HomeMy Public PortalAbout20160727 - Agenda Packet - Board of Directors (BOD) - 16-17
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, July 27, 2016
Special Meeting starts at 6:00 PM*
Regular Meeting starts at 7:00 PM*
A G E N D A
6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION
ROLL CALL
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section
54956.8)
Property: Santa Clara County APN: 575-11-022
Agency Negotiator: Allen Ishibashi, Senior Real Property Agent
Negotiating Party: Rod Hibner, Agent Kelly Williams Realty
Under Negotiation: Terms of real property transactions
ADJOURNMENT
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ORAL COMMUNICATIONS
The Board President will invite public comment on items not the agenda. Each speaker will ordinarily
be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the
Board of Directors on items not on the agenda. If you wish to address the Board, please complete a
speaker card and give it to the District Clerk. Individuals are limited to one appearance during this
section.
ADOPTION OF AGENDA
SPECIAL ORDERS OF THE DAY
• Introduction of Staff
o Elissa Martinez, Land & Facilities Administrative Assistant
Meeting 16-17
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the Consent
Calendar during consideration of the Consent Calendar.
1. Approve the Minutes for the July 6, 2016 and July 13, 2016 Board meetings
2. Approve Claims Report
3. Approval of the Inclusion of an Advance Refunding of the Callable Portions of the 2011
Bonds with the 2007 Bonds, in the 2016 Green Bonds (Refunding), and an Associated Revised
Schedule (R-16-94)
Staff Contact: Lisa Tulee, Senior Management Analyst, General Manager’s Office
General Manager’s Recommendation: Authorize the General Manger to direct staff to include
advance refunding of the callable portion of the 2011 Bonds and to take the actions described in the
Revised Schedule for the 2016 Green Bonds, so as to obtain significant future cash savings.
4. Establishing Fiscal Year 2016-2017 Tax Levy for the Midpeninsula Regional Open Space
District’s General Obligation Bonds - Series 2015A and Series 2015B (R-16-92)
Staff Contact: Andrew Taylor, Senior Accountant
General Manager’s Recommendation: Adopt Resolutions of the Board of Directors of the
Midpeninsula Regional Open Space District for each of San Mateo, Santa Clara and Santa Cruz
Counties to establish an ad valorem property tax levy of $0.60 per $100,000 (or $0.0006 per $100)
in assessed value for the District’s General Obligation Bonds – Series 2015A and Series 2015B
(Measure AA).
BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the
Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may
comment to the Board by a written communication, which the Board appreciates.
5. Informational Presentation regarding the Highway 17 Wildlife Passage and Bay Area Ridge
Trail Crossing Project. (R-16-84)
Staff Contact: Julie Andersen, Resource Specialist III, Natural Resources Department
General Manager’s Recommendation: Receive an informational presentation regarding the
Highway 17 Wildlife Passage and Bay Area Ridge Trail Crossing Project.
6. Resolution in Support of “Santa Clara County Traffic Relief & Road Repair Initiative” by
the Santa Clara Valley Transportation Authority (R-16-91)
Staff Contact: Shelly Lewis, Public Affairs Manager
General Manager’s Recommendation: Adopt a resolution in support of the sales tax measure put
forth by the Santa Clara Valley Transportation Authority on the ballot for the November 8, 2016
statewide general election.
7. Update on El Corte de Madera Creek Watershed Protection Program (R-16-93)
Staff Contact: Julie Andersen, Resources Specialist III, Natural Resources
General Manager’s Recommendation: Receive an update on the Watershed Protection Program at
the El Corte de Madera Creek Open Space Preserve.
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or
announcements concerning activities of District Directors and staff; opportunity to refer public or Board
questions to staff for factual information; request staff to report back to the Board on a matter at a future
meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and
direction to staff only. No final policy action will be taken by the Board.
A. Committee Reports
• July 19 2016 Real Property Committee Meeting
B. Staff Reports
C. Director Reports
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the
District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed
to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s
Administrative Office located at 330 Distel Circle, Los Altos, California 94022.
CERTIFICATION OF POSTING OF AGENDA
I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that
the foregoing agenda for the regular meeting of the MROSD Board of Directors was posted and available for
review on July 22, 2016, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos California,
94022. The agenda and any additional written materials are also available on the District’s web site at
http://www.openspace.org.
Jennifer Woodworth, MMC
District Clerk
July 6, 2016
Board Meeting 16-15
SPECIAL MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, July 6, 2016
DRAFT MINUTES
SPECIAL MEETING
CALL TO ORDER
Vice-President Hassett called the special meeting of the Midpeninsula Regional Open Space
District to order at 6:00 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, and Pete Siemens
Members Absent: Yoriko Kishimoto and Curt Riffle
Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz,
General Counsel Sheryl Schaffner, Planning Manager Jane Mark, Planner
III Gretchen Laustsen, Senior Planner Lisa Bankosh, Engineering and
Construction Manager Jay Lin, Capital Project Manager Dale Grogan,
Real Property Manager Mike Williams, Senior Real Property Agent Elaina
Cuzick, and District Clerk Jennifer Woodworth
1. Bear Creek Stables Site Plan Alternatives (R-16-64)
Planner III Gretchen Laustsen presented the staff report providing an overview of Alternatives A
and B, which have previously been reviewed by the Board, and describing Alternative C and
Phased Alternatives A and B in detail and described the various improvements associated with
each alternative. Ms. Laustsen provided comparisons of the five alternatives, including cost
estimates, demolition of non-essential structures, and other improvements. Ms. Laustsen
explained it is a high priority for each of the alternatives to address essential public health,
safety, and environmental concerns in Phase I. Ms. Laustsen described the proposed public livery
stable component and its value related the District’s ability to attract a long term tenant and
expand public access. Additionally, Ms. Laustsen summarized how each of the five alternatives
will meet the Board’s approved project goals. Finally, Ms. Laustsen described the current
schedule for the project including a CEQA hearing scheduled in September and final design
Meeting 16-15 Page 2
approval in December 2016. If the project remains on schedule, construction is anticipated to
start in 2019.
Director Harris inquired regarding options for the District if it is unable to find a long term tenant
for the site after completing Phase I improvements. Director Harris also asked if the boarding
rates would have to be raised to cover the costs of the improvements.
Ms. Laustsen explained staff does not anticipate having difficulty in finding a long term tenant as
the District has already been contacted by several interested parties. Additionally, Ms. Laustsen
explained that setting rental and boarding rates would be a part of the negotiations with a long
term tenant.
Director Siemens requested additional information regarding the costs for providing water at the
site.
Ms. Laustsen explained the estimated costs presented are based on the stables having access to
water from the San Jose Water Company and also the estimated operations and maintenance
costs for the proposed water system.
Director Hanko inquired how much of the project will be funded by Measure AA.
General Manager Steve Abbors explained that a majority of the project could be eligible for
Measure AA funds, including additional funds beyond the approximately $3 million initially
allocated to the stables because more than $17 million was allocated for the Bear Creek
Redwoods Open Space Preserve.
Director Hassett asked if the demolition and reconstruction of the caretaker’s residence could be
delayed from Phase I to Phase II of the project.
Ms. Laustsen explained staff has evaluated other options to an onsite caretaker, including an
electric gate and a daytime staff presence.
Public comments opened at 6:50 p.m.
Mike Bushue provided comments regarding other boarding stables in the area, including Page
Mill Pastures which is reducing its boarding capacity. Mr. Bushue urged the Board to maintain
as many spots for boarding as possible.
Lyndall Erb thanked staff for their work to create the alternatives and spoke in favor of the
phased plan and Alternative C.
Jenny Whitman thanked the Board and staff for their work on the project. Ms. Whitman asked
the Board to consider continuing to use the stable’s current water source, which is a nearby
stream.
Karen Read requested construction of a small covered tie-stall area as a shaded, waterproof area
for medical personnel to evaluate and care for the horses.
Meeting 16-15 Page 3
Claire Warren spoke in favor of having a full-time caretaker on site during overnight hours. Ms.
Warren also inquired if the Native American grinders on site and Tevis buildings will be
maintained.
Kathryn Hampton spoke in favor of having a full-time caretaker on site during overnight hours.
Frank Bakonyi spoke in favor of having a full-time onsite caretaker during overnight hours.
Additionally, Mr. Bakonyi spoke in opposition to a livery stable on site but supports horses being
brought in daily for public use. Finally, Mr. Bakonyi spoke in favor of restricting the parking
areas to one area of the site and asked the Board to maintain flexibility for the site design to
allow for possible events on the site.
Nancy Cole spoke in favor of offering a ranch environment to the nearby urban public, a full-
time caretaker on site during overnight hours, and using the currently available free stream water
to supplement the San Jose Water Company water source.
Melany Moore thanked District staff for their work on the project. Ms. Moore spoke in favor of
continuing to use the free stream water source, having as many horses on the site as possible, and
maintaining the rustic character of the site.
Rachel D’Angelo spoke regarding her positive experience as a teenager working with the horses
at the site.
Public comments closed at 7:08 p.m.
Director Cyr inquired regarding the continued use of current stream water source.
Ms. Laustsen explained the stream water source is included in the analysis of the water sources
for the site and is much more expensive than use of the San Jose Water Company water source.
General Counsel Sheryl Schaffner provided comments regarding the uncertainty of the water
rights related to this water source and the requirements for testing and treating the stream water
source for use as potable water.
Director Cyr requested additional information regarding the current structures on the site and
proposed tie-stall structure.
Ms. Laustsen reported the structures have been evaluated and explained the overall maintenance
costs of structures are cost prohibitive, and staff recommends demolition of the current structures
to improve the overall site design. Additionally, a tie-stall structure has been included in the
design alternatives.
Director Siemens spoke in favor of the A2 Alternative and an onsite caretaker. Additionally,
Director Siemens spoke in favor of continued use of the stream water source in addition to water
provided by the San Jose Water Company.
General Manager Steve Abbors provided additional comments regarding the continued use of the
stream as a water source.
Meeting 16-15 Page 4
Director Hassett inquired regarding the high costs associated with connecting to and maintaining
the San Jose Water Company water source.
Engineering and Construction Manager Jay Lin provided a summary of the estimated costs,
including installation of 1,000 feet of pipeline and a 50,000-gallon tank for fire suppression. Mr.
Lin stated the costs are estimates but could fluctuate upwards or downwards.
Motion: Director Cyr moved, and Director Harris seconded the motion to select Phased
Alternative A2 as the Preferred Alternative for purposes of the California Environmental Quality
Act analysis.
VOTE: 5-0-0 (Directors Kishimoto and Riffle absent.)
Motion: Director Siemens moved, and Cyr seconded the motion to direct staff to analyze
potential alternate trailer storage parking for the site on Alma College Rd.
VOTE: 4-1-0 (Director Harris dissenting; Directors Kishimoto and Riffle absent.)
Director Siemens asked staff to analyze the possibility of temporary housing for an onsite
caretaker to avoid a break in service.
ADJOURNMENT
Vice-President Hassett adjourned the special meeting of the Board of Directors of the
Midpeninsula Regional Open Space District at 7:38 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk
July 13, 2016
Board Meeting 16-16
REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
July 13, 2016
DRAFT MINUTES
REGULAR MEETING – BOARD MEETING
Vice-President Hassett called the regular meeting of the Midpeninsula Regional Open Space
District to order at 7:00 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Curt Riffle, and
Pete Siemens
Members Absent: Yoriko Kishimoto
Staff Present: Assistant General Manager Ana Ruiz, Assistant General Manager Kevin
Woodhouse, General Counsel Sheryl Schaffner, Public Affairs Manager
Shelly Lewis, GIS Administrator Casey Hiatt, and District Clerk Jennifer
Woodworth
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Hanko moved, and Director Riffle seconded the motion to adopt the agenda.
