HomeMy Public PortalAbout20160928 - Agenda Packet - Board of Directors (BOD) - 16-24
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, September 28, 2016
Special Meeting starts at 5:00 PM*
Regular Meeting starts at 7:00 PM*
A G E N D A
5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION
ROLL CALL
1. CLOSED SESSION: PUBLIC EMPLOYEE PERFORMANCE EVALUATION.
Government Code Section 54957(b)(1)
Title of Employees: Controller
General Counsel
General Manager
CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATORS. Government Code
Section 54957.6 Agency designated representatives: Board of Directors Unrepresented Employees: District Controller
General Counsel
General Manager
ADJOURNMENT
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ORAL COMMUNICATIONS
The Board President will invite public comment on items not the agenda. Each speaker will ordinarily
be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the
Board of Directors on items not on the agenda. If you wish to address the Board, please complete a
speaker card and give it to the District Clerk. Individuals are limited to one appearance during this
section.
ADOPTION OF AGENDA
Meeting 16-24
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the Consent
Calendar during consideration of the Consent Calendar.
1. Approve September 14, 2016 Minutes
2. Approve Claims Report
3. Agreement with Grassroots Ecology (formerly Acterra Stewardship) for Native Planting and
Interpretive Work at Cooley Landing (R-16-116)
Staff Contact: Tina Hugg, Senior Planner, Planning Department
General Manager’s Recommendation: Enter into an agreement with Grassroots Ecology in the
amount of $90,000 to manage volunteer service projects for native plant restoration and
interpretive work during a three-year period at Cooley Landing Park, which includes portions of
Ravenswood Open Space Preserve. The full scope of work is eligible for Measure AA
reimbursement.
BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the
Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may
comment to the Board by a written communication, which the Board appreciates.
4. Public Hearing to Receive Public Comments on the Bear Creek Redwoods Preserve Plan Draft
Environmental Impact Report (R-16-117)
Staff Contact: Lisa Bankosh, Planner III, Planning Department
General Manager’s Recommendation: Receive public comments on the Bear Creek Redwoods
Preserve Plan Draft Environmental Impact Report.
INFORMATIONAL MEMORANDA
• Highway 17 Wildlife Crossing and Bay Area Ridge Trail Crossing Open House, Summary of
Public Comments, and Next Steps
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or
announcements concerning activities of District Directors and staff; opportunity to refer public or Board
questions to staff for factual information; request staff to report back to the Board on a matter at a future
meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and
direction to staff only. No final policy action will be taken by the Board.
A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the
District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed
to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s
Administrative Office located at 330 Distel Circle, Los Altos, California 94022.
CERTIFICATION OF POSTING OF AGENDA
I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that
the foregoing agenda for the special and regular meetings of the MROSD Board of Directors was posted and
available for review on September 23, 2016, at the Administrative Offices of MROSD, 330 Distel Circle, Los
Altos California, 94022. The agenda and any additional written materials are also available on the District’s web
site at http://www.openspace.org.
Jennifer Woodworth, MMC
District Clerk
September 14, 2016
Board Meeting 16-22
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
September 14, 2016
DRAFT MINUTES
SPECIAL MEETING – CLOSED SESSION
President Kishimoto called the special meeting to order at 5:00 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle, and Pete Siemens
Members Absent: None
Staff Present: General Manager Steve Abbors, General Counsel Sheryl Schaffner,
Assistant General Manager Ana Ruiz, Real Property Manager Mike
Williams, Planner III Gretchen Laustsen
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code
Section 54956.8)
Property: Portions of San Mateo County Assessor’s Parcel Numbers 093-590-030,
093-590-050 and 093-590-060
Agency Negotiator: Michael Williams Real Property Manager
Negotiating Party: Brian Morelli, Senior Right of Way Agent, San Francisco Public
Utility Commission
Under Negotiation: Public Trail Easement
Negotiating Party: Sean Charpentier, Assistant City Manager, City of East Palo Alto
Under Negotiation: Memorandum of Understanding regarding Public Trail Easement
2. CLOSED SESSION: PUBLIC EMPLOYEE PERFORMANCE EVALUATION.
Government Code Section 54957(b)(1)
Title of Employees: Controller
General Counsel
General Manager
Meeting 16-22 Page 2
CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATORS. Government
Code Section 54957.6
Agency designated representatives: Board of Directors
Unrepresented Employees: District Controller
General Counsel
General Manager
Public comments opened at 5:00 p.m.
No speakers.
Public comments closed at 5:00 p.m.
The Board convened into closed session.
All staff members left closed session at 5:40 p.m.
President Kishimoto adjourned the special meeting at 6:57 p.m.
REGULAR MEETING
President Kishimoto called the regular meeting of the Midpeninsula Regional Open Space
District to order at 7:01 p.m.
President Kishimoto reported the Board met in closed session, and no reportable action was
taken.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle, and Pete Siemens
Members Absent: None
Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz,
Assistant General Manager Kevin Woodhouse, Chief Financial Officer/
Administrative Services Director Stefan Jaskulak, General Counsel Sheryl
Schaffner, District Clerk Jennifer Woodworth, Planning Manager Jane
Mark, Engineering and Construction Manager Jason Lin, Capital Project
Manager III Dale Grogan, Capital Project Manager II Zach Alexander,
Natural Resources Manager Kirk Lenington, Real Property Manager Mike
Williams, Senior Real Property Agent Allen Ishibashi, and
ORAL COMMUNICATIONS
Jess Brown, representing the San Mateo County Farm Bureau, spoke regarding a meeting he had
requested with the Board of Directors and stated he just received a response to his July
correspondence.
Meeting 16-22 Page 3
SPECIAL ORDERS OF THE DAY
• Informational Presentation by Project Manager Lotina Nishijima from the Santa Clara
Valley Water District regarding the Permanente Creek Flood Protection Project at Rancho San
Antonio
Santa Clara Valley Water District (SCVWD) Project Manager Lotina Nishijima described the
history and objectives of the Permanente Creek Flood Protection Project. Extensive outreach was
completed during the project’s planning and design process. Major project elements include
floodwalls, channel widening, and flood detention areas, including at Rancho San Antonio Park.
At Rancho San Antonio, there will be two detention basins, new parking areas, new native tree
plantings, and a new restroom. Construction is expected to last from December 2016 to
December 2018. SCVWD staff is working with Santa County Parks and District staff to
reexamine the proposed layout of the new parking lot, which will be opened before the old
parking lot is demolished. Portions of the Hammond-Snyder and South Meadow trails will be
closed during construction.
Director Riffle inquired what type of notices would be on place for members of the public to be
able to contact SCVWD staff.
Kristen Yasukawa, member of the SCVWD’s Communication Unit described where the notices
would be placed and stated banners would also be posted on the fencing. Currently, temporary
signs are in place to notify visitors of the upcoming project.
Director Hanko commented on visitors seeking peace and quiet at the preserves.
Ms. Nishijima stated an outreach meeting is planned to be held in Cupertino, and last year a
meeting was held at the Forum Skilled Nursing Facility to inform them of the project. Residents
were largely in support of the project.
Director Riffle expressed his concern regarding the lower number of equestrian parking spots.
Assistant General Manager Kevin Woodhouse spoke regarding the current driving pattern of the
parking area, and the proposed equestrian parking area will be safer for equestrian trailers and
other drivers. Based on observations of the parking lots on a Saturday morning and visitor usage
survey data, equestrian use of the preserve is 1-2%. The parking lot designs for the project aim to
maximize parking areas for equestrian trailers and other drivers as much as possible. Creating
additional parking areas would require an amendment to the Santa Clara County Master Plan.
Director Kishimoto requested additional information regarding possible selenium deposits in the
detention basin.
Ms. Nishijima explained the operation and maintenance plan anticipates only one foot of
sediment over the course of a hundred years. When any sediment would be removed from the
basin, it would be tested for selenium and disposed of appropriately.
ADOPTION OF AGENDA
Motion: Director Cyr moved, and Director Riffle seconded the motion to adopt the agenda.
Meeting 16-22 Page 4
VOTE: 7-0-0
CONSENT CALENDAR
Director Hassett pulled Item 3 from the Consent Calendar.
Public comment opened at 7:59 p.m.
No speakers.
Public comment closed at 7:59 p.m.
Motion: Director Hassett moved, and Director Harris seconded the motion to approve the
Consent Calendar, with the exception of Item 3.
VOTE: 7-0-0
1. Approve August 10, 2016 and August 24, 2016 Minutes
2. Approve Claims Report
Director Harris requested additional information regarding the check to Management Partners.
General Manager Steve Abbors explained Management Partners conducted a review of the
General Manager’s Office to identify processes that can be more efficient and streamlined.
3. Vegetation Management for Fire Protection at Bear Creek Redwoods Open Space
Preserve (R-16-108)
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a contract with Ecological Concerns, Inc. of
Santa Cruz, California in the amount not to exceed $47,000.00 to provide vegetation
management services at Bear Creek Redwoods Open Space Preserve in Fiscal Year 2016-
17.
2. Authorize the General Manager to extend the above contract in the amount not to exceed
$28,000 in Fiscal Year 2017-18 to provide vegetation management services at Bear
Creek Redwoods Open Space Preserve if the Board approves this funding in the FY2017-
18 budget.
Public comment opened at 8:01 p.m.
Jenny Whitman thanked staff for the various clearing the projects the District has done for fire
protection and management.
Melany Moore shared projects that are in progress or completed by Bear Creek Stables to
prepare for possible fires.
Public comment closed at 8:04 p.m.
Meeting 16-22 Page 5
Motion: Director Hassett moved, and Director Cyr seconded the motion to approve the Item 3.
VOTE: 7-0-0
4. Update Board Policies 3.01 (Financial Instrument Signatories) and 3.02 (Safe
Deposit Box) to include the Chief Financial Officer/Director of Administrative Services as
an authorized signatory (R-16-115)
General Manager’s Recommendation: Approve a resolution to add the position of Chief
Financial Officer/Director of Administrative Services to the list of authorized signatories and
access to the District’s safe deposit box.
BOARD BUSINESS
5. Proposed purchase and settlement agreement for the Rossetta property as an
addition to Sierra Azul Open Space Preserve located on Mt. Umunhum Road in
unincorporated Santa Clara County (Assessor’s Parcel Number 562-22-017) (R-16-111)
Senior Real Property Agent Allen Ishibashi outlined the terms and conditions of the purchase
and provided a history of the District’s negotiations and actions related to the Rossetta property.
Included in the purchase is the 19 acres with a disputed ownership claim, an additional 28-acre
inholding, unrestricted access to the Woods Trail, and provides certainty that the public will be
able to access the Mount Umunhum Summit once it has been opened. Non-Measure AA funds
are being used to purchase the property, and the ongoing lawsuit will be settled as part of the
agreement.
Director Harris requested additional information regarding the plaque honoring Mr. Rossetta’s
parents.
Mr. Ishibashi provided additional information regarding the plaque and stated it would follow the
District’s sign standards.
Director Kishimoto requested additional information regarding the spring on site.
Mr. Ishibashi stated staff does not know the spring’s current flow rate, but it will be evaluated
after the District takes possession of the property.
Public comment opened at 8:25 p.m.
No speakers.
Public comment closed at 8:25 p.m.
Motion: Director Hanko moved, and Director Siemens seconded a motion to:
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA), as set out in the staff report.
2. Adopt a Resolution authorizing the purchase and settlement agreement for the Rossetta
property at a cost of $1,650,000 with a corresponding authorization for a budget
adjustment/increase of the same amount.
Meeting 16-22 Page 6
3. Adopt a Preliminary Use and Management Plan for the property, as set out in the staff
report.
4. Adopt a Resolution authorizing the General Manager to file, upon close of escrow, a
notice of Williamson Act nonrenewal with the County of Santa Clara for Assessor’s
parcel number 562-22-017.
5. Withhold dedication of the Rossetta property as public open space at this time.
Motion: Director Hassett moved, and Director Cyr seconded the motion to hear Item 7 before
Item 6.
VOTE: 7-0-0
6. Award of Contract and Related Professional Services Contract Amendment for the
Sears Ranch Road Drainage Upgrade Project (Project) at La Honda Creek Open Space
Preserve (R-16-114)
Item 6 was heard after Item 7.
Engineering & Construction Manager Jay Lin proved the staff report explaining the project will
significantly reduce the amount of sediment from the existing road network eroding into the
surrounding creeks. Completion of the project is critical to the opening of the La Honda Creek
open space preserve in 2017.
Director Harris asked if the road improvements are for the grazing tenants or for public access.
Capital Project Manager III Dale Grogan explained they are for hiking, equestrian, and patrol
purposes and to assist the grazing tenant.
Public comment opened at 9:39 p.m.
No speakers.
Public comment closed at 9:39 p.m.
Motion: Director Hassett moved, and Director Hanko seconded a motion to:
1. Authorize the General Manager to enter into a contract with Grade Tech, Inc., of Castro
Valley, CA, for a base contract amount of $415,960.
2. Authorize a 10% construction contract contingency in the amount of $41,596 to be
reserved for unanticipated issues, thus allowing the total contact amount not-to-exceed
$457,556.
3. Authorize the General Manager to amend an existing professional services agreement
with Tim Best, CEG, for additional design services to support the Project in the amount
of $2,594.
4. Adopt a Resolution approving a budget adjustment/increase in the amount of $207,150 to
the Fiscal Year (FY) 2016-17 District budget to fund the Project.
VOTE: 7-0-0
Meeting 16-22 Page 7
7. Site Cleanup and Demolition of Structures in the former Driscoll Ranch Area of La
Honda Creek Open Space Preserve (R-16-112)
Item 7 was heard after Item 5.
