HomeMy Public PortalAbout20160713 - Agenda Packet - Board of Directors (BOD) - 16-16
REGULAR MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, July 13, 2016
7:00 PM
A G E N D A
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ORAL COMMUNICATIONS
The Board President will invite public comment on items not the agenda. Each speaker will ordinarily
be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the
Board of Directors on items not on the agenda. If you wish to address the Board, please complete a
speaker card and give it to the District Clerk. Individuals are limited to one appearance during this
section.
ADOPTION OF AGENDA
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the Consent
Calendar during consideration of the Consent Calendar.
1. Approve the Minutes for the June 22, 2016 Board meeting
2. Approve Claims Report
3. Authorization to Purchase Capital Equipment for a Total Cost Not to Exceed $1,088,700 (R-
16-85)
Staff Contact: Michael Jurich, Management Analyst II, Support Services
General Manager’s Recommendation:
1. Authorize the General Manager to execute a purchase contract with the State Department of
General Services and associated contract dealers for five patrol vehicles, two administrative
vehicles, and five maintenance vehicles, for a total cost not to exceed $798,700.
2. Authorize the General Manager to execute a purchase contract with the State Department of
General Services and associated contract dealers for one replacement and one additional
tractor for a total cost not to exceed $290,000.
Meeting 16-16
4. Award of Contracts to Three Firms for Printing and Mailing Services (R-16-86)
Staff Contact: Peggy Koenig, Public Affairs Specialist
General Manager’s Recommendation: Authorize the General Manager to enter into contracts for
printing and mailing services with Dakota Press, ImageX, and Patsons Press for amounts not-to-
exceed $100,000 (each) for Fiscal Year (FY) 2016-17 with the option to extend contracts to
FY2017-18, and FY2018-19 subject to further Board approval.
BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the
Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may
comment to the Board by a written communication, which the Board appreciates.
5. Presentation of New GeoPDF Trail Maps (R-16-87)
Staff Contact: Peggy Gibbons, Public Affairs Specialist and Casey Hiatt, GIS Administrator
General Manager’s Recommendation: Receive an informational report by Public Affairs Specialist
Peggy Gibbons and GIS Administrator Casey Hiatt on the District’s rollout of the GeoPDF trail
maps for mobile devices.
INFORMATIONAL MEMORANDA
• Highway 17 Wildlife Passage and Bay Area Ridge Trail Crossing Project Update
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or
announcements concerning activities of District Directors and staff; opportunity to refer public or Board
questions to staff for factual information; request staff to report back to the Board on a matter at a future
meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and
direction to staff only. No final policy action will be taken by the Board.
A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the
District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed
to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s
Administrative Office located at 330 Distel Circle, Los Altos, California 94022.
CERTIFICATION OF POSTING OF AGENDA
I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that
the foregoing agenda for the regular meeting of the MROSD Board of Directors was posted and available for
review on July 8, 2016, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos California, 94022.
The agenda and any additional written materials are also available on the District’s web site at
http://www.openspace.org.
Jennifer Woodworth, MMC
District Clerk
June 22, 2016
Board Meeting 16-14
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
June 22, 2016
DRAFT MINUTES
SPECIAL MEETING – CLOSED SESSION
CALL TO ORDER
President Kishimoto called the special meeting of the Midpeninsula Regional Open Space
District to order at 5:00 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle, and Pete Siemens
Members Absent: None
Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz,
General Counsel Sheryl Schaffner, Real Property Manager Mike
Williams, and Senior Real Property Agent Allen Ishibashi
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code
Section 54956.8)
Property: Santa Clara County Assessor’s Parcel Number 562-08-003
Agency Negotiator: Michael Williams, Real Property Manager
Negotiating Party: Val Lopez, Amah Mutsun Land Trust
Under Negotiation: Conservation Easement
2. CLOSED SESSION: PUBLIC EMPLOYEE PERFORMANCE EVALUATION.
(Government Code Section 54957(b)(1))
Title of Employees: General Manager
Public comments opened at 5:00 p.m.
No speakers present.
Meeting 16-14 Page 2
Public comments closed at 5:00 p.m.
The Board convened into closed session.
President Kishimoto adjourned the special meeting at 6:13 p.m.
SPECIAL MEETING – STUDY SESSION
President Kishimoto called the special meeting of the Midpeninsula Regional Open Space
District to order at 6:30 p.m.
President Kishimoto reported the Board met in closed session, and no reportable action was
taken.
Presentation by Robin Grossinger of the San Francisco Estuary Institute, “Resilient Silicon
Valley: Applying Landscape Resilience Principles in the Region”
President Kishimoto adjourned the special meeting at 7:08 p.m.
REGULAR MEETING – BOARD MEETING
President Kishimoto called the regular meeting of the Midpeninsula Regional Open Space
District to order at 7:08 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle, and Pete Siemens
Members Absent: None
Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz,
Assistant General Manager Kevin Woodhouse, General Counsel Sheryl
Schaffner, Planning Manager Jane Mark, Natural Resources Manager Kirk
Lenington, Engineering and Construction Manager Jay Lin, Real Property
Manager Mike Williams, Visitor Services Manager Michael Newburn,
Land and Facilities Manager Brian Malone, Public Affairs Manager Shelly
Lewis, Budget and Finance Analyst II Nicole Gonzales, Capital Project
Manager II Damon Adlao, GIS Technician Nathan Greig, Information
Technology Specialist Tad Hammer, and District Clerk Jennifer
Woodworth
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Cyr moved, and Director Hanko seconded the motion to adopt the agenda.
Meeting 16-14 Page 3
VOTE: 7-0-0
SPECIAL ORDERS OF THE DAY
• Introduction of new staff members
o Nathan Greig, GIS Technician
o Tad Hammer, Information Technology Specialist
CONSENT CALENDAR
1. Approve the Minutes for the May 25, 2016 and June 8, 2016 Board meetings
District Clerk Jennifer Woodworth announced the May 25, 2016 minutes had been revised, and
provided the revised copies to the Board of Directors.
2. Approve Claims Report
3. Partnership Agreement with Acterra Stewardship for the Hendrys Creek Stream
Channel Restoration Project at Sierra Azul Open Space Preserve (R-16-80)
General Manager’s Recommendation: Enter into a partnership agreement with Acterra
Stewardship in the amount of $190,000, which includes a 15% contingency of $25,000, for
native plant restoration and grant administration work associated with the grant-funded Hendrys
Creek Stream Channel Restoration Project at Sierra Azul Open Space Preserve; this agreement is
eligible for full reimbursement by a Santa Clara Valley Water District grant.
4. Annual Review of Restricted, Committed, Assigned, and Unassigned Reserves and
Reserve Amounts (R-16-79)
General Manager’s Recommendation: Approve (1) the elimination of the 2004 Bond Reserve
Fund, (2) a $10 million increase in the Infrastructure Fund, and (3) a $1.9 million increase in the
minimum required balance in the unassigned General Fund, as recommended by the District
Controller.
5. Formation of the Diversity Outreach Ad Hoc Committee (R-16-81)
General Manager’s Recommendation: Direct the formation of a new Diversity Outreach Ad Hoc
Committee, and authorize the Board President to appoint three Directors to serve on the
Diversity Outreach Ad Hoc Committee.
Public comment opened at 7:13 p.m.
No speakers present.
Public comment closed at 7:13 p.m.
Motion: Director Hassett moved, and Director Harris seconded the motion to approve the
Consent Calendar, with the amendments as provided to the May 25, 2016 minutes.
VOTE: 7-0-0
Meeting 16-14 Page 4
President Kishimoto appointed Directors Harris, Kishimoto, and Riffle to serve on the Diversity
Outreach Ad Hoc Committee.
BOARD BUSINESS
6. Fiscal Year 2016-17 Budget & Action Plan (R-16-71)
Finance and Budget Analyst II Nicole Gonzales presented the staff report. Ms. Gonzales
summarized the review of the proposed Budget and Action Plan by the Action Plan and Budget
Committee and Board of Directors. Ms. Gonzales reviewed the changes to the Budget and Action
Plan as directed by the Board of Directors.
