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Home My Public Portal About20170726 - Agenda Packet - Board of Directors (BOD) - 17-17 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SPECIAL MEETING MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FINANCING AUTHORITY Administrative Office 330 Distel Circle Los Altos, CA 94022 Wednesday, July 26, 2017 Special Meeting starts at 5:00 PM* Financing Authority Meeting starts at 6:45 PM* Regular Meeting starts at 7:00 PM* A G E N D A 5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION ROLL CALL 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. Government Code Section 54957(b)(1) Title of Employee: General Counsel 2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property:Santa Clara County APN: 170-04-054 Agency Negotiator: Allen Ishibashi, Senior Real Property Agent Negotiating Party:Pearlman Properties Under Negotiation:Purchase Terms 3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION. (Government Code Section 54956.9(d)(1)) Name of Case:In the Matter of the Staples Family Trust;San Mateo County Superior Court Case Number 17PR000671 ADJOURNMENT 6:45 SPECIAL MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FINANCING AUTHORITY Meeting 17-17 1. Acceptance of the Controller’s Annual Financial Report of the Midpeninsula Regional Open Space District Financing Authority for Fiscal Year Ending June 30, 2016 (R-17-96) Staff Contact: Michael Foster, Controller Controller’s Recommendation: Accept the Annual Financial Report of the Midpeninsula Regional Open Space District Financing Authority for Fiscal Year Ending June 30, 2016. 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ORAL COMMUNICATIONS The Board President will invite public comment on items not on the agenda. Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section. ADOPTION OF AGENDA SPECIAL ORDERS OF THE DAY x Introduction of staff o Joe MacKessy – Open Space Technician o Megan Scott-Sofia – Open Space Technician o Marion Shaw – Budget Analyst o Elissa Martinez – Budget Analyst o Debbie Ledger – Senior Accounting Technician O Amudha Sankar – Senior Accounting Technician CONSENT CALENDAR All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. 1. Approve July 12, 2017 Minutes 2. Claims Report 3. Grant funding agreement from the County of Santa Clara for San Francisco Bay Trail Connection Project at Ravenswood Open Space Preserve (R-17-94) Staff Contact: Melanie Askay, Grants Specialist, Administrative Services General Manager’s Recommendation: Authorize the General Manager to enter into a $400,000 grant agreement with the County of Santa Clara to receive funds for the Bay Trail connection at Ravenswood Open Space Preserve. BOARD BUSINESS The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. 4. Award of Contract for Sediment Survey at El Corte de Madera Open Space Preserve (R-17- 93) Staff Contact: Aaron Hébert, Water Resources Specialist, Natural Resources Department General Manager’s Recommendation: 1. Authorize the General Manager to enter into a multi-year professional services contract with Balance Hydrologics, Inc. to conduct a sediment study at El Corte de Madera Open Space Preserve for a base contract amount of $146,907.50. 2. Authorize a 10% contingency of $14,691.50 to be expended only if necessary to cover unforeseen conditions, for a not-to-exceed total contract amount of $161,598. INFORMATIONAL MEMORANDUM x July 2017 Santa Cruz Mountains Stewardship Network Update x Minor Revision to Wording on the Save the Redwoods League Partner Signboard to be placed at Purisima Creek Redwoods Open Space Preserve x Approval of District and Mount Umunhum Logo Trademarks x Housing Construction Options INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board. Committee Reports Staff Reports Director Reports ADJOURNMENT *Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 330 Distel Circle, Los Altos, California 94022. CERTIFICATION OF POSTING OF AGENDA I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that the foregoing agenda for the special and regular meetings of the MROSD Board of Directors was posted and available for review on July 21, 2017, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos California, 94022. The agenda and any additional written materials are also available on the District’s web site at http://www.openspace.org. Jennifer Woodworth, MMC District Clerk FINANCING AUTHORITY MEETING R-17-96 Meeting 17-01 July 26, 2017 AGENDA ITEM 1 AGENDA ITEM Acceptance of the Controller’s Annual Financial Report of the Midpeninsula Regional Open Space District Financing Authority for Fiscal Year Ending June 30, 2016 CONTROLLER’S RECOMMENDATION Accept the Annual Financial Report of the Midpeninsula Regional Open Space District Financing Authority (Financing Authority)for Fiscal Year Ending June 30, 2016. DISCUSSION In May 1996, the District and Santa Clara County established the Financing Authority with the purpose of providing financing assistance to