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HomeMy Public PortalAbout20160511 - Agenda Packet - Board of Directors (BOD) - 16-10 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos, CA 94022 Wednesday, May 11, 2016 Special Meeting starts at 6:00 PM* Regular Meeting starts at 7:00 PM* A G E N D A 6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION ROLL CALL 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: Fox Creek, LLC (Barth) Santa Clara County APN: 575-11-020 Agency Negotiator: Allen Ishibashi, Senior Real Property Agent Negotiating Party: Mr. Florian Barth Under Negotiation: Terms of real property transactions 2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION. (Government Code Section 54956.9(d)(1)) Name of Case: County of Santa Clara v. Gullicksen, Santa Clara County Superior Court Case No. 1-09-CV141882 3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION. (Government Code Section 54956.9(d)(1)) Name of Case: Midpeninsula Regional Open Space v. Michael Rossetta, et al; Santa Clara County Superior Court Case Number 1-15-CV-289568 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION. (Government Code Section 54956.9(d)(1)) Name of Case: Midpeninsula Regional Open Space District v. Mount Umunhum Limited Partnership, et al (McQueen); Santa Clara County Superior Court Case No. 1-15-CV- 289553 ADJOURNMENT Meeting 16-10 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ORAL COMMUNICATIONS The Board President will invite public comment on items not the agenda. Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section. ADOPTION OF AGENDA SPECIAL ORDERS OF THE DAY • Proclamation for Linda Craig Upon her Retirement • Introduction of Staff o Joshua Hugg, Legislative/External Affairs Specialist CONSENT CALENDAR All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. 1. Approve Claims Report 2. Award of Contract with Harris Design for design, engineering, permitting assistance, and construction administration services for the proposed Alma College Parking Area and new Preserve Entrance at Bear Creek Redwoods Open Space Preserve (R-16-49) Staff Contact: Bryan Apple, Planner II and Lisa Bankosh, Planner III, Planning Department General Manager’s Recommendation: Authorize the General Manager to enter into a professional services contract with Harris Design for $210,286, and allocate a 15% contingency, for a total contract amount not-to-exceed $241,829, to complete the design, construction documents, permitting assistance, and construction oversight for the proposed new Preserve entrance, parking area and other associated improvements as part of Phase I Public Access at Bear Creek Redwoods Open Space Preserve. 3. Authorization to Amend a Contract with Balance Hydrologics, Inc., for Additional Hydrological Studies Conducted for the Water Resources Inventory Project at Bear Creek Redwoods Open Space Preserve (R-16-31) Staff Contact: Dale Grogan, Capital Project Manager, Engineering & Construction Department Matt Baldzikowski, Senior Resource Management Specialist, Natural Resources Department General Manager’s Recommendation : Authorize the General Manager to execute a contract amendment with Balance Hydrologics Inc.’s for a not-to-exceed amount of $22,000 for a total authorized amount of $86,840 for a Water Resources Inventory Study at Bear Creek Redwoods Open Space Preserve. 4. Contract Amendment with Pavement Engineering Inc. for design, engineering, surveying, and construction administration for the Mount Umunhum Road Improvement Project (R-16- 63) Staff Contact: Zachary Alexander, Capital Project Manager II, Engineering & Construction Department General Manager’s Recommendations Amend a contract with Pavement Engineering Inc. for the Mount Umunhum Road Improvement Project in the amount of $46,685, for a total not-to-exceed contract amount of $355,085, for the following additional scope items: : 1. Development of County-required encroachment permitting material for the Mount Umunhum Road-Hicks Road intersection improvements; 2. Boundary survey of PG&E easement and private properties; 3. Road improvement at the intersection of the Mount Umunhum flagpole area; and 4. An allowance for construction administration. BOARD BUSINESS The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. 5. Appointment of Vanessa Buchanan and Steven Johnson as Peace Officers (R-16-29) Staff Contact: Gordon Baillie, Management Analyst II, Visitor Services Department General Manager’s Recommendation : Adopt Resolutions appointing Vanessa Buchanan and Steven Johnson as Peace Officers. 6. Resolution in Support of Measure AA, the San Francisco Bay Clean Water, Pollution Prevention and Habitat Restoration Program (R-16-61) Staff Contact: Shelly Lewis, Public Affairs Manager General Manager’s Recommendation: Adopt a resolution in support of Measure AA, the San Francisco Bay Clean Water, Pollution Prevention and Habitat Restoration Program, which will be on the ballot for the June 7, 2016 statewide direct primary election. 7. Alma College Cultural Landscape Rehabilitation Plan - Tentative Approval (R-16-50) Staff Contact: Lisa Bankosh, Planner III, Planning Department and Aaron Hébert, Capital Project Manager, Engineering and Construction Department General Manager’s Recommendation : Tentatively approve the proposed cleanup and selective rehabilitation actions that comprise the Alma College Cultural Landscape Rehabilitation Plan, which will be brought back at a later date for final Board approval as part of the Bear Creek Redwoods Preserve Plan and certification of the Environmental Impact Report. INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board. A. Committee Reports • May 3, 2016 Real Property Committee Meeting B. Staff Reports C. Director Reports ADJOURNMENT *Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 330 Distel Circle, Los Altos, California 94022. CERTIFICATION OF POSTING OF AGENDA I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that the foregoing agenda for the regular meeting of the MROSD Board of Directors was posted and available for review on May 6, 2016, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos California, 94022. The agenda and any additional written materials are also available on the District’s web site at http://www.openspace.org. Jennifer Woodworth, MMC District Clerk Yoriko Kishimoto, Board President Pete Siemens, Director Curt Riffle, Director Cecily Harris, Director WHEREAS, Linda Craig’s profound legacy of public service has positively impacted the Bay Area for generations to come; and WHEREAS, her long and distinguished record of public service extends over 40 years and includes leadership roles on the San Mateo County Local Agency Formation Commission and the Leagues of Women Voters of California, of the Bay Area, of San Mateo County and of South San Mateo County; and WHEREAS, over her decades of leadership, Linda has been a passionate voice for open space and parks by advocating for historic efforts to preserve the natural beauty and character of the Bay Area including Measure R which led to the founding of the District and its 26 open space preserves, the annexation of southern San Mateo County into the District, zoning changes that preserved San Mateo County’s Coastside, Measure AA which enabled the District to fulfill a regional vision for open space, the protection of the top of San Bruno Mountain and many other major initiatives; and WHEREAS, Linda Craig’s persistence and perseverance as a tireless volunteer has helped to create an unparalleled regional greenbelt in the Bay Area that protects the quality of life for local residents; and WHEREAS, Linda’s career has encompassed many historic moments, including her role as Town Clerk for the Town of Portola Valley, where she recorded Peninsula Open Space Trust’s first transaction in 1979 that would become Windy Hill Open Space Preserve; and WHEREAS, her dedication to public service, the wellbeing of others and the health of the planet have left an indelible print on our landscape; and WHEREAS, Linda Craig is retiring in 2016 from the Commission and the League of Women Voters after more than four decades of service. NOW THEREFORE, the Board of Directors of the Midpeninsula Regional Open Space District does hereby commend and congratulate Linda Craig on her retirement and extends its most sincere appreciation and heartfelt thanks to her for many years of leadership, persistence, vision and hard work that have helped shape the Bay Area’s open space today and into the future. Proclamation of the THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT GIVEN TO HONOR THE RETIREMENT OF Linda Craig SAN MATEO COUNTY LOCAL AGENCY FORMATION COMMISSION Larry Hassett, Board Vice President Jed Cyr, Director Nonette Hanko, Director page 1 of 3 CLAIMS REPORT MEETING 16-10 DATE 05-11-2016 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Check Number Notes Vendor No. and Name Invoice Description Check Date Payment Amount 72125 *10215 - CALPERS-FISCAL SERVICES DIVISION Employees' Monthly Health Insurance 05/02/2016 161,569.62 72101 10775 - NEW WORLD SYSTEMS Final milestone payment on IAFS software 04/27/2016 36,000.00 72124 *11152 - WELLINGTON PARK INVESTORS AO2, AO3, Ao4 Rent - May 04/29/2016 25,012.00 72184 11647 - STOEL RIVES LLP Legal Consulting for Mt Um Radar Tower - SAU 05/04/2016 15,550.66 72186 10112 - TIMOTHY C. BEST Engineering Geology Consulting ECDM Oljon Trail, Mt Um Trail 05/04/2016 14,733.75 72128 *11230 - SANTA CLARA COUNTY-C/O UNITED ADMINISTRATIVE SERVI Employees' Monthly Dental Insurance 05/02/2016 13,701.60 72103 10665 - PAVEMENT ENGINEERING INC Mt Um Road Design and Engineering - SAU 04/27/2016 13,300.25 72093 11501 - HARRIS DESIGN Fremont Older Parking Safety Project Design Phases B and C 04/27/2016 12,926.56 72167 11533 - NBCUNIVERSAL MEDIA, LLC NBC Open Roads Sponsorship 05/04/2016 12,500.00 72147 10546 - ECOLOGICAL CONCERNS INC Driscoll weed survey and mapping - LHC 05/04/2016 12,408.00 72107 11638 - SAGE ASSOCIATES Develop TOTO Ranch & October Farm Grazing Management Plans 04/27/2016 12,316.12 72071 11268 - SANTA CLARA COUNTY PLANNING OFFICE County Permits for Mt Um Shelters and Toilet - SAU 04/21/2016 12,095.80 72114 11644 - STEWART TITLE OF CALIFORNIA, INC.Option deposit - Barth property purchase 04/27/2016 10,000.00 72164 11600 - MNS ENGINEERS INC.BCR Water System Engineering Consulting 05/04/2016 8,582.50 72139 10131 - CITY OF PALO ALTO Site and Design Review Permit - Stevens Cr. Trail Bridges - MB 05/04/2016 8,286.00 72100 11270 - MUNICIPAL MAINTENANCE EQUIPMENT, INC.Retrofit tractor with heavy duty mower head 04/27/2016 6,508.19 72176 11519 - PRICE, POSTEL & PARMA LLP Mt.Um Road and Trail property rights Legal Consulting - SA 05/04/2016 6,464.00 72129 *10419 - THE LINCOLN NATIONAL LIFE INSURANCE COMPANY Employees' Monthly ADD, LTD, Life Insurance 05/02/2016 6,409.25 72152 11641 - EXCEL BRIDGE MANUFACTURING CO.Harkins Bridge Fabrication 10% Initial Payment - PCR 