VOTE: 6-0-0 (Director Kishimoto absent.)
CONSENT CALENDAR
1. Approve the Minutes for the June 22, 2016 Board meeting
2. Approve Claims Report
Meeting 16-16 Page 2
3. Authorization to Purchase Capital Equipment for a Total Cost Not to Exceed
$1,088,700 (R-16-85)
General Manager’s Recommendation:
1. Authorize the General Manager to execute a purchase contract with the State Department
of General Services and associated contract dealers for five patrol vehicles, two administrative
vehicles, and five maintenance vehicles, for a total cost not to exceed $798,700.
2. Authorize the General Manager to execute a purchase contract with the State Department
of General Services and associated contract dealers for one replacement and one additional
tractor for a total cost not to exceed $290,000.
4. Award of Contracts to Three Firms for Printing and Mailing Services (R-16-86)
General Manager’s Recommendation: Authorize the General Manager to enter into contracts for
printing and mailing services with Dakota Press, ImageX, and Patsons Press for amounts not-to-
exceed $100,000 (each) for Fiscal Year (FY) 2016-17 with the option to extend contracts to
FY2017-18, and FY2018-19 subject to further Board approval.
Public comment opened at 7:03 p.m.
No speakers present.
Public comment closed at 7:03 p.m.
Motion: Director Hanko moved, and Director Cyr seconded the motion to approve the Consent
Calendar.
VOTE: 6-0-0 (Director Kishimoto absent.)
BOARD BUSINESS
5. Presentation of New GeoPDF Trail Maps (R-16-87)
Public Affairs Specialist Peggy Gibbons presented the staff report describing the District’s
rollout of the GeoPDF trail maps for mobile devices. GeoPDFs allow users to view their location
in real-time using only a GPS signal, without needing cellular service.
GIS Administrator Casey Hiatt, provided an overview of the process used to redesign and update
all of the District’s trail maps which allowed for the creation of the GeoPDF maps. Redesign
elements included increasing elevation detail, more accurate trail alignments, and increased
operational efficiencies to the map process. All maps are now GIS data driven increasing
accuracy and consistency among the District’s many maps.
Ms. Gibbons described the rollout of the new GeoPDF maps to the public and demonstrated the
mobile phone application and its features, including location tagging and issue reporting.
The members of the Board expressed their appreciation for staff’s working in completing the
project and their excitement regarding the new application.
Public comment opened at 7:27 p.m.
Meeting 16-16 Page 3
No speakers present.
Public comment closed at 7:27 p.m.
No Board action required.
INFORMATIONAL MEMORANDA
• Highway 17 Wildlife Passage and Bay Area Ridge Trail Crossing Project Update
INFORMATIONAL REPORTS
A. Committee Reports
Director Harris reported the Planning and Natural Resources Committee met on Monday to
discuss the proposed protective netting structure at the Fremont Older parking lot.
Director Cyr reported the Legislative, Funding, and Public Affairs Committee met on Tuesday to
discuss a proposed Board policy related to reporting tickets and a proposed logo for use for
Measure AA funding projects.
B. Staff Reports
District Clerk Jennifer Woodworth reported the nomination period for the November 8, 2016
election begins on Monday and runs through August 12, 2016. Wards 3, 4, and 7 are on the
ballot for the November election.
Assistant General Manager Ana Ruiz reported the departments are compiling their year-end
accomplishments list to be included in the year-end review. Ms. Ruiz reported she and Real
Property Manager Mike Williams met with members of East Palo Alto city staff to discuss the
Ravenswood Bay Trail. Staff also recently gave a tour of the La Honda Open Space Preserve to
members of the San Mateo Farm Bureau.
Chief Financial Officer/Administrative Services Director Stefan Jaskulak reported the payroll
process has completely been brought in-house as an increased function of IAFS. Mr. Jaskulak
provided additional information related to the refinancing of the 2007 and 2011 bonds.
C. Director Reports
The Board members submitted their compensatory reports.
Director Riffle spoke regarding the District’s recent Legislative Lunch and thanked staff for their
efforts in organizing it.
Director Harris spoke regarding recent hikes she attended with the Sierra Club and questions she
received related to camping on District preserves.
Meeting 16-16 Page 4
ADJOURNMENT
Vice-President Hassett adjourned the regular meeting of the Board of Directors of the
Midpeninsula Regional Open Space District at 7:50 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk
page 1 of 6
CLAIMS REPORT
MEETING 16-17
DATE 07-27-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
72695 *10205 - CALIFORNIA JPIA Liability WC Annual Insurance Contribution 16-17 07/06/2016 668,361.00
72684 *10215 - CALPERS-FISCAL SERVICES DIVISION Employees monthly Health Insurance 07/05/2016 150,070.91
72854 10094 - RESTORATION DESIGN GROUP, INC.Mt Um Summit/Guadalupe Overlook Design & Project Management 07/20/2016 116,105.53
72812 11369 - BANK OF THE WEST COMMERCIAL CARD USA $472.69 Conference expenses - CSDA GM Summitt 07/20/2016 61,224.71
$161.29 Radar Case, Car Wash 07/20/2016
$113.40 Replacement Water Filter (FFO)07/20/2016
$673.18 Blinds for Hawthorn Rental Residence 07/20/2016
$175.00 Membership in Society for H.R. Management 07/20/2016
$4,430.76 Road Markers, SIgns, consumables, and tools 07/20/2016
$2,643.32 Gas, signs, and office supplies 07/20/2016
$1,345.63 Website and Internet Services 07/20/2016
$57.01 water testing 07/20/2016
$734.54Docent training/mtg snacks & lunch; mice-food for snake;07/20/2016
$10,690.89 County Permits ($9,016.50), Meeting Venue, Advertisem 07/20/2016
$191.21 Volunteer Supplies 07/20/2016
$841.40 event/office supply, name badges, storage 07/20/2016
$270.16 CEQA book, CatEx for Barth & Parking netting project 07/20/2016
$342.84 Field Supplies 07/20/2016
$5263.74 GIS Software ($4,350.00), pdf Maps license 07/20/2016
$5,481.65 IT Hardware, Software 07/20/2016
$1,631.82 Chamber memberships, SVLG forum, SJ Women's forum 07/20/2016
$476.84 Dropbox Service, Mt Um Permit 07/20/2016
$1,338.71 Office, radio, uniform supplies 07/20/2016
$330.01 Field Supplies 07/20/2016
$1,917.27 Commuter Check benefits payment 07/20/2016
$234.01 Advertising, event purchases, memberships 07/20/2016
$2850.00 Three radar units 07/20/2016
$149.00 Online Training Seminar 07/20/2016
$773.84 Special Park District Forum expenses 07/20/2016
$97.21 Field Supplies 07/20/2016
$58.45 Field Supplies 07/20/2016
$36.49 Lunch for Interview Panel 07/20/2016
$114.72 AO Office & Kitchen Supplies 07/20/2016
$2,151.91 Rainwater Collection Containers and Volunteer Supplies 07/20/2016
$369.05 Field Supplies 07/20/2016
$495.50 Office supplies & Recruitment 07/20/2016
$106.12 Lunch for interview panel 07/20/2016
$1,244.79 Service tools and water systems 07/20/2016
$890.42 Field Supplies 07/20/2016
$685.76 Ergo items, training , medical supplies, SRE 2016 07/20/2016
$428.07 Field supplies, pesticide license & books 07/20/2016
$750.00 N'tl Land Conserv Conf Rally 2016 Oct. SLS 07/20/2016
$1,033.14Food for the Board Mtgs. 6/8, 6/22, conf. registration 07/20/2016
$5,902.83 Headsets and cables, Monitors, iPad Pros 07/20/2016
$8.00 Alameda County Superior Court Legal Research-Mt. Umunhum 07/20/2016
$285.13 Recruitment expenses 07/20/2016
$150.00 PARMA Membership 07/20/2016
page 2 of 6
CLAIMS REPORT
MEETING 16-17
DATE 07-27-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
$979.67 Docent supplies, meeting food, materials 07/20/2016
$41.46 CSDA GM Leadership Summit Conf. Reimbursables 07/20/2016
$649.26 Conference Expenses 07/20/2016
$156.52 Office supplies/Skills Assessment lunch 07/20/2016
72814 11690 - BLASTCO Skyline water tank rehabilitation - SFO 07/20/2016 49,000.00
72876 11665 - WATERWAYS CONSULTING Bear Creek Road and Trail Inventory 07/20/2016 48,230.00
72768 11661 - HISTORIC PICCHETTI WINERY CAPITAL RESERVE FUND Deposit for capital reserve fund 07/13/2016 45,000.00
72826 10546 - ECOLOGICAL CONCERNS INC Invasive species management - District wide 07/20/2016 43,888.00
72839 11098 - M-T METAL FABRICATION INC Sign Boards 07/20/2016 35,473.04
72869 10307 - THE SIGN SHOP 4 Preserve Entrance Signs - LT, WH, PIC, TW 07/20/2016 27,675.00
72682 *11152 - WELLINGTON PARK INVESTORS AO2, AO3, AO4 Rent - July 2016 06/30/2016 25,012.00
72694 11371 - CALFLORA DATABASE Weed Manager Database 07/06/2016 20,000.00
72864 11627 - SOUTH BAY ACCESS SOLUTIONS Skyline Field Office Automatic Gate Operator 07/20/2016 17,541.00
72793 11636 - SOFTCHOICE CORPORATION Microsoft software licenses Windows 10 and Office 365 07/13/2016 16,739.85
72797 10069 - THE WILFRED JARVIS INSTITUTE Professional Services: Leadership/Organizational Effectiveness 07/13/2016 15,900.00
72874 10978 - VOLLMAR NATURAL LANDS CONSULTING, LLC Hendrys Creek Habitat Mapping - SAC 07/20/2016 15,539.60