Land and Facilities Manager Brian Malone provided additional information regarding the
proposed demolition of the Sears Ranch farm labor housing, stating that the current home has been
red-tagged by San Mateo County due to the home’s lack of foundation. Mr. Malone stated the
General Manager’s recommendation to include demolition of the Sears Ranch farm labor housing
and assessment of the former Driscoll Ranch area of La Honda Open Space Preserve to determine
where and how to replace farm labor housing.
Ms. Gonzales provided a summary of the proposed FY2016-17 District Budget.
Director Hassett provided comments related to the low number of bids received for the Mt.
Umunhum Summit Project and suggested District staff consider seeking out additional bids.
President Kishimoto suggested the Board continue this discussion at the end of the Board
meeting.
President Kishimoto requested staff comment on a letter received from the Portola Valley Town
Manager regarding opening Alpine Road.
Assistant General Manager Ana Ruiz reported District staff met with the Portola Valley Town
Manager in April and suggested Portola Valley could bring a proposal forward as part of the
preparation for the FY2017-18 budgeting process.
President Kishimoto requested additional information related to how other open space agencies
budget for land acquisitions.
Real Property Manager Mike Williams described how East Bay Regional Parks and Santa Clara
County Parks budget for land purchases.
President Kishimoto stated her continued opposition to the proposed Grants Specialist position.
Public comment opened at 7:35 p.m.
No speakers present.
Public comment closed at 7:35 p.m.
Motion: Director Hassett moved, and Director Siemens seconded the motion to:
1. Approve the FY2016-17 Action Plan.
Meeting 16-14 Page 5
2. Adopt a Resolution approving the FY2016-17 Budget.
3. Adopt a Resolution approving the Classification and Compensation Plan.
4. Approve twelve new positions in accordance with recommendations outlined in the Financial
and Operational Sustainability Model to establish new and efficient business systems.
VOTE: 7-0-0
7. Authorization to Reduce the District’s Unfunded Pension Liability by Making a $3
Million Pre-Payment to the California Public Employees Retirement System (CalPERS)
(R-16-78)
Controller Michael L. Foster provided the staff presentation describing the District’s unfunded
pension liability and recommended making a $3 million pre-payment to the California Public
Employees Retirement System (CalPERS) in order to reduce the unfunded liability. By making
this pre-payment, the Controller projects a savings to the District of $6.3 Million over the next
twenty years.
Public comment opened at 7:44 p.m.
No speakers present.
Public comment closed at 7:44 p.m.
Motion: Director Hanko moved, and Director Siemens seconded the motion to authorize the
General Manager to deposit $3 Million into the Midpeninsula Regional Open Space District’s
(District) CalPERS account, in order to reduce the District’s unfunded pension liability.
VOTE: 7-0-0
INFORMATIONAL MEMORANDA
• Status of Activities at the Hawthorn Property
• Mount Umunhum Summit Project Bid Results and Budget Implications
Director Hassett repeated his opinion that the project should possibly to bid out the project again.
Ms. Ruiz stated staff is researching bringing in a third party cost estimator to peer review the
request for bid documents and help staff determine if the bid received is indicative of the
projected costs associated with the project based on the current market, remote location of the
project, etc.
General Manager Steve Abbors provided comments regarding construction cycles and previous
economic downturns that saved the District money, such as the demolition and remediation work
at Mt. Umunhum that was delivered below the original estimate.
President Kishimoto spoke in favor of postponing the project due to the high cost.
Director Siemens spoke in favor of completing work to Mt. Umunhum Road and a parking area
to allow members of the public to visit the preserve.
Meeting 16-14 Page 6
Director Hassett spoke in favor of moving the project forward soon but would like to confirm
that the bid received is fair.
• Proposed Partnership and Conservation Easement with Amah Mutsun Land Trust at
Mount Umunhum, Sierra Azul Open Space Preserve
INFORMATIONAL REPORTS
A. Committee Reports
No Committee reports.
B. Staff Reports
Assistant General Manager Ana Ruiz reported the District is participating in a San Mateo County
Committee has formed for a new national trail – the Portola Trail – which is projected to cross
District land The discussions are still in an early phase, and Ms. Ruiz will be providing periodic
updates as they progress. Ms. Ruiz provided a report of recent efforts by the Peninsula Working
group related to cost sharing, public outreach, etc.
Assistant General Manager Kevin Woodhouse reported he, Ms. Ruiz, and Mr. Abbors recently
presented at the California Special District’s Association General Manager Summit describing
the District’s Financial and Operational Sustainability Model Study and implementation.
Public Affairs Manager Shelly Lewis reminded the Board of Directors of the Legislative
Luncheon to be held at Cooley Landing on June 24th.
District Clerk Jennifer Woodworth reported the District has received a request for endorsement
of the Silicon Valley Leadership Group’s transportation measure on the November 2016 ballot.
Ms. Woodworth stated a consensus of the Board is needed to direct staff to research this item to
determine how it could affect the District. By consensus, the Board directed staff to research the
measure and present the information to the Board at a future Board meeting.
Mr. Abbors reported his recent attendance at the joint meeting of the Santa Clara and San Mateo
Counties’ City Managers Association. Mr. Abbors provided an update regarding the District’s
bond team and their recent meeting. Finally, Mr. Abbors reported staff has more fully researched
the planned Sears Ranch Road parking lot and determined that an asphalt parking lot is
appropriate for the location instead of the gravel lot initially proposed. This change may delay
the project for a couple of months, but is still planned for opening in Fall 2017.
C. Director Reports
The Board members submitted their compensatory reports.
Director Harris reported she contacted numerous city council members in San Mateo County to
invite them to the Legislative Picnic and suggested an evening event for future years.
Director Cyr reported his attendance at the Special Parks District Forum in Cleveland, OH and
described several of the sessions he attended.
Meeting 16-14 Page 7
Director Hassett reported his attendance at the Special Parks District Forum in Cleveland, OH
and described several of the sessions he attended.
President Kishimoto suggested a future Board development workshop later this year, perhaps in
the fall, to discuss the changing roles of the Board.
By consensus the Board directed staff to work on a Board development workshop in the fall.