05/04/2016 6,134.14 72154 10222 - HERTZ EQUIPMENT RENTAL INC Mt Um Summit Excavator Rental 3/13-4/12/16 05/04/2016 5,105.81 72111 10447 - SIMMS PLUMBING & WATER EQUIPMENT Rental Properties Water Systems Maintenance, Waste Pipe Repair 04/27/2016 5,088.25 72174 11523 - PGA DESIGN, INC.Sears Ranch Staging Area Design & Project Management 05/04/2016 4,829.50 72140 11537 - CLIENTFIRST TECHNOLOGY CONSULTING Firewall Configuration, Network Switch Upgrade 05/04/2016 4,200.00 72112 10585 - SOL'S MOBILE AUTO & TRUCK REPAIR, INC.Vehicle Service (11 Patrol and Maintenance Vehicles)04/27/2016 3,735.25 72132 11509 - ASHRON CONSTRUCTION Mt Um Radar Tower Additional Spall Repair (change #6)05/04/2016 3,700.00 72098 10064 - MCB REMODELING Plumbing at rental residence - LHC, Repair window at rental residence - SR 04/27/2016 3,550.00 72084 10567 - EXAMINETICS INC Respiratory fitness testing for OPS Field Staff 04/27/2016 2,895.00 72135 11186 - CALIFORNIA DEPT FISH AND WILDLIFE-NAPA OFFICE Streambed Alteration Permit - Stevens Creek Trail Bridges - MB 05/04/2016 2,703.00 72072 11640 - Acorn Media Restroom Storage Cabinets for Cleaning Supplies 04/27/2016 2,694.90 72177 10265 - PRIORITY 1 Repair spotlight - P94, Replace lightbar - P84 05/04/2016 2,570.00 72144 *10022 - CONCERN Quarterly Employee Assistance Program April - June 2016 05/04/2016 2,467.50 72109 10196 - SHELTERBELT BUILDERS INC Pest control consulting services 04/27/2016 2,400.00 72082 11311 - EAST PALO ALTO CENTER FOR COMMUNITY MEDIA Advertising for Cooley Landing Grand Opening 04/27/2016 2,376.00 72127 10211 - PUBLIC POLICY ADVOCATES Legislative Advocacy Services 05/02/2016 2,333.34 72115 10583 - TELEPACIFIC COMMUNICATIONS District Telephone Service + SAO Internet (04/2016)04/27/2016 2,321.36 72190 *11118 - WEX BANK Fuel for District vehicles 05/04/2016 2,166.28 72169 10160 - OFFICE DEPOT CREDIT PLAN Office Supplies 05/04/2016 1,923.12 72123 *10032 - DEL REY BUILDING MAINTENANCE April AO Custodial Services 04/29/2016 1,815.00 72126 *10212 - PINNACLE TOWERS INC Monthly Tower rental - Crown site id 871823 05/02/2016 1,680.21 72183 *10580 - SHARP BUSINESS SYSTEMS Monthly Copier usage for AO 05/04/2016 1,467.02 72116 10706 - THE MERCURY NEWS Legal advertisements - Request for Bids (Weed Contract)04/27/2016 1,416.72 72102 10076 - OFFICE TEAM AO Temporary Receptionist week ending 4/01/16 04/27/2016 1,400.00 72151 10524 - ERGO WORKS Desk/Workstation Ergonomic Equipment 05/04/2016 1,297.71 72076 11443 - CATERPILLAR FINANCIAL SERVICES CORPORATION Excavator purchase payment 04/27/2016 1,295.00 72075 11064 - CAMERON, ROSEMARY Mt. Um Dedication Event Planning 04/27/2016 1,275.00 72130 *10213 - VISION SERVICE PLAN-CA Employees' Monthly Vision Insurance 05/02/2016 1,238.75 72178 10261 - PROTECTION ONE Alarm installation/activation - AO2, AO3, AO4 05/04/2016 1,236.46 72083 10524 - ERGO WORKS Ergonomic Keyboards and Mice 04/27/2016 1,179.75 page 2 of 3 CLAIMS REPORT MEETING 16-10 DATE 05-11-2016 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Check Number Notes Vendor No. and Name Invoice Description Check Date Payment Amount 72165 10125 - MOFFETT SUPPLY COMPANY INC Public Restroom Supplies 05/04/2016 1,168.87 72175 10086 - PHYTOSPHERE RESEARCH Fungicide for Sudden Oak Death treatment 05/04/2016 1,152.96 72170 10076 - OFFICE TEAM AO Temporary Receptionist week ending 4/08/16 05/04/2016 1,120.00 72090 11195 - GOODYEAR AUTO SERVICE CENTER P99 New Tires 04/27/2016 1,008.73 72149 11642 - ELIAS KHOURY Parking Citation Level II Hearings 05/04/2016 1,004.18 72085 11151 - FASTENAL COMPANY Rebar Tool, Storage shelves for nuts and bolts 04/27/2016 954.73 72156 11646 - JOHN J GREEN Photography for ADA brochure, Cooley Landing Event 05/04/2016 900.00 72137 10323 - CARPENTER RIGGING OF SAN JOSE Flight Supplies (SA-MT UM)05/04/2016 839.44 72118 10403 - UNITED SITE SERVICES INC Sanitation Services (FOOSP), (SA)04/27/2016 781.64 72087 10169 - FOSTER BROTHERS SECURITY SYSTEMS Gate locks various locations 04/27/2016 761.03 72166 11536 - MTECH AO HVAC Maintenance 05/04/2016 752.75 72161 10062 - MARK HYLKEMA Speaking Fee for Mt Um Media Event 4/28/16 05/04/2016 750.00 72122 11176 - ZORO TOOLS Bolt cutter, Ladder 04/27/2016 727.64 72091 *10173 - GREEN WASTE SFO Debris Box and Monthly Garbage Service 04/27/2016 683.40 72134 11338 - BIEBER, CYDNEY Conference Expense Reimbursement 05/04/2016 679.07 72097 11366 - MADE BY TESS EMBROIDERY Men's vests for web store 04/27/2016 654.93 72150 10038 - ERGO VERA Employee Ergonomic Evaluations (2)05/04/2016 644.62 72185 11421 - SWEET PEA'S CAFE & CATERING Catering for Mt. Um Media Day event 05/04/2016 612.26 72094 10280 - HEATHER HEIGHTS ROAD ASSOCIATION Heather Heights Road Assoc Dues 04/27/2016 600.00 72074 *10454 - CALIFORNIA WATER SERVICE CO-949 Monthly AO and FFO Water Service 04/27/2016 553.40 72113 10302 - STEVENS CREEK QUARRY INC Roadwork Rock (FOOSP)04/27/2016 549.40 72104 *10180 - PG & E Electricity/gas 04/16 04/27/2016 533.84 72181 10130 - ROESSLER, CINDY SODS Science Symposium Registration Fee, Mileage Reimbursement 05/04/2016 519.56 72138 *10018 - CECILY HARRIS April Director meetings 05/04/2016 500.00 72146 *10029 - CURT RIFFLE April Director meetings 05/04/2016 500.00 72189 11388 - WAGNER & BONSIGNORE Water Rights Reporting 05/04/2016 481.25 72089 10187 - GARDENLAND POWER EQUIPMENT Seasonal Safety Gear/Parts 04/27/2016 469.86 72173 10209 - PETTY CASH-MROSD AO Petty cash reimbursement 05/04/2016 464.71 72077 10018 - CECILY HARRIS Reimbursement for Redwood City Progress Seminar Hotel 04/27/2016 461.32 72182 11429 - SAN MATEO COUNTY PARKS DEPARTMENT Sign Board Map Printing Service 05/04/2016 439.93 72117 10164 - THOMSON REUTERS WEST Subscription Law of Easements & Licenses #16 04/27/2016 430.10 72141 10352 - CMK AUTOMOTIVE INC P79 Service / Repair 05/04/2016 416.59 72155 *10050 - JED CYR April Director meetings 05/04/2016 400.00 72099 11536 - MTECH AO HVAC Maintenance 04/27/2016 360.50 72119 11037 - US HEALTHWORKS MEDICAL GROUP PC Medical Exam - HR Dept 04/27/2016 353.00 72179 10176 - RE BORRMANN'S STEEL CO BOOT GRATE, Fencing Supplies (SA-MT UM)05/04/2016 349.44 72158 10492 - LAUSTSEN, GRETCHEN Trails & Greenways Conference Expenses, Cell Phone Reimbursement 05/04/2016 346.85 72159 11392 - LENNIHAN LAW Legal consulting for Water Rights - BCR 05/04/2016 318.00 72105 11479 - ROOTID Website Maintenance: Retainer hours 04/27/2016 283.50 72081 10032 - DEL REY BUILDING MAINTENANCE AO Janitorial Suppiles 04/27/2016 254.03 72110 10349 - SHELTON ROOFING COMPANY INC Roof repair at Saratoga Gap OSP 04/27/2016 240.00 72148 11596 - ELECTRO IMAGING SYSTEMS INC.GIS Plotter Printing Supplies - April 2016 05/04/2016 231.84 72163 10917 - MILLS, AMANDA Mileage Reimbursement Jan-Apr 2016, Map Printing Services 05/04/2016 230.97 72121 11586 - WH DEMPSEY ENGINEERING Clear sewer main line at rental residence- LHC 04/27/2016 225.00 72106 10151 - SAFETY KLEEN SYSTEMS INC Solvent Tank Service (FFO)04/27/2016 216.40 72133 10826 - BARTEL ASSOCIATES, LLC CalPERS Pension Valuation 05/04/2016 208.00 72162 11449 - MARK, JANE APA/AICP Membership 4/01/16-3/31/17 05/04/2016 200.00 72168 *10072 - NONETTE HANKO April Director meetings 05/04/2016 200.00 page 3 of 3 CLAIMS REPORT MEETING 16-10 DATE 05-11-2016 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Check Number Notes Vendor No. and Name Invoice Description Check Date Payment Amount 72172 *10084 - PETE SIEMENS April Director meetings 05/04/2016 200.00 72191 *10118 - YORIKO KISHIMOTO April Director meetings 05/04/2016 200.00 72120 11406 - VILLEGAS, JENNY CAPIO Conference meal reimbursement 04/27/2016 198.00 72187 10309 - VERIZON WIRELESS Cell Phone Service 05/04/2016 197.40 72096 10421 - ID PLUS INC Field Staff Name tags 04/27/2016 196.00 72079 10184 - CONTINUING EDUCATION OF THE BAR Subscription Neighbor Disputes Law 04/27/2016 190.58 72160 11326 - LEXISNEXIS MATTHEW BENDER Online Subscription Services for April 2016 05/04/2016 188.84 72143 11171 - COMMUNICATION ADVANTAGE Consultant travel expensises for March services, Leg. Analyst oral panel 05/04/2016 181.22 72088 10168 - G & K SERVICES INC Shop Towel Service (FFO & SFO)04/27/2016 157.68 72078 10352 - CMK AUTOMOTIVE INC P98 Vehicle Service 04/27/2016 153.47 72131 11170 - ALEXANDER ATKINS DESIGN, INC.Advertisement design for BAOSC Conference 05/04/2016 150.00 72136 *10172 - CALIFORNIA WATER SERVICE CO-3525 Monthly Water service at rental residences (April 2016)05/04/2016 145.81 72142 *11530 - COASTSIDE.NET SFO Monthly Internet 05/04/2016 109.00 72157 *10057 - LARRY HASSETT April Director meetings 05/04/2016 100.00 72108 11059 - SAN MATEO COUNTY HEALTH DEPT Tick Testing 04/27/2016 95.00 72095 11649 - HUGG, JOSHUA ABAG Meeting Expenses 04/27/2016 91.00 72086 10186 - FEDERAL EXPRESS Shipping charges 04/27/2016 84.17 72171 *10481 - PACIFIC TELEMANAGEMENT SERVICE Black Mtn Pay Phone - MB 05/04/2016 78.00 72153 11151 - FASTENAL COMPANY Hearing Protection 05/04/2016 64.47 72080 10867 - CUZICK, ELAINA Cell Phone Reimbursement Jan-Feb-Mar 2016 04/27/2016 60.00 72092 11571 - HALPERN, ALICIA Trails and Greenways Conference Travel Expenditures 04/27/2016 57.60 72073 *10172 - CALIFORNIA WATER SERVICE CO-3525 Monthly Windy Hill parking lot water service 04/27/2016 53.46 72180 *11426 - RIDGE WIRELESS INC.Internet Monthly Service - FFO 05/04/2016 50.00 72145 10540 - CRAFTSMEN PRINTING printing of business cards: J. Hugg 05/04/2016 48.94 72188 11406 - VILLEGAS, JENNY Mileage Reimbursement 05/04/2016 36.62 GRAND TOTAL 496,480.37$ *Annual Claims **Hawthorn Expenses BCR = Bear Creek Redwoods LH = La Honda Creek PR = Pulgas Ridge SG = Saratoga Gap TC = Tunitas Creek CC = Coal Creek LR = Long Ridge PC = Purisima Creek SA(U) = Sierra Azul (Mt Um) WH = Windy Hill ECM = El Corte de Madera LT = Los Trancos RSA = Rancho San Antonio SR= Skyline Ridge AO2, 3, 4 = Administrative Office lease space ES = El Sereno MR = Miramontes Ridge RV = Ravenswood SCS = Stevens Creek Shoreline Nature FFO = Foothills Field Office FH = Foothills MB = Monte Bello RR = Russian Ridge TH = Teague Hill SFO = Skyline Field Office FO = Fremont Older PIC= Picchetti Ranch SJH = St Joseph's Hill TW = Thornewood SAO = South Area Outpost RR/MIN = Russian Ridge - Mindego Hill PR = Pulgas Ridge DHF = Dear Hollow Farm OSP = Open Space Preserve P## or M## = Patrol or Maintenance Vehicle R-16-49 Meeting 16-10 May 11, 2016 AGENDA ITEM 2 AGENDA ITEM Award of Contract with Harris Design for design, engineering, permitting assistance, and construction administration services for the proposed Alma College Parking Area and new Preserve Entrance at Bear Creek Redwoods Open Space Preserve GENERAL MANAGER’S RECOMMENDATION Authorize the General Manager to enter into a professional services contract with Harris Design for $210,286, and allocate a 15% contingency, for a total contract amount not-to-exceed $241,829, to complete the design, construction documents, permitting assistance, and construction oversight for the proposed new Preserve