board
compensation for committee work is included in the annual budget
PUBLIC NOTICE
Public Notice was provided pursuant to the requirements of the Brown Act. No further notice is
required.
R-16-08 Page 3
CEQA COMPLIANCE
This proposed action is not a project under the California Environmental Quality Act (CEQA)
and no environmental review is required.
NEXT STEPS
If approved, staff will prepare a new roster of Board Committee assignments for posting
internally and on the District website.
Responsible Department Manager:
Steve Abbors, General Manager
Prepared by:
Jennifer Woodworth, District Clerk
Contact person:
Yoriko Kishimoto, Board President