ADJOURNMENT
President Kishimoto adjourned the regular meeting of the Board of Directors of the
Midpeninsula Regional Open Space District at 8:44 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk
page 1 of 7
CLAIMS REPORT
MEETING 16-16
DATE 07-13-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
72695 *10205 - CALIFORNIA JPIA Liability and Workers Comp Annual Insurance Contribution 16-17 07/06/2016 668,361.00
72656 10094 - RESTORATION DESIGN GROUP, INC.Mt Um Summit Design Consulting 06/29/2016 151,185.63
72684 *10215 - CALPERS-FISCAL SERVICES DIVISION Monthly Employee Health Insurance 07/05/2016 150,070.91
72623 10215 - CALPERS-FISCAL SERVICES DIVISION CERBT Pre-Funding contribution 2015-16 (for future OPEB liabilities)06/29/2016 150,000.00
72529 11369 - BANK OF THE WEST COMMERCIAL CARD USA $22.50 Parking fees 06/17/2016 58,090.61
$153.79 Fire Training Expenses
$2,141.29 Vegetation Trimmer
$1,634.65 Facilities, Parts, Hardware, Safety Supplies
$1,687.83 Fuel, parts and weather stripping
$563.27 Website services, office supplies
$-107.66 (credit) Membership Reversal
$7.34 Keys for Silva Property
$114.38 door opener
$1,122.83 Nature Ctr: event supplies; docent snacks; biz mtg
$1,020.76 Mt Um Media Shuttle, Office Supplies, Reference Books
$328.46 Volunteer Supplies/Equipment
$656.72 Event supplies, name badges, office supplies
$91.15 Strobe light, Shipping item for repair
$676.60 BAOSC Conference , Conservation Easement Tour
$25.14 Fence Post
$12,594.39 Three Trailer-sized Storage Containers for SFO
$6,147.28 (ISD) Training/Travel, Hardware and Software items
$5,276.50 Helicoptor transport for Mt Um Bridges, Software
$7.20 Water for Mt. Um. media day
$1,015.00 GFOA Training (N Gonzales), Parking Expense
$96.21 Office supplies, software
$44.97 FFO Kitchen supplies
$52.58 SFO Kitchen Supplies
$65.58 Fuel for New World Meeting in Turlock
$1,181.12 advertising, BAOSC conf., parking, training
$148.20 SJ mercury news subscription
$7.25 Bridge Toll
$398.86 GIS Training Course
$527.74 Seminar, Mt Um media day food, business meetings
$140.27 Lumber (SA-MT UM)
$347.87 Volunteer Program Supplies
$19.15 Recruiting expenses
$16.18 Nuts and Bolts
$200.00 Open Space Conference registration
$1,328.34 Ergo items, training refreshments, safety items
$941.84 SOD Symposium registration, Herbicide equipment
$90.00 Court Parking; Conservation Law Forum
$1,284.93 Office supplies, Conference Fees, Advertising
$350.00 EMT Recertification (Smith)
$9,880.30 iPads(6), Monitors(6), Headsets, Hardware
$495.54 City Attorney Conference May 2016
$649.07 Recruiting Expenses
$2,584.18 Docent Program/Wingding Event Supplies
page 2 of 7
CLAIMS REPORT
MEETING 16-16
DATE 07-13-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
$102.37 IRWA mtg Lunch, Dinner mtg Rosendahl/Horsley's Office
$1,400.00 ICMA Membership
$517.63 Clerk Conference, SPDF refund, mgmt team retreat lunch
$41.01 Office supplies
72606 10112 - TIMOTHY C. BEST El Corte De Madera Roads and trails assessment 06/22/2016 35,800.00
72672 10307 - THE SIGN SHOP 6 3'x9' Entrance Signs - MB, RR, SA, SJH, Install Logos on vehicles 06/29/2016 34,320.54
72608 11618 - TRAIL PEOPLE Hwy 17 crossing conceptual design and feasibility 06/22/2016 27,241.30
72682 *11152 - WELLINGTON PARK INVESTORS AO2, AO3, AO4 Rent - July 06/30/2016 25,012.00
72694 11371 - CALFLORA DATABASE Weed Manager Database, Mobile Device Application 07/06/2016 20,000.00
72548 10540 - CRAFTSMEN PRINTING Printing Maps, Envelopes, Brochures, Newletters 06/22/2016 19,148.66
72552 10546 - ECOLOGICAL CONCERNS INC Invasive Species Management - BCR, LHC 06/22/2016 17,868.00
72582 10665 - PAVEMENT ENGINEERING INC Mt Um Road Design and Engineering - SAU 06/22/2016 15,388.75
72600 *11230 - SANTA CLARA COUNTY-C/O UNITED ADMINISTRATIVE SERVI Monthly Employee Dental Insurance 06/22/2016 13,701.60
72642 10062 - MARK HYLKEMA Archaeological Survey - Future SAO Site 06/29/2016 13,580.00
72634 11177 - HARRIS CONSTRUCTION Kitchen counter and dishwasher install SFO, House Repairs 06/29/2016 12,178.50
72644 10031 - MILLS DESIGN Graphic Design - Newsletters, Budget Report, Brochures, Post Cards, Sign 06/29/2016 12,107.00
72736 11519 - PRICE, POSTEL & PARMA LLP Mt. Um Road and Trail Property Rights Legal Consulting 07/06/2016 11,665.31
72572 10304 - LA HONDA PESCADERO UNIFIED SCHOOL DISTRICT Tax Compensatory Fee Payment - Coastside Protection Area 06/22/2016 11,555.11
72565 11177 - HARRIS CONSTRUCTION Garage door repair, Exterior Wall and Window Replacement - RR 06/22/2016 10,689.25
72734 10665 - PAVEMENT ENGINEERING INC Mt Um Road Design and Engineering 07/06/2016 10,522.50
72551 10463 - DELL BUSINESS CREDIT Computer Purchases 06/22/2016 9,496.52
72752 11651 - STRATEGIC PRODUCTS & SERVICES, LLC IT Consulting Services 07/06/2016 8,760.00
72584 *10180 - PG & E Electricity/gas 06/16 06/22/2016 8,740.42
72555 10137 - ESRI ArcGIS Advanced upgrade software licenses (qty 2)06/22/2016 7,830.00
72580 11534 - MISSION PICTURES Video Series Production for outreach and education 06/22/2016 7,000.00
72650 11523 - PGA DESIGN, INC.Sears Ranch Staging Area Design & Project Management 06/29/2016 6,384.25
72677 11653 - VALENTIN LOPEZ Mt Um Historical and Cultural Consulting 06/29/2016 6,270.00
72740 *10124 - ROBERT J. DALOIA Principal and Interest payment 7/10/16 07/06/2016 6,192.77
72630 10034 - DIANE WEST-BOURKE Diane West-Bourke: Docent Training Services 06/29/2016 6,000.00
72688 *10419 - THE LINCOLN NATIONAL LIFE INSURANCE COMPANY Employee monthly insurance - Life, LTD, ADD 07/05/2016 5,975.86
72744 11432 - SAN MATEO COUNTY RESOURCE CONSERVATION DISTRICT Slender False Brome Control Contract Services May 2016 07/06/2016 5,955.73
72731 11600 - MNS ENGINEERS INC.BCR Water System Assessment and Cost Estimate 07/06/2016 5,837.50
72693 10616 - BKF ENGINEERS Surveying Services for Ravenswood Bay Trail 07/06/2016 5,697.90
72597 11432 - SAN MATEO COUNTY RESOURCE CONSERVATION DISTRICT Slender False Brome Control Contract Services April 2016 06/22/2016 5,611.21
72746 11477 - SCA ENVIRONMENTAL INC.Asbestos Testing at Rental Property - RR 07/06/2016 5,535.00
72567 10222 - HERTZ EQUIPMENT RENTAL INC Excavator Rental - Mt Um Summit 2/12-3/13/16 06/22/2016 5,105.81
72716 10222 - HERTZ EQUIPMENT RENTAL INC Excavator Rental - Mt Um Summit 5/12-6/11/16 07/06/2016 5,105.81
72721 11367 - HUMUNYA FOUNDATION OF THE AMAH MUTSUN TRIBAL BARM Grant Program - Culturally Significant Plant Species Research 07/06/2016 5,000.00