Water Resource Specialist and Project Manager Aaron Hébert provided the staff presentation
describing the various structures recommended for demolition. Current Board policy offers
considerations for reviewing structures considered for demolition. Mr. Hébert displayed photos
showing the condition of structures inside and out, described structural deficiencies, hazardous
materials on site, and the potential resources needed to maintain the structures. Additionally, the
grazing tenant does not have any use for the structures proposed for demolition. Mr. Hébert
described the extensive repairs that would be needed to make the Wool Ranch House habitable
totaling approximately $400,000 and more than $200,000 for road repair to access the house.
Director Hassett suggested staff compile photographs of the structures in their former condition
to acknowledge their former uses and the time period they represent.
Director Hanko inquired if there is wildlife living inside the structure that should be protected.
Mr. Hébert mentioned several species that could live in the structures and recommended
biological monitoring to protect and remove potential wildlife from the structures.
Public comment opened at 9:11 p.m.
Sarah Rosendahl, legislative aide for San Mateo County Supervisor Don Horsley, spoke in favor
of demolishing the structures recommended for demolition, and expressed the hope that the
District will choose to replace the houses in the future. In the future Supervisor Horsley would
like to work with the District on housing in San Mateo County.
Public comment closed at 9:13 p.m.
Director Riffle inquired regarding future replacement of the housing and outbuildings.
Property Management Specialist Elaina Cuzick explained the current grazing resident has
suggested he may need additional corrals and hay barns in the future. Currently, the house above
the Driscoll Ranch is occupied by a farm labor tenant. District staff will return in the future with
options for replacing the demolished house for his use.
Director Hanko suggested staff reach out to the public to determine any interest in the structures
for historic use.
Mr. Hébert reported he reached out to the Historic Architecture Committee, which gathered
photographs of the structures before determining they did not have historic value.
Director Kishimoto spoke in favor of a master cultural plan for the entire District to determine
what structures are worth preserving throughout the District.
Motion: Director Hassett moved, and Director Siemens seconded a motion to approve the
removal of debris piles and the demolition of the following 12 structures in the former Driscoll
Meeting 16-22 Page 8
Ranch area of La Honda Creek Open Space Preserve to prepare the area for public use: 2 houses
(one of which is County red-tagged); 2 standing barns with rotting substructures; 4 collapsed
barns; and 4 outbuildings.
VOTE: 6-1-0 (Director Hanko dissenting)
8. Final report on the sale of the 2016 Green Bonds Refunding (R-16-113)
Chief Financial Officer/Director of Administrative Services Stefan Jaskulak provided the staff
report summarizing the process to date. Through the refunding, the District will save more than
$15 million. The District sent notices to more than 20,000 members of the public to notify them
of the bond sale and published announcements in the San Jose Mercury News and San Mateo
Daily Journal, which helped lead to more than 13% of the bonds being sold to individuals in
Santa Clara and San Mateo Counties.
No Board action required.
INFORMATIONAL REPORTS
A. Committee Reports
Director Kishimoto reported the Facilities Ad Hoc Committee met on August 29th and September
12th.
Director Cyr reported the Legislative, Funding, and Public Affairs Committee met on August
30th to receive a legislative update and proposed trail names for trails at the La Honda Creek
open space preserve.
Director Siemens reported the Board Appointee Evaluation Committee met on September 6th.
B. Staff Reports
Legislative/External Affairs Specialist Josh Hugg described Santa Clara County’s Measure A
related to affordable housing and San Mateo County’s Measure K sales tax extension related to
health and human services funding, including affordable housing.
Director Harris spoke regarding San Mateo County’s Measure A approved in 2012 stating it
continues to benefit parks, and the District received Measure A funds for farm labor housing.
Director Harris stated that funding from Measure K is not anticipated to be allocated to
affordable housing until 2023.
Motion: Director Cyr moved, and Director Siemens seconded the motion to direct staff to return
with additional information on Measure A and Measure K at a future Board meeting.
VOTE: 6-1-0 (Director Harris dissented.)
Assistant General Manager Ana Ruiz reported staff met with neighbors of the El Sereno open
space preserve related to dog access. In general, they were supportive, and a subsequent meeting
will be held with the Sheldon Road neighbors in the near future. Construction at Mt. Umunhum
Meeting 16-22 Page 9
has begun, and staff reached out to neighbors, posted and mailed notices, and have set up a
telephone hotline for people to contact with questions or concerns. The environmental
documents and preserve plan for the Bear Creek Redwoods preserve will be released Friday. The
telecommuting policy has been implemented for District staff.
Assistant General Manager Kevin Woodhouse provided an update of the District’s work with the
San Mateo County Farm Bureau and their concerns related to grazing and public access. The
Farm Bureau requested indemnification of the tenants by the District, and the District declined in
the letter provided to the Board. Staff has provided an FYI to provide additional background
information.
General Manager Steve Abbors reported his attendance at a meeting of the Santa Clara County
City Manager’s Association. Many of the City Managers are bringing Measures A and B to their
own city councils for consideration.
C. Director Reports
The Board members submitted their compensatory reports.
Director Hassett commented on the extensive brush clearing along Highway 35 for fire
prevention.
Director Siemens reported his attendance at the Santa Clara County Special District’s
Association meeting.
Director Hanko spoke in favor of a shuttle system for Rancho San Antonio.
Director Harris spoke regarding a new shuttle service in San Mateo County to access various
parks in San Mateo County funded by a grant from San Mateo Transportation Authority.
Saturdays and Sundays for two years.
Director Kishimoto reported her attendance at a meeting of the Santa Clara Valley Water
District’s Water Commission.
ADJOURNMENT
President Kishimoto adjourned the special meeting of the Board of Directors of the
Midpeninsula Regional Open Space District at 10:34 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk
page 1 of 5
CLAIMS REPORT
MEETING 16-23
DATE 09-28-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
73237 11369 - BANK OF THE WEST COMMERCIAL CARD USA $1,674.62 Endangered Spcs. Conferences, Stand-Up Desk, Book 09/16/2016 45,779.78
$363.49 MMANC Conference fees & phone charger
$1,027.53 NWS Conference Travel (Basnight/Khare)
$185.22 SFO supplies / tools
$2,907.48 Small Engine Fuel ($1,547.94), Office Supplies, First Aid Supplies
$508.67 Internet and Website Services
$645.66 Camera, Camera Accessories, Garage Door Opener
$43.96 Coffee and Tea
$104.42 Tiedowns for Honda 500 Sky
$532.00 NAI Conference Registration; VRE gift-certificate
$1562.56 Boots, Supplies, MMANC Conference, Permit Fees
$103.06 Volunteer Supplies
$810.36 Office/Event Supplies, name badges, storage
$28.26 FFO Office Supplies
$1,659.15 PNR Mtg, Wkshp, APA, AWWA Conf Fees, Memb. Dues, Books, Vests
$302.66 Grill Repair (RSA), Grease Fittings
$1,324.27 Cal IPC Conference, vehicle maintenance/repairs
$4,159.91 MISAC Training, Computer Hardware and Software
$74.84 Silicon Valley Leadership Policy Luncheon
$75.00 Monthly Dropbox subscription
$16,053.20 Training, NWS Conference (10 emp.), Travel, Webinar
$459.59 First Aid Supplies, Monitor Arm
$12.92 Field Safety Part
$47.58 SFO field supplies
$150.50 Outreach materials
$520.42 Volunteer Recog. Event Supplies, CAPIO Membership
$1.50 SM County public works parking
$716.60 Uniform & Ranger Academy items
$457.61 Fog Collector Parts, Lock, Keys
$45.99 Keys For Rentals, Bridge Toll
$930.35 AO Kitchen Supplies & AO Office Supplies
$111.10 Volunteer Supplies
$819.03 Cal IPC Conference, Tools, Parts
$283.19 Recruiting & Training expenditures
$146.68 Radio Ear Pieces for 2 new Rangers
$1,592.67 SRE Supplies and Gifts
$958.60 CAl IPC Symp Reg, Pesticide Prod. Evaluator Subsc, Books
$1,229.44 CSDA Conference (Abbors), Closed Session Meals
$18.99 HDMI Switch
$17.00 Superior Court of Alameda County Fees
$274.69 SRE and Recruitment Expenses
$1,819.72 2 charter shuttles; Nat'l Assoc of Interpret. webinar
page 2 of 5
CLAIMS REPORT
MEETING 16-23
DATE 09-28-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
$946.96 ICMA Conference Travel, MMANC Membership Dues
$72.33 Office supplies
73241 *10845 - CITY OF MOUNTAIN VIEW-FINANCE Dispatch Service Jul-Sep 2016 09/16/2016 41,728.25
73327 10775 - TYLER TECHNOLOGIES INC Annual Maintenance Sept 1 to August 31, Payroll Consulting 09/22/2016 35,347.94
73286 10546 - ECOLOGICAL CONCERNS INC Invasive species management - Slender False Brome (District wide), BCR, LHC 09/22/2016 24,264.00
73301 11679 - MKTHINK Architectural Strategist Consultant - AO Office 09/22/2016 23,271.00
73298 10190 - METROMOBILE COMMUNICATIONS 8 Mobile Radios for new District vehicles, Radio Battery Chargers 09/22/2016 20,092.70
73333 11692 - VINCLER COMMUNICATIONS, INC.Business Writing Training - 4 Classes for Report Writers 09/22/2016 13,200.00
page 3 of 5
CLAIMS REPORT
MEETING 16-23
DATE 09-28-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
73332 *10216 - VALLEY OIL COMPANY Fuel for District vehicles 09/22/2016 10,310.69
73299 10031 - MILLS DESIGN Graphic Design Services - 8 separate projects 09/22/2016 7,120.00
73273 11561 - AM PARTY RENTALS Volunteer Recognition Event Tent, Table Rentals 09/22/2016 6,463.80
73258 10925 - PAPE` MACHINERY PCR road work -- Dozer rental 09/16/2016 4,893.75
73305 10925 - PAPE` MACHINERY Equipment Rental for PCR road work 09/22/2016 4,893.75
73326 11704 - The Party Helpers Final payment for SRE Event Catering 09/22/2016 4,643.15
73269 11724 - THE DRIVING COMPANY, INC.4WD Training (15 students)09/16/2016 4,425.00
73282 11707 - CUMMING CONSTRUCTION MANAGEMENT, INC.Sears Ranch Road Drainage Upgrade Project - 3rd Party Cost Estimate 09/22/2016 4,275.00
73264 11669 - ROSE CONSULTING Consulting Services for Public Affairs strategic plan & Retreat 09/16/2016 3,099.90
73285 11624 - Directions Training Center, Inc.Microsoft Applications (6 classes taught)09/22/2016 3,000.00
73245 10032 - DEL REY BUILDING MAINTENANCE JANITORIAL SUPPLIES - AO, 5X Rental Unit Cleanings 09/16/2016 2,905.89
73276 10830 - BIMARK INC.Volunteer/Docent service pins 09/22/2016 2,740.76
73252 10123 - HOME DEPOT CREDIT SERVICES Hardware, Building Supplies, Tools 09/16/2016 2,733.88
73246 11151 - FASTENAL COMPANY New Pressure Washer (FFO), Tools, Safety Equip., Hardware 09/16/2016 2,699.82
73281 11520 - COMMUNITY INITIATIVES Latino Outdoors Project Partnership 09/22/2016 2,500.00
73318 11703 - Shift Key Solutions MS Word Training (District wide)09/22/2016 2,418.75
73272 10001 - AARON'S SEPTIC TANK SERVICE Septic Tank Services - 4 Locations - RR, SR, PR 09/22/2016 2,100.00
73295 10058 - LIEBERT CASSIDY WHITMORE Human Resources Consulting FY 2016-2017 09/22/2016 2,089.00
73255 10190 - METROMOBILE COMMUNICATIONS 6 Portable Radios 09/16/2016 1,884.38
73328 *10786 - U.S. BANK EQUIPMENT FINANCE Copier lease payment for all offices 09/22/2016 1,877.04
73235 *10128 - AMERICAN TOWER CORPORATION Repeater Site Lease - Coyote Peak 09/16/2016 1,804.00
73322 10107 - SUNNYVALE FORD M201 New Tires, P109 Service / Repair 09/22/2016 1,646.12
73309 10265 - PRIORITY 1 Install Mounted Laptop-P50, P89, P98 09/22/2016 1,535.79
73262 11518 - RANCHING BY NATURE Water Trough Installation - TC 09/16/2016 1,475.00
73257 10076 - OFFICE TEAM Temporary Clerical Support - AO 09/16/2016 1,456.00
73283 11238 - CXT INCORPORATED Restroom Solar Fans (SA-MT UM)09/22/2016 1,447.61
73260 10265 - PRIORITY 1 Install Spotlights - P107 09/16/2016 1,362.05
73239 11186 - CALIFORNIA DEPT FISH AND WILDLIFE-NAPA OFFICE Streambed Alteration Permit - Oljon Trail 09/16/2016 1,227.50
73271 **10203 - WOODSIDE & PORTOLA PRIVATE PATROL Patrol Services for Hawthorn - WH 09/16/2016 1,200.00
73280 *10445 - COMMUNICATION & CONTROL INC Repeater Site Lease 09/22/2016 1,172.00
73233 10001 - AARON'S SEPTIC TANK SERVICE Septic Tank Services - Cunha, Folger (LHC)09/16/2016 1,150.00