72834 10223 - HEXAGON TRANSPORTATION CONSULTANTS, INC Sears Ranch Road, Red Barn Staging Area Traffic Studies (La Honda OSP)07/20/2016 15,248.90
72821 10540 - CRAFTSMEN PRINTING Printing of maps/brochures 12 preserves/subjects 07/20/2016 14,564.90
72807 10005 - ACTERRA Weed Management Volunteer Projects 07/20/2016 12,306.02
72736 11519 - PRICE, POSTEL & PARMA LLP Mt. Um Road and Trail Property Rights 07/06/2016 11,665.31
72734 10665 - PAVEMENT ENGINEERING INC Mt Um Road Design and Engineering 07/06/2016 10,522.50
72759 10842 - CHICAGO TITLE COMPANY Option Deposit for Petersen property 07/13/2016 10,000.00
72800 10216 - VALLEY OIL COMPANY Fuel for District vehicles 07/13/2016 9,472.00
72752 11651 - STRATEGIC PRODUCTS & SERVICES, LLC IT Consulting Services 07/06/2016 8,760.00
72873 11692 - VINCLER COMMUNICATIONS, INC.Business Writing Training - 1st Installment 07/20/2016 8,000.00
72875 11388 - WAGNER & BONSIGNORE Water Resources Consulting - LHC 07/20/2016 7,745.05
72832 11609 - GOVERNMENT TECHNOLOGY SOLUTIONS, INC.Firewalls for High Availability + Satellite Office Fireweall 07/20/2016 7,344.09
72840 11689 - MAKE A BUCK Water Storage tanks for rentals 07/20/2016 6,921.74
72806 10302 - STEVENS CREEK QUARRY INC Baserock for road work MB and WH 07/15/2016 6,510.52
72861 11432 - SAN MATEO COUNTY RESOURCE CONSERVATION DISTRICT Slender False Brome Contractor - June 2016 07/20/2016 6,370.43
72740 10124 - ROBERT J. DALOIA Principal and Interest payment 7/10/16 07/06/2016 6,192.77
72688 *10419 - THE LINCOLN NATIONAL LIFE INSURANCE COMPANY Employees monthly Life and Disability Insurance 07/05/2016 5,975.86
72830 11153 - FLOORING DISTRIBUTORS CA Replace Flooring 20000 Skyline Blvd. - RR, 2050 Purisima Creek - PCR 07/20/2016 5,974.00
72744 11432 - SAN MATEO COUNTY RESOURCE CONSERVATION DISTRICT Slender False Brome Control Contract Services 07/06/2016 5,955.73
72731 11600 - MNS ENGINEERS INC.BCR Water System Assessment and Cost Estimate 07/06/2016 5,837.50
72693 10616 - BKF ENGINEERS Surveying Services for Ravenswood Bay Trail 07/06/2016 5,697.90
72746 11477 - SCA ENVIRONMENTAL INC.Asbestos Testing at Rental Property - RR 07/06/2016 5,535.00
72783 10999 - PALO ALTO PLUMBING HEATING & AIR Air conditioning unit (Annex)07/13/2016 5,320.00
72716 10222 - HERC RENTALS INC Excavator Rental - Mt Um Summit 5/12-6/11/16 07/06/2016 5,105.81
72721 11367 - HUMUNYA FOUNDATION OF THE AMAH MUTSUN TRIBAL BARM Grant Program - Culturally Significant Plant Species Research 07/06/2016 5,000.00
72855 11588 - RONALD SEEVER Mindego Hill Trail Gate Installation 07/20/2016 4,920.00
72801 10387 - WEST-MARK Install pumper on vehicle 07/13/2016 4,700.16
72808 11170 - ALEXANDER ATKINS DESIGN, INC.Alex Atkins Graphic Design, Mt Um Logo, maps, Geo-pdf.07/20/2016 4,610.00
72842 10031 - MILLS DESIGN Graphic Design - Maps, GIS Maps, Logo Updates, brochures, Patrol Book 07/20/2016 4,470.00
72865 11651 - STRATEGIC PRODUCTS & SERVICES, LLC O365 Exchange Migration - Project Complete 07/20/2016 4,380.00
72776 10058 - LIEBERT CASSIDY WHITMORE Human Resources Consulting FY 2015-2016 07/13/2016 4,360.50
72822 11194 - CREEKSIDE SCIENCE Biological Monitoring for Mt Um Road Project 2016 07/20/2016 4,300.00
72825 11624 - Directions Training Center, Inc.Microsoft Office 365 training 07/20/2016 4,000.00
page 3 of 6
CLAIMS REPORT
MEETING 16-17
DATE 07-27-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
72781 10073 - NORMAL DATA Consultant - Training Database Development 07/13/2016 3,600.00
72871 11685 - TRAILHEAD LABS, INC.Yearly Maintenance for Trailia (Software Service)07/20/2016 3,500.00
72764 11420 - DOUG EDWARDS Fencing, October Farm 07/13/2016 3,375.00
72747 10196 - SHELTERBELT BUILDERS INC Pest control advisor services 07/06/2016 3,290.00
72833 11697 - H & N ENTERPRISES Two Gates for Mindego Hill Trail 07/20/2016 3,100.00
72703 10540 - CRAFTSMEN PRINTING Printing of LR/SG Maps, Mt.Um Public hearing postcards 07/06/2016 2,798.03
72863 10447 - SIMMS PLUMBING & WATER EQUIPMENT Install Inline water pump, Quarterly Chlorination System Maintenance 07/20/2016 2,784.13
72769 10123 - HOME DEPOT CREDIT SERVICES Field Supplies, Nature Center supplies & shop supplies 07/13/2016 2,609.41
72820 10851 - CONLIN SUPPLY Panels/gates for event center 07/20/2016 2,566.74
72742 11638 - SAGE ASSOCIATES Management Plans for Toto and October Farms 07/06/2016 2,554.56
72761 11397 - COMMITTEE FOR GREEN FOOTHILLS Sponsorship of annual Dinner 07/13/2016 2,500.00
72818 11520 - COMMUNITY INITIATIVES Latino Outdoors Project Partnership 07/20/2016 2,500.00
72735 10140 - PINE CONE LUMBER CO INC New entry sign boards 07/06/2016 2,473.01
72802 11118 - WEX BANK Fuel for District vehicles 07/13/2016 2,457.79
72686 10211 - PUBLIC POLICY ADVOCATES Legislative Advocacy Services 07/05/2016 2,408.84
72725 11682 - LAFLEUR ELECTRIC SERVICE Electrical System Repair - ECM 07/06/2016 2,375.00
72841 10062 - MARK HYLKEMA Historical Consulting - Mt Um 07/20/2016 2,272.00
72765 11694 - DUNWOODY, GARRETT ESRI Conference Travel Expenses 07/13/2016 2,266.12
72770 11465 - JANA SOKALE ENVIRONMENTAL PLANNING SCVWD Grant Preparation for Hendrys Creek Restoration 07/13/2016 2,053.75
72745 10697 - SANDIS Mt Um Road Design Engineering Peer Review 07/06/2016 2,030.00
72751 10302 - STEVENS CREEK QUARRY INC Rock (FO)07/06/2016 2,025.36
72872 10786 - U.S. BANK EQUIPMENT FINANCE Copier Leases 07/20/2016 2,012.97
72704 11624 - Directions Training Center, Inc.Office 365 Training 07/06/2016 2,000.00
72681 *10032 - DEL REY BUILDING MAINTENANCE June 2016 Custodial Services 06/30/2016 1,815.00
72805 11695 - AMERICAN EXPRESS Travel Expenses through California State Travel Agent 07/14/2016 1,812.85
72848 11129 - PETERSON TRUCKS INC.BIT inspections 5 Trucks, 5 Trailers - FFO 07/20/2016 1,783.57
72850 11282 - PROELIA DEFENSE AND ARREST TACTICS, LLC Defensive Tactics Trainings 4/2016 07/20/2016 1,749.96
72868 10152 - TADCO SUPPLY Janitorial Supplies (RSA&CP)07/20/2016 1,735.49
72757 *10128 - AMERICAN TOWER CORPORATION Repeater Site Lease 07/13/2016 1,735.00
72857 11669 - ROSE CONSULTING Communication Style Preference Training 07/20/2016 1,727.89
72750 10489 - STETSON ENGINEERS INC Water Resource Specialist Interview Support 07/06/2016 1,712.71
72791 10580 - SHARP BUSINESS SYSTEMS Copier usage for all offices through 6/01/16 07/13/2016 1,692.86
72685 *10212 - PINNACLE TOWERS INC Tower rental - Crown site id 871823 07/05/2016 1,680.21
72748 10447 - SIMMS PLUMBING & WATER EQUIPMENT Removal of water backflow valve - WH, Sewer Line Repair - RR 07/06/2016 1,666.65
72739 10324 - RICH VOSS TRUCKING INC MB-Rock for road maintenance 07/06/2016 1,576.00
72836 11527 - LA HONDA EDUCATIONAL FOUNDATION LHEF Sponsorship: Outdoor Classroom Academic Enrichment program 07/20/2016 1,500.00
72790 11224 - SANTA CLARA COUNTY - COMMUNICATIONS DEPT repair radio repeater 07/13/2016 1,437.50
72819 11318 - CONFLUENCE RESTORATION Mindego Gateway Planting & Landscape Maintenance 07/20/2016 1,434.50
72717 10473 - HIATT, CASEY ESRI Conference Travel Expenses 07/06/2016 1,401.98
72713 11177 - HARRIS CONSTRUCTION replace window at rental 07/06/2016 1,394.38
72726 11664 - LSQ FUNDING GROUP LC Temporary HR staffing week ending 6/12/16, 6/26/16 07/06/2016 1,339.60
72792 10102 - SHUTE, MIHALY & WEINBERGER LLP Legal Services - Mt. Umunhum Conservation Easement 07/13/2016 1,325.80
72689 *10213 - VISION SERVICE PLAN-CA Employees monthly Vision Insurance 07/05/2016 1,320.64
72702 10185 - COSTCO Computer keyboards/break room supplies 07/06/2016 1,263.08
72853 11585 - REBUILDING TOGETHER PENINSULA storage/portable toilet rental - LHC 07/20/2016 1,246.06
72714 11109 - HAWK, JAMIE ESRI Conference Travel Reimbursement 07/06/2016 1,209.56
72804 10203 - WOODSIDE & PORTOLA PRIVATE PATROL Patrol services for Hawthorn property 07/13/2016 1,200.00
72810 11048 - ARC Large Format Plan Printing 07/20/2016 1,197.57
page 4 of 6
CLAIMS REPORT
MEETING 16-17
DATE 07-27-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
72701 10445 - COMMUNICATION & CONTROL INC Repeater Site Lease 07/06/2016 1,172.00
72733 10687 - PACIFIC LEGACY INC Cultural Resource Evaluation - BCR Preserve Plan 07/06/2016 1,170.97
72837 11376 - LAND TRUST OF SANTA CRUZ COUNTY Hwy 17 - Wildlife connectivity improvements 07/20/2016 1,140.00
72724 11265 - KCD CONSTRUCTION Honey Bee Removal - LHC 07/06/2016 1,125.00
72774 10259 - LENINGTON, KIRK Mileage Reimbursement, Cell Phone reimbursement Apr 2015- June 2016 07/13/2016 1,098.31
72730 11688 - MICHAEL L BENCH, CONSULTING ARBORIST Tree Protection Plan for FOOSP Project 07/06/2016 1,080.00
72815 10170 - CASCADE FIRE EQUIPMENT COMPANY vehicle fire equipment 07/20/2016 1,070.94
72798 10146 - TIRES ON THE GO Tires for P84 Patrol Vehicle 07/13/2016 1,002.44
72811 10010 - ARRANGED4COMFORT Overhead Cabinets - AO 4 Office 07/20/2016 957.96
72847 10082 - PATSONS MEDIA GROUP Printing of MROSD notepads 07/20/2016 856.95
72710 10187 - GARDENLAND POWER EQUIPMENT Power Equipment 07/06/2016 846.30
72690 *10120 - ADT SECURITY SERVICES INC AO Alarm Services 07/06/2016 841.68