72664 11627 - SOUTH BAY ACCESS SOLUTIONS Steel Gates for Skyline Field Office Driveway 06/29/2016 4,910.00
72648 10925 - PAPE` MACHINERY Bull Dozer Rental MB/WH Sherrill Skid Road and Spring Ridge Road 06/29/2016 4,893.75
72617 11148 - BALANCE HYDROLOGICS, INC.BCR Water Resources Inventory Consulting 06/29/2016 4,695.00
72530 10222 - HERTZ EQUIPMENT RENTAL INC Excavator Rental - MB Road Repairs 06/17/2016 4,103.85
72542 11431 - CALIFORNIA ENVIRONMENTAL SERVICES Biological Monitoring - Mt Um Trail Bridges - SAU 06/22/2016 3,910.20
72662 11636 - SOFTCHOICE CORPORATION Microsoft Office 365 user accounts 06/29/2016 3,895.40
72619 11680 - BIGGS CARDOSA ASSOCIATES INC Engineering Consultant for PCR Bridges 06/29/2016 3,815.31
72620 11431 - CALIFORNIA ENVIRONMENTAL SERVICES Biological Monitoring - Mt Um Trail Bridges Construction 06/29/2016 3,750.20
72666 11651 - STRATEGIC PRODUCTS & SERVICES, LLC Office365 Sharepoint Build & Migration 06/29/2016 3,650.00
72601 11477 - SCA ENVIRONMENTAL INC.Asbestos Testing at Rental Property - LHC 06/22/2016 3,465.00
page 3 of 7
CLAIMS REPORT
MEETING 16-16
DATE 07-13-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
72747 10196 - SHELTERBELT BUILDERS INC Pest control advisory services 07/06/2016 3,290.00
72595 11108 - SAN MATEO COUNTY Semi-annual installment of fire compensatory fee (Coastside)06/22/2016 3,263.12
72568 10642 - HMS INC Asbestos and Lead Safety Training 06/22/2016 3,000.00
72540 11681 - BERKEY WILLIAMS LLP Amah Mutsun Land Trust Legal Consulting- Mt. Umunhum 06/22/2016 2,933.00
72703 10540 - CRAFTSMEN PRINTING Printing of LR/SG Maps, Public Hearing Postcards 07/06/2016 2,798.03
72591 10324 - RICH VOSS TRUCKING INC Trucking - rock for road work -- MB 06/22/2016 2,659.50
72742 11638 - SAGE ASSOCIATES Management Plans for Toto and October Farms 07/06/2016 2,554.56
72663 10585 - SOL'S MOBILE AUTO & TRUCK REPAIR, INC.Inspection and service, 6 vehicles 06/29/2016 2,535.37
72735 10140 - PINE CONE LUMBER CO INC New entry sign boards, Lumber 07/06/2016 2,473.01
72686 10211 - PUBLIC POLICY ADVOCATES Legislative Advocacy Services 07/05/2016 2,408.84
72725 11682 - LAFLEUR ELECTRIC SERVICE Electrical System Repair - ECM 07/06/2016 2,375.00
72646 10160 - OFFICE DEPOT CREDIT PLAN Office & break room supplies/copy paper 06/29/2016 2,374.46
72531 10123 - HOME DEPOT CREDIT SERVICES Field supplies / Shop supplies / Mt. Umunhum trail supplies 06/17/2016 2,297.47
72534 11644 - STEWART TITLE OF CALIFORNIA, INC.Escrow fees for Barth Property Purchase 06/17/2016 2,254.59
72670 *10583 - TELEPACIFIC COMMUNICATIONS District Telephone & SAO Internet 06/29/2016 2,177.43
72673 10201 - TURF & INDUSTRIAL EQUIP CO John Deere deck mower repair parts 06/29/2016 2,091.89
72602 11555 - SMITH, MALCOLM Public Affairs Consulting services for April/may 06/22/2016 2,035.00
72745 10697 - SANDIS Mt Um Road Design Engineering Peer Review 07/06/2016 2,030.00
72751 10302 - STEVENS CREEK QUARRY INC Rock (FO)07/06/2016 2,025.36
72533 *11184 - PURCHASE POWER - PITNEY BOWES POSTAGE AO POSTAGE 06/17/2016 2,025.00
72616 11048 - ARC Large Format Plans Printng - Mt Um Summit 06/29/2016 2,016.20
72704 11624 - Directions Training Center, Inc.Office 365 Training 07/06/2016 2,000.00
72652 11667 - R I ENGINEERING, INC.Skyline Field Office Driveway Repair Project Consultant 06/29/2016 1,980.00
72653 11518 - RANCHING BY NATURE Invasive Plant mowing 06/29/2016 1,950.00
72678 11345 - WESTERN SHELVING AND RACK INC Dyer garage shelving 06/29/2016 1,858.53
72566 11501 - HARRIS DESIGN Fremont Older Parking Safety Project Design 06/22/2016 1,833.00
72681 *10032 - DEL REY BUILDING MAINTENANCE June Services 06/30/2016 1,815.00
72750 10489 - STETSON ENGINEERS INC Water Resource Specialist Interview Support 07/06/2016 1,712.71
72685 *10212 - PINNACLE TOWERS INC Tower rental - Crown site id 871823 07/05/2016 1,680.21
72748 10447 - SIMMS PLUMBING & WATER EQUIPMENT Removal of water backflow valve - WH, Sewer Line Repair - RR 07/06/2016 1,666.65
72671 10046 - TERRACON CONSULTANTS, INC.Hazmat Monitoring - Mt Um Summit 06/29/2016 1,628.14
72657 10324 - RICH VOSS TRUCKING INC Trucking - MB-Rock for road maintenance 06/29/2016 1,625.25
72739 10324 - RICH VOSS TRUCKING INC Trucking - MB-Rock for road maintenance 07/06/2016 1,576.00
72578 10190 - METROMOBILE COMMUNICATIONS 4 portable radios & charger 06/22/2016 1,547.69
72668 11473 - SUNNYVALE SCHOOL DISTRICT Transportation reimbursement for 3 school field trips 06/29/2016 1,457.00
72636 10626 - KOFF & ASSOCIATES INC I.T. Classification & Compensation Study 2016 06/29/2016 1,440.00
72627 11318 - CONFLUENCE RESTORATION Mindego Gateway Planting & Landscape Maintenance 06/29/2016 1,434.50
72717 10473 - HIATT, CASEY ESRI Conference Travel Expenses 07/06/2016 1,401.98
72713 11177 - HARRIS CONSTRUCTION replace window at rental property 07/06/2016 1,394.38
72726 11664 - LSQ FUNDING GROUP LC Temporary HR staffing week ending 6/12/16, 6/26/16 07/06/2016 1,339.60
72689 *10213 - VISION SERVICE PLAN-CA Monthly Employee Vision Insurance 07/05/2016 1,320.64
72702 10185 - COSTCO Computer keyboards/break room supplies 07/06/2016 1,263.08
72714 11109 - HAWK, JAMIE ESRI Conference Travel Reimbursement 07/06/2016 1,209.56
72635 10050 - JED CYR SPDF Conference Travel Reimbursement 06/29/2016 1,200.00
72638 10057 - LARRY HASSETT SPDF Conference Travel Reimbursement 06/29/2016 1,200.00
72651 10091 - R & B COMPANY Parts for SFO Water Tank Project 06/29/2016 1,196.04
72547 *10445 - COMMUNICATION & CONTROL INC Repeater Site Lease - June 06/22/2016 1,172.00
72701 *10445 - COMMUNICATION & CONTROL INC Repeater Site Lease - July 07/06/2016 1,172.00
page 4 of 7
CLAIMS REPORT
MEETING 16-16
DATE 07-13-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
72733 10687 - PACIFIC LEGACY INC Cultural Resource Evaluation - BCR Preserve Plan 07/06/2016 1,170.97
72724 11265 - KCD CONSTRUCTION Honey Bee Removal - LHC 07/06/2016 1,125.00
72553 11354 - ENVIRONMENTAL SCIENCE ASSOCIATES Stevens Creek Trail Bridges Engineering - MB 06/22/2016 1,109.72
72730 11688 - MICHAEL L BENCH, CONSULTING ARBORIST Tree Protection Plan for FOOSP Project 07/06/2016 1,080.00
72655 11684 - REDWOOD CITY ELEMENTARY SCHOOL DISTRICT Transportation Reimbursement - 2 Fair Oaks Field Trips 06/29/2016 1,070.00
72612 11176 - ZORO TOOLS Air impact wrenches 06/22/2016 1,030.71