73324 10152 - TADCO SUPPLY Janitorial Supplies (RSA&CP)09/22/2016 1,135.08
73320 10489 - STETSON ENGINEERS INC Watermaster fees -- San Gregorio Watershed 09/22/2016 1,122.34
73240 10840 - CALIFORNIA PENSION GROUP, LLC Consulting - May 2016 09/16/2016 1,000.00
73311 10932 - RDO EQUIPMENT COMPANY John Deere 6140 tractor annual service SFO 09/22/2016 977.60
73294 11376 - LAND TRUST OF SANTA CRUZ COUNTY Highway 17 Wildlife connectivity improvements project 09/22/2016 800.00
73329 10403 - UNITED SITE SERVICES INC Sanitation Service (FOOSP), (SA)09/22/2016 781.64
73302 11270 - MUNICIPAL MAINTENANCE EQUIPMENT, INC.Equipment Parts 09/22/2016 726.87
73289 10169 - FOSTER BROTHERS SECURITY SYSTEMS SFO locks 09/22/2016 725.37
73315 *10136 - SAN JOSE WATER COMPANY Water Service (RSACP)09/22/2016 654.84
73291 *11551 - GREEN TEAM OF SAN JOSE Garbage Service (RSACP)09/22/2016 640.19
73300 10917 - MILLS, AMANDA Ergonomic desk and mat 09/22/2016 625.29
73261 *10261 - PROTECTION ONE AO ALARM SERVICES 09/16/2016 611.50
page 4 of 5
CLAIMS REPORT
MEETING 16-23
DATE 09-28-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
73287 10524 - ERGO WORKS Sit/Stand Desk 09/22/2016 555.80
73270 10796 - WEMORPH INC Printing citation amendment forms 09/16/2016 485.25
73277 *10454 - CALIFORNIA WATER SERVICE CO-949 Water Service (FFO)09/22/2016 473.33
73314 11479 - ROOTID Rootid: Website Maintenance 09/22/2016 472.50
73297 10144 - MCKOWAN, PAUL Volunteer Recognition Event - Tent Permit 09/22/2016 441.00
73308 11335 - PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC AO Postage supplies 09/22/2016 422.37
73312 10176 - RE BORRMANN'S STEEL CO Metal for Bridge Repair (RSA)09/22/2016 382.70
73317 11042 - SANTA CLARA COUNTY-OFFICE OF THE SHERIFF Livescan Background Checks 09/22/2016 340.00
73313 *10093 - RENE HARDOY 08/16 Gardening Services 09/22/2016 325.00
73319 10447 - SIMMS PLUMBING & WATER EQUIPMENT Replace Washing Machine Hose Bibbs - MB 09/22/2016 309.56
73243 **10850 - COMPLETE PEST CONTROL Pest Control - 3 visits to Hawthorn Historic Site 09/16/2016 300.00
73249 11710 - GONZALES, NICOLE Reimbursement for GFOA Training/Expenses 09/16/2016 291.76
73265 11108 - SAN MATEO COUNTY SFO Hazardous waste disposal 09/16/2016 288.86
73323 11055 - SYSTEMS FOR PUBLIC SAFETY Background Investigation Administration Course 09/22/2016 274.00
73307 10180 - PG & E Monthly Electricity Service - LHC 09/22/2016 250.79
73325 10199 - TARGET SPECIALTY PRODUCTS Pest Control Products 09/22/2016 246.66
73335 11656 - WILLIAMS SCOTSMAN, INC.Mt Um Mobile Office Rental 8/30 - 9/29/16 09/22/2016 228.18
73279 10352 - CMK AUTOMOTIVE INC P82 Idler pulley repair 09/22/2016 223.87
73236 10010 - ARRANGED4COMFORT Bookshelf 09/16/2016 221.81
73330 11037 - US HEALTHWORKS MEDICAL GROUP PC Medical Exams 09/22/2016 216.00
73290 10187 - GARDENLAND POWER EQUIPMENT Equipment Parts, Chainsaw Supplies 09/22/2016 214.57
73306 10082 - PATSONS MEDIA GROUP Printing of Business cards: 5 names 09/22/2016 206.63
73250 10655 - GRANDVIEW/ESPINOSA ROAD FUND SFO Grandview/Espinosa Annual road contribution 09/16/2016 200.00
73251 11570 - GROGAN, DALE Safety-Compliant Footwear 09/16/2016 194.66
73334 10527 - WASTE MANAGEMENT Debris Disposal (SA & RSA)09/22/2016 186.74
73234 11575 - ADLAO, DAMON Mileage and Toll Reimbursement 09/16/2016 185.90
73247 10168 - G & K SERVICES INC Shop Towel Service (FFO & SFO)09/16/2016 173.63
73275 *10294 - AMERIGAS-SAN JOSE Propane Tank Rental FFO, RSA 09/22/2016 171.82
73268 10107 - SUNNYVALE FORD P106 Repair / tighten loose nuts and bolts 09/16/2016 162.00
73238 11681 - BERKEY WILLIAMS LLP Amah Mutsun Land Trust-Mt. Umunhum August 2016 09/16/2016 141.00
73248 10187 - GARDENLAND POWER EQUIPMENT Brush cutter repair parts 09/16/2016 138.43
73293 10051 - JIM DAVIS AUTOMOTIVE M24, P87, P92 Smog Certification 09/22/2016 135.00
73331 11721 - V & V CONSTRUCTION AND ELECTRICAL LLC Generator Service at Rental - LHC 09/22/2016 130.00
73256 *10664 - MISSION TRAIL WASTE SYSTEMS AO garbage services 09/16/2016 126.90
73263 *11526 - REPUBLIC SERVICES Monthly garbage services - ECM 09/16/2016 118.66
73242 *11530 - COASTSIDE.NET SFO internet for Sept. 2016 09/16/2016 109.00
73316 11059 - SAN MATEO COUNTY HEALTH DEPT Water Testing 09/22/2016 106.00
73278 11319 - CHANCE, MARIANNE Reimbursement for Lunch Costs for Ranger Skills Assessment 09/22/2016 105.76
73266 11429 - SAN MATEO COUNTY PARKS DEPARTMENT Magnetic Sign Board Maps 09/16/2016 105.20
73267 10585 - SOL'S MOBILE AUTO & TRUCK REPAIR, INC.WT-01 Inspection 09/16/2016 95.00
73303 10670 - O'REILLY AUTO PARTS Tractor Supplies, fuses 09/22/2016 86.47
73321 10143 - SUMMIT UNIFORMS Uniform - District Provided 09/22/2016 72.86
73288 11151 - FASTENAL COMPANY SFO nuts and bolts for stock 09/22/2016 67.58
page 5 of 5
CLAIMS REPORT
MEETING 16-23
DATE 09-28-2016
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
73244 10185 - COSTCO Supplies for Public Meeting 09/16/2016 54.94
73304 10080 - PALO ALTO MEDICAL FOUNDATION Medical Exams 09/22/2016 54.00
73254 10051 - JIM DAVIS AUTOMOTIVE Smog check M39 09/16/2016 45.00
73292 10421 - ID PLUS INC Name tags 09/22/2016 40.50
73284 11210 - DATA SAFE AO Shredding Services 09/22/2016 40.00
73253 10421 - ID PLUS INC Name tags 09/16/2016 31.00
73310 *10134 - RAYNE OF SAN JOSE Water Service (FOOSP)09/22/2016 27.25
73274 10485 - AMERICAN RED CROSS-SVC EMR Challenge Course 09/22/2016 19.00
73296 10440 - LOS ALTOS HARDWARE Hardware 09/22/2016 12.71
73259 *10180 - PG & E Monthly Electricity Service - WH 09/16/2016 11.20
GRAND TOTAL 316,353.87$
*Annual Claims
**Hawthorn Expenses
BCR = Bear Creek Redwoods LH = La Honda Creek PR = Pulgas Ridge SG = Saratoga Gap TC = Tunitas Creek
CC = Coal Creek LR = Long Ridge PC = Purisima Creek SA(U) = Sierra Azul (Mt Um) WH = Windy Hill
ECM = El Corte de Madera LT = Los Trancos RSA = Rancho San Antonio SR= Skyline Ridge AO2, 3, 4 = Administrative Office lease space
ES = El Sereno MR = Miramontes Ridge RV = Ravenswood SCS = Stevens Creek Shoreline Nature FFO = Foothills Field Office
FH = Foothills MB = Monte Bello RR = Russian Ridge TH = Teague Hill SFO = Skyline Field Office
FO = Fremont Older PIC= Picchetti Ranch SJH = St Joseph's Hill TW = Thornewood SAO = South Area Outpost
RR/MIN = Russian Ridge - Mindego Hill PR = Pulgas Ridge DHF = Dear Hollow Farm OSP = Open Space Preserve P## or M## = Patrol or Maintenance Vehicle
R-16-116
Meeting 16-24
September 28, 2016
AGENDA ITEM 3
AGENDA ITEM
Agreement with Grassroots Ecology (formerly Acterra Stewardship) for Native Planting and
Interpretive Work at Cooley Landing
GENERAL MANAGER’S RECOMMENDATION
Enter into an agreement with Grassroots Ecology in the amount of $90,000 to manage volunteer
service projects for native plant restoration and interpretive work during a three-year period at
Cooley Landing Park, which includes portions of Ravenswood Open Space Preserve. The full
scope of work is eligible for Measure AA reimbursement.
SUMMARY
Grassroots Ecology is an environmental nonprofit that focuses on a broad range of programs,
from habitat restoration and native plant propagation to carbon reduction. Their emphasis is on
teaching people how to become effective environmental change agents in their communities,
neighborhoods, workplaces, and schools. They serve as an outdoor steward of Cooley Landing
under a Memorandum of Understanding (MOU) with the City of East Palo Alto (City), providing
land stewardship programs and activities at Cooley Landing Park. Cooley Landing Park includes
portions of Ravenswood Open Space Preserve that extend along the Cooley Landing peninsula.
The proposed three-year scope of work includes planting existing bioswales along the access
drive, revegetating key focal points and drainage swales, and coordinating with a local artist to
implement a land art installation using native plant material. This work aims to enhance and
restore habitat at Cooley Landing, which includes District land, provide opportunities for
interpretation, expand visitor and volunteer diversity, and encourage stewardship within the
community. These costs are Measure AA (MAA) eligible under Portfolio #2. The Fiscal Year
2016-17 budget includes sufficient funds to cover expenses through June 2017. If approved,
future fiscal year budgets would include additional funds to span the three-year period.
MEASURE AA
This project is part of MAA Expenditure Plan Portfolio #2, Regional: Bayfront Habitat
Protection and Public Access Partnerships, with a total funding allocation of $5,052,000 to, in
part, support wetland restoration and associated interpretive facilities. In addition, this specific
project, (AA02-001), is included in the Board-approved MAA 5-year Project List.
R-16-116 Page 2
DISCUSSION
In February 2010, the Midpeninsula Regional Open Space District (District) Board of Directors
(Board) authorized a Partnership Agreement with the City of East Palo Alto (City) for the
construction and operation of improvements in the Cooley Landing Area of Ravenswood Open
Space Preserve (Preserve) with the goal of developing the site into a city park (R-10-29). The
City has completed Phases I (site remediation), II (road and site improvements), and III
(Education Center), and is working towards initiating design work for Phases IV and V of the
Cooley Landing Vision Plan, which include additional trails, gathering spaces, and interpretive
features.
In 2015, the City released a Request for Proposals for an operator and manager of the Education
Center, which opened in early 2016. Grassroots Ecology, then Acterra, expressed interest in the
site’s habitat restoration and stewardship opportunities and proposed to be outdoor stewards of
Cooley Landing. Subsequent discussions between Grassroots Ecology and the City resulted in
the current MOU. Grassroots Ecology is authorized to use the Education Center as needed and
organize community workdays to implement habitat restoration activities, conduct site clean ups,
and host interpretive walks and other events that educate youth and community members about
bayland ecology.
Funding for Grassroots Ecology’s outdoor steward services comes in part from a California State
Coastal Conservancy grant. Grassroots Ecology continues to pursue new grant opportunities to
enhance their work at Cooley Landing. Securing an agreement and matching funds from the
District would be advantageous and timely for Grassroots Ecology, as they are pursuing a grant
with Johnson Foundation that will be considered by that foundation’s board on October 5, 2016.
The proposed agreement between the District and Grassroots Ecology spans three years and
includes the installation of bioswales along the existing drive into Cooley Landing, new
plantings at key focal areas around the Cooley Landing Education Center and throughout the
site, and new vegetation in the existing rock drainage swales. Grassroots Ecology will also work
with a local artist, Linda Gass, to convert a temporary land art installation into a more permanent
interpretive feature using plants. In 2015, Ms. Gass was selected to participate with three other
artists in the Palo Alto Art Center and Junior Museum and Zoo's Creative Ecology Art and
Science Residency. During her residency, she worked with art and science educators and the
community to explore Cooley Landing, and together created a temporary land art installation
loosely depicting the original shoreline before dumping activities created what is now the Cooley
Landing peninsula. The City’s Cooley Landing Vision Plan calls for interpretive features in later
phases, and this land art would be a unique, interactive, three-dimensional interpretive element.
FISCAL IMPACT
The Fiscal Year 2016-17 budget includes sufficient funds to cover costs for the first year of the
proposed three-year contract. The Fiscal Year 2016-17 budget includes $180,000 for the overall
Cooley Landing project, and this recommendation to approve the $90,000 contract is
contemplated within this overall budgeted amount. The full scope of this project is eligible for
Measure AA reimbursement.
MAA 002 Portfolio Allocation $5,052,000
Spent to Date: $77,174
Encumbrances: $3,662
R-16-116 Page 3
FY 2017 Cooley Landing (AA02-001): $180,000
FY 2017 Bay Trail (AA02-002): $209,600
Balance Remaining (Proposed): $4,581,564
BOARD COMMITTEE REVIEW
This item was not previously reviewed by a Committee.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
In accordance with the California Environmental Quality Act (CEQA), a Mitigated Negative
Declaration for the Cooley Landing Vision Plan was certified by the City Council on February
15, 2011. No further CEQA review is required.
NEXT STEPS
Pending Board approval, the District will execute the agreement with Grassroots Ecology.