72789 10301 - RUIZ, ANA Calif Special Park Districts Conference Travel, Mileage, Cell Phone - Apr, May, Jun 2 07/13/2016 828.41
72859 11638 - SAGE ASSOCIATES TOTO Ranch & October Farm Grazing Management Plans 07/20/2016 812.50
72700 10352 - CMK AUTOMOTIVE INC P94 Service / Repair 07/06/2016 803.78
72877 00000 - DANIELA DEIBERT Refund Security Deposit for 1150 Sears Ranch Rd 07/20/2016 800.00
72835 11169 - KENNETH T. HICKMAN Mt Um Consulting Naturalist - media day 07/20/2016 750.00
72784 10227 - PENINSULA OPEN SPACE TRUST 2015-16 Reimbursement property tax to POST Behroozi property 07/13/2016 745.29
72723 11313 - JJ KELLER & ASSOCIATES INC Online Training for BBP 07/06/2016 720.00
72816 10352 - CMK AUTOMOTIVE INC Vehicle Repairs (4)07/20/2016 717.73
72828 10524 - ERGO WORKS Ergo items 07/20/2016 669.73
72743 *10136 - SAN JOSE WATER COMPANY Water Service (RSACP)07/06/2016 658.02
72838 10189 - LIFE ASSIST First Aid Supplies 07/20/2016 633.96
72827 11354 - ENVIRONMENTAL SCIENCE ASSOCIATES Stevens Creek Trail Bridges Engineering - MB 07/20/2016 630.00
72779 10190 - METROMOBILE COMMUNICATIONS 2 portable radios 07/13/2016 628.13
72766 10524 - ERGO WORKS Ergo Chair 07/13/2016 593.10
72749 11627 - SOUTH BAY ACCESS SOLUTIONS Gate Service CM, PC, WH 07/06/2016 550.00
72763 10875 - DISCOVERY SCOPE AND ASSOCIATES Discovery scope basic kits 07/13/2016 548.75
72707 10587 - ELKHORN SLOUGH FOUNDATION Rangeland Mgmt Forum NRD Grant 07/06/2016 500.00
72741 10130 - ROESSLER, CINDY Cell Phone Apr - June 2016, Mileage Reimbursement 07/06/2016 486.28
72845 10076 - OFFICE TEAM HR - Data Entry Support 07/20/2016 485.19
72817 11591 - COAST WIDE UTILITY LOCATORS Sub-Surface Utility Survey - BCR 07/20/2016 472.50
72795 10107 - SUNNYVALE FORD Vehicle Repairs P101, P86 07/13/2016 416.14
72771 11605 - JASKULAK, STEFAN GFOA Conference Travel Reimbursement 07/13/2016 415.00
72755 11037 - US HEALTHWORKS MEDICAL GROUP PC Medical Services - HR 07/06/2016 403.00
72683 11268 - SANTA CLARA COUNTY PLANNING OFFICE Alternate Means Application (County Fee) - Mt Um Shelter 06/30/2016 402.00
72870 10069 - THE WILFRED JARVIS INSTITUTE Professional Services: Leadership/Organizational Effectiveness 07/20/2016 400.00
72692 10815 - AMERICAN RED CROSS CPR-FPR training certs 07/06/2016 385.00
72866 10143 - SUMMIT UNIFORMS Public Safety Equipment 07/20/2016 384.98
72773 11099 - LAW ENFORCEMENT PSYCHOLOGICAL SERVICES INC Peace Officer Applicant Evaluation 07/13/2016 375.00
72780 11536 - MTECH repair HVAC 07/13/2016 360.50
72718 10043 - HOWARD ROME MARTIN & RIDLEY LLP Legal services for Mahronich vs Presentation Center - BCR 07/06/2016 360.00
72772 10490 - KOOPMANN, CLAYTON Cell phone reimbursement Feb-June 2016, Mileage Reimbursement 07/13/2016 341.16
72803 10237 - WILLIAMS, MICHAEL Mileage Reimbursement, Cell Phone Reimbursement Apr, May, Jun 2016 07/13/2016 332.70
72705 11455 - DITCH WITCH EQUIPMENT CO., INC.Equipment Supply 07/06/2016 327.15
72687 *10093 - RENE HARDOY 06/16 Gardening services 07/05/2016 325.00
72719 10493 - HSIEH, BENNY FY2015-2016 Cell Phone Reimbursement 07/06/2016 300.00
72809 10533 - ANDERSEN, JULIE Cell phone Apr 2015 - June 2016 07/20/2016 300.00
page 5 of 6
CLAIMS REPORT
MEETING 16-17
DATE 07-27-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
72856 11479 - ROOTID Website Maintenance 07/20/2016 283.50
72860 11059 - SAN MATEO COUNTY HEALTH DEPT Tick and Water Testing 07/20/2016 280.00
72846 10080 - PALO ALTO MEDICAL FOUNDATION Medical Services - HR Dept 07/20/2016 252.00
72867 11055 - SYSTEMS FOR PUBLIC SAFETY Background Check - Ranger Candidate 07/20/2016 250.00
72796 10199 - TARGET SPECIALTY PRODUCTS Spray Program Equipment 07/13/2016 242.62
72729 10190 - METROMOBILE COMMUNICATIONS Radio supplies 07/06/2016 241.43
72727 10369 - MANNING, MEREDITH Mileage and Cell Phone Reimbursement - Apr-June 2016 07/06/2016 229.02
72711 10173 - GREEN WASTE TRASH/RECYCLE 07/06/2016 223.40
72813 10011 - BILL'S TOWING SERVICE tow vehicle 07/20/2016 216.75
72858 10151 - SAFETY KLEEN SYSTEMS INC Solvent Tank Service 07/20/2016 216.40
72706 11596 - ELECTRO IMAGING SYSTEMS INC.Plotter Printing monthly usage 5/15-6/14/16 07/06/2016 213.34
72778 10649 - LOS GATOS UNITED METHODIST CHURCH Non-refundable deposit for public meeting rental 07/13/2016 200.00
72756 10309 - VERIZON WIRELESS Cell Phone Service 07/06/2016 197.40
72728 11449 - MARK, JANE Mileage and Cell Phone Reimbursement Apr-Jun 2016 07/06/2016 195.81
72762 10540 - CRAFTSMEN PRINTING Printing of business cards: Hammer, Greig, Hapke, Mark 07/13/2016 195.75
72775 11326 - LEXISNEXIS MATTHEW BENDER Subscription Online Service June 2016 07/13/2016 188.84
72758 11186 - CALIFORNIA DEPT FISH AND WILDLIFE-NAPA OFFICE Permit amendment for roadwork at LHC 07/13/2016 184.00
72709 10168 - G & K SERVICES INC Shop Towel Service (FFO & SFO)07/06/2016 173.63
72831 10168 - G & K SERVICES INC Shop Towel Service (FFO & SFO)07/20/2016 173.63
72691 10617 - ALEXANDER, ZACHARY Mileage Reimbursement, Cell Phone Reimb. Apr-Jun 2016 07/06/2016 172.86
72851 *10261 - PROTECTION ONE AO ALARM SERVICES 07/20/2016 164.85
72777 10440 - LOS ALTOS HARDWARE Hardware 07/13/2016 135.88
72844 10664 - MISSION TRAIL WASTE SYSTEMS AO Garbage Monthly June 2016 07/20/2016 123.59
72738 *11526 - REPUBLIC SERVICES Monthly Garbage Service ECM Rental 07/06/2016 118.86
72760 10352 - CMK AUTOMOTIVE INC Vehicle service, M205 Repair / Service 07/13/2016 118.21
72737 10265 - PRIORITY 1 Repair vehicle spotlight - P94 07/06/2016 100.00
72787 10265 - PRIORITY 1 Remove spot light 07/13/2016 100.00
72849 10265 - PRIORITY 1 Repair vehicle spot light 07/20/2016 100.00
72722 10421 - ID PLUS INC Uniform Name Tags 07/06/2016 97.50
72698 10496 - CHUNG, JEAN Mileage Reimbursement 07/06/2016 88.02
72754 10403 - UNITED SITE SERVICES INC Restroom Services Mindego SFGS Research 07/06/2016 85.56
72782 10076 - OFFICE TEAM HR - Data Entry Support 07/13/2016 81.00
72788 10261 - PROTECTION ONE Fire Inspection, Monitoring 7/21/16-8/20/16 07/13/2016 79.55
72708 10524 - ERGO WORKS Ergo item installation service 07/06/2016 70.00
72785 10209 - PETTY CASH-MROSD FFO Petty cash reimbursement 07/13/2016 65.79
72799 10201 - TURF & INDUSTRIAL EQUIP CO M202 Spray Truck Parts 07/13/2016 61.66
72753 10199 - TARGET SPECIALTY PRODUCTS Gloves 07/06/2016 60.84
72697 11686 - CHAN, LESLIE Cell Phone Reimbursement - APR-JUN 2016 07/06/2016 60.00
72712 11570 - GROGAN, DALE Cell Phone Reimbursement Apr-Jun 2016 07/06/2016 60.00
72715 11475 - HEBERT, AARON,Cellular Telephone Use Reimbursement (3 months)07/06/2016 60.00
72720 10455 - HUGG, IANTHINA Cell Phone Reimbursement - APR-JUN 2016 07/06/2016 60.00
72823 10867 - CUZICK, ELAINA Cell Phone Apr - June 2016 07/20/2016 60.00
72862 11042 - SANTA CLARA COUNTY-OFFICE OF THE SHERIFF Live Scan Background Checks May 2016 07/20/2016 60.00
72696 *10172 - CALIFORNIA WATER SERVICE CO-3525 WH Water 07/06/2016 53.46
72852 10176 - RE BORRMANN'S STEEL CO Metal Stock 07/20/2016 47.98
72732 10670 - O'REILLY AUTO PARTS P86 Auto Parts 07/06/2016 47.83
72767 10169 - FOSTER BROTHERS SECURITY SYSTEMS Equipment Key 07/13/2016 45.68
72794 10143 - SUMMIT UNIFORMS UNIFORM ITEMS 07/13/2016 44.59
page 6 of 6
CLAIMS REPORT
MEETING 16-17
DATE 07-27-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
72824 11210 - DATA SAFE Document Shredding Services 07/20/2016 40.00
72699 *10192 - CITY OF PALO ALTO UTILITIES Monte Bello campground electricity 07/06/2016 29.04
72843 10917 - MILLS, AMANDA Mileage Reimbursement 07/20/2016 19.93
72829 11151 - FASTENAL COMPANY Field Supplies 07/20/2016 4.36
72786 *10180 - PG & E Electricity service for Hawthorn property-WH 07/13/2016 1.87
GRAND TOTAL 1,718,938.88$
*Annual Claims
**Hawthorn Expenses
BCR = Bear Creek Redwoods LH = La Honda Creek PR = Pulgas Ridge SG = Saratoga Gap TC = Tunitas Creek
CC = Coal Creek LR = Long Ridge PC = Purisima Creek SA(U) = Sierra Azul (Mt Um) WH = Windy Hill
ECM = El Corte de Madera LT = Los Trancos RSA = Rancho San Antonio SR= Skyline Ridge AO2, 3, 4 = Administrative Office lease space
ES = El Sereno MR = Miramontes Ridge RV = Ravenswood SCS = Stevens Creek Shoreline Nature FFO = Foothills Field Office
FH = Foothills MB = Monte Bello RR = Russian Ridge TH = Teague Hill SFO = Skyline Field Office
FO = Fremont Older PIC= Picchetti Ranch SJH = St Joseph's Hill TW = Thornewood SAO = South Area Outpost
RR/MIN = Russian Ridge - Mindego Hill PR = Pulgas Ridge DHF = Dear Hollow Farm OSP = Open Space Preserve P## or M## = Patrol or Maintenance Vehicle
R-16-94
Meeting 16-17
July 20, 2016
AGENDA ITEM 3
AGENDA ITEM
Approval of the Inclusion of an Advance Refunding of the Callable Portions of the 2011 Bonds
with the 2007 Bonds, in the 2016 Green Bonds (Refunding), and an Associated Revised
Schedule
GENERAL MANAGER’S RECOMMENDATION
Authorize the General Manger to direct staff to include advance refunding of the callable portion
of the 2011 Bonds and to take the actions described in the Revised Schedule for the 2016 Green
Bonds (Refunding), so as to obtain significant future cash savings.