72558 10169 - FOSTER BROTHERS SECURITY SYSTEMS Locks, Keys 06/22/2016 981.22
72629 10540 - CRAFTSMEN PRINTING Printing of Thornewood maps 06/29/2016 957.00
72563 10889 - GROSSMANN DESIGN GROUP Mt Um Interim Repair Project Management 06/22/2016 915.00
72598 10697 - SANDIS PGE Road Peer Review - Saratoga Gap 06/22/2016 910.00
72710 10187 - GARDENLAND POWER EQUIPMENT Power Equipment 07/06/2016 846.30
72649 *10180 - PG & E Electricity/gas 06/16 06/29/2016 846.04
72690 *10120 - ADT SECURITY SERVICES INC Alarm Services - SFO 07/06/2016 841.68
72700 10352 - CMK AUTOMOTIVE INC P94 Service / Repair 07/06/2016 803.78
72609 10403 - UNITED SITE SERVICES INC Sanitation Services (FOOSP), (SA)06/22/2016 781.64
72723 11313 - JJ KELLER & ASSOCIATES INC Online Training for BBP 07/06/2016 720.00
72639 10058 - LIEBERT CASSIDY WHITMORE HR Consulting 06/29/2016 715.50
72659 11054 - SAN MATEO COUNTY HUMAN RESOURCES DEPARTMENT Professional Development/Diversity Courses 06/29/2016 715.00
72536 10001 - AARON'S SEPTIC TANK SERVICE Septic Tank Service 06/22/2016 700.00
72674 10561 - ULINE Flex gloves 06/29/2016 698.87
72561 *11551 - GREEN TEAM OF SAN JOSE Garbage Service (RSA), (SAO)06/22/2016 689.08
72743 *10136 - SAN JOSE WATER COMPANY Water Service (RSACP)07/06/2016 658.02
72573 11376 - LAND TRUST OF SANTA CRUZ COUNTY Hwy 17 - Wildlife connectivity study 06/22/2016 593.00
72615 10070 - ALVARO JARAMILLO Biological Monitoring Mt Um Summit - SAU 06/29/2016 584.75
72680 11176 - ZORO TOOLS Weather Meters, Tools 06/29/2016 567.35
72589 *10589 - RECOLOGY SOUTH BAY Garbage Service (RSACP)06/22/2016 565.92
72632 11050 - F&S AUTO BODY INC Vehicle Body Repairs P79 06/29/2016 558.35
72592 11479 - ROOTID Rootid: Website Maintenance 06/22/2016 553.50
72749 11627 - SOUTH BAY ACCESS SOLUTIONS Gate Service CM, PC, WH 07/06/2016 550.00
72583 11144 - PENINSULA MOTOR SPORTS Mule 4, Mule 5 annual service 06/22/2016 538.22
72605 10152 - TADCO SUPPLY Janitorial Supplies (RSACP)06/22/2016 516.56
72707 10587 - ELKHORN SLOUGH FOUNDATION Rangeland Mgmt Forum NRD Grant 07/06/2016 500.00
72741 10130 - ROESSLER, CINDY Cell Phone Apr - June 2016, Mileage Reimbursement 07/06/2016 486.28
72628 11180 - COPY FACTORY Printing of Mt. Um Brochures 06/29/2016 473.60
72562 10173 - GREEN WASTE BEDRIS BOX 06/22/2016 460.00
72535 10357 - A-TOTAL FIRE PROTECTION COMPANY Annual Inspection (FFO)06/22/2016 445.00
72543 *10454 - CALIFORNIA WATER SERVICE CO-949 Water Service (FFO)06/22/2016 436.42
72640 11664 - LSQ FUNDING GROUP LC Temporary HR Staffing - Week 6/05/16 06/29/2016 435.20
72532 *11335 - PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC POSTAGE LEASE 06/17/2016 422.37
72575 11664 - LSQ FUNDING GROUP LC Temporary HR Staffing - Week 5/29/16 06/22/2016 408.00
72676 11037 - US HEALTHWORKS MEDICAL GROUP PC Medical Exam - HR Dept 06/29/2016 403.00
72755 11037 - US HEALTHWORKS MEDICAL GROUP PC Medical Services - HR 07/06/2016 403.00
72683 11268 - SANTA CLARA COUNTY PLANNING OFFICE Alternate Means Application (permit) - Mt Um Shelter 06/30/2016 402.00
72667 10143 - SUMMIT UNIFORMS Seasonal Ranger Uniform 06/29/2016 398.03
72692 10815 - AMERICAN RED CROSS CPR-FPR training certs 07/06/2016 385.00
72660 11429 - SAN MATEO COUNTY PARKS DEPARTMENT Magnetic Sign Board Printing 06/29/2016 360.00
72718 10043 - HOWARD ROME MARTIN & RIDLEY LLP Legal services for Mahronich vs Presentation Center - BCR 07/06/2016 360.00
72574 11392 - LENNIHAN LAW Water Rights Legal Consulting 06/22/2016 349.80
page 5 of 7
CLAIMS REPORT
MEETING 16-16
DATE 07-13-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
72545 10352 - CMK AUTOMOTIVE INC Vehicle Service / repair P43 06/22/2016 328.99
72705 11455 - DITCH WITCH EQUIPMENT CO., INC.Equipment Supply 07/06/2016 327.15
72687 *10093 - RENE HARDOY 06/16 Gardening services 07/05/2016 325.00
72618 10340 - BARRESI, CHRIS Uniform Reimbursement 06/29/2016 314.28
72624 10170 - CASCADE FIRE EQUIPMENT COMPANY Fire Pumper for P82 06/29/2016 307.99
72719 10493 - HSIEH, BENNY FY2015-2016 Cell Phone Reimbursement 07/06/2016 300.00
72550 10032 - DEL REY BUILDING MAINTENANCE AO janitorial suplies 06/22/2016 263.89
72581 10080 - PALO ALTO MEDICAL FOUNDATION Medical Services - HR Dept 06/22/2016 252.00
72579 11380 - MIKE ANNUZZI Musician for Legislative Luncheon 06/22/2016 250.00
72729 10190 - METROMOBILE COMMUNICATIONS Radio supplies 07/06/2016 241.43
72727 10369 - MANNING, MEREDITH Mileage and Cell Phone Reimbursement - Apr-June 2016 07/06/2016 229.02
72711 *10173 - GREEN WASTE TRASH/RECYCLE 07/06/2016 223.40
72560 10187 - GARDENLAND POWER EQUIPMENT Equipment Supplies 06/22/2016 221.85
72706 11596 - ELECTRO IMAGING SYSTEMS INC.Plotter Printing monthly usage 5/15-6/14/16 07/06/2016 213.34
72614 11575 - ADLAO, DAMON Mileage Reimbursement, Parking Expense 06/29/2016 201.71
72756 *10309 - VERIZON WIRELESS Cell Phone Service 07/06/2016 197.40
72654 10176 - RE BORRMANN'S STEEL CO Metal Stock, Metal Supplies 06/29/2016 197.07
72728 11449 - MARK, JANE Mileage and Cell Phone Reimbursement Apr-Jun 2016 07/06/2016 195.81
72643 10190 - METROMOBILE COMMUNICATIONS repair antenna 06/29/2016 195.68
72557 10186 - FEDERAL EXPRESS Shipping charges 06/22/2016 195.28
72622 *10454 - CALIFORNIA WATER SERVICE CO-949 AO Monthly Water 5/13-6/13/16 06/29/2016 194.70
72641 10260 - LUND PEARSON MCLAUGHLIN Fire Sprinkler Inspection 6/7/16 06/29/2016 180.00
72709 10168 - G & K SERVICES INC Shop Towel Service (FFO & SFO)07/06/2016 173.63
72691 10617 - ALEXANDER, ZACHARY Mileage Reimbursement, Cell Phone Reimb. Apr-Jun 2016 07/06/2016 172.86
72621 *10172 - CALIFORNIA WATER SERVICE CO-3525 Water services at rentals 06/29/2016 170.10
72625 10014 - CCOI GATE & FENCE Gate Service (SA)06/29/2016 170.00
72587 *10261 - PROTECTION ONE Alarm Service AO2, AO3, AO4 06/22/2016 164.85
72559 10168 - G & K SERVICES INC Shop Towel Service (FFO & SFO)06/22/2016 157.68
72637 11682 - LAFLEUR ELECTRIC SERVICE Replace recepticle at rental 06/29/2016 150.00
72603 10585 - SOL'S MOBILE AUTO & TRUCK REPAIR, INC.Remove and replace hitch bolts on T25 06/22/2016 139.48
72537 10471 - ABBORS, STEPHEN Business Meeting - SC County, Mt Um 06/22/2016 138.87
72541 10289 - CAL-LINE EQUIPMENT INC Fire Pumper Parts 06/22/2016 135.31
72577 10144 - MCKOWAN, PAUL Mileage Reimbursement 06/22/2016 126.36
72738 *11526 - REPUBLIC SERVICES Monthly Garbage Service ECM Rental 07/06/2016 118.86