Responsible Department Head:
Jane Mark, AICP, Planning Manager
Prepared by:
Tina Hugg, Senior Planner, Planning Department
R-16-117
Meeting 16-24
September 28, 2016
AGENDA ITEM 4
AGENDA ITEM
Public Hearing to Receive Public Comments on the Bear Creek Redwoods Preserve Plan Draft
Environmental Impact Report
GENERAL MANAGER’S RECOMMENDATION
Receive public comments on the Bear Creek Redwoods Preserve Plan Draft Environmental
Impact Report.
SUMMARY
The purpose of the September 28, 2016 public hearing is to receive public comments on the
Draft Environmental Impact Report (DEIR), which analyzes the potential environmental impacts
related to the Bear Creek Redwoods Preserve Plan (Preserve Plan). No Board action is
contemplated, aside from receiving comments. The DEIR was released on September 16, 2016
for a 45-day public review and comment period that ends on October 31, 2016. Responses to
comments will be prepared and assembled into a Final Environmental Impact Report (FEIR).
The Board will consider certification of the FEIR and approval of the Preserve Plan approval this
winter.
The DEIR identifies mitigation measures to reduce all potentially significant environmental
impacts to less than significant levels, with the exception of impacts to cultural resources.
Demolition of four structures at the former Alma College site cannot be fully mitigated and is
considered a significant, unavoidable impact.
MEASURE AA
This project supports Measure AA (MAA) Portfolio #21, Bear Creek Redwoods Public
Recreation and Interpretation Projects, which specifies: Open for hiking, equestrian activities.
Provide parking areas, trails; upgrade stables. Restore & protect habitats for various species.
Repair roads and trails to reduce sediment. Rehabilitate Alma College site. Measure AA
allocated $17.478M for all eligible Bear Creek Redwoods Open Space Preserve projects.
DISCUSSION
The Bear Creek Redwoods Preserve Plan (Preserve Plan) is a long-term use and management
plan for the 1,432-acre Bear Creek Redwoods Open Space Preserve (Preserve). Developed over
the course of more than 10 years, the Preserve Plan synthesizes extensive technical data,
comments received at nearly 20 public meetings, and thorough analysis by expert consultants
and an interdisciplinary District project team, into specific actions to implement the Preserve
R-16-117 Page 2
vision. Stewardship actions, including noxious weed abatement, erosion reduction, aquatic
habitat enhancement, and cultural resources protection, are given the highest priority. The
Preserve Plan also calls for improved visitor access facilities, including three new parking areas,
new and reconstructed hiking and equestrian trails, and a multi-use trail connecting Lexington
Basin to the Skyline-Summit Area (Attachment 1) to be implemented in three phases. Phase I
Actions during the first 1-3 years focus on stewardship and visitor access improvements to open
the western Preserve zone (west of Bear Creek Road) to hiking and equestrian access. Major site
repairs and improvements at Bear Creek Stables and initial rehabilitation of the former Alma
College site are scheduled in Phase II, during years 4-10. Opening of the northeastern trails to
general hiking and equestrian use, and the addition of a multi-use through trail are also targeted
for completion in Phase II. Phase III focuses on completing trail connections and natural
resource enhancements in the southeastern Preserve zone during years 11-20. Implementation
Actions are provided in Attachment 2 and summarized below.
Phase I Key Actions (Years 1-3)
• Implement high priority resource management projects, including invasive species
removal, drainage improvements to reduce erosion, and pond enhancements;
• Construct the Alma College Parking Area; formalize an at-grade pedestrian crossing of
Bear Creek Road; and construct a new, 0.5-mile connector trail to the existing road
network in the western Preserve;
• Open the western Preserve to hiking and equestrian use; treat invasive species, improve
roads, and install gates and signage; construct one vehicle bridge and possibly one large
retaining wall; and repair or replace the Webb Creek culvert under Bear Creek Road;
• Implement Phase I improvements to Bear Creek Stables, including: construction of a
livery stables and public arena; improvements to paddocks and shelters in the boarding
area; hillside restoration; improvements to driveway, parking, and other critical facilities;
new restroom; demolition of dilapidated structures; stabilization of old stables building;
and construct water infrastructure and distribution system. Construction likely to continue
into Phase II.
• At the former Alma College site: manage vegetation; demolish hazardous structures;
stabilize chapel and library (dependent on County’s permitting approval, may be
completed in Phase II); or upgrade perimeter fencing as needed to restrict access to a
closed area.
Phase II Key Actions (Year 4-10)
• In the eastern Preserve zone: install drainage improvements; reroute existing trail;
construct stream crossings, including one vehicle bridge and up to two pedestrian
bridges; and install gates, fencing, and signage as necessary to open eastern zone to
general hiking and equestrian access;
• To create the northern segment of the new multi-use through trail: construct
approximately 1.75 miles of new trail; formalize connections to Lexington County Park
R-16-117 Page 3
and the Skyline-Summit area; and open the multi-use through trail to hiking, equestrian,
and bicycle use;
• Complete Phase II improvements to Bear Creek Stables, including: additional road and
parking improvements (Stables public parking area); and replace hay barn and caretakers
house;
• At the former Alma College site: complete structural stabilization of the northern
retaining wall; install permanent safety barriers as needed; rehabilitate pathways,
terracing, shrines, roman plunge, lily pond, Tevis mansion footprint, and other cultural
landscape elements through minor construction and vegetation management; install
interpretive signage.
Phase III Key Actions (Years 11-20)
• Construct approximately three (3) miles of new trail to complete a connection to Summit
Road in the eastern Preserve Area;
• Construct North Parking Lot, if necessary.
FISCAL IMPACT
The District’s Fiscal Year (FY) 2016-17 Budget and Action Plan includes a total of $1,863,270
for ongoing Preserve projects:
The following table is provided to outline the status of the Measure AA Portfolio Expenditure
Plan allocation, and the fiscal impact related to the Preserve:
MAA 021 Portfolio Allocation $17,478,000
Spent to Date: $370,069
Encumbrances: $0
FY 2016-17 Bear Creek Redwoods Projects (Budgeted): $1,759,730
Balance Remaining (Proposed): $15,348,799
FY 2016-17 Bear Creek Redwoods Projects Budget
BCR Preserve Plan and EIR (GF) $90,000
Bear Creek Stables Site Plan (GF) $14,000
General Fund (GF) Subtotal: $104,000
BCR Water Infrastructure Improvements (AA 21-3) $487,500
BC Stables Site Plan Implementation (AA 21-4) $139,000
BCR Phase I Public Access Projects (AA 21-5) $516,200
BCR Alma College Site Rehabilitation Plan (AA 21-6) $419,250
BRC Invasive Weed Treatment (AA 21-7) $91,880
BCR Pond Restoration (AA 21-8) $105,900
MAA 21 Portfolio Subtotal : $1,759,730
Total FY 2016-17 BCR Projects Budget $1,863,730
R-16-117 Page 4
BOARD COMMITTEE REVIEW
Preserve Plan Actions incorporate extensive direction from the District’s Board of Directors and
Planning and Natural Resources Committee, as well as robust input from stakeholders, staff, and
the general public. A chronology of the public planning process is provided as Attachment 3.
PUBLIC NOTICE
Public notice of this Agenda Item was provided as required by the Brown Act. Additional notice
was provided to neighbors, residents along Bear Creek Road, and other interested parties. A
copy of the Draft Preserve Plan and DEIR was provided to all responsible and trustee agencies,
selected interested parties, as well as posted on the District website and at the Los Gatos public
library, on September 16, 2016.
CEQA COMPLIANCE
In accordance with the State CEQA Guidelines (Title 14 California Code of Regulations [CCR]
Section 15082), the District prepared a Notice of Preparation (NOP) of a Draft Environmental
Impact Report for the Preserve Plan (which includes the Bear Creek Stables Site Plan and Alma
College Rehabilitation Plan) to inform agencies and interested parties that an EIR will be
prepared. The District issued the NOP on June 11, 2015 and held a CEQA Scoping session for
the Proposed Preserve Plan at the June 24, 2015 Board of Directors meeting.
On September 16, 2016, the District released the DEIR for a 45-day public review and comment
period. The public comment period will conclude on October 31, 2016. Although written
comments on the DEIR are strongly encouraged, this public meeting will allow the public to
provide oral comments on potential environmental impacts of the proposed Preserve Plan.
Responses to all oral and written comments pertaining to environmental impacts will be included
in the FEIR. Public comments received on the Preserve Plan that do not relate to environmental
impacts do not require written responses in the FEIR.
The Draft EIR indicates that the proposed project has the potential to result in significant project
impacts associated with the following environmental resources or topics: biological resources
(impacts to heritage trees, special-status bats, reptiles, amphibians, nesting birds, San Francisco
dusky-footed woodrat, ringtail, as well as sensitive natural communities), cultural resources
(historical structures and undiscovered human remains), hazardous materials (potential exposure
of workers to soil contamination), and geology and soils (potential risk of seismically induced
dam failure). The Draft EIR identifies mitigation measures to reduce all of these impacts to a
less-than-significant level with the exception of impacts to historic resources related to
demolition of select structures at the former Alma College site. Implementation of all feasible
mitigation measures would not reduce the project’s impacts to historic resources below the
threshold of significance and the impact remains significant and unavoidable.
Significant, Unavoidable Impacts
A project impact is considered significant and unavoidable if it would result in a substantial
adverse change in the environment that cannot be feasibly avoided or mitigated to a less-than-
significant level if the project is implemented. If a lead agency proposes to approve a project
with significant unavoidable impacts, it must adopt a statement of overriding considerations to
explain its actions (CEQA Guidelines, Section 15093(b)).
R-16-117 Page 5
The Preserve Plan, if approved by the Board, would result in significant impacts related to
historic buildings. As discussed in Impact 4.4-2 of the DEIR, although the buildings at the
former Alma College site have recently been evaluated and found ineligible for listing on the
California Register of Historic Resources, the “Alma College Complex” remains listed on the
Santa Clara County Heritage Resource Inventory; it was originally listed in 1995. The proposed
project would result in the demolition of four buildings that are listed as part of the “Alma
College Complex” on the Santa Clara County Heritage Resource Inventory. Removal of these
structures is necessary open the site to the public and allow visitors to understand the cultural
landscape, which is the goal of the Alma College Cultural Landscape Rehabilitation Plan.
Mitigation measures are identified to reduce the impact by requiring documentation of the
resources; however, implementation of the mitigation does not reduce the impact to a less-than-
significant level. Therefore, demolition of these historic resources would result in a significant
and unavoidable impact.
NEXT STEPS
The 45-day public comment period for the DEIR will close on October 31, 2016. Comments
will be addressed in the preparation of the FEIR, which will be brought to the Board at a separate
hearing together with the consideration of the Preserve Plan approval this winter.
Task Date
Public Draft Preserve Plan and Public DEIR released for review September 16, 2016
EIR Public Comment Period September 16-
October 31, 2016
Preserve Plan EIR Hearing September 28, 2016
Board of Directors considers EIR certification and approval of
the Preserve Plan (including Stables & Alma College Site Plans)
December
2016/January 2017
Attachments
1. Preserve Plan Public Access Map
2. Preserve Plan Implementation Actions
3. Preserve Plan Public Process
An electronic copy of the Preserve Plan and Draft Environmental Impact Report is available at:
http://www.openspace.org/our-work/projects/bcr-plan. Hard copies can be found at: District
Administration Office at 330 Distel Circle, Los Altos, and Los Gatos Public Library at 100 Villa
Avenue, Los Gatos.
Responsible Department Head:
Jane Mark, AICP, Planning Manager
Prepared by:
Lisa Bankosh, Planner III
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Attachment 1
Contour Interval: 40'
Westside Redwoods Trail (3.9 mi)
Madrone Knoll Trail (1.0 mi)
Upper Lake Path (0.25 mi)
Alma College Loop (1.0 mi)
Briggs Creek Trail (0.8 mi)
Stables Loop (1.4 mi)
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Webb Creek Loop (0.75 mi)
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Table 4-1: Implementation Actions
I. ELEMENT 1: Public Use and Facilities
Goals and Objectives Key Action Description Priority Phase Cost Funding
Goal PU1 – Allow general public access and enhance recreational opportunities in the Preserve
Obj PU-1.1
Follow appropriate steps to
responsibly open the Preserve to
the public for low intensity
recreation and enjoyment
Hiking and
Equestrian Use
1.1a - Open the western side of the Preserve to hiking
and equestrian use. Keep existing east-side trails
open to equestrian use by permit, removing permit
system in Phase II when the east side opens to
general public use. Allow off-trail hiking.
H I
See PU
1.2, 1.3 NA
Bicycle Use
1.1b - After connections to Lexington Reservoir
County Park and Skyline/Summit area have been
formalized, and connecting trail segments in the
northeastern zone are complete, designate a multi-
use through trail, open to bicycle use (see PU-1.4)
H II See PU-1.4 NA
Improve existing
roads network for
increased use
1.1c - Implement priority treatments to improve
drainage and upgrade roads for increased use and
abandon/restore legacy roads as necessary (NR-
5.1)
H All See NR-
5.1 MAA
1.1d - Treat roadside weed infestations (NR-4.1) H All See NR-
4.1
General
Fund
1.1e - Install directional and interpretive signage, and
provide trail wayfinding and etiquette brochures to
promote trail user safety (PU-5.1)
H All See Pu-5.1 General
Fund
Obj PU-1.2
Expand and improve the Preserve
trail system (temporary names
shown; trail names will be formally
adopted prior to opening)
Westside
Redwoods Loop
Trail
1.2a - On west side of Preserve, improve existing
roadbed for improved drainage, construct retaining
walls along steep, unstable road banks in
switchback area, and replace the Webb Creek
Bridge to allow equipment and emergency vehicle
access.