the District to fund the acquisition of land to preserve and use as open space and to finance public capital improvements. Accordingly, the District and the Financing Authority are accounted as one blended unit for financial statement purposes. On September 10, 2016, the District’s independent auditors, Chavan & Associates, LLP., issued its report on the District’s financial statements for the fiscal year ending June 30, 2016 (Attachment 1). Through June 2016, the District has sold six series of Financing Authority bonds, with a total par value of $199.6 million. A summary of the six financings is shown in Table 1 below. Excluding the 2007 Bonds, which raised no new money and only refinanced existing Financing Authority bonds, the District has issued $140.5 million (net) of Financing Authority bonds, funding $77 million of new land acquisitions and repaying $60 million of prior public and private debt, which had been issued at higher interest rates and for shorter maturities. Table 1: District Financings Issuance Par Amount TIC* Purpose 1996 Bonds $29.9 M 6.25% $11M Land + pay-off 1988 Notes 1999-1 Bonds $29.7 M 5.26% $21M Land + pay-off 1992 Notes 1999-2 Bonds $28.4 M 5.93% $15M Land + pay-off 1990 Notes 2004 Bonds $31.9 M 4.99% $10M Land + pay-off 1993 COPs 2007 Bonds $59.2 M 4.57% Pay-off 1996 & 1999-2 Notes 2011 Bonds $20.5 M 5.60% Purchase $20M of Land * TIC = Total Interest Cost, including all costs of issuance R-17-96 Page 2 Two Financing Authority bond issues remained outstanding on June 30, 2016, with a total outstanding balance of $67.59 million. This represented 39% of the District’s total outstanding debt balance. The average total interest cost of these outstanding Financing Authority bonds was 4.87%. A summary of the activity on the Financing Authority bonds in fiscal 2016 is shown below. During the 2016 fiscal year, $2.73 million of principal was repaid and $3.49 million of interest was paid. Table 2: FY2015-16 Financing Authority Activity ($ millions) Balance March 2015 Principal Paid Balance June 2016 Interest Paid FY2015-6 2007 Bonds $49.94 $2.64 $47.30 $2.41 2011 Bonds $20.38 $0.09 $20.29 $1.08 $70.32 $2.73 $67.59 $3.49 In September 2016, all of the 2007 Bonds and the callable portion of the 2011 Bonds (95% of the outstanding) were refunded from the proceeds of issuance of the District 2016 Green Bonds. The net present value savings from this refunding was $15.7 million. As of July 2017, only $1.08 million of Financing Authority debt remains outstanding, repayable through fiscal 2022. There are no plans to issue additional debt through the Financing Authority. FISCAL IMPACT There are no unbudgeted fiscal impacts associated with the recommended action. BOARD COMMITTEE REVIEW Board Committee review is not required for this agenda item. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act. NEXT STEPS None. Attachment 1. District’s Financial Statements for the Fiscal Year ended June 30, 2016. 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LQIRUPDWLRQVKRXOGEHDGGUHVVHGWRWKH'LVWULFW&OHUN0LGSHQLQVXOD5HJLRQDO2SHQ6SDFH'LVWULFW'LVWHO &LUFOH/RV$OWRV&DOLIRUQLD DRAFTLQVXOD5HJLRQDO2SHQ6SDFHLQVXOD5HJLRQDO2SHQ6SDF DQDJHPHQW¶V'LVFXVVLRQDQG$QDO\VDQDJHPHQW¶V'LVFXVVLRQDQG$QD Attachment 1 10 Basic Financial Statements DRAFT Attachment 1 11 Assets Current assets: Cash and investments 81,598,301$ Accounts receivable: Deposits 1,537,825 Rent 3,506 Interest 168,025 Due from other governments: Taxes receivable 11,792 Other current assets 15,622 Total current assets 83,335,071 Noncurrent assets: Net OPEB asset 699,015 Notes receivable 151,425 Unamortized issuance costs 1,006,500 Non-depreciable capital assets 410,996,958 Capital assets, net of depreciation 17,457,931 Total noncurrent assets 430,311,829 Total Assets 513,646,900$ Deferred Outflows of Resources Pension expense and contributions 6,990,099$ Deferred loss on early retirement of long-term debt 2,284,028 Total Deferred Outflows of Resources 9,274,127$ Liabilities Current liabilities: Accounts payable 1,137,971$ Deposits payable 98,770 Payroll and other liabilities 975,391 Accrued interest 2,284,000 Total current liabilities 4,496,132 Noncurrent liabilities: Due within one year 5,465,679 Due after one year 188,146,420 Total noncurrent liabilities 193,612,099 Total Liabilities 198,108,231$ Deferred Inflows of Resources Pension adjustments 3,352,133$ Net Position Net investment in capital assets 276,394,511$ Restricted for: Debt service 3,116,266 Hawthorne maintenance 1,971,040 OPEB 699,015 Total restricted 5,786,321 Unrestricted 39,279,831 Total Net Position 321,460,663$ Midpeninsula Regional Open Space District Statement of Net Position June 30, 2016 The notes to the financial statements are an integral part of this statement. DRAFTDRAFTDRAFTeninsula Regional Open Space Statement of Net Po Attachment 1 12 Net (Expense) Capital Revenue and Charges for Grants and Changes in Expenses Services Contributions Net Position Governmental activities: Land preservation 