SUMMARY
Approval allows the District to continue the process of coming to market with the 2016 Green
Bonds (Refunding) tentatively scheduled for early to mid-September 2016, including working
with the Financial Advisor, in concert with the Underwriter, to develop a Plan of Finance that
will be advantageous to the District, in the context of current market conditions.
MEASURE AA
The 2016 Green Bonds (Refunding) transaction is not related to Measure AA, as this transaction
refunds revenue bonds issued prior to the passage of MAA and is under the authorization of the
District’s Financing Authority.
DISCUSSION
On June 8, 2016 the Board approved contracts to establish a newly formed Bond Team
(Financial Advisor, Underwriter, Bond Counsel and Disclosure Counsel) and approved a
Proposed Schedule to support the September 2016 refunding of the 2007 Revenue Bonds (R-16-
73). Since that time, a kick off meeting for this effort was held, and close monitoring of the
municipal bond market has commenced.
With the passage of the ‘Brexit” referendum vote in the UK, US Treasury and Municipal Market
Data (MMD) rates have been pushed to historic lows, as investors sought shelter and safety in
the government bond markets, increasing demand for the types of bonds that the District sells.
Over the past weeks, ongoing analysis has been conducted and it has become apparent that it is
beneficial for the District to pursue additional bond refunding at this time, to take advantage of
the historically low rates.
R-16-94 Page 2
As such, the General Manager and Controller recommend the 2016 Green Bonds (Refunding)
now include, subject to market conditions, both the 2007 Bonds, as described in the June 8, 2016
Board Report, and additionally include the portion of the 2011 Bonds subject to optional
redemption (callable portion), which are the maturities from 2022 to 2041. It is estimated, under
current market condition, that the inclusion of the callable portion of the 2011 Bonds into the
2016 Green Bonds (Refunding) transaction will yield an approximate additional $2 Million in
savings over the life of those bonds. Additional information about the 2016 Bonds is that they
will be designated as ‘Green’ bonds to reflect the positive environmental impact and climate
benefits the funded projects will have.
To bring the 2016 Green Bonds (Refunding) issue to market at the most advantageous time, the
following Revised Schedule and accompanying key actions and dates, is proposed:
Revised Schedule for completion of the remaining items for issuance of the 2016 Refunding
Transmit documents to rating agencies Week of Aug. 1
Board/Financing Authority approval of documents Aug. 10
Rating agency presentations Aug. 11
Ratings received Week of Aug. 15
Pricing Sept. 8
Distribution of final documents Sept. 13
Closing On or about Sept. 22
FISCAL IMPACT
Based on current market conditions, it is estimated that the 2007 Revenue Bonds and the
refunded portion of the 2011 Authority Bonds (the portion subject to optional redemption) may
be refinanced at a True Interest Cost in the less than 3% range with savings of at least 15%, and
be redeemed on September 23, 2016. The estimated future savings exceed $12 million. The
present value savings are estimated to exceed $10 million.
BOARD COMMITTEE REVIEW
There was no Committee review for this agenda item.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
If authorized by the Board, the 2016 Green Bonds (Refunding) will be sold early to mid-
September 2016.
R-16-94 Page 3
On or about August 10, 2016, the Chief Financial Officer will convene a meeting of the
Financing Authority and/or the District Board to seek authorization to complete the transactional
work related to the 2016 Green Bonds (Refunding) and approve related financing documents.
This will include actions to refund the 2007 Bonds and refund the portion of the 2011 Authority
Bonds subject to optional redemption. Also at that time, an accompanying Board Report will be
presented during a regular meeting of the Board of Directors and/or the Financing Authority to
finalize documentation and authorize the selling of the bonds, including a Resolution
Authorizing the Issuance of the Bonds, approving the Official Statement, in addition to other
documents and matters related to the financing.
Responsible Department Head:
Stefan Jaskulak, CFO
Prepared by:
Lisa Tulee, Senior Management Analyst, General Manager’s Office
Contact person:
Stefan Jaskulak, CFO
R-16-92
Meeting 16-17
July 2 7, 2016
AGENDA ITEM 4
AGENDA ITEM
Establishing Fiscal Year 2016-2017 Tax Levy for the Midpeninsula Regional Open Space
District’s General Obligation Bonds - Series 2015A and Series 2015B
GENERAL MANAGER’S RECOMMENDATION
Adopt Resolutions of the Board of Directors of the Midpeninsula Regional Open Space District
for each of San Mateo, Santa Clara and Santa Cruz Counties to establish an ad valorem property
tax levy of $0.60 per $100,000 (or $0.0006 per $100) in assessed value for the District’s General
Obligation Bonds – Series 2015A and Series 2015B (Measure AA).
SUMMARY
On June 3, 2014, voters of the District approved the passage of Measure AA under which the
District is authorized to issue up to $300 million of general obligation bonds (Bonds) over thirty
years to finance Measure AA capital projects. By Resolution 2015-19 adopted on May 13, 2015,
the Board of Directors authorized the issuance of up to $45,000,000 as the first tranche of the
Bonds. The District subsequently issued $40,000,000 of tax-exempt bonds (Series A) and
$5,000,000 of taxable bonds (Series B).
DISCUSSION
Debt service payments on the Bonds are paid through ad valorem taxes on all taxable property
within the District. The prior year’s tax levy was set at $0.80 per $100,000 in assessed value.
Each year, the levy is calculated based on the assessed value and the debt service amount the
District needs to collect. The proposed levy for this year is lower because the 2015 General
Obligation bonds were issued with a premium, and this premium needs to be applied to debt
service, effectively reducing the debt service for one year.
Based on the debt service schedule for the Bonds, and tax revenue projections provided by the
District’s Tax Administration Consultant (Goodwin Consulting Group), the Board is asked to
approve resolutions for each of the three Counties authorizing the placement of an ad valorem
property tax levy of $0.0006 per $100, or $0.60 per $100,000 in assessed value.
FISCAL IMPACT
The establishment of the ad valorem property tax levy will provide the District with sufficient
revenues to pay the scheduled debt service payments on related debt service March 1, 2017 and
September 1, 2017.
R-16-92 Page 2
BOARD COMMITTEE REVIEW
This item was not previously reviewed by a Board Committee.
PUBLIC NOTICE
Notice was provided pursuant to the Brown Act. No additional notice is necessary.
CEQA COMPLIANCE
No compliance is required as this action is not a project under CEQA.
NEXT STEPS
If approved by the Board, staff will forward the resolutions to the relevant departments and
Board of Supervisors of each County for inclusion in the 2016-2017 property tax bills.
Attachments:
1. Resolution of the Midpeninsula Regional Open Space District Setting the Tax Rate on
Voter Approved General Obligation Bonds – County of San Mateo
2. Resolution of the Midpeninsula Regional Open Space District Setting the Tax Rate on
Voter Approved General Obligation Bonds – County of Santa Clara
3. Resolution of the Midpeninsula Regional Open Space District Setting the Tax Rate on
Voter Approved General Obligation Bonds – County of Santa Cruz
Responsible Department Head:
Stefan Jaskulak, Chief Financial Officer/Administrative Services Director
Prepared by:
Andrew Taylor, Senior Accountant
Resolutions/2016/16-___SMC Measure AA Levy 1
RESOLUTION NO. 16-____
A RESOLUTION OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT SETTING THE 2016-17 TAX RATE FOR SAN MATEO
COUNTY ON VOTER APPROVED GENERAL OBLIGATION BONDS
______________________________________________________________________________
WHEREAS, the Midpeninsula Regional Open Space District (the “District”) is a regional
open space district that includes territory in each of the County of San Mateo, the County of Santa
Clara and the County of Santa Cruz (each, a “County”; collectively, the “Counties”); and
WHEREAS, the District is empowered to issue general obligation bonds that are
authorized by two-thirds of the qualified electors of the District pursuant to Article 3 (commencing
with Section 5500) of Chapter 3 of Division 5 of the Public Resources Code and Article 4.5,
commencing with Section 53506, of Chapter 3 of Part 1 of Division 2 of Title 5 of the Government
Code of the State of California (collectively, the “Act”); and
WHEREAS, a special bond election was duly and regularly held in the District on June 3,
2014, for the purpose of submitting a ballot measure to the qualified electors of the District (the
"2014 Authorization"), and more than two-thirds of the votes cast at the election approved the
issuance of up to $300 million of general obligation bonds to finance certain projects specified in
the 2014 Authorization; and
WHEREAS, pursuant to its Resolution No. 15-19, the District issued its General
Obligation Bonds 2015, Series A and Series B in the aggregate principal amount of $45,000,000
pursuant to the Act; and
WHEREAS, Section 5569 of the Public Resources Code provides that, for the purpose of
paying all sums coming due for principal and interest on all bonds of the District, there shall be
levied and collected each year a tax sufficient to pay the annual interest on such bonds and, also,
that part of the principal which will become due before the time for setting the next general tax
levy; and
WHEREAS, Section 5571 of the Public Resources Code provides that the Board of
Supervisors of the County of San Mateo, at the time of making the general tax levy in each year,
levy a tax upon all the real and personal property within the District and within its respective
County at a rate sufficient to meet the proportion of taxes necessary to be raised in the County for
the purpose of paying the principal and interest of the bonds and other indebtedness of the District;
and
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the
Midpeninsula Regional Open Space District, as follows:
SECTION 1. Levy of Tax. The Board of Directors of the District hereby determines
that the tax rate necessary to pay the principal and interest on the Bonds coming due and payable
on March 1, 2017 and September 1, 2017 is $0.0006 per $100 of assessed valuation, and such tax
rate shall be and is hereby levied in accordance with all applicable requirements of law.
Attachment 1
Resolutions/2016/16-___SMC Measure AA Levy 2
SECTION 2. Collection of Tax. The Controller is hereby directed to forward a copy of
this Resolution to the Auditor-Controller of the County of San Mateo, and to the Board of
Supervisors of the County, and to take such actions and execute such documents as may be
required to cause the tax rate set forth in Section 1 to be placed on the 2016-2017 property tax
bill and collected by each of the County.
SECTION 3. Effective Date. This Resolution shall take effect from and after the date
of its passage and adoption.