entrance, parking area and other associated improvements as part of Phase I Public Access at Bear Creek Redwoods Open Space Preserve. SUMMARY A qualified landscape architecture and civil engineering team is needed to complete the design, and engineering, assist with obtaining necessary permits, and provide construction administration services for new public access facilities at the former Alma College site at Bear Creek Redwoods Open Space Preserve (Preserve), which are part of the Phase I Actions identified in the proposed Preserve Plan. The project includes a new parking lot, an at-grade pedestrian crossing of Bear Creek Road, a vault restroom, signage, and other site furnishings consistent with District standards. A Request for Qualifications and Proposals (RFQP) was released in the fall of 2015. Based on the results of the RFQP process, the General Manager recommends awarding a contract to Harris Design for a total amount not-to-exceed $241,829. The Fiscal Year (FY) 2015-16 budget includes sufficient funds to cover costs through the end of this fiscal year. The proposed FY2016-17 Action Plan and Budget include additional funds to complete design and engineering work. MEASURE AA This project is part of Measure AA (MAA) Portfolio #21, Bear Creek Redwoods: Public Recreation and Interpretive Projects, with a total funding allocation of $17.478 Million to, in part, “Open for hiking, equestrian activities. Provide parking areas, trails”. In addition, this project is included in the Board-approved MAA 5-year Project List. DISCUSSION The proposed Bear Creek Redwoods Preserve Plan and associated Alma College Site Rehabilitation Plan include construction of a new parking area and Preserve entrance as part of R-16-49 Page 2 the Phase I Actions to open Bear Creek Redwoods to general public access (please see Attachment 1, Project Location). The proposed parking area would provide capacity for approximately 60 cars, a vault restroom, signage, and other site furnishings consistent with District standards. An at-grade pedestrian crossing of Bear Creek Road will also be installed, to connect visitors to the west side of the Preserve, consistent with the proposed public access phasing. The consultant scope of work includes collaboration with Hexagon Transportation Engineers (currently under contract to provide traffic safety and impact analyses as part of the Bear Creek Redwoods Preserve Plan) to consult with and secure an encroachment permit for the pedestrian crossing from Santa Clara County (County). Initial consultation has indicated that the County would concur with Hexagon’s safety analysis and recommendations, and would issue the necessary encroachment permit to install the at-grade crossing at the proposed location. The parking lot and other site elements will be designed to integrate into the cultural landscape of the former Alma College site. At this time, the conceptual design includes two separate lots, as well as a new Preserve entrance situated to have adequate line of site along Bear Creek Road (Please see Project Map, Attachment 2). The consultant scope of work also includes hydrologic and structural evaluation of a highly degraded, 500-ft culvert that conveys Webb Creek under Bear Creek Road and extends significantly into the eastern portion of the Alma College site. Due to the location of the culvert adjacent or within the proposed footprint of the new Preserve entrance, it is anticipated that repair of the culvert may be required as part of project construction, dependent on final design and results of the culvert assessment. The current contract includes culvert assessment and recommendations only. Should the culvert require an engineered repair, the contract could be amended to include this work or a separate firm selected for this task, should it be deemed necessary to allow the public access improvements to be implemented. Consultant Selection A Request for Qualifications and Proposals (RFQP) was released on November 16, 2015 via direct e-mail and posting on the District website to solicit interest from qualified professionals to assist with the design and engineering of the proposed parking lot and road crossing. A mandatory pre-proposal meeting was held on December 2, 2015 and was attended by 20 persons from 15 firms. The deadline for submission of proposals was December 16, 2015. A total of five (5) proposals were received as shown below: Firm Location Cost Proposal Callendar Associates San José $304,294 Harris Design Berkeley $210,286 Nuvis Design San Ramon $312,346 PGA Design Berkeley $368,354 Restoration Design Group Berkeley $269,606 Upon review of the proposals and the consultant’s qualifications, three consultant teams were selected for interviews. The proposals were reviewed and ranked with Harris Design deemed as the most qualified and best suited for the project based on their response to the RFQP, proposed approach, and responses during subsequent interviews. R-16-49 Page 3 Harris Design’s team includes the following sub-consultants to address various technical aspects of the project: Fall Creek Engineering for all civil engineering tasks, including parking lot and roadway design, and culvert assessment and recommendations, and Butano Geotechnical Engineering to prepare the project geotechnical report. These sub-consultants have provided high quality services on numerous District projects in the past 5 years. FISCAL IMPACT The FY2015-16 budget includes $183,000, and the proposed FY2016-17 budget includes $228,000 to fund the proposed contract. No budget adjustment is required. BOARD COMMITTEE REVIEW On June 2, 2015 and September 29, 2015, the Planning and Natural Resources (PNR) Committee reviewed the Draft Bear Creek Redwoods Preserve Plan, which includes the proposed parking lot and pedestrian crossing as part of Phase I implementation. On September 29, the PNR reviewed and confirmed Phase I Public Access Actions, including the Alma College Parking Area and pedestrian crossing (R-15-144). The schematic design of the proposed improvements will be presented to the PNR in the first quarter of FY2016-17. The final design is anticipated to be presented to the PNR in the third quarter of FY2016-17. PUBLIC NOTICE Public notice of this Agenda Item was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Retention of professional consultants to develop plans and specifications will not result in a direct physical change to the environment [CEQA Guidelines Section 15060(c)(2)] and does not constitute Board approval of the proposed project or related proposed project elements. The Board will consider approval of the proposed project elements as part of the EIR certification and approval of the Bear Creek Redwoods Preserve Plan, which is scheduled for summer/early fall. NEXT STEPS Upon Board authorization, the General Manager will direct staff to enter into a contract with Harris Design to perform the design, engineering, permitting assistance, and construction administration services required for the proposed parking lot and pedestrian crossing. The table below provides a tentative project schedule, where construction would not begin until after Board approval of the Preserve Plan and EIR certification. Milestones Tentative Schedule Initiate design and engineering of Phase I Public Access Improvements May 2016 Present Schematic Design (30% Design) to PNR Committee Summer 2016 R-16-49 Page 4 Board of Directors considers EIR certification and approval of the Preserve Plan Fall 2016 Present Final Design to PNR Committee Spring 2017 Release a Request for Bids; obtain Board approval of Award of Contract; complete construction of improvements* Summer 2017 Open western portion of the Preserve to public use 2018 * Pending Board approval of Preserve Plan and EIR, Attachments 1. Location Map 2. Project Map Responsible Department Head: Jane Mark, AICP, Planning Manager Prepared by: Bryan Apple, Planner II Lisa Bankosh, Planner III Attachment 1: Location of Phase I Public Access Improvements Attachment 2: Conceptual Site Plan R-16-31 Meeting 16-09 May 11 , 2016 AGENDA ITEM 3 AGENDA ITEM Authorization to Amend a Contract with Balance Hydrologics, Inc., for Additional Hydrological Studies Conducted for the Water Resources Inventory Project at Bear Creek Redwoods Open Space Preserve GENERAL MANAGER’S RECOMMENDATION Authorize the General Manager to execute a contract amendment with Balance Hydrologics Inc.’s for a not-to-exceed amount of $22,000 for a total authorized amount of $86,840 for a Water Resources Inventory Study at Bear Creek Redwoods Open Space Preserve. SUMMARY In May 2015, the District entered into an agreement with Balance Hydrologics, Inc. in the amount of $24,934, to perform hydrological studies associated with potential water supply alternatives at Bear Creek Redwoods Open Space Preserve (Preserve). On August 12, 2015, the Board authorized the General Manager to expand the scope of services for the Water Resources Inventory Study and approved a contract amendment for a total not-to-exceed amount of $64,840 (R-15-113). Following this contract amendment and work performed, the District required additional hydrological data associated with continued monitoring and assessment of the various water resources within the Preserve to better understand the creek flows and water supply potential of several sources in order to best plan for the future uses at the Stables and the overall Preserve. Additional services and deliverables were also needed to provide hydrological data to an engineering firm to conduct a constructability and cost assessment on the various potential water supply alternatives. Timely completion of this Water Resources Inventory Study and a separate but related Water Systems Constructability Assessment and Cost Estimates was necessary to inform the Stables Site Plan, Preserve Plan and Environmental Impact Report (EIR) currently underway. To avoid further delays to the Stables Site Plan, Preserve Plan and EIR process, and to provide timely data for the engineering assessment, staff authorized Balance Hydrologics, Inc. to proceed with the additional services to complete the Water Resources Inventory Study. However, due to the fact that this complex contract and scope of work was being managed between two District departments, the additional services were authorized before a contract amendment was approved by the Board. As a result, Board approval of a contract amendment for an additional $22,000 is now being requested by the General Manager to cover the incurred costs associated with this additional scope. The funds for the requested amendment are included in the approved FY2015-16 Midyear budget for the Bear Creek Redwoods Water Resources Inventory Project. R-16-31 Page 2 MEASURE AA This Water Resources Inventory Study was conducted to inform and facilitate the implementation of the Measure AA Bear Creek Redwoods: Public Recreation and Interpretive Projects (Portfolio # 21, Projects 