H I $850,000 MAA
1.2b - Re-open former roadbed, improve drainage,
and construct new connector trail segment to
create a new 4-mile loop trail traversing the for
hikers and equestrians.
H I $75,000 MAA
Madrone Knoll
Trail
1.2c – Re-open former roadbed and improve drainage
to provide a 1-mile out-and-back trail extension to
the western corner of the Preserve
H I $35,000 MAA
Attachment 2. Implementation Actions
04-9
Goals and Objectives Key Action Description Priority Phase Cost Funding
Webb Creek Trail
1.2d – As staff resources allow, construct a new, 0.75
mile trail through the Webb Creek drainage to
provide a shaded redwood forest loop.
M III $75,000 MAA
Upper Lake Circle 1.2e - Rehabilitate pedestrian pathway around Upper
Lake as an ADA-accessible trail. H I See PU-1.4 MAA
Alma Interpretive
Trail
1.2f –Designate existing road through the center of
the former Alma College site as a pedestrian route
(emergency and maintenance vehicle use only).
H II NA MAA
1.2g - Maintain other existing roads north and south
of the Alma College site as trails/patrol routes.
Study feasibility of stabilizing fill-slope failure on
northern road. Construct retaining wall to widen
road as needed.
H II $25,000-
$200,000 MAA
Presentation Loop
Trail
1.2h - Re-route/improve existing segments of a
moderately steep trail through redwood forest north
and east of the Presentation Center, and designate
existing easement route through Presentation
Center as a hiking and equestrian trail. Install new
vehicle crossing at Collins Creek.
M III $575,000 MAA
Stables Loop
1.2i - Re-route/improve existing trail to complete a
relatively level, meandering 2.4-mile trail through
grassland and oak woodland in the northeast area,
with a vista point easily accessible from the Stables
and northern parking area. Abandon and restore
disc line and other informal trails.
H II $200,000 MAA
Briggs Creek Trail
1.2j - Improve drainage and upgrade existing trails
east of the Stables to allow year-round use and
connect the former Alma College site and Stables.
Abandon and restore oversteep segment behind
Stables. Construct new vehicle bridge over Briggs
Creek and rock ford at unnamed tributary.
H II $450,000 MAA
Aldercroft Creek
Trail/Extension
1.2k – Improve drainage and upgrade existing trail
along lower Webb Creek and traversing the
Aldercroft Creek drainage. Assess long-term needs
and feasibility of maintaining bridge; replace if
necessary.
M II,III
$150,000
-
$500,000
MAA
1.2l - In Phase III, design and construct approximately
2 miles of new trail to link the northeastern portion
of the Preserve to Summit Road; install up to three
at-grade creek crossings (culvert or rock fords).
M III $150,000 MAA
04-10
Goals and Objectives Key Action Description Priority Phase Cost Funding
Hunt Trail
1.2m– Formalize trail system in the southeast section
of Preserve. Design and construct approximately
1.5 miles of new trail to connect to Aldercroft Creek
Trail, Abandon and restore duplicate trail segments
of existing road network on the former Hunt
property, and Install up to two at-grade creek
crossings on Aldercroft Creek
M III $150,000 MAA
Obj PU-1.3
Introduce a safe pedestrian
crossing on Bear Creek Road to
connect the Preserve’s east and
west sides
Bear Creek Road
Trail Crossing
1.3a - Following consultation and permitting with
County traffic engineer to ensure safety, design and
implement at-grade trail crossing of Bear Creek
Road to connect the east and west sides of the
Preserve. Install safety measures such as striping,
lights, signage.
H I $80,000 MAA
Bear Creek
Road/Summit Trail
Crossing
1.3b Study the feasibility of a second pedestrian
crossing of Bear Creek Road on the southern
portion of the Preserve (near Summit Road),
facilitating a future summit parking area.
Implementation would require a separate Use and
Management Plan amendment.
M III See PU 1.5 NA
Obj PU-1.4
Where appropriate, allow bicycle
use; consider a multi-use trail
facility
Regional Trail
Connections
1.4a – Work with partner agencies to formalize a trail
connection to Lexington Reservoir County Park.
Partner with Santa Clara County and Caltrans to
provide a safe pedestrian crossing (crosswalk
and/or additional stop sign) of highway off- ramp
and Bear Creek Road. Obtain Caltrans
encroachment permit to improve safety and
security (fencing, signage) and formalize trail entry
at northeast corner of Preserve.
H II
$250,000
See
PU-4.3
MAA/
Partner
1.4b – Work with partner agencies to formalize a trail
connection from the southwest corner of the
Preserve to SR35. As necessary, install stop sign or
other traffic control measures to ensure safe
ingress/egress for trail users onto HWY 35 at the
intersection with Bear Creek Road.
H II $100,000 MAA/
Partner
Multi-Use Links
1.4c - Construct new trail segments in northeastern
zone to link to existing Preserve trail system. New
multi-use trail should be 10-12 feet wide when
feasible, maintaining 100-ft sight lines and avoiding
intersections with existing trails to the maximum
extent feasible.
H II $350,000 MAA
04-11
Goals and Objectives Key Action Description Priority Phase Cost Funding
Trail Safety and
Security
1.4d - Install signage, gates, and fencing as needed to
control access to other trails, disc lines, and private
property. Develop a system of markers or control
points, and monitor trail use to promote user
compliance (see MO-1.2).
H II
$60,000
Also see
MO-1.2
MAA
Obj PU-1.5
Expand and improve Preserve
parking capacity
Alma College
Parking Area
1.5a - Alma College Parking Area- Construct new
paved parking lot(s) with a total capacity of
approximately 60 vehicles (no horse trailer parking)
and a new driveway entrance near the Alma
College/Upper Lake area. Install vault toilets.
Protect western pond turtles and minimize loss of
breeding habitat (see NR 2.1)
H I $1.2M MAA
1.5b - In consultation with qualified biologist, develop
design for new Alma College Parking Area to
mimimize loss of upland breeding habitat for
western pond turtle, and avoid use-related impacts
to turtles to the maximum extent feasible.
H I $5,000 General
Fund
Stables Public
Parking Area
1.5b - Stables Public Parking Area- Construct new
parking lots with a capacity of up to 30 vehicles and
2-4 horse trailers as part of the Bear Creek Stables
Visitor Use Area. Provide unpaved routes of travel
for equestrians if feasible.
H I-II See PU
6.2d NA
North Parking Area
1.5c - North Parking Area- Construct new paved
parking lot and visitor entrance driveway between
BC01 and BC02, with a capacity for 40 to 50
vehicles and approximately 8 horse trailers. Install
vault toilet, equestrian staging area, and bicycle
rack(s).
M III $980,000 MAA
Summit Parking
Area
1.5d - Potential Future Parking Area - Study
intersection of Summit/Bear Creek Road to
determine feasibility of a potential fourth staging
area, if needed. Future implementation would
require a separate Use and Management Plan
amendment.
M III
$50,000
to
$80,000
(study)
General
Fund
Obj PU-1.6
Provide trail-related amenities
Horse Troughs
1.6a - Install wildlife-friendly horse water troughs
where feasible and appropriate; preferably locate
near staging areas, and on main trails
M I $1,000
each MAA
Picnic Tables
1.6b - Develop picnic sites with benches and/or
tables in the vicinity of the Lower Parking Area
(Tripp Cabin site), former Alma College site, and
Bear Creek Stables areas
M I
II
$10,000
each MAA
04-12
Goals and Objectives Key Action Description Priority Phase Cost Funding
Bicycle Racks 1.6c - Install bicycle racks and tool station as
appropriate along the multi-use trail L II $10,000
each MAA
Goal PU2 – Provide low-impact, high-value site-sensitive interpretation and education activities
Obj PU-2.1
Ensure any new visitor access
features are sited and designed to
protect landscape visual character
Design Guidelines
2.1a - Design public access improvements to integrate
into the natural landscape. Protect, and feature where
appropriate, the Preserve’s biological resources such
as ponds, other wildlife habitat, and redwood forest,
and cultural resources such as historic-era roads,
bridges, stone walls, and water system infrastructure.
H ongoing $0 NA
Obj PU-2.2
Provide opportunities to learn about
natural resources and foster public
appreciation of open space values
Environmental
Education and
Interpretation
Program
2.2a – Continue and expand current docent–led
educational programming for children and small
school groups at Bear Creek Stables
H ongoing $0 NA
2.2b - Continue and expand current docent-led
activities to interpret Preserve natural and cultural
history. Cost reflects additional focused training on
Preserve topics of interest.
H ongoing $75,000 General
Fund
2.2c - Collaborate with other environmental education
providers and organizations to augment interpretive
and educational programming, once public access
facilities are available.
H ongoing $10,0000
General
Fund/
Partner
2.2c - Develop interpretive material, including signage,
brochures, embedded interpretation, and mobile
phone applications, as part of the Alma College
Cultural Landscape Rehabilitation Plan. Include the
former Alma College site and associated features of
the cultural landscape, including the historic truss
bridge.
H I,II See CR-2.4 MAA
2.2d – Develop an interpretive program for other
natural and cultural resources, consistent with the
District-wide Interpretive Plan. Cost includes funding
for a detailed Interpretive Plan, and implementation of
high-priority programming.
M III $200,000 MAA
Educational
Facility
2.2e – In seeking partnerships for rehabilitation of
Alma College structures, prioritize environmental
education as a potential future use.
M II See CR-2.2 NA
04-13
Goals and Objectives Key Action Description Priority Phase Cost Funding
Goal PU3 – Expand opportunities for people of diverse physical abilities to enjoy the Preserve
Obj PU-3.1
Expand and improve ADA parking
Accessible Parking
Areas
3.1a - Provide sufficient ADA parking spaces at each
new parking area. Ensure that all amenities associated
with or easily accessible from new parking areas,
including restrooms, signage, interpretive features,
gates, and pathways, meet ADA requirements for path
of travel and use.
H ongoing See PU-1.5 MAA
Obj PU-3.2
Provide loop trails and connection
to parking areas and key
destination sites, as well as those
with a wide range of difficulty to
reflect a diverse population
Accessible Trails
3.2a - Where feasible, new trail construction or
reroutes of existing trail should comply with outdoor
accessibility guidelines.
H ongoing See PU-1.2 MAA
3.2b – Design, construct, and maintain the Upper Lake
Circle and the central path through the Alma College
site (a portion of the Alma College Loop Trail) as an
ADA trail. Ensure all associated amenities and
interpretive features meet ADA requirements. Where
feasible minimize paving/compaction in WPT nesting
habitat.
H II See PU-
1.2e,f MAA
3.2c – Design, construct, and maintain the trail
connecting the new northern parking area to the vista
point/picnic area at the former Tripp homestead to
meet outdoor accessibility guidelines. Ensure all
associated amenities meet ADA requirements.
M III See PU-
1.5c MAA
Accessibility
Information on
Trail Signs
3.2d - When a new trail information sign is provided at
the trailhead on a newly constructed or altered trail
designed for use by hikers or pedestrians, the sign
must provide information about the accessible
characteristics of the trail.
H Ongoing MAA
Goal PU4 – Promote regional and local trail connections
Obj PU-4.1
Strive to provide connections with
key Preserve destinations and
adjacent open spaces and parks
Presentation
Center Patrol
Easement
4.1a - Confirm conditions and requirements for the
designation/implementation of a formalized patrol
route through the Presentation Center
$0 NA
Trail Connections
4.1b - Work with neighbors to establish access rights
for new regional trail connections. Study the
feasibility of an easement over private property to
connect Madrone Knoll Trail to Summit Road,
M I $0 NA
04-14
Goals and Objectives Key Action Description Priority Phase Cost Funding
4.1c - Develop new multi-use trail connection between
Lexington Reservoir County Park and northern portion
of Preserve, and SR 35 and southern portion of
Preserve, as part of creation of the multi-use through
connection.
H I, II See
PU1.4a
General
Fund
Goal PU5 – Actively involve the public in the use and management of the Preserve
Obj PU-5.1
Provide opportunities to learn about
and support resource management
activities through docent, volunteer,
and other outreach programs
Community
Partnerships
5.1a - Partner with community groups, including Silicon
Valley Mountain Bikers and Friends of Bear Creek
Stables, to assist with the Preserve Plan
implementation
H ongoing $0 NA/Partn
er
5.2b - Engage docents and volunteers to assist in
monitoring and education, to protect resources and
integrate new users into the Preserve (see MO-1.2b)
H ongoing $0 NA
5.2c - Continue to support the work of volunteers in
Preserve resource management, particularly the
Advanced Resource Management Stewards
H ongoing $0 NA
Obj PU-5.2
Encourage and engage the public
and neighbors in future Plan
amendments that affect the use and
management of the Preserve
Public Outreach
5.2a - Maintain list of stakeholders and inform them of
progress in the development of improvements at the
Preserve
H ongoing $0 NA
5.2b - Post Preserve information on the District’s
website and periodically include in the District’s
newsletter
H ongoing $0 NA
5.2c - Develop new Preserve brochure and map as
new Preserve areas, parking lots, and trails are
opened to the public
H ongoing $20,000
per phase
General
Fund
Goal PU6 – Maximize public benefits of Bear Creek Stables by broadening public access and use of the facility, consistent with lease agreement
(only Preferred Option Actions shown; subject to change based on design development)
Obj PU-6.1
Formalize and expand public access
within the Stables lease area, while
ensuring the safety of horses,
equestrians and the general public
visiting the site
Public Access
6.1a - Prepare a Public Access Plan; develop with the
Stables tenant, rules and regulations for public access
(parking, programs, site use)
H II $0 NA
6.1b - Require tenant to outline intent and planned
methods of engaging the public in boarding, tours,
education, clinics and other methods of public
engagement (see MO-4.1)
H II $0 NA
04-15
Goals and Objectives Key Action Description Priority Phase Cost Funding
Cleanup and
Restore
6.1c - Remove site debris, complete demolition and
install erosion control H II $600,000 General
Fund
6.1d - Restore pastures, (127,000 sqft) grading, soil
stabilization and hydroseeding, once equestrian
access is no longer needed to allow for
implementation of improvements.