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on ______, 2016, at a Regular Meeting thereof, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
Attachment 1
Resolutions/2016/16-___SCC Measure AA Levy 1
RESOLUTION NO. 16-___
A RESOLUTION OF THE MIDPENINSULA REGIONAL OPENSPACE
DISTRICT SETTING THE 2016-17 TAX RATE FOR SANTA CLARA
COUNTY ON VOTER APPROVED GENERAL OBLIGATION BONDS
______________________________________________________________________________
WHEREAS, the Midpeninsula Regional Open Space District (the “District”) is a regional
open space district that includes territory in each of the County of San Mateo, the County of Santa
Clara and the County of Santa Cruz (each, a “County”; collectively, the “Counties”); and
WHEREAS, the District is empowered to issue general obligation bonds that are
authorized by two-thirds of the qualified electors of the District pursuant to Article 3 (commencing
with Section 5500) of Chapter 3 of Division 5 of the Public Resources Code and Article 4.5,
commencing with Section 53506, of Chapter 3 of Part 1 of Division 2 of Title 5 of the Government
Code of the State of California (collectively, the “Act”); and
WHEREAS, a special bond election was duly and regularly held in the District on June 3,
2014, for the purpose of submitting a ballot measure to the qualified electors of the District (the
"2014 Authorization"), and more than two-thirds of the votes cast at the election approved the
issuance of up to $300 million of general obligation bonds to finance certain projects specified in
the 2014 Authorization; and
WHEREAS, for the purpose of financing the projects authorized by the 2014
Authorization (the “Projects”), by its Resolution No. 15-19, the District issued General Obligation
Bonds, Series 2015, Series A and Series B for the aggregate amount of $45,000,000 pursuant to
the Act; and
WHEREAS, Section 5569 of the Public Resources Code provides that, for the purpose of
paying all sums coming due for principal and interest on all bonds of the District, there shall be
levied and collected each year a tax sufficient to pay the annual interest on such bonds and, also,
that part of the principal which will become due before the time for setting the next general tax
levy; and
WHEREAS, Section 5571 of the Public Resources Code provides that the Board of
Supervisors of the County of Santa Clara, at the time of making the general tax levy in each year,
levy a tax upon all the real and personal property within the District and within its respective
County at a rate sufficient to meet the proportion of taxes necessary to be raised in the County for
the purpose of paying the principal and interest of the bonds and other indebtedness of the District;
and
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the
Midpeninsula Regional Open Space District, as follows:
SECTION 1. Levy of Tax. The Board of Directors of the District hereby determines
that the tax rate necessary to pay the principal and interest on the Bonds coming due and payable
Attachment 2
Resolutions/2016/16-___SCC Measure AA Levy 2
on March 1, 2017 and September 1, 2017 is $0.0006 per $100 of assessed valuation, and such tax
rate shall be and is hereby levied in accordance with all applicable requirements of law.
SECTION 2. Collection of Tax. The Controller is hereby directed to forward a copy of
this Resolution to the Controller-Treasurer of the County of Santa Clara, and to the Board of
Supervisors of the County, and to take such actions and execute such documents as may be
required to cause the tax rate set forth in Section 1 to be placed on the 2016-2017 property tax
bill and collected by each of the County.
SECTION 3. Effective Date. This Resolution shall take effect from and after the date
of its passage and adoption.
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on ______, 2016, at a Regular Meeting thereof, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
Attachment 2
Resolutions/2016/16-___SCrC Measure AA Levy 1
RESOLUTION NO. 16-____
A RESOLUTION OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT SETTING THE 2016-17 TAX RATE FOR SANTA CRUZ
COUNTY ON VOTER APPROVED GENERAL OBLIGATION BONDS
______________________________________________________________________________
WHEREAS, the Midpeninsula Regional Open Space District (the “District”) is a regional
open space district that includes territory in each of the County of San Mateo, the County of Santa
Clara and the County of Santa Cruz (each, a “County”; collectively, the “Counties”); and
WHEREAS, the District is empowered to issue general obligation bonds that are
authorized by two-thirds of the qualified electors of the District pursuant to Article 3 (commencing
with Section 5500) of Chapter 3 of Division 5 of the Public Resources Code and Article 4.5,
commencing with Section 53506, of Chapter 3 of Part 1 of Division 2 of Title 5 of the Government
Code of the State of California (collectively, the “Act”); and
WHEREAS, a special bond election was duly and regularly held in the District on June 3,
2014, for the purpose of submitting a ballot measure to the qualified electors of the District (the
"2014 Authorization"), and more than two-thirds of the votes cast at the election approved the
issuance of up to $300 million of general obligation bonds to finance certain projects specified in
the 2014 Authorization; and
WHEREAS, pursuant to its Resolution No. 15-19, the District issued its General
Obligation Bonds 2015, Series A and Series B in the aggregate principal amount of $45,000,000
pursuant to the Act; and
WHEREAS, Section 5569 of the Public Resources Code provides that, for the purpose of
paying all sums coming due for principal and interest on all bonds of the District, there shall be
levied and collected each year a tax sufficient to pay the annual interest on such bonds and, also,
that part of the principal which will become due before the time for setting the next general tax
levy; and
WHEREAS, Section 5571 of the Public Resources Code provides that the Board of
Supervisors of the County of San Mateo, at the time of making the general tax levy in each year,
levy a tax upon all the real and personal property within the District and within its respective
County at a rate sufficient to meet the proportion of taxes necessary to be raised in the County for
the purpose of paying the principal and interest of the bonds and other indebtedness of the District;
and
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the
Midpeninsula Regional Open Space District, as follows:
SECTION 1. Levy of Tax. The Board of Directors of the District hereby determines
that the tax rate necessary to pay the principal and interest on the Bonds coming due and payable
on March 1, 2017 and September 1, 2017 is $0.0006 per $100 of assessed valuation, and such tax
rate shall be and is hereby levied in accordance with all applicable requirements of law.
Attachment 3
Resolutions/2016/16-___SCrC Measure AA Levy 2
SECTION 2. Collection of Tax. The Controller is hereby directed to forward a copy of
this Resolution to the Auditor-Controller of the County of Santa Cruz, and to the Board of
Supervisors of the County, and to take such actions and execute such documents as may be
required to cause the tax rate set forth in Section 1 to be placed on the 2016-2017 property tax
bill and collected by the County.
SECTION 3. Effective Date. This Resolution shall take effect from and after the date
of its passage and adoption.
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on ______, 2016, at a Regular Meeting thereof, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
Attachment 3
R-16-84
Meeting 16-17
July 27, 2016
AGENDA ITEM 5
AGENDA ITEM
Informational Presentation regarding the Highway 17 Wildlife Passage and Bay Area Ridge Trail
Crossing Project.
GENERAL MANAGER’S RECOMMENDATION
Receive an informational presentation regarding the Highway 17 Wildlife Passage and Bay Area
Ridge Trail Crossing Project.
SUMMARY
In February of 2016 (R-16-18) the District entered into a contract with Trail People to undertake
a feasibility study for the Highway 17 Wildlife Passage and Bay Area Ridge Trail Crossing
Project. The project study area extends along Highway 17 between the Town of Los Gatos and
the Bear Creek Road overcrossing adjacent to Lexington Reservoir. This two-part project will
provide safe passage for wildlife and provide a dedicated Highway 17 crossing for both the Bay
Area Ridge Trail and Juan Bautista de Anza Trail, a National Park Service administered trail that
overlays the Ridge Trail and follows the route of the early Spanish Explorer. A Preliminary
Alternatives Report (Report) is nearly completed and a summary of results will be presented to
the Board to provide an overview of the Report including conceptual design and rough order of
magnitude costs for a total of four project alternatives. The Report and will then be made
available to the public at a Planning and Natural Resources committee meeting in conjunction
with a public meeting scheduled for August 2, 2016 to be held in Los Gatos. Staff will return to
the Board on August 24, 2016 to seek approval to enter into a cooperative agreement with
Caltrans to advance the project into the next phase.
MEASURE AA
A 5-year Measure AA Project List was approved by the Board at their October 29, 2014 meeting
and includes Project #MAA20 (South Bay Foothills: Wildlife Passage and Ridge Trail
Improvements). The Highway 17 Wildlife Passage and Bay Area Ridge Trail Crossing project
was identified as a high priority project during the Vision Plan and funding for the project was
provided through passage of Measure AA.
DISCUSSION
In February of 2016 (R-16-18), the Board of Directors authorized staff to enter into a contract
with a consultant team to identify preliminary alternatives and conceptual designs for both the
wildlife and trail crossing options within the study area. The Preliminary Alternatives Report
identified four project alternatives (two for the wildlife crossing and two for the Bay Area Ridge
R-16-84 Page 2
Trail). A map indicating the location of the four alternatives is provided as Attachment 1. The
presentation at the July 27, 2016, Board meeting will identify each of the proposed alternatives
(location, style, functionality etc.), as well as rough order of magnitude costs.
FISCAL IMPACT
MAA#20 allocated $14 million for the project. The rough order of magnitude costs associated
with this project currently range from $13.8 to $22.2 million to complete all of the components
of the project through construction of both a dedicated wildlife crossing and a dedicated Ridge
Trail crossing. These numbers are subject to revision as we continue to work with Caltrans to
further evaluate the alternatives and select a preferred alternative. The allocated funding
identified in MAA #20 is adequate to bring the project to full design as well as some to all of
construction costs (based on the rough order of magnitude cost estimates and depending on the
preferred alternative(s) selected). However, selection of certain alternates may require securing
outside funding to bring the project to full implementation. Some potential funding sources have
already been identified and include: Caltrans (Active Transportation and Environmental and
Enhancement Grants), Valley Transportation Authority, National Fish and Wildlife Federation,
private donors and/or a combination of the above and/or other yet to be identified sources.
BOARD COMMITTEE REVIEW
This project will receive further review at the Planning and Natural Resources Committee
Meeting scheduled in conjunction with a public meeting for the project on Tuesday August 2,
2016. The public meeting will provide an opportunity for the committee to hear from the public
during the very early stages of the project.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. Public Notice for the upcoming
August 2, 2016 Planning and Natural Resources Committee meeting was sent on July 18, 2016
and is posted on the District’s webpage.
CEQA COMPLIANCE
At this time (Feasibility Study Phase) the project is not subject to the California Environmental
Quality Act (CEQA). As the project progresses and the project is defined through selection of
preferred alternative(s), environmental review of project alternatives will begin. This work effort
is scheduled to begin in mid to late Fiscal Year 2016-17.
NEXT STEPS
The Planning and Natural Resources Committee will receive public feedback on the preliminary
alternatives at the upcoming public meeting for the project on August 2, 2016. Staff will return to
the Board on August 24, 2016 to seek approval to enter into a cooperative agreement with
Caltrans. After the completion of the PSR, preferred alternatives for the two crossing structures
will be selected and advanced to the next phases of the Caltrans project development process
which entails preparation of more detailed design, engineering studies, and environmental
review.
R-16-84 Page 3
Attachment
1. Study Area Map indicating the four potential highway crossing locations.
Responsible Department Head:
Kirk Lenington, Natural Resources Department
Prepared by:
Julie Andersen, Resource Specialist III, Natural Resources Department
Contact person:
Julie Andersen, Resource Specialist III, Natural Resources Department
Graphics prepared by:
Ryan Haines, GIS Technician Intern
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Attachment 1
R-16-91
Meeting 16-17
July 27, 2016
AGENDA ITEM 6
AGENDA ITEM
Resolution in Support of “Santa Clara County Traffic Relief & Road Repair Initiative” by the
Santa Clara Valley Transportation Authority
GENERAL MANAGER’S RECOMMENDATION
Adopt a resolution in support of the sales tax measure put forth by the Santa Clara Valley
Transportation Authority on the ballot for the November 8, 2016 statewide general election.
SUMMARY
On June 2, the Santa Clara Valley Transportation Authority (VTA) Board unanimously adopted
the framework and funding allocations for a 1/2-cent, 30-year sales tax measure to be placed on
the November 8, 2016 ballot in Santa Clara County. It is entitled the “Santa Clara County
Traffic Relief & Road Repair Initiative” (Initiative). The measure, which has not yet been
assigned a measure letter designation, is anticipated to raise between $6.0 and $6.5 billion over
30 years to fund priority transportation projects that serve both Santa Clara County and the
surrounding region.
On June 16, 2016, the Silicon Valley Leadership Group (SVLG) submitted a letter requesting the
Midpeninsula Regional Open Space District’s (District) endorsement of the Initiative. At the
June 22, 2016 Board meeting, a majority of the Board directed staff to research the matter.