21-3, 21-4, 21-5, 21-6). These projects are included in the Measure AA 5-year projects list adopted by the Midpeninsula Regional Open Space District (District) Board of Directors in October 2014. DISCUSSION Evaluation of the Bear Creek Stables (Stables) Site Plan Alternatives and development of an Environmental Impact Report (EIR) for the Bear Creek Redwoods Preserve Plan triggered the need to assess historic and existing water sources, water uses, and infrastructure within the Preserve in order to inform the ongoing planning efforts. An interdepartmental effort was employed to conduct this extensive analysis of water resources. In late May of 2015, the District initiated a Water Resources Inventory Study (Inventory) for the Preserve. The Inventory was intended to evaluate and categorize the available water resources that could potentially be a reliable water supply for the Preserve, since the Stables Site Plan Alternatives are dependent on the viability of a reliable water system at the Preserve. The findings of the Inventory (conducted by Balance Hydrologics, Inc.) were needed to conduct a separate Constructability Assessment and Construction Cost Estimate of the water supply alternatives (conducted by an engineering firm) which, in turn, would help inform the complex evaluation process of the future Preserve uses and viability of water supply options to serve Bear Creek Stables and overall Preserve. Balance Hydrologics, Inc. completed an Interim Water Resources Inventory (Interim Inventory) on June 30, 2015. Upon review of the Interim Inventory report, the District determined the study should be continued through the end of the dry season to test source reliability and to meter current use. The Board approved this first contract amendment on August 12, 2015. In fall 2015, the District determined additional hydrological data was needed and requested Balance Hydrologics, Inc. complete a further expanded scope of work, including: • Additional water quality sampling and lab analysis of water resources • A 72-hour pump test for Holmes Well for evaluation of well feasibility • Hydrologic modeling for area of well influence to groundwater. These additional tasks were needed to inform the planning and EIR analysis and deliver the necessary data to the engineering consultant to conduct their Constructability Assessment and Construction Cost Estimate on the water supply options. However, due to the aggressive schedules at that time for the Stables Site Plan, Preserve Plan, and EIR, and the fact that this complex contract and scope of work was being managed between two District departments, the additional services were authorized before a contract amendment was approved by the Board. At this time, the District does not anticipate requiring additional services and contract amendments of Balance Hydrologics, Inc. since the Final Water Resources Inventory report has been completed and submitted to the District. Table 1 illustrates the services provided by Balance Hydrologics, Inc. required to complete the Inventory. R-16-31 Page 3 Table 1. Scope of Bear Creek Redwoods Water Resources Assessments Consultant Type of Assessment Services Rendered Date Contract Amount Balance Hydrologics, Inc. Interim Water Resources Inventory Identified and analyzed potential water resources. May 20, 2015 $24,934 (original contract) Balance Hydrologics, Inc. Expanded Scope to Broaden Water Resources Inventory Continued inventory and analysis of potential water resources through end of drought dry-season. Board Approval of First Contract Amendment on August 12, 2015 $39,840 additional funds for a total not-to-exceed amount of $64,840 Balance Hydrologics, Inc. Conducted additional water sampling and lab analysis for Final Water Resources Inventory; Holmes well 72 hour pump test; modeling for area of well influence to groundwater. Completed Final Water Resources Inventory. Completed water quality sampling to inform Final Water Resources Inventory. Conducted 72-hour pump test and area of influence study for planning/CEQA purposes. Board consideration of Second Contract Amendment on May 11, 2016 $22,000 additional funds for a total not-to-exceed amount of $86,840 Welenco Rehabilitation of Holmes Well Removed sediment, chemically treat, and video inspection of well. October 20, 2015 $9,000 (under separate contract) Tom’s Well Service 72 Hour Pump Test of Holmes Well Installed test pump, provided generator and water meter; removed equipment after test. October 28, 2015 $2,368 (under separate contract) Staff will provide an informational memo to the Board with an overview of the Bear Creek Redwoods Water Resources Inventory and Engineering Constructability Assessment and Cost Estimates to provide background and context on the water supply options for the Board’s discussions on Bear Creek Stables Site Plan Alternatives in late May 2016. FISCAL IMPACT The additional work that Balance Hydrologics, Inc. completed resulted in an additional expenditure of $22,000, for which this second Contract Amendment is required for a total not to exceed contract amount of $86,840. Funding for all project costs associated with the preparation of the Water Resources Inventory is allocated in the Planning Department’s approved Midyear FY2015-16 Budget. Based on the conceptual designs of the potential water systems evaluated to date, the Water Resources Inventory identified preliminary cost estimates in the range of $2.3 million to over $6 million, which include the estimated construction costs and future operational and maintenance costs over a 50-year lifecycle. If San Jose Water Company (SJWC) were to permit a direct connection to their water line at Bear Creek Road, the initial capital costs associated with the R-16-31 Page 4 installation of the water infrastructure system would be substantially reduced, excluding future operational and maintenance costs. However, SJWC water connection capital costs and ongoing operational and maintenance costs have not been estimated at this time. BOARD COMMITTEE REVIEW The Bear Creek Redwoods Preserve Plan process has had substantial Board, Committee, and public review. These reviews have most recently been detailed for the CEQA Scoping Session for the proposed Bear Creek Redwoods Preserve Plan, at the Board meeting of June 24, 2015 (R- 15-92). The Water Resources Inventory Study is one of the focused studies identified in R-15- 92. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE Amendment of the Contract is not a project subject to the California Environmental Quality Act. The Consultants have delivered a Final Water Resources Inventory for the Bear Creek Redwoods Preserve that will be used to inform water resources options to further refine the Preserve Plan and EIR currently underway. The EIR analysis would include the potential water supply sources that have been evaluated in the Final Water Resources Inventory and will be analyzed at a programmatic-level for potential environmental impacts associated with its development. NEXT STEPS Upon approval by the Board of Directors, the General Manager will execute a contract amendment with Balance Hydrologics, Inc. for the additional services rendered. Responsible Department Heads: Jane Mark, AICP, Planning Department Jason Lin, Engineering & Construction Department Kirk Lenington, Natural Resources Department Prepared by: Dale Grogan, Capital Project Manager, Engineering & Construction Department Matt Baldzikowski, Senior Resource Management Specialist, Natural Resources Department R-16-63 Meeting 16-10 May 11 , 2016 AGENDA ITEM 4 AGENDA ITEM Contract Amendment with Pavement Engineering Inc. for design, engineering, surveying, and construction administration for the Mount Umunhum Road Improvement Project GENERAL MANAGER’S RECOMMENDATIONS Amend a contract with Pavement Engineering Inc. (PEI) for the Mount Umunhum Road Improvement Project (Road Project) in the amount of $46,685, for a total not-to-exceed contract amount of $355,085, for the following additional scope items: 1. Development of County-required encroachment permitting material for the Mount Umunhum Road-Hicks Road intersection improvements; 2. Boundary survey of PG&E easement and private properties; 3. Road improvement at the intersection of the Mount Umunhum flagpole area; and 4. An allowance for construction administration. SUMMARY To address unanticipated roadway issues discovered during the design process, the General Manager recommends amending the contract with PEI by an additional $46,285 for the following work items: • Survey and engineering to widen Mount Umunhum Road at the Hicks Road intersection, and production of County required encroachment permit submittals; • Boundary topographic surveys of private properties and an existing PG&E easement in support of the District’s ongoing road right acquisition effort. • Additional design for roadway drainage and circulation improvements. • An allowance for construction administration. Consultant work on these additional scope items has not commenced, and are pending Board approval of the proposed contract amendment. Sufficient funds are provided in the Fiscal Year (FY) 2015-16 budget and requested in the proposed FY16-17 budget to cover this amendment. MEASURE AA The 5-year Measure AA (MAA) Project List approved by the Board at their October 29, 2014 meeting includes the Road Project as part of Measure AA Portfolio #23, Mt. Umunhum Public Access and Interpretation Projects, with a total Portfolio funding allocation of $27.972 Million. This contract amendment is well within the remaining funds and serves to further the goals of Portfolio #23 by providing the necessary design documents and technical support necessary to R-16-63 Page 2 repair Mount Umunhum Road to a level that can accommodate public vehicular access to the summit. BACKGROUND On July 8, 2015, the Board awarded a contract to PEI for $268,172, with a contingency of $40,228, for a total not-to-exceed contract amount of $308,400, for design and engineering of roadway safety, drainage, and slope stability improvements on Mount Umunhum Road in Sierra Azul Open Space Preserve (R-15-103). On November 4, 2015, the General Manager authorized the use of $27,600 in Board-approved contingency funds for PEI to: complete additional survey work and video documentation of the roadway and associated drainage infrastructure in order to establish a baseline for future inquires of work completed; project presentations to the District to confirm Project design elements and obtain Board approval of Plan Bid Set; and the preparation of as-built drawings at the completion of the Project. The remaining contingency amount of $12,628 will be reserved for any additional unforeseen work that is above and beyond the scope of work identified in the original contract and this proposed amendment. DISCUSSION This recommended contract amendment reflects a series of recent scope additions and discoveries necessitating additional work