M II $100,000
General
Fund/
Grant
6.1e - When designing and implementing
improvements at the Stables, implement green
infrastructure improvements and water quality Best
Management Practices at Bear Creek Stables (see NR-
6.2)
M II
Cost
reflected
under NR-
6.2
General
Fund
Obj PU-6.2
Design and construct new
infrastructure for public programs
and boarding facility
Roads
6.2a- Upgrade all roads within the Stables to minimize
erosion; limit asphalt to main entrance road and
parking areas
H II $900,000 MAA
Visitor Facilities
6.2b- Construct visitor facilities: Visitor kiosk or center,
informational signage, and two public restrooms, to
welcome Stables visitors, hold docent talks, trainings,
etc.
H II $900,000 MAA
Stables
Management
Facilities
6.2c - Construct new stables management facilities:
office, caretaker house, including upgrades to septic
system
H II $350,000 MAA
Water System
6.2d - In accordance with County and State permitting
requirements, implement necessary upgrades to water
system infrastructure, including installation of
additional water storage tanks, fire hydrant(s), and an
improved conveyance system for potable water from
the existing well in the southern portion of the
Preserve (see NR-5.3c)
H II $1,000,000
MAA
Stables Parking
Area
6.2e - Design and construct new parking area(s) with
capacity for approximately 30 vehicles, 2-4 public
horse trailers and long-term storage for 12-20 boarder
trailers. Consider alternate materials other than
asphalt, and provide horse staging area with trough
and public drinking water if feasible
H II/III $750,000 MAA
Boarding Stables
6.2f - Design and construct improved horse stabling
facilities: site grading drainage, stormwater treatment
basins, 60 to 63 boarding shelters and paddocks,
round pen, two boarder restrooms
H II/III $1,500,000
Tenant/
Partner/
Grant
04-16
Goals and Objectives Key Action Description Priority Phase Cost Funding
Arenas
6.2g - Construct a Public Riding Arena, improving
drainage, adding minimal lighting H II $100,000 MAA
6.2h - Construct a Boarder Arena with proper drainage
and footing and minimal lighting M II/III $150,000 Tenant/P
artner
Livery Stables 6.2i - Design and construct a livery stable and runs for
up to 12 public program horses H II $175,000 MAA
Hay Barn
6.2j - Design and construct a new hay barn and
maintenance facilities (manure dump, storage,
maintenance)
H II/III $400,000
General
Fund/
MAA
Small Animals
Barn
6.2k - Allow for the development of a farm animals
barn L TBD $40,000 Tenant/
Partner
Obj PU-6.3
Designate trail connections from
the Stables to the rest of the
Preserve
Trail Connections
6.3a – Abandon oversteep, eroded trail segment at
eastern edge of boarder area; restore natural
topography and drainage patterns
H II $150,000 MAA
6.3b – Construct new trail from boarder area,
bypassing public/visitor area if feasible, to connect to
Preserve trail system from the west side of the Stables
area.
H II $100,000 MAA/Gen
eral Fund
END OF ELEMENT 1
04-17
ii. ELEMENT 2: Natural Resource Management
Goals and Objectives Key Action Description Priority Phase Cost Funding
Goal NR1 – Increase the acreage of protected habitat and connectivity to wildlife corridors
Obj NR-1.1
Continue to purchase properties
and conservation easements to
expand and protect the Preserve’s
natural resources, aesthetic values,
and connectivity
New land and
easement
acquisition
1.1a - Secure new properties, easements and other
land interests to complete a protected open space
greenbelt and create linkages with other protected
lands
M TBD $3M MAA
Obj NR-1.2
Maintain working relationships with
other land owners and stakeholders
in the vicinity of the Preserve to
coordinate efforts to identify and
retain habitat linkages
Regional
partnerships
1.2a - Pursue land purchase partnership with Santa
Clara County Parks to protect the Moody Gulch
watershed
L TBD $200,000 MAA/
Partner
Goal NR2 – Protect habitats that support diverse biological resources, are unique, or are important for the conservation of rare, threatened, and endangered species
Obj NR-2.1
Protect and enhance special-status
species habitat and other sensitive
biotic communities
Lakes
2.1a - Complete a management & enhancement plan
to improve lake habitat and ensure long-term dam
stability
H I $150,000 General
Fund
2.1b – Design new public access improvements to
avoid and minimize potential impacts to sensitive
wildlife and plant habitats. (See PU 1.5.)
H I NA MAA
2.1c – Implement lake management recommendations
as feasible, including inlet and/or outlet
improvements, berm reconstruction, de-sedimentation,
connection to existing water infrastructure, or
installation of drainage features. Reduce non-native
plant and animal populations through the District’s
Integrated Pest Management Program.
M-H II,III $125,000
per phase
General
Fund
Seasonal
wetlands
2.1d - Identify, protect, and enhance seasonal wetland
areas in northeast portion of Preserve L III $200,000 General
Fund
Obj NR-2.2
Protect and, where appropriate,
enhance forest habitat
Forest health 2.2a - Assess forest conditions and health, develop
recommendations for long-term management H I $25,000 General
Fund
04-18
Goals and Objectives Key Action Description Priority Phase Cost Funding
Obj NR-2.3
Plan public access features to avoid
adverse impacts and habitat
fragmentation
Design
Guidelines
2.3a - Design new trails and facilities to avoid sensitive
species habitat, such as wetlands and dusky-footed
woodrat nests
H ongoing $0 NA
Obj NR-2.4
Identify wildlife movement
corridors; work cooperatively with
neighboring landowners and
agencies to identify and preserve
corridors and habitat linkages
Corridors
2.4a - As part of the regional wildlife passage and
Ridge Trail crossing feasibility study project, work with
partner agencies to develop wildlife and pedestrian
linkages across SR 17
M II
$0
Separate
Project
NA
Obj NR-2.5
Restrict access to areas that
require intensive resource
management or support sensitive
biotic resources
Closed Areas
2.5a – As necessary, close areas to the public during
intensive resource management actions or to protect
sensitive resources
H Ongoing $0 NA
Goal NR3 – Protect native wildlife
Obj NR-3.1
Identify, protect, and monitor
special-status wildlife populations
Preconstruction
surveys and
monitoring
3.1a - Survey habitat areas potentially supporting
special-status wildlife that may be impacted by
construction activities
H Ongoing
$10,000-
50,000
per project
General
Fund
3.1b - Provide biological monitoring of construction
activities in areas special-status species habitat H Ongoing
$10,000-
50,000
per project
General
Fund
3.1c - Avoid construction during migratory bird and
raptor nesting season, or conduct nest surveys and
implement measures to avoid nest disturbance
H Ongoing $10,000
per survey
General
Fund
Aquatic species
3.1d - Conduct focused surveys for special status
reptile and amphibians during Phase I, to guide design
of improvements to existing roads and infrastructure,
and construction of new public access facilities.
M II $25,000 General
Fund
3.1e –Design and install signage as needed to reduce
potential use-related impacts to special-status wildlife,
such as western pond turtle at the Alma College
Parking Area.
H Ongoing $1000 per
sign
General
Fund
04-19
Goals and Objectives Key Action Description Priority Phase Cost Funding
Special status
plants
3.1d - Survey, monitor, and enhance rare plant
populations (Choris’s popcorn-flower, native California
black walnut trees)
M I
$10,000
every 5
years
General
Fund
Bats
3.1e – Survey and develop recommendations for long-
term management of Alma College bat populations, to
minimize impacts to all bat species from structure
demolition/rehabilitation/potential re-use.
H
I
$20,000 General
Fund
3.1f - Construct alternate habitat structures for special-
status bat populations that will be displaced by
rehabilitation of the Alma College chapel building.
Where recommended, seal buildings and relocate bats
prior to site work.
H I $120,000 General
Fund
3.1g - Monitor bat populations, including use of bat
houses, and implement additional enhancement
measures if bat populations are declining.
H ongoing $10,000
per year
General
Fund
Partnerships 3.1h - Work in partnership with resource agencies to
share data and facilitate future enhancement projects M II $0 NA
Goal NR4 – Repair and monitor ecologically damaged and disturbed areas
Obj NR-4.1
Control key invasive plant species Invasive Species
4.1a - Identify, map, and prioritize control of invasive
plant populations according to the District’s Integrated
Pest Management Program
H I $40,000 General
Fund
4.1b - Implement intensive control program for priority
weed infestations H ongoing
$100,000
annually
for 5 years
General
Fund
4.1c - Use native seed and, where necessary, actively
restore areas degraded by invasive plants H I
II
$25,000
annually
for 5 years
General
Fund
Obj NR-4.2
Manage Sudden Oak Death
Sudden Oak
Death
4.2a –Partner with Sudden Oak Death Task Force
member institutions, including university researchers,
to develop a long-term management plan for SOD on
the Preserve
H I $25,000 General
Fund
4.2b - Continue to monitor SOD and follow SOD Best
Management Practices to reduce spread. Install SOD
cleaning stations and informational signage at parking
areas and trailheads. Remove hazard trees or treat
heavy dieback areas along trails to reduce wildfire risk,
as needed. Identify and treat high priority oaks to
prevent infection, if feasible.
H ongoing $10,000
annually NA
04-20
Goals and Objectives Key Action Description Priority Phase Cost Funding
4.2c - Continue to support and encourage SOD
research on Preserve lands H I
II $15,000 MAA
Obj NR-4.3
Restore degraded or disturbed
areas
Restoration
4.3a – Throughout the Preserve, restore disturbed
sites through landform restoration and revegetation, as
staffing and funding resources allow
M Ongoing Included in
PU actions MAA
Goal NR5 – Protect waterways and associated natural lands to maintain water quality, watershed function, and healthy aquatic habitat
Obj NR-5.1
Protect water quality and improve
stream habitat
Water Quality
5.1a – Identify and design priority road and trail
treatments to reduce erosion and protect watershed
resources and aquatic habitat. See PU1.2 for
Implementation costs.
H I-III
$150,000
Per phase MAA
5.1b - Monitor channel bank erosion; treat with
bioengineering as needed H ongoing
Up to
$5,000
annually
General
Fund
5.1c - Remove trash and historic debris from stream
channels if degrading water quality or threatening
streambank stability. Also see MO-2.2a.
H
II
Up to
$150,000
General
Fund
Obj NR-5.2
Treat stormwater runoff and
monitor potential sources of
sediment and pollutants
Green
Infrastructure
5.2a - Implement green infrastructure design at all new
parking areas and rehabilitated Alma College site L III See PU 1.5 NA
5.2b - In the event a water quality issue is identified,
develop and implement a response and restoration
plan
H ongoing varied NA
Obj NR-5.3
Identify and maintain existing
springs, water infrastructure, and
water rights
Water Rights and
Infrastructure
5.3a - Complete baseline monitoring of water
resources throughout the Preserve to characterize
existing sources. Complete a Constructability and Cost
Assessment of potential water supply options.
Complete a water supply plan to utilize/augment
existing sources.
H underway $100,000 General
Fund
5.3b - Obtain rights to surface water where possible, if
future use is desired. H I $50,000 General
Fund
5.3c - Design and install water infrastructure to convey,
and store water where needed to support Preserve and
Stables uses and fire suppression needs (see PU-6.2d)
H I See PU6.d MAA
5.3d - Assess structural and geotechnical stability and
sizing of existing 700’ Webb Creek culvert, develop
repair or replacement recommendations. Obtain
permits and implement improvements as
feasible/necessary.
H I TBD General
Fund
04-21
Goals and Objectives Key Action Description Priority Phase Cost Funding
Goal NR6 – Emphasize the protection of the natural resources at Bear Creek Stables
Obj NR-6.1
Maintain and manage roads and
Stables facilities to reduce erosion
Roads
6.1a - Upgrade all roads within the Stables to minimize
erosion; limit asphalt to main entrance road and parking
areas
H II See PU6.2 MAA
Obj NR-6.2
Follow Design Guidelines and use
Best Management Practices when
implementing all Stables facilities
improvements
Stables Facilities
6.2a - When designing and implementing improvements
at the Stables, implement green infrastructure
improvements and water quality Best Management
Practices at Bear Creek Stables
M II/III $300,00 General
Fund
Obj NR-6.3
Limit access to erosion-prone and
sensitive habitat areas
Water Quality
6.3a - Restore pastures, (127,000 sqft) grading, soil
stabilization and hydroseeding, once equestrian access
is no longer needed to allow for implementation of
improvements.
M II See
PU6.1d
General
Fund/
Grant
END OF ELEMENT 2
04-22
iii ELEMENT 3: Cultural Resource Management
Goals and Objectives Key Action Description Priority Phase Cost Funding
Goal CR1 – Protect and interpret significant historical and cultural resources
Obj CR-1.1
Organize and increase the District’s
knowledge of the Preserve’s
cultural resources
Cultural
Resource
Tracking
1.1a - Create a cultural resource database to record
and track Districtwide cultural resources. H I $10,000 General
Fund
1.1b - Prepare a curation plan for high priority found
cultural artifacts, following Cultural Resource
protection guidelines.