72586 11683 - PRINTERM DATASCRIBE, INC.Accounts Payable and Payroll check stock 06/22/2016 113.00
72546 11530 - COASTSIDE.NET OFFICE INTERNET 06/22/2016 109.00
72538 10294 - AMERIGAS-SAN JOSE Propane Tank Rental (RSA)06/22/2016 107.66
72665 10157 - STAPLES CREDIT PLAN Office Supplies 06/29/2016 107.63
72604 10143 - SUMMIT UNIFORMS District Uniforms 06/22/2016 104.40
72669 11295 - TAYLOR, ANDREW Mileage reimburse for NWS User Group Mtg 06/29/2016 104.04
72631 11642 - ELIAS KHOURY Parking Citation Level II Appeals 06/29/2016 101.45
72737 10265 - PRIORITY 1 Repair vehicle spotlight - P94 07/06/2016 100.00
72576 11366 - MADE BY TESS EMBROIDERY Samples: Clothing for staff 06/22/2016 99.74
72611 11406 - VILLEGAS, JENNY Mileage Reimbursement 06/22/2016 99.25
72626 10352 - CMK AUTOMOTIVE INC P108 Service 06/29/2016 99.15
72722 10421 - ID PLUS INC Uniform Name Tags 07/06/2016 97.50
72596 11059 - SAN MATEO COUNTY HEALTH DEPT Tick and Water Testing 06/22/2016 95.00
72698 10496 - CHUNG, JEAN Mileage Reimbursement 07/06/2016 88.02
page 6 of 7
CLAIMS REPORT
MEETING 16-16
DATE 07-13-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
72754 10403 - UNITED SITE SERVICES INC Restroom Services Mindego SFGS Research 07/06/2016 85.56
72679 11267 - WOODHOUSE, KEVIN Mileage Reimbursement, Parking Expense 06/29/2016 81.26
72599 11289 - SANTA CLARA CO. PUBLIC HEALTH LAB Water Testing- Staff Residences/SAO 06/22/2016 80.00
72633 10169 - FOSTER BROTHERS SECURITY SYSTEMS Repair lobby door 06/29/2016 78.00
72647 *10481 - PACIFIC TELEMANAGEMENT SERVICE CAMPSITE PAYPHONE-MB 06/29/2016 78.00
72613 10240 - ACE FIRE EQUIPMENT & SERVICE INC Fire Equipment 06/29/2016 74.75
72594 *10136 - SAN JOSE WATER COMPANY Water service for rental - ES 06/22/2016 74.01
72590 11625 - Reiter, Heather Mileage Reimbursement 06/22/2016 73.98
72708 10524 - ERGO WORKS Ergo item installation service 07/06/2016 70.00
72675 10165 - UPS Shipping charges 06/29/2016 67.68
72585 10140 - PINE CONE LUMBER CO INC Lumber 06/22/2016 66.06
72610 10165 - UPS Shipping charges 06/22/2016 64.20
72539 10183 - BARRON PARK SUPPLY CO INC Plumbing Supplies (RSACP)06/22/2016 63.18
72753 10199 - TARGET SPECIALTY PRODUCTS Gloves 07/06/2016 60.84
72661 11042 - SANTA CLARA COUNTY-OFFICE OF THE SHERIFF Live Scan Background Checks - HR 06/29/2016 60.00
72697 11686 - CHAN, LESLIE Cell Phone Reimbursement - APR-JUN 2016 07/06/2016 60.00
72712 11570 - GROGAN, DALE Cell Phone Reimbursement Apr-Jun 2016 07/06/2016 60.00
72715 11475 - HEBERT, AARON,Cellular Telephone Use Reimbursement (3 months)07/06/2016 60.00
72720 10455 - HUGG, IANTHINA Cell Phone Reimbursement - APR-JUN 2016 07/06/2016 60.00
72696 *10172 - CALIFORNIA WATER SERVICE CO-3525 Windy Hill OSP Water 07/06/2016 53.46
72658 *11426 - RIDGE WIRELESS INC.FFO Internet Access 06/29/2016 50.00
72593 10182 - ROYAL BRASS INC John Deere 5410 repair hose 06/22/2016 48.23
72732 10670 - O'REILLY AUTO PARTS P86 Auto Parts 07/06/2016 47.83
72554 10524 - ERGO WORKS Ergonomic Office Items 06/22/2016 47.40
72569 10421 - ID PLUS INC Name tags for staff 06/22/2016 46.50
72549 11210 - DATA SAFE Document Shredding services: MAY 06/22/2016 40.00
72564 11571 - HALPERN, ALICIA GIS Training meals expense 6/10-11/16 06/22/2016 36.00
72699 *10192 - CITY OF PALO ALTO UTILITIES Monte Bello campground electricity 07/06/2016 29.04
72588 10134 - RAYNE OF SAN JOSE Water Service (FOOSP)06/22/2016 26.25
72570 11041 - INTERSTATE ALL BATTERY CENTER - SILICON VALLEY Batteries 06/22/2016 23.38
72645 10670 - O'REILLY AUTO PARTS Windshield fulid and car wash soap 06/29/2016 20.84
72607 10146 - TIRES ON THE GO Flat tire repair 06/22/2016 20.00
72571 10119 - KWIK KEY LOCK & SAFE CO INC Keys for public restrooms 06/22/2016 12.23
72544 *10192 - CITY OF PALO ALTO UTILITIES Water service Monte Bello Road 06/22/2016 10.79
72556 11151 - FASTENAL COMPANY Safety Supplies 06/22/2016 6.78
GRAND TOTAL 1,760,722.91$
*Annual Claims
**Hawthorn Expenses
BCR = Bear Creek Redwoods LH = La Honda Creek PR = Pulgas Ridge SG = Saratoga Gap TC = Tunitas Creek
CC = Coal Creek LR = Long Ridge PC = Purisima Creek SA(U) = Sierra Azul (Mt Um) WH = Windy Hill
ECM = El Corte de Madera LT = Los Trancos RSA = Rancho San Antonio SR= Skyline Ridge AO2, 3, 4 = Administrative Office lease space
ES = El Sereno MR = Miramontes Ridge RV = Ravenswood SCS = Stevens Creek Shoreline Nature FFO = Foothills Field Office
page 7 of 7
CLAIMS REPORT
MEETING 16-16
DATE 07-13-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
FH = Foothills MB = Monte Bello RR = Russian Ridge TH = Teague Hill SFO = Skyline Field Office
FO = Fremont Older PIC= Picchetti Ranch SJH = St Joseph's Hill TW = Thornewood SAO = South Area Outpost
RR/MIN = Russian Ridge - Mindego Hill PR = Pulgas Ridge DHF = Dear Hollow Farm OSP = Open Space Preserve P## or M## = Patrol or Maintenance Vehicle
R-16-85
Meeting 16-16
July 13, 2016 AGENDA ITEM 3
AGENDA ITEM
Authorization to Purchase Capital Equipment for a Total Cost Not to Exceed $1,088,700.
GENERAL MANAGER’S RECOMMENDATIONS
1. Authorize the General Manager to execute a purchase contract with the State
Department of General Services and associated contract dealers for five patrol
vehicles, two administrative vehicles, and five maintenance vehicles, for a total cost
not to exceed $798,700.
2. Authorize the General Manager to execute a purchase contract with the State
Department of General Services and associated contract dealers for one replacement
and one additional tractor for a total cost not to exceed $290,000.
DISCUSSION
The District’s five-year capital equipment schedule provides for three replacement and two
additional patrol vehicles, two additional administrative vehicles, two replacement and three
additional maintenance vehicles, one replacement and one additional tractor. The District's
ability to purchase vehicles through existing contract with the California Department of General
Services (DGS) provides a significant cost savings and greatly reduces the amount of staff time
that would otherwise be required if the District conducted a separate bid process for each.
If the required vehicles and equipment are not available thru DGS contracts staff will attempt to
purchase using contracts from other approved cooperative purchasing agreements. If no
contracts are available that meet the District needs staff will return to the Board for authorization
solicit bids directly from the manufacturer.