in order to finalize the roadway improvement design and bid plan set, as described below: Additional Tasks $46,685 Survey and Design of intersection with Hicks Road Topographic survey and engineering for the widening of Mount Umunhum Road at the intersection with Hicks Road are required to prepare detailed cross sections and elevations to include as part of an encroachment permit package to the County of Santa Clara Department of Roads and Airports. PEI will also incorporate the additional information into the construction documents. $12,175 Survey of PG&E Easement and Private Properties Boundary survey of the existing PG&E easement and private properties in support of District’s ongoing efforts for road rights acquisition. $2,870 Design of Additional Roadway and Drainage Infrastructure Improvements Design of roadway improvements within the Almaden Air Force Station flagpole area to accommodate an 18-foot wide road width, while protecting the existing flagpole island. The flagpole area was originally intended to remain unaltered by this contract. However, after further review and discussion, it was determined that a smaller flagpole area footprint that accommodates an 18-foot drive isle is necessary for safety and improved vehicle movement through this area. In addition, a number of smaller drainage improvements along the roadway require additional design and engineering to address erosion concerns that were identified during recent strong winter storms. It was determined that the original designs would need to be improved to handle the unexpected runoff and erosion problems that the drainage sites may present during major storms. $11,640 R-16-63 Page 3 Construction Administration Allowance Construction administration services to allow PEI to respond to engineering questions and review product submittals during construction. $20,000 FISCAL IMPACT The FY2015-16 and proposed FY16-17 budgets include sufficient funds for the recommended contract amendment. These costs are fully eligible for Measure AA reimbursement. BOARD COMMITTEE REVIEW Given the high level of Board interest in the Mount Umunhum Summit and Road projects, and the current timeline to open the summit to the public on October 22, 2016, this item is being brought directly forward to the full Board. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE Construction of the Mount Umunhum Road Improvement Project was included in the Mount Umunhum Environmental Restoration and Public Access Plan EIR, which was certified by the Board on October 17, 2012 (R-12-91). Subsequently, the Board approved an EIR Addendum on December 9, 2015 (R-15-165) for minor project modifications related to installation of gates and fencing, and acquiring a road access easement to Mount Thayer for District vehicles, contractors, and emergency access only (no general public access). NEXT STEPS Pending Board approval, the General Manager will direct staff to amend the contract with PEI to complete the additional survey and engineering work required to finalize construction documents, which will form the basis for permit submittals and a Request for Bids package. A construction contract is anticipated to be brought to the Board in July. Responsible Department Head: Jason Lin, PE, Engineering & Construction Department Manager Prepared by: Zachary Alexander, Capital Project Manager II R-16- 29 Meeting 16-10 May 11 , 2016 AGENDA ITEM 5 AGENDA ITEM Appointment of Vanessa Buchanan and Steven Johnson as Peace Officers GENERAL MANAGER’S RECOMMENDATION Adopt Resolutions appointing Vanessa Buchanan and Steven Johnson as Peace Officers. SUMMARY The listed staff members have met all of the requirements for appointment as a District Peace Officer, including completion of the California Peace Officer Standards and Training (POST) PC 832 class. Adoption of the attached resolutions is required to complete the process of appointing them as a District Peace Officers. DISCUSSION At its meeting of January 14, 1976, the Board of Directors determined that District rangers were to be appointed peace officers as classified by California Penal Code Section 830.31(b). The code specifies that a person is a peace officer if he/she is designated by a local agency as a park ranger and regularly employed and paid in that capacity, if the primary duty of the officer is the protection of park and other property of the agency and the preservation of the peace therein (see Report R-76-2). In January, 2010 to the District initiated the practice of having a swearing-in ceremony, which would include the manager in charge of the ranger staff orally administering the written oath that all District Rangers sign, and to have this act performed before the Board of Directors (R-10-03). FISCAL IMPACT There is no new fiscal impact associated with this action. All costs associated with this action are already included in the FY2015-16 District budget. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act and no environmental review is required. R-16-29 Page 2 NEXT STEPS Once appointed, the two staff members will continue with their training schedules. After training is completed they will assume the full spectrum of ranger duties appropriate to their job classifications. Attachments: 1. Resolution Appointing Steven Johnson as a Peace Officer 2. Resolution Appointing Vanessa Buchanan as a Peace Officer Prepared by: Gordon Baillie, Management Analyst II Contact person: Michael Newburn, Visitor Services Manager Attachment 1 Resolutions/2016/R-16-__Appoint Peace Officer-Johnson 1 RESOLUTION NO. 16-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPOINTING STEVEN JOHNSON AS A PEACE OFFICER THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: The following person is hereby designated as a peace officer of the Midpeninsula Regional Open Space District pursuant to Section 830.31(b) of the Penal Code of the State of California, to enforce the Midpeninsula Regional Open Space District Land Use Regulations and those city, county, and state regulations related to the protection and safe use of District land, enforcement of which is specifically authorized by the District: Steven Johnson * * * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on ____, 2016, at a regular meeting thereof, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: Secretary Board of Directors President Board of Directors APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk Attachment 1 Resolutions/2016/R-16-__Appoint Peace Officer-Buchanan 1 RESOLUTION NO. 16-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPOINTING VANESSA BUCHANAN AS A PEACE OFFICER THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: The following person is hereby designated as a peace officer of the Midpeninsula Regional Open Space District pursuant to Section 830.31(b) of the Penal Code of the State of California, to enforce the Midpeninsula Regional Open Space District Land Use Regulations and those city, county, and state regulations related to the protection and safe use of District land, enforcement of which is specifically authorized by the District: Vanessa Buchanan * * * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on ____, 2016, at a regular meeting thereof, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: Secretary Board of Directors President Board of Directors APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk R-16-61 Meeting 16-10 May 11 , 2016 AGENDA ITEM 6 AGENDA ITEM Resolution in Support of Measure AA, the San Francisco Bay Clean Water, Pollution Prevention and Habitat Restoration Program GENERAL MANAGER’S RECOMMENDATION Adopt a resolution in support of Measure AA, the San Francisco Bay Clean Water, Pollution Prevention and Habitat Restoration Program, which will be on the ballot for the June 7, 2016 statewide direct primary election. SUMMARY On January 13, 2016, the San Francisco Bay Restoration Authority (SFBRA) Governing Board voted to place the San Francisco Bay Clean Water, Pollution Prevention, and Habitat Restoration Program, known as the “Clean and Healthy Bay Measure,” on the June 2016 ballot in all nine Bay Area counties. The measure would raise approximately $500 million over 20 years to fund Bay restoration and flood protection projects. The proposed revenue measure distribution language from the Authority’s adopted resolution is as follows: “The Authority shall ensure that 50% of the total net revenue generated throughout the term of the Measure is allocated to the four Bay Area regions, defined as the North Bay (Sonoma, Marin, Napa and Solano Counties), the East Bay (Alameda and Contra Costa Counties), the West Bay (City and County of San Francisco and San Mateo County) and the South Bay (Santa Clara County) in proportion to each region's share of the Bay Area's population, as determined in the 2010 census, and consistent with the priorities set forth in this section. As a result, each region will receive the following minimum percentage of total net revenue generated throughout the term of the measure: North Bay: 9%, East Bay: 18%, West Bay: 11%, South Bay: 12%. The remaining revenue shall be allocated consistent with all other provisions of this Measure.” On April 21, 2016, the campaign committee for Yes on AA: Support a Clean and Healthy Bay submitted a letter requesting the Midpeninsula Regional Open Space District’s (District) endorsement of Measure AA (Clean and Healthy Bay Measure). A majority of the Board directed staff to research the matter at the April 27, 2016 Board meeting. The Clean and Healthy Bay Measure is consistent with the District’s mission in that it would enable the SFBRA to protect and restore the natural bayfront environment and provide opportunities for ecologically-sensitive public enjoyment and education. R-16-61 Page 2 MEASURE AA Several of the projects associated with the Clean and Healthy Bay Measure help facilitate the completion or complement Measure AA (District measure) projects, including Measure AA Portfolio #2, Regional: Bayfront Habitat Protection and Public Access Partnerships. This portfolio includes partnering to complete gaps in the Bay Trail, develop city-to-bay trails, ensure that flood control projects accommodate trail access, monitor bayfront development proposals to ensure trails and wetland restoration, support and encourage partner wetland restoration, and collaborate to preserve additional bayfront open space as available. At an even larger scale, the health of the bay is integral to the environmental health of the entire San Francisco Bay Region. BACKGROUND Over the last century, San Francisco Bay had been negatively impacted by landfill and toxic pollution. In order to create a clean and healthy San Francisco Bay, a significant investment must be made to both clean its waters and restore tidal wetlands that have been lost over the past century and a half. The SFBRA was created by the California Legislature in 2008 to lead the effort to restore wildlife habitat, reduce