H I $10,000 General
Fund
Research
Partnerships
1.1c - Promote involvement of local academic
institutions (Foothill College, University of California) to
investigate and document known and potential cultural
resources
M ongoing $25,000 General
Fund
Obj CR-1.2
Implement cultural resource
protection measures and protect
historically significant structures
Cultural
Resource
Evaluation
1.2a - Complete evaluations of known cultural
resources, including both prehistoric and historic-era
resources, and develop recommendations to avoid
construction and visitor impacts to significant features
H I $150,000 General
Fund
1.2c - Design new trails and facilities to avoid
impacting known cultural resources. Restrict access to
resource areas if damage results from use of existing
trails and facilities
H ongoing
$10,000 -
$20,000
per project
General
Fund
1.2d - Prior to any ground-disturbing construction
activity, survey for unknown cultural resources and
provide monitoring during construction
H Ongoing
$10,000 -
$20,000
per project
General
Fund
Historic
Structures
1.2e – Stabilize chapel and 1934 Library roof at the
former Alma College site. M II See CR-2 NA
1.2f - Design new and updated facilities at the Bear
Creek Stables in such a manner that they preserve the
character of the Stables
H II See PU-6.2 NA
Goal CR2 – Within the District’s basic mission, rehabilitate the former Alma College site so it can be integrated into the Preserve, while respecting the site’s history,
character and cultural landscape
Obj CR-2.1
Restore and reuse the former Alma
College site according to federal
guidelines for the rehabilitation of
Upper Lake Area
2.1a - Provide a new vehicle entrance, parking, trail
crossing of Bear Creek Road, restrooms, and other
visitor amenities at Upper Lake (PU-1.5c)
H I See
PU-1.5a MAA
04-23
Goals and Objectives Key Action Description Priority Phase Cost Funding
cultural landscapes 2.1b – Restore open grassland areas through seeding
with native species and periodic mowing to maintain
grassland health. Remove historic asphalt paving that
does not contribute to the cultural landscape
M I $ 150,000 MAA
2.1c – Restore former pedestrian circulation pathways
around Upper Lake; or mimic with native shrub
plantings. Manage vegetation around Upper Lake,
retaining and rehabilitating key plantings that convey
the historic landscape and garden design
M I $200,000 MAA
2. 1d – Rehabilitate St. Joseph Shrine, re-align
boulders to mimic historic landscape position M I $30,000 MAA
Main Alma
College Site
2.1a - Rehabilitate key features of the main site:
Manage vegetation, restore and stabilize the historic
terracing, Marion shrine, pathways, and stairs to
maintain the spatial relationships and layout of the
main area. Establish native plants to convey historic
landscape and garden patterns
H II $2M MAA
2.1b – Retain and stabilize the mansion carport ruins
for interpretive purposes and as bat habitat. Install
fence or railing to close area to public access.
H I $200,000
2.1c - Rehabilitate and interpret the meadow, lily pond,
and roman plunge area as a picnic/gathering spot. L II $75,000 MAA
2.1e - Establish a vegetation management program to
control invasive species and maintain new landscape
elements.
H ongoing $40,000
annually
General
Fund
and/or
Partner
Obj CR-2.2
Preserve historic structures that
retain integrity and significance to
the cultural landscape
Stabilize
Structures
2.2a - Stabilize the 1909 Chapel and the 1934 Library
roof structure to preserve the structures for future
rehabilitation and use by the District or partner.
H II $800,000 MAA
Rehabilitate and
Re-Use Structures
2.2b - Seek partnership to rehabilitate the historic
architectural details of Chapel and Library roof
structure
M III $3.75M Partner
2.2c - If partnership or other funding allows, provide
public restrooms and other utilities supporting higher
re-use of the site
M III unknown Partner
04-24
Goals and Objectives Key Action Description Priority Phase Cost Funding
Obj CR-2.3
Ensure the safety and security of
visitors to the site
Demolition and
Cleanup
2.3a - Partially demolish structures that cannot feasibly
be rehabilitated or re-used, or do not contribute to the
character/integrity of the site (classroom, garage, and
1950 library)
H II $860,000 General
Fund
Retaining Walls
2.3b - Structurally stabilize all or portions of the north
retaining wall with tiebacks, restrict access to
unstabilized sections
H II $500,000-
$1M
General
Fund
2.3c - Provide railings or otherwise block access to the
south retaining wall and to unstabilized sections of the
north wall to prevent hazards
H II $250,000 General
Fund
Site Security
2.3d – Repair or replace perimeter security fencing,
including, potentially, visual screening, to discourage
trespass and vandalism.
H I $20,000 General
Fund
2.3e - Ensure adequate security of structures prior to
demolition H I $20,000 General
Fund
Fire Protection 2.3f - Provide and maintain fire protection water
storage and distribution for occupied structures, if any. H III unknown Partner
Obj CR-2.4
Interpret the Preserve’s history in a
compelling and engaging manner
Interpretive
Features
2.4a - Integrate interpretive materials into all features
of the Alma College site to illustrate the layers of
history of the site and their reflection of the larger
patterns of development of California. Include
interpretive material for prehistoric features as
appropriate.
H II $450,000 MAA
Obj CR-2.5
Balance the District’s mission with
potential improvements and
programs
Partnerships
2.5a - Explore alternative funding sources and
partnership opportunities M ongoing $0 Partner
2.5b - Consider potential revenue-generating programs
that are consistent with the District’s mission and
could help support the improvements and long-term
maintenance of the former Alma College site.
L ongoing $0 Partner
END OF ELEMENT 3
04-25
iv. ELEMENT 4: Maintenance and Operations
Goals and Objectives Key Action Description Priority Phase Cost Funding
Goal MO1– Maintain trails and facilities to protect the natural environment and provide for a quality visitor experience
Obj MO-1.1
Maintain a high quality, low
maintenance, safe, and enjoyable
road and trail system
Signage
1.1a – Install regulatory and way-finding signage at
parking areas, trailheads, and trail intersections,
additional gates, and split-rail fencing as needed to
regulate trail use
H I $250,000 MAA
Road
Maintenance Plan
1.1b - Prepare a road maintenance plan that identifies
sites and includes repair history and maintenance
schedule, including an automated database and
tracking system (integrated into IT system)
H I $50,000 General
Fund
Brush Trails &
Road
1.1c - Brush all trail-width trail segments on yearly
basis (approximately 6 miles) and all brush all road-
width trail segments (approximately 13 miles) as
needed, according to District brushing guidelines
H ongoing
Add
Staff
General
Fund
Control
Infestations
1.1d - Control priority weed infestations along roads
and trails to reduce spread H I General
Fund
Obj MO-1.2
Reduce potential user conflicts
Patrolling 1.2a - Provide sufficient patrol and enforcement of trail
use guidelines and rules to promote user compliance. H ongoing General
Fund
Volunteer Patrols 1.2b - Utilize volunteer trail patrol resources to
communicate, educate, and monitor compliance L ongoing $0 NA
Obj MO-1.3
Reduce and control sources of
road- and trail-related erosion and
sedimentation
Reduce Erosion
on Roads/Trails
1.3a - Implement high-priority road and trail treatments
to reduce erosion, provide for reliable patrol access
and visitor safety
H ongoing See PU-1.2 MAA
Drainage
Improvements
1.3b - Maintain and upgrade road and trail drainage
improvements and structures as needed, (see NR-
5.1a)
H ongoing $10,000
annually
General
Fund
Erosion
Monitoring
1.3c - Monitor main equestrian and other heavily-used
trails for erosion and sedimentation; implement any
necessary corrective measures such as rocking road
surfaces and improving channel crossings
H ongoing $10,000
annually
General
Fund
Seasonal Closures 1.3d - Implement seasonal trail closures as needed H ongoing $0 General
Fund
04-26
Goals and Objectives Key Action Description Priority Phase Cost Funding
Obj MO-1.4
Use Best Management Practices
during facility construction and
maintenance to control erosion
BMPS for Trail
Construction
1.4a - Site and construct new trails to minimize
interference with water flows, avoid erosion, and
protect water quality, according to District construction
standards and guidelines
H I
II $0 NA
BMPS for Parking
Areas
1.4b - Monitor, record, and maintain parking areas and
other facility drainage systems annually as required by
C.3 stormwater treatment requirements
H ongoing $0 NA
Goal MO2 – Address environmental hazards
Obj MO-2.1
Retrofit existing structures and site
new trails and facilities to reduce
seismic risk
Reinforce
Retaining Walls
2.1a - As part of rehabilitation of the former Alma
College Site, install tiebacks to reinforce sections of
retaining wall and chapel, or within 20 feet of these
structures.
M II See CR-2.3 NA
New Structures
Setbacks
2.1b - Site any new structure or facility that encourages
concentrated use, or gathering places such as picnic
areas and parking lots, at least 50 feet away from fault
traces.
H III $0 NA
Geologic Hazards
Study
2.1c - Conduct a geologic hazards study to determine
the presence of subsidiary fault traces within 50 feet of
any existing structure, if the structure is proposed for
re-use and will be occupied.
H I $100,000 MAA
Safety Signage 2.1d - Provide informational signage about local
geology and associated hazards L II $25,000 MAA
Obj MO-2.2
Remediate contaminated areas and
other hazards associated with past
landowners and former land use
practices
Remediation Plan
2.2a - Assess potential sources of contamination,
including the large dump site in northeastern zone and
implement a remediation and response plan
H I $250,000 General
Fund
Removal of
Hazardous
Materials
2.2b - Demolish hazardous, dilapidated structures and
remove and properly dispose of debris throughout the
Preserve, following Cultural Resource protection
guidelines.
H I See CR-2.1 NA
Goal MO3 – Reduce wildfire risk
Obj MO-3.1
Manage wildland fuels and reduce
fire hazards to natural resources,
structures, and facilities
Defensible Space 3.1a - Maintain defensible space within 100 feet of all
structures according to CalFire guidelines H ongoing
Add Staff
General
Fund and
Grants
Vegetation
Management
3.1b - Manage vegetation around high ignition risk
areas such as parking areas and vehicle access roads
on the Preserve to reduce fuel
H ongoing
04-27
Goals and Objectives Key Action Description Priority Phase Cost Funding
Fire Hazard
Reduction
3.1c - Evaluate and Maintain fire hazard reduction
measures in grassland areas H ongoing
Roadside
Vegetation
Management
3.1d - Facilitate and encourage roadside vegetation
management by Santa Clara County (Bear Creek Road)
and Caltrans (Summit/Skyline Road, Hwy 17)
H ongoing
Hwy 17 Fuel Break 3.1e - Increase the width and effectiveness of the Hwy
17 fuel break as needed and as feasible H I
Fire-resistant Plant
Species
3.1f - Utilize fire-resistant plant species in revegetation
and restoration projects H ongoing $0 NA
Obj MO-3.2
Facilitate wildland fire response
and suppression
Fire Suppression
Water
3.2a - Provide and maintain sufficient storage and
distribution of water for fire suppression at Bear Creek
Stables and former Alma College sites, in accordance
with Santa Clara County requirements (shared with
Natural Resources Action 5.3c)
H I
Add Staff
General
Fund
Emergency Access
Roads
3.2b - Identify and maintain emergency access roads
to provide driveable, road-width routes H ongoing
Obj MO-3.3
Develop fire response procedures
and plans for lease areas
Fire Management
and Response
Plans
3.3a - As part of lease development, require a fire
management and response plan and evacuation
procedures for Bear Creek Stables tenant and,
potentially, the Alma College chapel
H ongoing $0 NA
Goal MO4 – Ensure that all leases, easements, access agreements, and other legal arrangements are consistent with Preserve Plan goals and District’s mission
Obj MO-4.1
Work cooperatively with lessees to
ensure lease facilities are
maintained in working and safe
condition as part of the Bear Creek
Stables Site Plan
Maintenance and
Operations Plan
4.1a - Prepare a Maintenance and Operations Plan;
develop jointly between the District and Stables tenant,
rules and regulations for maintenance (manure
management, drainage, feed, facility upkeep), and
safety
H II
Add Staff
NA
Visual Inspections
4.1b - Conduct quarterly visual inspections and
reporting of facilities to ensure safety and health of
horses and visitors
M II NA
Emergency Animal
Evacuation and
Protection Plan
4.1c - Require tenant to establish plans, including
Emergency Animal Evacuation and Protection Plan,
providing an emergency land line phone, and provision
of basic medical first-aid for human and horses
H II NA
Operation Hours
4.1d - Establish operating hours to be during daylight
hours until adequate outdoor lighting is provided in
riding areas.
M II NA
04-28
Goals and Objectives Key Action Description Priority Phase Cost Funding
Caretaker
Qualifications
4.1e - Require tenant to provide a qualified on-site
caretaker, subject to background checks and approval
of the District
M II NA
Monthly Reporting
4.1f - Require tenant to provide monthly reporting of
activities, such as horse population, maintenance
activities, incident occurrence, complaints, public
access/education activities
H II NA
Obj MO-4.2
Ensure conditions of easements
and other access agreements with
neighboring landowners are met
Easements
Agreements
4.2a - Ensure conditions of easements and other
agreements with neighboring landowners are met H ongoing NA
Obj MO-4.3
Work cooperatively with lessees to
improve facilities and provide
educational opportunities
Public Access
Programs
4.3a - Ensure public access programs and visitor use
amenities are available to the community, as required
under the lease with tenant. See PU6.