Three new patrol vehicles and two new maintenance vehicles will replace current District
vehicles that have reached the end of their useful life and will be sold at public auction. One
additional Administration Office vehicle is necessary for increased field work and monitoring of
MAA and capital projects staff are responsible for, and one is for the additional Volunteer
Program Lead position that was approved as part of the Fiscal Year 2016-17 Budget and Action
Plan (R-16-71), which was adopted by the Board at its June 22, 2016 regular meeting.
As part of the FOSM implementation plan creating the Land and Facilities Services Department
staff is recommending five additional vehicles. One vehicle will be assigned to the L&F
R-16-85 Page 2
Manager. One vehicle will be assigned to each of the new Area Manager positions for site visits
for project planning and monitoring maintenance crews and contractors projects. Two additional
maintenance vehicles are needed to support increased maintenance staff for ongoing work and
upcoming MAA projects.
The purchase of a tractor for the Skyline Office will replace an old tractor that is reaching the
end of its useful life, an additional benefit will be replacing this unit with a newer model that has
improved emissions technology. As the Foothills Office prepares for the opening of Mt
Umunhum Road, they will need a tractor dedicated to the area for clearing rocks and debris from
the public road and drainage structures.
Staff is researching and considering options for purchasing smaller more fuel efficient trucks for
field use provided they meet our minimum needs, and will consider a second hybrid vehicle for
the AO.
FISCAL IMPACT
The FY2016-17 District Budget includes $290,000 for Field Equipment, and $798,700 for
District Vehicles. There is sufficient funding to cover the recommended purchase contracts.
BOARD COMMITTEE REVIEW
There was no Committee review for this agenda item.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
No environmental review is required as the recommended action is not a project under the
California Environmental Quality Act (CEQA).
NEXT STEPS
If approved by the Board, staff will prepare purchase orders for the vehicles and equipment
utilizing the State of California Department of General Services contracts or other approved
cooperative procurement contract.
Responsible Department Head:
Brian Malone, Land and Facilities Services Manager
Prepared by:
Michael Jurich, Management Analyst II, Support Services
R-16-86
Meeting 16-16
July 13, 2016
AGENDA ITEM 4
AGENDA ITEM
Award of Contracts to Three Firms for Printing and Mailing Services
GENERAL MANAGER’S RECOMMENDATION
Authorize the General Manager to enter into contracts for printing and mailing services with
Dakota Press, ImageX, and Patsons Press for amounts not-to-exceed $100,000 (each) for Fiscal
Year (FY) 2016-17 with the option to extend contracts to FY2017-18, and FY2018-19 subject to
further Board approval.
SUMMARY
When possible, the District uses the green practice of using electronic communication. However,
there are times when printed material is necessary for general public outreach and education.
Printed material includes the Views quarterly newsletter, brochures, maps, postcards, stationary,
and other special publications. Material such as the Views and postcards also require mail
service. Historically, the District has selected a single printing and mailing firm for all material.
In an effort to maximize flexibility and create opportunities for multiple firms, the General
Manager suggests awarding contracts to several qualified printers. Based on a competitive bid
process Dakota Press (San Leandro), ImageX (Pleasanton), and Patsons Press (Sunnyvale) were
the most competitive and lowest bidders. The General Manager recommends awarding a one-
year contract to each of these firms for an amount not-to-exceed $100,000 (each) per year for a
total of $300,000. The General Manager also recommends including the option to extend the
contracts for two additional years, FY2017-18 and FY2018-19 as long as the firm’s performance
continues to meet District needs and standards.
DISCUSSION
The District’s “Public Contract Bidding, Vendor, and Professional Consultant Selection, and
Purchasing Policy” allows qualified firms who submit proposals to be placed on a
prequalification roster for future related work. On June 14, 2016 in compliance with this policy,
the Public Affairs Department issued a RFPQ to thirty-four (34) firms to provide Printing and
Mailing Services. District staff solicited requests for proposals through our website, an interested
parties list, and by asking other local agencies for recommendations. Seven (7) proposals were
received.
Firms were asked to provide cost estimates for three sample District printing project groups
including printing and mailing of the District’s 14-page quarterly newsletter, representative
brochure and map samples, and special publications. Firms were also asked to submit their
R-16-86 Page 2
expected production times, work samples, references, and information regarding their general
background and qualifications. They were further asked to include any experience working with
government agencies and/or land conservation or environmental organizations. The printing
firms were also asked to base their costs on procurement and use of selected papers and inks
meeting District environmental standards. For printed material, the District seeks International
Organization for Standardization (ISO) certified printing firms that take steps to reduce Volatile
Organic Compounds (VOC) emissions and total vehicle mileage, and increase stock of recycled
paper.
From the seven proposals received, cost estimates ranged from $18,166 to $33,135 with Dakota
Press, ImageX, and Patsons Press providing the three lowest bid quotes. See table below*.
Company Name Location Project A
TOTAL
Project B
TOTAL
Project C
TOTAL
Total
Dakota Press San Leandro 6,910 7,726 3,530 18,166
Patsons Santa Clara 9,143 8,741 4,159 22,043
Imagex Pleasanton 8,962 12,478 3,561 25,001
Craftsmen Sunnyvale 10,773 10,697 5,586 25,918
Almaden Santa Clara 9,182 12,001 4,735 27,056
McPrint Direct Orange 12,035 12,689 4,490 29,214
Capitol Printing San Jose 11,785 13,950 7,390 33,125
*Because the quantity and types of printed material are unknown and can vary each year, cost
estimates are based on a small sample of products.
Based upon these highly competitive cost estimates, high quality samples, ability to meet
environmental standards, and a competitive production lead time, the General Manager
recommends entering into contracts for printing and mailing services with Dakota Press,
ImageX, and Patsons Press, each for an amount not to exceed $100,000 for FY2016-17.
The General Manager also recommends including the option to extend the contracts for two
additional years, FY2017-18 and FY2018-19 as long as the firm’s performance continues to meet
District needs and standards. Multi-year contracts can be beneficial in cost savings on printer set-
up fees, protection from escalating costs, and reduction of District staff time in yearly bid
preparation and review. A future extension of the contracts would return to the Board for
approval in June 2017. Funds for the recommended contracts are included in the FY2016-17
Budget. Funds for subsequent fiscal years would be included in future budgets.
FISCAL IMPACT
Funding for the printing and mailing services contract has been included in the FY2016-17
Public Affairs budget.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
R-16-86 Page 3
CEQA COMPLIANCE
This proposed action is not a project under the California Environmental Quality Act and no
environmental review is required.
NEXT STEPS
Once Board approval is obtained, the printing and mailing services contract for FY2016-17
would be executed, and Public Affairs staff would implement on an ongoing basis the printing
and mailing projects planned for the fiscal year.
Responsible Department Head:
Shelly Lewis, Public Affairs Manager
Prepared by:
Peggy Koenig, Public Affairs Specialist
R-16-87
Meeting 16-16
July 13, 2016
AGENDA ITEM 5
AGENDA ITEM
Presentation of New GeoPDF Trail Maps
GENERAL MANAGER’S RECOMMENDATION
Receive an informational report by Public Affairs Specialist Peggy Gibbons and GIS
Adminstrator Casey Hiatt on the District’s rollout of the GeoPDF trail maps for mobile devices.
DISCUSSION
Staff will provide a brief demonstration of the newly redesigned trail maps into a GeoPDF
format that can be downloaded and used on mobile devices. This new spatially-enabled format
provides greater detail and consistency, and allows for better trail navigation. The GeoPDF maps
have been available to the public since the beginning of July and are available to download via a
free third party PDF Viewer application. More information is available on the District website at
www.openspace.org/maps. Staff will showcase several features along with information about
how this new format, being entirely GIS data-driven, is streamlining map production and
simplifying edit integration.
FISCAL IMPACT
Software upgrades in the amount of $15,000 during FY2015-16 provided the technology to
develop the GeoPdfs. No additional direct fiscal impact is anticipated, other than periodic staff
time to trouble-shoot and update the information.