pollution, protect shoreline communities from flooding, and increase trails and public access to the San Francisco Bay. This work will help protect the Bay’s wildlife, provide recreational opportunities, and keep shoreline communities safe. To fund this work, the SFBRA has placed the Clean and Healthy Bay Measure on the June 7, 2016 ballot in all nine Bay Area Counties. The Clean and Healthy Bay Measure is a $12 per annual per parcel tax with a 20 year sunset for the purpose of raising $500 million to be leveraged against state, federal, and private funds. DISCUSSION If approved by the voters, the Clean and Healthy Bay Measure would generate approximately $25 million per year, totaling $500 million, to fund shoreline projects that would protect and restore San Francisco Bay by: • Reducing trash, pollution, and harmful toxins in the Bay; • Improving water quality; • Restoring habitat for fish, birds, and wildlife; • Protecting communities from floods; and • Increasing shoreline public access Projects would be prioritized based on their positive impact on the San Francisco Bay as a whole, with provisions to ensure that projects would be funded in each of the Bay Area’s nine counties. Half of the funds would be allocated geographically amon g the North Bay, the East Bay, the South Bay, and the West Bay proportional to the size of the populations, and the remainder would be allocated without regard to the county. Proceeds would be solely used for supporting the programs set forth in the measure and would be spent exclusively for projects in the nine counties comprising the SFBRA, with administrative expenditures limited to no more than 5% of the measure’s revenue. State law requires that funds raised by the SFBRA be spent on tidal marsh restoration and associated flood protection and public access projects. R-16-61 Page 3 If the measure is passed, an annual audit would be conducted and an annual report would be published detailing the amounts deposited and expended and the status of any projects funded under the measure. These audits and reports would be submitted to an independent citizen oversight committee for review. In carrying out its mission, the District undertakes bay restoration projects that provide a mix of tidal wetlands, related natural habitats, and wildlife- and recreation-oriented public access along the San Francisco Bay shoreline in San Mateo and Santa Clara counties. Bayfront Habitat Protection and Public Access Partnerships is a Top 25 Vision Plan Priority Action and included in the District’s Measure AA Expenditure Plan. Passage of the Clean and Healthy Bay Measure would leverage additional resources from the state (potentially Cap and Trade funds), local (Plan Bay Area and transportation mitigation funds) and Federal (EPA, U.S. Army Corps of Engineers) governments. The District supports the goals of the San Francisco Bay Restoration Authority Act and the Clean and Healthy Bay Measure could result in additional funding for the District’s bay restoration goals as defined in its Vision Plan. With Ravenswood Regional Open Space Preserve and Stevens Creek Nature Area, the District currently operates these two shoreline areas, which adjoin hundreds of acres of protected shoreline areas in a densely urbanized area. The Clean and Healthy Bay Measure would require approval by a 66.67% supermajority majority of voters in the nine Bay Area counties. The following individuals signed the official argument in favor of the Clean and Healthy Bay measure: • California Senator Loni Hancock • Paul Kumar • Alameda County Supervisor Scott Haggerty • Oakland Mayor Libby Schaaf • Fremont City Councilmember Suzanne Lee Chan Additionally, the Clean and Healthy Bay measure has been endorsed by the League of Conservation Voters, Committee for Green Foothills, Audubon California, Save the Bay, and Sierra Club, and numerous other elected and community leaders. Additional information about the Clean and Healthy Bay measure is available on the San Francisco Bay Restoration Authority website at http://sfbayrestore.org/ and http://www.savesfbay.org/MeasureAA. FISCAL IMPACT There is no fiscal impact associated with adopting a resolution in support of the Clean and Healthy Bay ballot measure. BOARD COMMITTEE REVIEW This item was not previously reviewed by a Board Committee. R-16-61 Page 4 PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This item is not a project subject to the California Environmental Quality Act. NEXT STEPS If approved by the Board of Directors, a copy of the resolution in support of Measure AA, the San Francisco Bay Clean Water, Pollution Prevention and Habitat Restoration Program, will be transmitted to the Yes on AA: Support a Clean and Healthy Bay campaign committee. Attachment 1. Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Supporting Measure AA, the San Francisco Bay Clean Water, Pollution Prevention and Habitat Restoration Program. Responsible Department Head: Steve Abbors, General Manager Prepared by: Jennifer Woodworth, District Clerk Contact Person: Shelly Lewis, Public Affairs Manager Resolutions/2016/16-__Endorse Measure AA 1 RESOLUTION 16-__ RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SUPPORTING MEASURE AA, SAN FRANCISCO BAY CLEAN WATER, POLLUTION PREVENTION AND HABITAT RESTORATION PROGRAM WHEREAS, the San Francisco Bay once featured nearly 200,000 acres of tidal marshes, but more than 150 years of development, diking, and filling dramatically reduced those wetlands to only 40,000 acres, diminished residents’ shoreline access, and choked the Bay with raw sewage and industrial pollution, and WHEREAS, despite the efforts of thousands across the San Francisco Bay Area for the past 50 years to protect and restore wetlands, significant new funding is needed to accelerate tidal marsh restoration to provide fish, birds, and other wildlife with the habitat they need to thrive, and WHEREAS, the San Francisco Bay Area’s economy and incredible quality of life are dependent upon the San Francisco Bay, and the Bay is a world-class treasure and a thriving estuary supporting hundreds of species of fish and wildlife, and we want our children and grandchildren to inherit a clean and healthy Bay that is part of their lives the way it is part of ours, and WHEREAS, the San Francisco Bay Restoration Authority (SFBRA) Governing Board voted to place a charter amendment on the June 7, 2016 ballot; and WHEREAS, approval of Measure AA, the “Clean and Healthy Bay Measure,” by the voters in the nine Bay Area counties would raise approximately $500 million in revenue over 20 years to fund Bay restoration and flood protection projects; and WHEREAS, we have an unprecedented opportunity to accelerate improvements around the Bay that will benefit people and wildlife and make our economy more resilient to climate change, including habitats for endangered animals, parks and trails for recreation, and flood protection for communities, roads, and other critical infrastructure, and WHEREAS, the measure would reduce trash, pollution, and harmful toxins in the Bay, improve water quality, restore habitat for fish, birds, and wildlife, protect communities from floods, act as a line of defense against sea level rise, and increase shoreline public access; and WHEREAS, passage of Measure AA would leverage additional resources from the state, local and Federal governments to ensure restoration and public access projects along Bay Area shorelines. NOW THEREFORE BE IT RESOLVED that Midpeninsula Regional Open Space District hereby recognizes the unique and critical role of the San Francisco Bay to those living and working in the Bay Area, and that restoring wetland habitat across the Bay is of critical importance to us all, and the Board of Directors of the Midpeninsula Regional Open Space Resolutions/2016/16-__Endorse Measure AA 2 District does hereby declare its enthusiastic support for Measure AA, San Francisco Bay Clean Water, Pollution Prevention and Habitat Restoration Program on the June 7, 2016 ballot. PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on ____, 2016, at a regular meeting thereof, by the following vote: * * * * * * * * * * * * * * * * * * * * AYES: NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: Secretary Board of Directors President Board of Directors APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk R-16-50 Meeting 16-10 May 11 , 2016 AGENDA ITEM 7 AGENDA ITEM Alma College Cultural Landscape Rehabilitation Plan - Tentative Approval GENERAL MANAGER’S RECOMMENDATIONS Tentatively approve the proposed cleanup and selective rehabilitation actions that comprise the Alma College Cultural Landscape Rehabilitation Plan, which will be brought back at a later date for final Board approval as part of the Bear Creek Redwoods Preserve Plan and certification of the Environmental Impact Report. SUMMARY In preparation for the upcoming public release of the Draft Bear Creek Redwoods Preserve Plan (Preserve Plan) and Draft Environmental Impact Report (DEIR), the General Manager recommends tentative approval of the Alma College Cultural Landscape Rehabilitation Plan (Rehabilitation Plan), pending completion of environmental review. This item was continued to provide interested Board members an opportunity to revisit the Alma College site prior to considering tentative approval of the Rehabilitation Plan. MEASURE AA The project is part of Measure AA (MAA) Portfolio #21, Bear Creek Redwoods Public Recreation and Interpretive Projects, which specifically includes the action to “rehabilitate Alma College site”. In addition, the Rehabilitation Plan is part of the Board-approved MAA 5-year Project List. DISCUSSION At the Special Meeting of March 23, 2016, the Board of Directors received a detailed presentation on the goals, actions, regulatory considerations, and estimated costs associated with the proposed Alma College Cultural Landscape Rehabilitation Plan (R-16-33, attached). At the meeting, members of the Board requested a tour of the Alma College site in order to gain a greater familiarity with the site’s current condition and historic features. This tour was held on May 3, 2016, which was attended by two Board members. At this time, the Rehabilitation Plan is being returned to the Board for additional feedback and tentative approval. FISCAL IMPACT Sufficient funds are allocated in the Fiscal Year (FY) 2015-16 budget to proceed with the planning process for the Rehabilitation Plan. Additional funds will be requested in the proposed FY2016-17 budget to finalize the Rehabilitation Plan. The MAA Expenditure Plan Budget for MAA Portfolio #21, Bear Creek Redwoods Public Recreation and Interpretive Projects, R-16-50 Page 2 estimated approximately $4.2M for rehabilitation of the Alma College Site, which is sufficient to fund the proposed Phases 1A and 1B. Implementation of subsequent phases, if approved, would be funded using a combination of District General Funds, grants, and partner