M ongoing NA
Goal MO5 – Develop a viable plan that is financially feasible for both a tenant and the District
Obj MO-5.1
Establish a long-term lease
Leases and
agreements
5.1a - Develop and release RFP to solicit long-term
tenant H II $0 NA
Obj MO-5.2
Balance the District’s mission with
potential improvements and
programs
Partnerships 5.2a - Explore alternative funding sources and
partnership opportunities M II/III $0 NA
Revenue-
generating
programs
5.2b - Consider potential revenue-generating programs
that are consistent with the District’s mission and
could help support the improvements and long-term
maintenance of the Stables
M II/III $0 NA
END OF ELEMENT 4
March 2005 Newsletter 1
April 2005 Public Workshop 1
Spring 2005 Questionnaires/surveys
July 2005 Bear Creek Stables Focus Group Meeting
August 2005 ROMP Focus Group Meeting
August 2005 Dog Owners Focus Group Meeting
Spring/Fall 2005 Land Tours (6)
Fall 2005 Newsletter No. 2
November 2005 Public Workshop 2
Fall 2006 Newsletter 3
November 2006 CEQA Notice of Preparation
December 2006 Public Workshop 3
Summer 2009 Newsletter 4
August 2009 CEQA Notice of Availability
August 2009 Public Workshop 4 / Hearing
March 2015 Public Workshop 5
April 2015 Public Workshop 6
April 2015 Planning and Natural Resource Committee Public Mtg 1
June 2015 Planning and Natural Resource Committee Public Mtg 2
June 2015 Regular Board of Directors Meeting / CEQA Scoping Meeting
September 2015 Planning and Natural Resource Committee Public Mtg 3 /
Preserve Plan Implementation Actions and Phasing
February 2016 Regular Board of Directors Meeting /
Stables Site Design Alternatives
March 2016 Regular Board of Directors Meeting / Alma College Cultural
Landscape Rehabilitation Plan
May 2016
Open House/Stables Site Design Alternatives
Regular Board of Directors Meeting / Alma College Cultural
Landscape Rehabilitation Plan Alternative Selection
July 2016 Regular Board of Directors Meeting / Stables Site Design
Alternative Selection
September 2016 Regular Board of Directors Meeting / DEIR Hearing
Winter 2017 Regular Board of Directors Meeting / EIR Certification,
Preserve Plan Approval
TABLE 1-1 Stakeholder Outreach Chronology
A new CEQA scoping meeting for the final stage of the project took place
on June 24, 2015, as part of the District’s regular Board meeting. During
this meeting, the public received a brief presentation of the draft Preserve
Plan, including focus areas on public access, Bear Creek Stables, and
Alma College Rehabilitation. The public then had an opportunity to provide
comments on the Preserve Plan elements and the scope of environmental
issues that needed to be addressed in the draft EIR.
With feedback and direction collected throughout the public involvement
program, District staff and the consultant team prepared the updated
draft Preserve Plan and Draft EIR (DEIR). The DEIR was circulated for
public review during the fall of 2016.
Participants in Preserve Plan public workshops, 2015
01-701 INTRODUCTION
Attachment 3
DATE: September 23, 2016
MEMO TO: MROSD Board of Directors
THROUGH: Stephen E. Abbors, General Manager
FROM: Julie Andersen, Resource Management Specialist III
SUBJECT: Highway 17 Wildlife Crossing and Bay Area Ridge Trail Crossing Open House,
Summary of Public Comments and Next Steps
_____________________________________________________________________________
On August 2, 2016, the Planning and Natural Resources Committee hosted a public meeting for
the Highway 17 Wildlife Crossing/Bay Area Ridge Trail Crossing Project. A total of thirty-seven
persons attended the public meeting and thirty-six comments were received during the public
comment period which closed on September 6, 2016.
• Of the 36 total respondents, the most highly ranked wildlife crossing alternative was the
Trout Creek Undercrossing. The most highly ranked recreational trail crossing alternative
was the Montevina Rd/Alma Bridge Rd Undercrossing. Overall, respondents were more
in favor of a wildlife crossing than a recreational trail crossing.
• See summary of public support for each alternative in Tables 1 & 2 below.
Table 1. Summary of Public Support for Wildlife Alternatives
Alternative 1:
Ravine Undercrossing
Alternative 2:
Trout Creek Undercrossing
High 17 28
Medium 7 5
Low 8 2
Not ranked 4 1
(Green = Highest, Red = Lowest)
Table 2. Summary of Public Support for Recreational Trail Alternatives
Alternative 3:
New Overcrossing
Alternative 4:
Montevina/Alma Undercrossing
High 3 10
Medium 13 6
Low 12 8
Not ranked 3 3
(Green = Highest, Red = Lowest)
Questions from public comment sheets and responses provided:
• Is there an option to extend the crossing over Highway 17 to pedestrians and add a
marked bike line? That is an existing bridge, and might be cheaper?
o The existing Bear Creek Road crossing is accessible to pedestrians (a sidewalk on
the north side) and has marked shoulders which may be used by bicyclists. One of
the selection criteria to advance a crossing to formal alternative evaluation was to
satisfy requirements for both humans and wildlife. The existing Bear Creek Road
Overcrossing was not considered as a potential wildlife crossing; there is too
much vehicle traffic and too many paved lanes and conflicting on/off ramps to
attract or accommodate wildlife. While a retrofit at this site may better
accommodate recreational trail users, it would never serve the secondary function
as a crossing for wildlife. For this reason, modifying the existing Bear Creek
Road overcrossing was not advanced as a formal project alternative.
• My one concern is how to keep [undercrossings] from becoming a place that would be
occupied by the homeless and keep out those it was intended to benefit?
o Constructed crossing(s) will be patrolled to ensure legitimate uses. According to
local law enforcement, sites favored by homeless are often close to urban areas
and developed amenities. None of the alternatives meet this proximity criteria, so
potential homeless use is expected to be low.
• Undercrossings seem much better than an overcrossing. Isn't the Santa Clara County
Open Space Authority well into the planning for one? Suggest cooperating with them for
a solution really workable?
o The Santa Clara Open Space Authority (OSA) is evaluating potential wildlife
crossings along Highway 101 within Coyote Valley. The Midpen Highway 17
team is in contact with OSA and other agencies throughout the region working on
wildlife crossings. Safe crossings for wildlife are needed at multiple locations and
it will take many agencies working together.
• My concern during this time of drought is that there would still be sufficient water
available for wildlife in the more populated west side of Bear Creek Road. Presentation
Center (1948 B. Creek Road) currently can’t draw enough water from Collins Creek to
run its emergency pumping system for fire control. Please work on monitoring how much
water is being taken for residential wells.
o The Highway 17 wildlife passage project is not intended to change the hydrologic
conditions of the area and will not modify water availability to wildlife.
Monitoring residential wells is outside the scope of this project, but this comment
has been noted.
Additional public comments received through the Hwy17@openspace.org email:
• One person asked for the names and contact information of the Caltrans representatives
who were at the August 2, 2016 public meeting.
o The information was provided and this person was placed on the interested parties
list for the project.
• One person asked for more information.
o They were placed on the interested parties list for the project.
• One person asked to volunteer to work on the project.
o An email was sent to thank them for their interest and they were placed on the
interested parties list for the project. They were also notified that they can contact
their elected officials to show support for the project.
• One person stated that they would reach out to their 700 Facebook and Twitter followers
to spread the word about the project.
o An email was sent to thank them for their interest and they were placed on the
interested parties list for the project.
Project timeline and next steps:
• February 2016: Project Feasibility and Preliminary Alternatives Report (Report) began,
including meetings with the numerous project stakeholders.
• July 2016: Report was completed, presented to the Board with concept level designs for
4 different project locations. (Project Alternatives may be reviewed at:
www.openspace.org/Hwy17)
• August 2, 2016: A public meeting was held to gage public support for each of the
alternatives.
• August 24, 2016: Board authorized the District to enter into a Cooperative Agreement
with Caltrans to begin the first phase of the Caltrans process (Project Initiation).
• October 12, 2016: Board consideration of contract amendment for consultant team to
prepare the needed Caltrans documentation.
• October 18, 2016: Planning and Natural Resources Committee meeting to select and
recommend preferred alternatives for Board consideration. Once approved by the full
Board and through the Caltrans process, the preferred alternatives will move into the next
phase of the project (Environmental Review and Permitting).
From:Jennifer Woodworth
Subject:Board Questions RE: 9/28/16 Agenda
Date:Wednesday, September 28, 2016 4:00:17 PM
Good afternoon,
Please find the responses below in blue to questions submitted to the Board regarding tonight’s
agenda items. My apologies on not sending these this morning. I will also have printed copies on the
dais and available to the public. Thank you.
Jen
Director Cyr
Please provide more information for claim 73297 - $441.00 for a tent permit
The permit is from Menlo Park Fire District to have the tent at Cooley Landing for the Volunteer
Recognition Event last Saturday.
Director Kishimoto
I had a process/timeline question on Bear Creek.
The preserve plan is beautifully written and presented, by the way!
Are we planning to have another session on the preserve plan or is this it before we have a final
(hopefully) approval vote on both plan and FEIR? In other words, if the board or public has any
proposed changes, better to bring it up this week so staff can evaluate and draft any changes?
Conceptual plans have been brought to us, but this is our first detailed look.
Depending on the outcome of Wednesday’s meeting, we may consider scheduling one separate
session focused on the Preserve Plan in the coming months, with a final hearing for the Board to
consider CEQA certification and Preserve Plan approval in December/January. We will definitely take
input this Weds on the Preserve Plan, as well as input in writing between now and the
December/January hearing. Any major recommended changes to the Preserve Plan will require that
staff determine if the current Draft EIR is still sufficient to address the change or if an Addendum or
recirculation is warranted. Note: recirculation would delay the final approval. Recommended
changes to the Preserve Plan will be identified and clearly described for the Board for their
consideration at the December/January hearing.
Here's one question I have so far as an example.
* when will we have an analysis of public/private costs and benefits for the boarder area? I see
public monies going into an area that will have private benefits - e.g. AA funds going into parking for
boarders ― Obj PU-6.2 $1,200,000 for 2-4 public horse trailers and 12-20 boarder trailers as well as
30 (public?) vehicles. How will the private boarders be selected to receive this public subsidy?
Lottery or % disadvantaged public? Or put time limit on how long any one person can board if there
is more applicants than spaces?
At the July 6, 2016 Board meeting, staff presented the order of magnitude costs associated with five
(5) Site Plan alternatives, including the Phased Alternative A2, that the Board selected as the
Preferred Alternative for the purposes of CEQA review.
The estimated preliminary cost estimates associated with the 30-space parking area at the Stables
(described in Obj. PU-6.2e) are for the public. The 12-20 boarder trailers space is intended to be for
long-term storage (shown as 1.8 in Figure 3-8A Bear Creek Stables Preferred Alternative A2). To
further clarify, staff proposes that “public” be added in front of “vehicles” for revisions to the Stables
Parking Area description in Obj. PU-6.2:
6.2e – Design and construct new parking area(s) with capacity for approximately 30 public
vehicles, 2-4 horse trailers and long-term storage for 12-20 boarder trailers.
Future analysis of the public/private costs will be developed once staff initiates work on the Stables
Implementation Plan, which will include design development for the Stables improvement and
development of the Request for Proposals (RFP). Preliminary designs for the stables improvements
are needed in order to identify funding sources and future tenant obligations. At that time, staff will
also evaluate the selection process for boarding. The Real Property Committee will have an
opportunity to review the findings of the public/private costs and discuss what are public costs and
private-borne costs, before the RFP is issued. The schedule for developing the Stables Site
Implementation Plan has not been identified yet.
Other questions I have so far
* erosion/sediment. I know we are proposing to fix many old roads, but we are also adding new
trails and net increase in non-permeable surface. I assume this will still end in a net decrease in
erosion and sediment run-off? (perhaps aim for no net increase in non-permeable in general - or
net drop)
Preserve Plan Natural Resources Goal NR5, Objectives NR5.1-5.2, as well as Maintenance and
Operations Goal MO1 and Objective MO1.3, reduce and control sources of erosion and
sedimentation. Drainage upgrades will be made to all existing roads prior to opening to the public to
achieve these objectives. There will be a net increase in impervious surface due to new parking
areas. All new impervious surfaces will incorporate state of the art stormwater treatment. Also, the
Stables will be re-graded for improved drainage, and stormwater treatment and control will be
installed.
* I didn’t see much mention of bike parking - how many are planned and where?
Bicycle facilities, including racks and a tune-up station, will be provided at the Alma College Parking
Lot. The size of the racks has not yet been determined and will be part of the design process. A
second bike rack can be added at the north parking lot in Phase III.
* Preserve plan 3-47 - why strive to maintain 72? better to say Not to exceed 72?
The intent of this Stables Management guideline was to state the maximum allowed horses yet defer
to the future lessee’s development of a viable business model for the Stables management. Please
see revised language for the Board’s consideration:
· Strive to Maintain a horse capacity as close as possible to, but not exceeding, the 72
maximum allowed by the Santa Clara County Use Permit.
* on that same page instead of “jointly develop” - better to say “develop with tenant input” since
we ultimately have responsibility and authority?
Thank you; that is a good point. Please see revised language for the Board’s consideration:
· Develop with tenant input, jointly between District and tenant, rules and regulations for
maintaining a safe environment for visitors, riders and horses. Post the rules and regulations
in prominent locations throughout the facility.
· Develop with tenant input, jointly between District and tenant, rules and regulations for
parking and/or storage of horse trailers and other mobile equipment related to the horse
boarding operation.
* public access plan - add “subject to district approval”
Change will be made as suggested for the Board’s consideration.
* horse troughs - how is water supplied to them?
The troughs near the Stables would presumably be supplied by the new water line (hook up with San
Jose Water). If needed, a trough may be included at the Alma College Parking Lot. This and any
other troughs would need to be filled manually.
* picnic tables proposed - still without trash/recycling receptacles?
Per current policy, the Preserve Plan does not call out trash/recycling receptacles. Regulations
require that visitors pack in and pack out.
Jennifer Woodworth, MMC
District Clerk/ Assistant to the General Manager
jwoodworth@openspace.org
Midpeninsula Regional Open Space District
330 Distel Circle, Los Altos, CA 94022
P: (650) 691-1200 - F: (650) 691-0485
E-mail correspondence with the Midpeninsula Regional Open Space District (and attachments, if
any) may be subject to the California Public Records Act, and as such may therefore be subject to
public disclosure unless otherwise exempt under the Act.