The Initiative is consistent with the District’s mission of open space preservation and habitat
restoration in that it would enable the VTA to allocate funds towards advance mitigation
activities in concert with the proposed transportation enhancements. Advance mitigation allows
for natural resources to be protected or restored as compensatory mitigation before infrastructure
projects are constructed, often years in advance of the actual infrastructure project. Eligible
Midpen projects could utilize these funds to further mission-specific priorities. In addition, the
measure allocates funds to active transportation infrastructure for bicycle and pedestrians, some
of which complement District plans for trail connectivity. Finally, improvements in local – and
ultimately regional – transportation infrastructure directly benefits Midpen by helping to ease the
commutes of District employees, which helps with employee morale, retention, and
organizational sustainability.
MEASURE AA
Several of the projects associated with the Initiative may help facilitate the completion or
complement Measure AA (District measure) projects. These include Measure AA Portfolio #20,
R-16-91 Page 2
South Bay Foothills: Wildlife Passage and Bay Area Ridge Trail Improvements and Portfolio
#12, Peninsula and South Bay Cities: Partner to Complete Middle Stevens Creek Trail.
DISCUSSION
Background:
With the aggressive resurgence of the Bay Area’s economy over the last few years, the region
has struggled to keep up with rising demands on its transportation infrastructure. Santa Clara
County has been at the center of this rebound with tens of thousands of jobs created, but very
little new housing built in response. This has left many workers to resort to long commutes -
some with commutes exceeding 50 miles each direction - both within and into Santa Clara
County. It has created unprecedented levels of traffic congestion, which accelerates the
deterioration of existing roads and infrastructure.
To begin to respond to this transportation crisis, the Santa Clara Valley Transportation Authority
conducted an extensive outreach program called “Envision Silicon Valley.” The effort included
collaboration with VTA’s Stakeholder Committee and advisory committees, public informational
meetings, input from elected officials from the 15 cities and towns within Santa Clara County,
the County of Santa Clara, and polling was conducted by the Silicon Valley Leadership Group.
The result of this major outreach effort was a set of goals that ultimately led to the prioritized
funding framework that was ratified by the VTA Board.
If approved by voters, the Initiative would generate approximately $6.3 billion over 30 years to
fund critical transit and infrastructure projects that will keep Silicon Valley vital and sustainable.
The measure requires approval by a 66.67% supermajority of voters in Santa Clara County.
Proposal:
The proposed revenue measure distribution language from the VTA Board’s adopted resolution
is broken down into several areas (all amounts are estimated in 2017 dollars):
• Local Streets and Roads – Estimated at $1.2 Billion of the Program Tax Revenues.
• BART Phase II—Estimated at $1.5 Billion of Program Tax Revenues (capped at a
maximum of 25% of Program Tax Revenues).
• Bicycle/Pedestrian – Estimated at $250 Million of Program Tax Revenues.
• Caltrain Grade Separation – Estimated at $700 Million of Program Tax Revenues.
• Highway Interchanges – Estimated at $750 Million of Program Tax Revenues.
• County Expressways – Estimated at $750 Million of Program Tax Revenues.
• State Route 85 Corridor – Estimated at $350 Million of Program Tax Revenues.
• Transit Operations – Estimated at $500 Million of Program Tax Revenues.
For the Board to consider taking a position on this measure, the following criteria contained
within Board Policy 1.11 “Positions on Ballot Measures and Legislative Advocacy” must be met:
R-16-91 Page 3
“The Board may consider taking a position on the measure/proposition if the
measure/proposition:
i. Would directly impact the District’s finances, responsibilities, legal
authority, or operations; AND
ii. Is in line with or inconsistent with the District’s mission and/or
commitment to preserve open space within its boundaries and sphere of
influence. “
Examination of the Initiative shows consistency with this policy in several ways. Direct benefits
to the District include the potential to take advantage of advance mitigation funds identified in
the measure through its Biological Mitigation and Natural Resources Enhancement Program.
According to correspondences with VTA staff, language for their advanced mitigation program it
is in the process of being finalized, but a portion of the working language has been made
available:
The Biological Mitigation and Natural Resources Enhancement Program provides
comprehensive mitigation to offset impacts to biological and natural resources resulting
from roadway, transit, and other transportation projects. Instead of mitigating impacts
on a project-by-project basis, the Program applies mitigation in a more cost effective,
ecologically beneficial way and provides for the preservation, restoration, and
enhancement of sensitive natural communities including streams; conservation of
agricultural land; recovery of special status species; and protection, management, and
enhancement of terrestrial and aquatic wildlife corridors.
A more indirect, but also significant, benefit to the District is the enhancement of critical local
and regional transportation infrastructure. This will better enable needed housing growth to
occur around transit-connected areas throughout the county, thereby helping to minimize sprawl
and reduce commute-related greenhouse gas generation. In addition, the measure allocates funds
to active transportation infrastructure for bicycle and pedestrians, some of which complement
District plans for trail connectivity. Finally, improvements in local – and ultimately regional –
transportation infrastructure directly benefits the District by helping to ease the commutes of
District employees, which helps with employee morale, retention, and organizational
sustainability.
To date, over 74 Santa Clara County elected officials have endorsed this measure. This includes
the District’s entire state delegation, most of its Santa Clara County Board of Supervisors
delegation, and numerous councilmembers as well. Additionally, the Initiative to date has been
endorsed by the Silicon Valley Leadership Group, Silicon Valley Bicycle Coalition, and the
Cities Association of Santa Clara County, along.
Because the consideration of this endorsement is still relatively early in the election process,
arguments in support and opposed to the measure have not yet been made available by the Santa
Clara County Elections Office. However, additional information about the Initiative is available
on the Santa Clara Valley Transportation Authority website at http://www.vta.org/envision-
silicon-valley/envision-silicon-valley.
R-16-91 Page 4
FISCAL IMPACT
There is no fiscal impact associated with adopting a resolution in support of the Santa Clara
County Traffic Relief & Road Repair Initiative ballot measure, however as mentioned in the
Measure AA section there may be District projects eligible for Biological Mitigation and Natural
Resources Enhancement Program funds once details are finalized.
BOARD COMMITTEE REVIEW
This item was not previously reviewed by a Board Committee.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
If approved by the Board of Directors, a copy of the resolution in support of the Santa Clara
County Traffic Relief & Road Repair Initiative will be transmitted to the Silicon Valley
Leadership Group.
Attachment
1. Funding Measure Details
2. Resolution of the Board of Directors of the Midpeninsula Regional Open Space District
Supporting the Santa Clara County Traffic Relief & Road Repair Initiative.
Responsible Department Head:
Shelly Lewis, Public Affairs Manager
Prepared by:
Joshua Hugg, Legislative/External Affairs Specialist
Contact Person:
Shelly Lewis, Public Affairs Manager
FUNDING DETAILS
The proposed revenue measure distribution language from the VTA Board’s adopted resolution
is as follows (amounts are estimated in 2017 dollars):
“Local Streets and Roads – Estimated at $1.2 Billion of the Program Tax Revenues. To be
returned to cities and the County on a formula basis to be used to repair and maintain the street
system. The allocation would be based on the population of the cities and the County of Santa
Clara’s road and expressway lane mileage. Cities and the County will be required to
demonstrate that these funds would be used to enhance and not replace their current investments
for road system maintenance and repair. The program would also require that cities and the
County apply Complete Streets best practices in order to improve bicycle and pedestrian
elements of the street system. If a city or the County has a Pavement Condition Index score of at
least 70, it may use the funds for other congestion relief projects.
BART Phase II—Estimated at $1.5 Billion of Program Tax Revenues (capped at a
maximum of 25% of Program Tax Revenues). To fund the planning, engineering,
construction, and delivery costs of BART Phase II, which will create a new regional rail
connection by extending BART from the Berryessa Station in San Jose to Santa Clara with
stations at Alum Rock/28th Street, downtown San Jose, San Jose Diridon Station, and Santa
Clara.
Bicycle/Pedestrian – Estimated at $250 Million of Program Tax Revenues. To fund bicycle
and pedestrian projects of countywide significance identified by the cities, County, and VTA. The
program will give priority to those projects that connect to schools, transit, and employment
centers; fill gaps in the existing bike and pedestrian network; safely cross barriers to mobility;
and make walking or biking a safer and more convenient means of transportation for all county
residents and visitors. Bicycle and pedestrian educational programs, such as Safe Routes to
Schools, will be eligible for funding.
Caltrain Grade Separation – Estimated at $700 Million of Program Tax Revenues. To fund
grade separation projects along the Caltrain corridor in the cities of Sunnyvale, Mountain View,
and Palo Alto, separating the Caltrain tracks from roadways to provide increased safety benefits
for drivers, bicyclists, and pedestrians and also reduce congestion at the intersections. Caltrain
Corridor Capacity Improvements – Estimated at $314 Million of Program Tax Revenues in 2017
dollars. To fund Caltrain corridor capacity improvements and increased service in Santa Clara
County in order to ease highway congestion, including: increased service to Morgan Hill and
Gilroy, station improvements, level boarding, extended platforms, and service enhancements.
Highway Interchanges – Estimated at $750 Million of Program Tax Revenues. To fund highway
projects throughout the valley that will provide congestion relief, improved highway operations
and freeway access, noise abatement, roadway connection overcrossings, and deploy advanced
technology through Intelligent Transportation Systems (ITS).
County Expressways – Estimated at $750 Million of Program Tax Revenues. To fund Tier 1
improvement projects in the County’s Expressway Plan in order to relieve congestion, improve
safety and increase the effectiveness of the expressway system in the county.
State Route 85 Corridor – Estimated at $350 Million of Program Tax Revenues. To fund a
managed lanes project that includes an express lane on SR 85, in each direction, and a new
transit lane in each direction on SR 85, from SR 87 in San Jose to U.S. 101 in Mountain View.
Additionally, this category will fund noise abatement along SR 85 and will provide funding to
study transportation alternatives that include, but are not limited to, Bus Rapid Transit with
infrastructure such as stations and access ramps, Light Rail Transit, and other transportation
technologies that may be applicable.
Transit Operations – Estimated at $500 Million of Program Tax Revenues. The
revenue from this program category will provide additional funds specifically for bus
operations to serve vulnerable, underserved, and transit dependent populations throughout
the county. The goals of the program category are to increase ridership, improve
efficiency, enhance mobility services for seniors and disabled, and improve affordability
for the underserved and vulnerable constituencies in the county. As VTA considers
modifications to bus operations and routes to improve ridership and efficiencies, these
funds may also be utilized to maintain and expand service to the most underserved and
vulnerable populations. The funds may be used to increase core bus route service
frequencies, extending hours of operations to early morning, evenings and weekends to
improve mobility, safe access and affordability to residents that rely on bus service for
critical transportation mobility needs.”