contributions. BOARD COMMITTEE REVIEW Since the re-initiation of the Preserve Plan process, four Planning and Natural Resource (PNR) Committee meetings have been held. On April 14, 2015, the PNR received an update on the planning process and schedule. On April 29, 2015, the PNR attended a community workshop to gather public input. On June 2, 2015 and September 29, 2015, the PNR reviewed the draft Plan elements, including the proposed rehabilitation actions for the Alma College site. In addition, the full Board received a presentation of the Rehabilitation Plan at its June 24, 2015 and March 23, 2016 meetings. PUBLIC NOTICE Public notice of this Agenda Item was provided per the Brown Act. Additional notice was provided to parties interested in the Preserve Plan and Stables Site Plan, as well as adjoining neighbors of Bear Creek Redwoods Open Space Preserve. CEQA COMPLIANCE An Environmental Impact Report (EIR) is in preparation for the Preserve Plan, which analyzes the potential project impacts associated with the Rehabilitation Plan. It is anticipated that the Rehabilitation Plan will not result in significant impacts to the Alma College Cultural Landscape. However, due to the status of the classroom, garage, and 1950 library buildings on the Santa Clara County Heritage Resource Inventory, demolition of these buildings may result in significant, unavoidable impacts to historic resources, as such listing is a defined “threshold of significance” under the California Environmental Quality Act (CEQA). If the environmental analysis finds that significant unavoidable impacts would potentially occur, the Board will be required to adopt a statement of overriding considerations, per CEQA requirements. NEXT STEPS Staff will incorporate feedback received from the Board Study Session into the Bear Creek Redwoods Preserve Plan, which will be released for public review this summer/early fall. Attachment 1. Board Report R-16-33 Responsible Department Head: Jane Mark, AICP, Planning Manager Prepared by: Lisa Bankosh, Planner III Aaron Hébert, Capital Project Manager Contact person: Lisa Bankosh R-16-33 Meeting 16-07 March 23, 2016 SPECIAL MEETING AGENDA ITEM 1 AGENDA ITEM Alma College Cultural Landscape Rehabilitation Plan Informational Presentation and Tentative Approval GENERAL MANAGER’S RECOMMENDATIONS 1. Provide feedback on proposed cleanup, minimal rehabilitation actions, and phasing of the Alma College Cultural Landscape Rehabilitation Plan 2. Tentatively approve the proposed cleanup and selective rehabilitation actions, which will be brought back at a later date for final Board approval as part of the Bear Creek Redwoods Preserve Plan. SUMMARY In preparation for the upcoming public release of the Draft Bear Creek Redwoods Preserve Plan (Preserve Plan) and Draft Environmental Impact Report (DEIR), the Board of Directors will receive a presentation on the proposed cleanup and selective rehabilitation recommendations for the Alma College Cultural Landscape Rehabilitation Plan (Rehabilitation Plan), including associated phasing and costs, for feedback and tentative approval pending completion of environmental review. MEASURE AA The project is part of Measure AA (MAA) Portfolio #21, Bear Creek Redwoods Public Recreation and Interpretive Projects: Open for hiking, equestrian activities; provide parking areas, trails; upgrade stables; restore and protect habitats for various species; repair roads & trails to reduce sediment; rehabilitate Alma College site. In addition, the Rehabilitation Plan is part of the Board-approved MAA 5-year Project List. BACKGROUND As part of initial planning efforts to open the former Alma College site to public use, the District commissioned Knapp Architects to conduct the “Alma College Conditions Assessment Project: Phase 1: Assessment of Existing Conditions” (March 2010). The assessment concluded that the former Alma College site is significant as a “Cultural Landscape”, a type of historic district under Criterion 1 of the California Register for its historical parallels with the broader events of California history, with a period of significance of circa 1850 to 1951. This finding, affirming the site’s significance, requires the project to comply with governing preservation standards known as “The Secretary of the Interior’s Standards for the Treatment of Historic Properties with Attachment 1 R-16-33 Page 2 Guidelines for the Rehabilitation of Cultural Landscapes” (Secretary of Interior’s Standards) to address the management and future uses of the site. In addition, the site (including the classroom building, the auditorium, the chapel, the garage, and the library) is included on the Santa Clara County Heritage Resource Inventory. Santa Clara County would consider the project’s potential effects on the integrity of this resource during any demolition and/or building permit process. While the regulatory and permitting environment is one of several important considerations, site rehabilitation actions must also be evaluated from a standpoint of fiscal sustainability and alignment with the District’s Mission. On June 24, 2015, the Board accepted an overview of the Alma College Cultural Landscape Rehabilitation Plan, developed by PGA Design, for the purposes of environmental review. At that time, project costs and phasing had not yet been developed. DISCUSSION The vision for the former Alma College site is to implement a fiscally-sustainable clean-up and rehabilitation plan that allows the site’s cultural significance to be understood and safely enjoyed by the public, while remaining within the District’s mission. During development of the draft Alma College Cultural Landscape Rehabilitation Plan, two draft alternatives (Schemes A and B) were reviewed by the Planning and Natural Resources Committee and the Board. At their June 24, 2015 meeting, the Board selected Scheme B as the preferred approach. This approach does not include a large public facility, thereby limiting the intensity of use at the site. Proposed rehabilitation actions are shown in Attachment 1. In general, these proposed actions enhance the overall site for interpretive purposes. Some buildings are proposed for partial demolition (leaving foundations in place), while other, more structurally-sound buildings would be retained, stabilized, and made available for potential re-use by a partner organization. The proposed actions, phasing, and conceptual-level cost estimates are shown below. The site would be ready to open to public access following Phase 1A, however, Phase 1 in its entirety (i.e. Phases 1A, 1B, and 1C) is required for the full project to comply with the Secretary’s Standards and adequately balance cultural resource stewardship with the adverse impacts associated with building demolition and construction of a new parking lot within the Alma College complex. It is anticipated that compliance with the Secretary’s Standards will, at a minimum, be required by the County of Santa Clara (County) as a condition of Phase 1A permit issuance. However, this will not be known until the District begins to consult with the County and/or a permit application is submitted (note: the County Historical Heritage Commission would likely review a future permit application). Phase 1A: Clean Up − $1.3M (Measure AA Funded) Partial demolition of dormitory, garage, classroom, and 1950 library buildings Safety and security (includes fencing and limited structural stabilization) Hazardous materials remediation Vegetation management Phase 1B: Minimal Stabilization and Rehabilitation (Measure AA Funded) − $2.9M Stabilization of chapel building Rehabilitation of shrines, lily pond and Roman plunge hardscape Minimal native vegetation planting Interpretive elements Attachment 1 R-16-33 Page 3 Phase 1C: Minimal Stabilization and Rehabilitation (District General Fund or Grant Funded) − $3.2M Careful placement of native plantings to convey historic landscape Stabilization of 1934 library roof Stabilization of north retaining wall Fire suppression water (hydrant system utilizing Upper Lake as source) Phase 2: Enhanced Public Access −$4M (Partner and/or Grant Funded) Rehabilitation of 1909 chapel for re-use, including utilities Modifications to 1934 library roof for use as an open air pavilion Restroom facility and related infrastructure The larger Preserve Plan is at a critical juncture with regards to the environmental review process, which is why this item is coming before the Board at this time. For this Agenda Item, the Board of Directors is asked to carefully consider the proposed Rehabilitation Plan, phasing, estimated costs, and funding sources and to tentatively approve the recommendations, pending completion of the DEIR. Should the Board request changes to Phase 1 actions at a later date leading up to and including the Preserve Plan/DEIR hearing, Board approval of the Preserve Plan would need to be delayed to address these changes in the Plan and DEIR. FISCAL IMPACT Sufficient funds are allocated in the Fiscal Year (FY) 2015-16 budget to proceed with the planning process for the Rehabilitation Plan. Additional funds will be requested in the proposed FY2016-17 budget for the finalization of the Rehabilitation Plan. The MAA Expenditure Plan Budget for MAA Portfolio #21, Bear Creek Redwoods Public Recreation and Interpretive Projects, allocated approximately $4.2 M for rehabilitation of the Alma College Site to fund Phases 1A and 1B. Implementation of subsequent phases, if approved, would be funded using a combination of District General Funds, grants, and partner contributions. BOARD COMMITTEE REVIEW Since the re-initiation of the Preserve Plan process, four Planning and Natural Resources (PNR) Committee meetings have been held. On April 14, 2015, the PNR Committee received an update on the planning process and schedule. On April 29, 2015, the PNR Committee attended a community workshop to gather public input. On June 2, 2015 and September 29, 2015, the PNR Committee reviewed the draft Plan elements, including the proposed rehabilitation actions for the Alma College site. In addition, the full Board received a presentation of the Rehabilitation Plan at its June 24, 2015 meeting. At this meeting, the Board directed staff to pursue a low- intensity use scenario (Scheme B) for the site. PUBLIC NOTICE Public notice of this Agenda Item was provided per the Brown Act. Additional notice was provided to interested parties of the Preserve Plan and Stables Site Plan, as well as adjoining neighbors of Bear Creek Redwoods Open Space Preserve. Attachment 1 R-16-33 Page 4 CEQA COMPLIANCE An Environmental Impact Report (EIR) is in preparation for the Preserve Plan, which analyzes the potential project impacts associated with the Rehabilitation Plan. It is anticipated that the Rehabilitation Plan will not result in significant impacts to the Alma College Cultural Landscape, since the proposed actions largely comply with the Secretary’s Standards. However, due to the