BOARD COMMITTEE REVIEW
The GeoPDF for Mobile Devices Project was presented to the Action Plan and Budget
Committee as part of the Action Plan and Budget review for Fiscal Year 2015-16.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
R-16-87 Page 2
NEXT STEPS
The Public Affairs department will continue to promote the benefits and features of the GeoPDF
trail maps to the public through various outreach methods such as the newsletter, website, social
media, and printed information cards that will be available at preserve trail heads.
Responsible Department Head:
Shelly Lewis, Public Affairs Manager
Prepared by:
Peggy Gibbons, Public Affairs Specialist
DATE: July 13, 2016
TO: MROSD Board of Directors
THROUGH: Stephen E. Abbors, General Manager
FROM: Julie Andersen, Resource Management Specialist III, Natural Resources Department
SUBJECT: Highway 17 Wildlife Passage and Bay Area Ridge Trail Crossing Project Update
_____________________________________________________________________________
The Highway 17 Wildlife Passage and Bay Area Ridge Trail Crossing project was identified as a high
priority project during the Vision Plan and funding for the project was provided through passage
of Measure AA. When completed, safe passage will be provided for both wildlife and both the
Bay Area Ridge Trail and Juan Bautista de Anza Trail (a National Park Service administered
trail that overlays the Ridge Trail and follows the route of the early Spanish Explorer).
In February of 2016, the Board of Directors authorized staff to enter into a contract with a
consultant team to identify preliminary alternatives and conceptual designs for both the wildlife
and trail crossing options within the study area. A project fact sheet (attached), website-
www.openspace.org/Hwy17, and email- Hwy17@openspace.org have been launched.
A brief overview of the project and preliminary alternatives, including cost estimates, will be
provided at the July 27, 2016 Board Meeting. Following this meeting, a Planning and Natural
Resources Committee meeting has been scheduled for August 2, 2016. This meeting will be
structured as an open house and informational presentation to provide an opportunity for the
public to see the project options for the first time and for the committee to hear from public
during the very early stages of the project.
Attachment:
Highway 17 Wildlife Passage and Bay Area Ridge Trail Crossing Fact Sheet
Safe Passage for Wildlife and Humans on Highway 17
Highways can be dangerous places for both people and wildlife. State Highway 17—from the southern border of the Town of Los Gatos to
the Bear Creek Road overcrossing has been identifi ed as a “road kill hot spot”, a place that is dangerous to both wildlife and people who try
to navigate an increasingly busy stretch of narrow highway. This section of Hwy 17 lacks wildlife accessible culverts and bridges that can often
provide safe crossing for wildlife. As a result, over the last nine years, 82 animals have been killed in this section of Hwy 17, including 51 deer,
5 mountain lions and numerous small and medium mammals. These collisions (and near collisions) are also extremely dangerous for motorists
and their passengers.
Wildlife Connectivity — between
Los Gatos and Bear Creek Road
overcrossing Lexington Hills
The Midpeninsula Regional Open Space
District (Midpen) is leading this locally, regionally
and nationally important project and will collaborate
with many partners to complete this work. Currently,
Midpen is at the initial phase of developing a wildlife
passage across Hwy 17, between Los Gatos and
Bear Creek Road. This passage was identifi ed as a
high-priority project by the public and is part of
Midpen’s adopted Vision Plan which is partially
funded by Measure AA, a bond measure approved
by voters in 2014.
Hwy 17 has fragmented thousands of acres of
open space in the Santa Cruz Mountains limiting
the ability of wildlife to fi nd food, mates and
habitat. Well-placed and appropriately designed
crossings will help alleviate wildlife/vehicular
collisions and will enable wide-ranging species like mountain lions to live healthier lives in an
increasingly urbanized landscape. To accommodate large animals, a large crossing structure is needed.
Regional Trails— Crossings for People
As part of this project, Midpen will partner with the Bay Area Ridge Trail Council and others
to connect county and Midpen open space lands and trails.
Today, the gap in the Ridge Trail between Sanborn County Park to the west of Hwy 17 and
Sierra Azul Open Space Preserve to the east, is one of the most challenging and signifi cant in
the San Francisco Bay Area. Hwy 17 is also a barrier between the popular Los Gatos Creek Trail
and Bear Creek Redwoods, El Sereno, and St. Joseph’s Hill Open Space Preserves, as well as
parts of Lexington County Park, neighborhoods in the Lexington Basin, the Santa Cruz Mountains
and beyond.
This route is also anticipated to be designated as part of the Juan Bautista de Anza National
Historic Trail, a National Park Service-administered trail which will ultimately extend from
Mexico to San Francisco, following the route of the Spanish explorer.
Healthy wildlife need:
• Access to food and water
• Habitat connectivity
• the ability to fi nd mates
to maintain genetically
healthy populations
• Areas where juveniles can
establish their own territory
• the ability to get away
from human populations
and other dangers
HIgHWAY 17 WILDLIFE PASSAgE AnD BAY AREA RIDgE tRAIL CRoSSIng
Lexington Study Area
David Henry Rebecca McDonough Ken Hickman Joel Silverman
Key Stakeholders and Regional Partnerships
This project requires a high level of coordination and collaboration. Key stakeholders in this project will include Bay Area Ridge Trail,
Caltrans District 4, Juan Bautista de Anza Trail (National Park Service), the UC Santa Cruz Puma Project, Santa Clara Valley Transportation
Authority, and Santa Clara County Parks.
Current partners on this project include Peninsula Open Space Trust and the Pathways for Wildlife. Midpen is continually working to develop
additional partnerships and expects this list to grow as the project develops.
Project Updates
For project updates visit www.openspace.org/Hwy17 or contact Julie Andersen, project manager at: Hwy17@openspace.org.
Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, California 94022-1404
Phone: 650-691-1200
Fax: 650-691-0485
E-mail: info@openspace.org
Web site: www.openspace.org
New Wildlife Crossing Alternatives
1) Undercrossing at Ravine Culvert
A new undercrossing near the existing Ravine culvert would feature an opening on the west within the confines of a steep walled canyon and
an opening on the east near an existing retaining wall along the Los Gatos Creek Trail. Access to the west is extremely steep, rocky and wooded,
and would entail a significant descent and climb. For these reasons, this location is not considered feasible for a recreational trail crossing,
but could provide a functional wildlife crossing.
2) Undercrossing at Trout Creek
A new undercrossing near the existing Trout Creek culvert would feature an opening on the west above the creek and an opening on the east
near the top of a steep embankment above the Los Gatos Creek Trail. Trout Creek is a major tributary to Los Gatos creek where mountain
lion, deer and other wildlife are known to attempt to cross the roadway, often unsuccessfully. Due to the proximity of environmental resources
and extremely steep terrain, this alternative is considered a potential wildlife crossing only.
New Regional Recreational Trail Crossing Alternatives
3) New Overcrossing
The location for a new overcrossing would be south of the existing Trout Creek culvert where the topography is favorable for recreational use.
The terrain immediately to the west is a steep slope, but there is a level “bench” area on the slope that could provide a tie in point for a new
overcrossing. On the east side, there is a small hill with a wide landing area that could be connected to the existing Los Gatos Creek trail.
Although an overcrossing may be used by wildlife it would primarily be a recreational trail crossing.
4) Undercrossing at Montevina and Alma Bridge Roads
A recreational trail undercrossing at this location could be built to connect Montevina Road on the west to the existing recreational trail on
the east adjacent to Lexington Reservoir. This location is well south of the area where wildlife attempts to cross the highway and is farther from
continuous habitat. Limitations for wildlife at this location and the proximity to existing trails make this primarily a recreational trail crossing.
Project Timeline
2016 2017-2018 2019-2020 2020 (or later)
Identify Project Alternatives
(Feasibility Study)
Select Preferred Alternative(s) and
Environmental Review and Permitting
Plans and Specifications
(Design)
Construction
(dependent on funding)
mIDPEnInSuLA REgIonAL oPEn SPACE DIStRICt
June 2016