Resolutions/2016/16-__Endorse VTA Sales Tax 1
RESOLUTION 16-__
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SUPPORTING
SANTA CLARA COUNTY TRAFFIC RELIEF & ROAD REPAIR
INITIATIVE
WHEREAS, the Santa Clara County has struggled to cope with escalating traffic issues
that have led to lower productivity and reduced resident quality of life, and
WHEREAS, the Santa Clara Valley Transportation Authority conducted an extensive
outreach program called “Envision Silicon Valley,” which effort included collaboration with
VTA’s Stakeholder Committee and advisory committees, public informational meetings, input
from elected officials from the 15 cities and towns within Santa Clara County, the County of
Santa Clara, and polling was conducted by the Silicon Valley Leadership Group, and
WHEREAS, the Santa Clara Valley Transportation Authority (VTA) Board unanimously
adopted the framework and funding allocations for a 1/2-cent, 30-year sales tax measure to be
placed on the November 8, 2016 ballot; and
WHEREAS, the Santa Clara County Traffic Relief & Road Repair Initiative would
generate approximately $6.3 billion over 30 years to fund critical transit and infrastructure
projects that will keep Silicon Valley vital and sustainable; and
WHEREAS, the Midpeninsula Regional Open Space District may stand to receive
project funding through the allocation of advance mitigation funds contained within the
measure’s Biological Mitigation and Natural Resources Enhancement Program, and
WHEREAS, in addition to the general population benefitting from enhanced
transportation infrastructure District employees may benefit as well helping with employee
morale, retention, and organizational sustainability; and
NOW THEREFORE BE IT RESOLVED that Midpeninsula Regional Open Space
District hereby recognizes the importance of adequate transportation infrastructure to the vitality
and sustainability of the region Board of Directors of the Midpeninsula Regional Open Space
District does hereby declare its support for the Santa Clara County Traffic Relief & Road Repair
Initiative on the November 8, 2016 ballot.
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on ____, 2016, at a regular meeting thereof, by the following vote:
* * * * * * * * * * * * * * * * * * * *
AYES:
NOES:
ABSTAIN:
ABSENT:
Resolutions/2016/16-__Endorse VTA Sales Tax 2
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
R-16-93
Meeting 16-17
July 27, 2016
AGENDA ITEM 7
AGENDA ITEM
Update on El Corte de Madera Creek Watershed Protection Program
GENERAL MANAGER’S RECOMMENDATION
Receive an update on the Watershed Protection Program at the El Corte de Madera Creek Open
Space Preserve.
SUMMARY
From 2002 to 2015, District staff, consultants and contractors planned for and implemented over
20 miles of road and trail erosion control treatments in the El Corte de Madera Creek (ECDM)
Open Space Preserve (Preserve) under an interagency approved Watershed Protection Program
(WPP). Development of the WPP began in 2001 when the District met with representatives from
multiple regulatory agencies in response to a citizen complaint about the roads and trails within
the Preserve contributing excess sediment to El Corte de Madera Creek and ultimately to San
Gregorio Creek. Following consultant work to assess the roads and trails, and input from
regulatory agencies, the Board approved the final WPP in January 2004, permitting and
implementation commenced, and in 2015 the District completed work on all high priority sites.
The District has expended $1.25 million on the WPP, in addition to a significant amount of
administrative and field crew staff time. In January 2016, a re-assessment of the original 2002
Road and Trail Inventory was completed to determine if any untreated reaches need updated
treatment recommendations due to changes in site conditions over the past 14 years.
Implementation of recommended treatments from the updated report will be scheduled in future
years through the District’s ongoing routine maintenance program. In addition, the District will
implement the second phase of the previously established in-stream monitoring program within
the Preserve to monitor the effectiveness of implementation of the WPP in reducing
sedimentation in the Preserve’s stream reaches.
DISCUSSION
Collaboration with Other Agencies
Development of the WPP began in 2001 when the District met with representatives from the
National Marine Fisheries Service, California Department of Fish and Wildlife, and the San
Francisco Bay Regional Water Quality Control Board. These regulatory agencies were interested
in the project in order to respond to a citizen complaint about the roads and trails within the
Preserve contributing excess sediment to El Corte de Madera Creek. In 2004, a formal WPP was
adopted by the Board and approved by these agencies. Early work began in 2003 and continued
until 2008. At this time, US Army Corps of Engineers and US Fish and Wildlife Service were
brought into the project and work resumed from 2011 through 2015.
R-16-93 Page 2
Work Completed
Biological assessments and surveys for California red-legged frog, marbled murrelet, Kings
Mountain Manzanita, migratory birds, and other protected plant species were completed prior to
and throughout work efforts as dictated by regulatory permits. Hydrological assessments to
determine baseline conditions and a pre-and post- construction monitoring program were
completed in 2004 and were ongoing throughout to monitor conditions and to inform project
design.
Road and trail improvements under the WPP began in 2003 and continued through 2015. On-the-
ground work occurred in all years except 2009 and 2010 and consisted of reshaping, re-
contouring, rocking, rerouting, road to trail conversion, and water course crossing improvements
such as removal of failing culverts, culvert upgrades, new bridge construction, and installation of
erosion control features such as rolling dips, rocked fords and re-vegetation.
Of the nineteen trails within the Preserve, seventeen have been worked in part or in total to meet
sediment reduction objectives for a total of 20 miles of road and trail treatments completed. A
total of eight new bridges and three new puncheons (small bridges) have been installed on five
trails. A total of four miles of high sediment delivery, poorly located and difficult to maintain
trails have been formally abandoned (re-contoured, reshaped, and re-vegetated) with alternate
user access provided through properly draining reshaped and/or newly constructed or re-routed
trails. Work was completed primarily by District work crews, with some portions being
completed by contractors, special interest groups (mountain bikers), the California Conservation
Corps, and District volunteers and all staff joint work days.
In early 2016, Timothy Best, Certified Engineering Geologist completed a re-assessment of the
original 2002 Road and Trail Inventory (RTI) to determine how treatments were working and if
any untreated reaches need to be elevated in priority or treatment recommendations updated due
to changes in site conditions. The reassessment indicated that the Preserve’s road and trail
network has been vastly improved and implemented treatments are performing well overall.
While most of the sediment delivery reduction work has been implemented, there are some
untreated trails that are in poor shape due to lack of ongoing maintenance due to staff workload
priorities. Also, there are some erosion control features installed within the last fourteen years
(such as rolling dips) that now require maintenance to be most effective. The 2016 report
identifies these areas, provides recommendations, and implementation will be scheduled in
future years through the District’s ongoing routine maintenance program.
Future Work Efforts
Implementation of priority treatments identified in the 2016 updated RTI will be scheduled in
future years through the District’s ongoing routine maintenance program. In addition, the District
will also need to complete post construction in stream sediment monitoring to assess the
effectiveness of the erosion control measures implemented over the last fourteen years. Post-
construction instream monitoring is required once rain events with sufficient frequency, timing,
and duration move sediment from adjacent slopes into the aquatic environment and relocate
sediment already stored in the stream channel to further downstream locations. Beginning in FY
2017-18, the District’s Water Resources Specialist will work with consultants to determine if
sufficient rain events have occurred and, if necessary, begin instream monitoring.
R-16-93 Page 3
FISCAL IMPACT
Cost of Program since Inception
A total of $1.25 million has been spent on the project since inception in 2002 to completion of
the final high priority work items in 2015. Approximately $1,000,000 was spent from 2002 to
early 2012, while the remaining funds were spent from 2012 onward. Much of the first ten year
costs were in project initiation (road and trail inventory, stream surveys, permitting and design)
and Phase I implementation (contractors, equipment rental and materials). The remaining funds
were spent on Phase II from 2012-2015 for equipment rentals, materials, and engineering
oversight for District work crews. Not included in this estimate is the amount of staff time (both
administrative and field crew) that went into planning and implementation of this project. At
least one administrative staff was dedicated to this project for the duration of the entire project
and between two to six field staff, generally in 1-2 crews working each field season (depending
on the level of work identified for a given year).
Future Costs
Implementation of priority treatments identified in the 2016 updated RTI will be budgeted and
scheduled in future years through the District’s ongoing routine maintenance program. Instream
monitoring associated with post project construction will be evaluated in FY2017-18 and if
appropriate, will be scheduled and overseen by the Water Resources Specialist in the Natural
Resources Department.
BOARD COMMITTEE REVIEW
The El Corte de Madera Creek Watershed Protection Plan process has had substantial Board and
public review over the last fourteen years. No further Board Committee involvement is
anticipated as this project is near completion.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. A notification mailing was also sent to
interested parties for the El Corte de Madera Creek Open Space Preserve on July 22, 2016.
CEQA COMPLIANCE
Any future road and trail work within the Preserve will be implemented under the CEQA
document prepared for the Midpeninsula Regional Open Space District’s Routine Maintenance
Program. Any identified projects that fall outside of the purview of this document, such as a new
bridge, would require a separate CEQA process. Instream monitoring potentially scheduled for
FY2017-18 is categorically exempt under CEQA Guideline 15306 Information Collection, as it
will not result in a serious or major disturbance to an environmental resource.
NEXT STEPS
Next steps will include:
•FY2017-18: Post construction instream monitoring evaluation and potential
implementation
R-16-93 Page 4
•Future years: Ongoing routine maintenance on roads and trails within the Preserve
Attachment(s)
1. 2002 RTI map
2.Completed treatment sites 2002-2015
3. Updated 2016 RTI map
Responsible Department Head:
Kirk Lenington, Natural Resources Manager
Prepared by:
Julie Andersen, Resources Specialist III, Natural Resources
Graphics prepared by:
Timothy Best, Certified Engineering Geologist
Jamie Hawk, GIS Technician
Attachment 1
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Attachment 3
From:Jennifer Woodworth
Subject:RE: Questions about Claims
Date:Tuesday, July 26, 2016 2:43:37 PM
Good afternoon all,
Please find staff’s responses below in blue in response to Director Riffle’s questions about
tomorrow’s agenda items. Thanks!
Jen
Jennifer Woodworth, MMC
District Clerk/ Assistant to the General Manager
jwoodworth@openspace.org
Midpeninsula Regional Open Space District
330 Distel Circle, Los Altos, CA 94022
P: (650) 691-1200 - F: (650) 691-0485
E-mail correspondence with the Midpeninsula Regional Open Space District (and attachments, if
any) may be subject to the California Public Records Act, and as such may therefore be subject to
public disclosure unless otherwise exempt under the Act.
From: Curt Riffle
Sent: Tuesday, July 26, 2016 8:35 AM
To: Jennifer Woodworth <jwoodworth@openspace.org>
Subject: Questions about Claims
Hi Jen,
I have a few questions about the 7/27/16 Claims. Could you please direct these to the correct
people for me?
Thanks,
Curt
Check 72797: I am interested in more details about the $15,9000 we are paying to the Jarvis
Institute. I am also interested in how much we have paid this vendor over the last 12 months.
The $15,900 for the Jarvis Institute includes facilitation services related to the Amah Mutsun and the
United Veterans Council of Santa Clara County concerning Mt Umunhum, ongoing facilitation and
leadership/communications skills development for employees and new supervisors during this
period of rapid organizational change, and assistance with key executive/management
recruitments. The Jarvis Institute has been paid $32,612.50 since July 1, 2015.
Check 72871: I understand it is software, but what is Trailia and for what do we use it?
Trailhead Labs (Trailia) offers the use of a curated data set from Strava (www.strava.com), which is
essentially a social network for runners, hikers, and cyclists. The app, which runs on your smart
phone, captures data about someone’s hike or ride. Trailia curates the data so it makes sense when
aligned to park trails etc. The objective is to use some of this data for our park census. They also
offer a mobile app we can leverage for greater use of our Geopdf maps.
Check 72742: Can someone provide more details about the management plans for Toto and
October Farms?
The Grazing Management Plan for October Farm has been completed by our consultant, Sage
Agricultural Consultants. The Grazing Management Plan for Toto Ranch is still in a draft form as
District staff review the POST easement and the Preliminary Use and Management Plan for
consistency with tenant requests and grazing management recommendations.
The District has reached the maximum term allowed to graze the properties under interim grazing
leases and needs to enter into long term grazing leases this fall. One of the prerequisites to the long
term grazing lease is a Grazing/Rangeland Management Plan.