status of the classroom, garage, and 1950 library buildings on the Santa Clara County Heritage Resource Inventory, demolition of these buildings may result in significant, unavoidable impacts to historic resources, as such listing is a defined “threshold of significance” under CEQA. If significant unavoidable impacts would occur, the Board will be required to adopt a statement of overriding considerations, which is a common CEQA requirement associated with EIRs. NEXT STEPS Staff will incorporate feedback received from the Board Study Session into the Bear Creek Redwoods Preserve Plan, which will be released for public review this summer. Attachment(s) 1. Rehabilitation Plan Summary Graphic Responsible Department Head: Jane Mark, AICP, Planning Manager Prepared by: Lisa Bankosh, Planner III Aaron Hébert, Capital Project Manager Contact person: Lisa Bankosh Attachment 1 KEY ELEMENTS • Rehabilitate and interpret the features that illustrate the layers of development and use of the property. • Reinstate or rehabilitate historic plantings using evergreen shrub plantings on the path through the middle of the site, at the shrines, and in lieu of radial paths. • Provide interpretive materials to narrate the cultural landscape components. • Stabilize the 1909 chapel, and the 1934 library roof structure. • Strengthen north retaining wall, minimally stabilize south retaining wall. • Due to their position in relation to the San Andreas fault trace, remove the classroom garage, and the 1950 library. • Provide visitor amenities. • Establish parking for approximately 60 cars. • Establish a regime of vegetation management. • Plant garden areas with unirrigated wildower and grass mixes for improved habitat. • Plant with native species to convey the layout of other historical plantings. • Seek a project partner or partners for the use of the rehabilitated building and gardens. PARTNERSHIP ELEMENTS • Rehabilitate chapel and library superstructure for reuse. • Provide water, septic, and power to the rehabilitated chapel. • Rehabilitate radial gardens near Upper Lake. • Provide enhanced visitor amenities including ush toilets UPPER LAKE Retain and stabilize Upper Lake, dating to the Milling Period, as the central organizing element of the site. ST. JOSEPH SHRINE Rehabilitate for visitor seating/picnicking. ALMA COLLEGE PARKING AREA Provide capacity for 60 vehicles between two lots, vault toilets, and signage. HISTORIC CIRCULATION PATTERNS Reinstate pathways around lake as ADA trails. NEW ENTRY FROM BEAR CREEK ROAD Clear vegetation to improve line of sight as needed. Provide a safe pedestrian crossing at Bear Creek Road. DORMITORIES AND CLASSROOMS Interpret the Jesuit period through the remaining foundations of the dormitories. Remove and interpret the classroom building, retaining its clay-tile paved porch and foundation. PEDESTRIAN PATHS Reinstate the central path of the former historic radial path system and the former central path through the site incorporating existing lengths of path where they remain. CHAPEL AND 1934 LIBRARY Stabilize the wooden Chapel for rehabilitation and use by a project partner. Close the lower oor for structural strengthening. Rehabilitate the patio on the north side for use by self-guided visitors. Retain the roof of the wooden 1934 Library, removing most or all of its walls so that it becomes a weather shelter. MARIAN SHRINE Rehabilitate Marian Shrine 1950 LIBRARY Remove the 1950 library to reopen views along length of the site, as between the late 1800s to 1950. Retain terraces created by Tevis for use as picnic areas. Rehabilitate historic stairs. SITE AND SAFETY CODE COMPLIANCE Provide ADA accessible routes throughout. Provide safety barriers or vegetated buers to prevent access near retaining walls BUFFER PLANTING Provide extensive areas of native evergreen shrub plantings along the south retaining wall as a barrier, to limit impacts in case of a seismic event. MEADOW, LILY POND, AND ROMAN PLUNGE Clear the meadow of invasive species. Rehabilitate hardscape and interpret the lily pond and Roman Plunge suitable for picnics and gatherings. Retain and strengthen the bilaterally symmetrical view to the SE between the blue cedars. GARAGE Interpret the garage site and provide an overlook to the lower oor. FORMER TEVIS MANSION FOOTPRINT This is a exible-use picnic area. Interpretive paving element marks the threshold of the NW wing of the mansion. Enhance the extant remnants of the mansion foundation, ush with the pavement grade. Stabilize remnant carport columns and walls. Reinstate and interpret the location of the exterior walls, indicating the building’s wings, some as sitting elements. NORTH AND SOUTH RETAINING WALLS Structurally stabilize the north retaining wall with tiebacks. The south retaining wall lies on the fault trace, repair the broken ends where failure has occurred. Provide modest repairs to brickwork at the parapet edge. Provide safety barriers until north wall is stabilized Attachment 1 From:Jennifer Woodworth Subject:5/11/16 Agenda Questions Date:Wednesday, May 11, 2016 2:37:16 PM Good afternoon all, Please find the responses to Director Kishimoto’s questions below in blue . Thank you. Jen Jennifer Woodworth, MMC District Clerk jwoodworth@openspace.org Midpeninsula Regional Open Space District 330 Distel Circle, Los Altos, CA 94022 P: (650) 691-1200 - F: (650) 691-0485 Item 3 - I plan to pull (Bear Creek water resources) * Is it true that existing water system is adequate if we have equestrian trails and day use but we need 8,000 gallons/day for stables? Based on current water usage at the Stables and flow measurements collected and analyzed by Balance Hydrologics, the existing water system is not adequate to supply the water needed for the stables, caretaker’s house, restroom facility, and fire suppression system. The future stables improvements identified in the Site Plan Alternatives will require approximately 8,000 gallons per day. The Board directed staff to evaluate a minimal improvements project. A project of 'equestrian trails and day use' only has not been evaluated, and therefore we don't know what the water demands would be for that type of project option." * I hear San Jose Water is a possibility which is great! What are the steps/requirements to make this a possibility? What is timeline for evaluating this option? The San Jose Water Company (SJWC) informed the District on Friday, May 6th , that they will be able to provide a new water service connection on Bear Creek Road. The Engineering and Construction (E&C) Department is working with consultants, MNS Engineers, to obtain a conceptual design, construction costs and operation and maintenance costs for this water system. This report should be ready in late June. Staff anticipates including this additional information and costs related to the new water service connection as part of the next Board presentation of the Bear Creek Stables Site Plan Alternatives, currently scheduled for July 6. * What is likely costs (capital and operating)? The construction, operation and maintenance costs of the SJWC Bear Creek Road water system are unknown at this time. However, the E&C Department believes that the SJWC water system will likely be less than many of the other water system options that have been evaluated in the Water Resources Inventory (by Balance Hydrologics) and in a separate Constructability Assessment and Cost Estimation that is being prepared by MNS Engineers, Inc. * Have the stables stakeholders been alerted to the escalating costs of water infrastructure and discussion of what they might be willing to pay (capital and operating)? On February 24, 2016, staff presented the Stables alternatives and associated costs to the Board of Directors. At that time, preliminary construction costs for the various water systems were estimated to be greater than one million dollars. No further updates have been provided to the stakeholders since the updated water systems costs have been developed. A full range of water systems options and preliminary cost estimates will be presented as part of the next Bear Creek Stables Alternatives Board item, which is scheduled for July 6th . On February 24 th , staff also presented to the Board expected tenant profits based on the various site alternatives and public programming options. The specific cost sharing between the District and a future long term tenant will be negotiated during a later RFP/lease development process. * stables alternatives still scheduled for late May? The next Bear Creek Stables Alternatives presentation has been rescheduled for July 6, 2016, in order to allow sufficient time for staff to work with MNS Engineers to develop capital and operating and maintenance costs for connecting directly to SJWC line along Bear Creek Road. Item 7 - Alma College. What choices does the board have if it doesn’t want to spend this amount on all three phases? It would be just postpone project? The District would need to implement Alma College Site Rehabilitation Plan Phases 1A, 1B, and 1C (as described in the Board Report) to ensure the project be "self-mitigating" for the potentially significant impacts associated with the proposed demolition of buildings and construction of the new parking lot within a site that is listed on the Santa Clara County Heritage Resource Inventory. From a CEQA standpoint, the potentially significant impacts associated with the demolitions and new parking lot construction would be balanced by the proposed rehabilitation and interpretation of the cultural landscape and remaining structures that contribute to this landscape. The District would work with the County to obtain conditional approval of a demolition permit and landmark alteration permit, which would require rehabilitation actions be implemented as funding becomes available. Were the Board to decide to only partially implement phases of the Rehabilitation Plan, the County may, at its discretion, deny the District's application for the permits. If that happened, the District could stabilize the buildings via "mothballing” measures to secure the site or keep the site fenced off. It should also be noted the County could deny the permit even with all the rehabilitation actions included. In addition, Phase 1A, 1B, and 1C require further evaluation in the implementation phase of this project. Specifically, staff will further explore what actions are feasible to permit with Santa Clara County regarding the historic buildings, what contracting efficiencies might be gained by bundling related projects, and general analysis of cost-reduction measures. While the preliminary cost- estimates provide an opinion of costs at this early planning stage, further analysis is needed to refine the cost estimates based on more refined design plans for the project. The Board can enter into Phase 2 "Enhanced Public Access" at its discretion, pending grant funding and/or partner funding (for all or some of the $4 million).