26,079,919$ 1,635,889$ 1,193,630$ (23,250,400)$ Interest 9,751,674 - - (9,751,674) Depreciation 1,311,272 - - (1,311,272) Total governmental activities 37,142,865$ 1,635,889$ 1,193,630$ (34,313,346) General revenues: Property taxes 44,980,497 Investment earnings 647,839 Other revenues 743,607 Special items - loss on disposal of capital assets 66,643 Total general revenues and special items 46,438,586 Change in net position 12,125,240 Net position beginning 321,125,064 Prior period adjustment - GASB 68 pension adjustments (11,789,641) Net position beginning as adjusted 309,335,423 Net position ending 321,460,663$ Midpeninsula Regional Open Space District Statement of Activities For the Fifteen Month Period Ended June 30, 2016 Program Revenues The notes to the financial statements are an integral part of this statement. DRAFTDRAFTninsula Regional Open Space Statement of Activi Attachment 1 13 Capital Debt Total General Projects Service Governmental Fund Fund Fund Funds ASSETS Cash and investments 54,151,757$ 24,330,278$ 3,116,266$ 81,598,301$ Receivables: Deposits 1,537,825 - -1,537,825 Rent 3,506 - -3,506 Interest 168,025 - -168,025 Due from other governments: Taxes receivable 11,792 - -11,792 Other current assets 15,622 - -15,622 Due from other funds 65,011 19,016 -84,027 Notes receivable 151,425 - -151,425 Total Assets 56,104,963$ 24,349,294$ 3,116,266$ 83,570,523$ LIABILITIES Liabilities: Accounts payable 580,398$ 557,573$ -$ 1,137,971$ Deposits payable 98,770 - -98,770 Due to other funds 70,353 13,674 -84,027 Payroll and other liabilities 975,391 - -975,391 Total Liabilities 1,724,912 571,247 -2,296,159 DEFERRED INFLOWS OF RESOURCES Unearned revenue 151,425 - -151,425 FUND BALANCE Restricted for: Debt service - - 3,116,266 3,116,266 Measure AA capital projects - 23,778,047 -23,778,047 Hawthorne maintenance 1,971,040 - -1,971,040 Committed for: Infrastructure 25,000,000 - -25,000,000 Equipment replacement 2,400,000 - -2,400,000 Natural disasters 3,000,000 - -3,000,000 Assigned for: Infrastructure 5,000,000 5,000,000 Unassigned 16,857,586 - -16,857,586 Total Fund Balance 54,228,626 23,778,047 3,116,266 81,122,939 Total Liabilities and Fund Balance 56,104,963$ 24,349,294$ 3,116,266$ 83,570,523$ Balance Sheet Midpeninsula Regional Open Space District June 30, 2016 Governmental Funds The notes to the financial statements are an integral part of this statement. DRAFTDRAFTDRAFTBalance Sheet ninsula Regional Open Space Attachment 1 14 Total fund balance - governmental funds 81,122,939$ Amounts reported in the Statement of Net Position are different because: Capital assets used in governmental activities are not financial resources and therefore are not reported as assets in governmental funds. Capital assets at cost 442,283,344$ Accumulated depreciation (13,828,455)428,454,889 Principal on notes receivables are recorded as unearned revenue in the funds, which upon collection is a current financial resource. In the government-wide financial statements, repayment of the principal amount does not generate revenue in the statement of activities; therefore, unearned revenue is not recorded.151,425 Net OPEB assets are not available to pay for current period expenditures and, therefore, are not recognized in the governmental funds statements.699,015 The difference between projected and actual earnings from pension plan assets is not included in the plan's actuarial study until the next fiscal year and are reported as deferred inflows of resources in the statement of net position.3,637,966 Interest payable on long-term debt does not require the use of current financial resources and, therefore, is not reported in the governmental funds.(2,284,000) Issuance costs, discounts and premiums related to bond issues are recorded as other financing sources and uses in the fund financial statements but are recorded as assets or liabilities and amortized over the life of the bond in the statement of net position:1,006,500 Deferred loss on early retirement of long-term debt is recorded in the Statement of Net Position as a deferred outflow of resources and amortized on a straight line basis over the original life of the defeased bond.2,284,028 Long-term liabilities are not due and payable in the current period and therefore are not reported as liabilities in the funds. Long-term liabilities at year-end consists of: Bonds 115,198,421$ Net pension obligations 11,420,125 Promissory notes 65,176,664 Compensated absences 1,816,889 (193,612,099) Total net position - governmental activities 321,460,663$ Midpeninsula Regional Open Space District Balance Sheet to the Statement of Net Position June 30, 2016 Reconciliation of the Governmental Funds The notes to the financial statements are an integral part of this statement. DRAFTDRAFTDRAFTninsula Regional Open Space onciliation of the Governmental F Attachment 1 15 Capital Debt Total General Projects Service Governmental Fund Fund Fund Funds Revenues: Property taxes 43,203,891$ -$ 1,776,606$ 44,980,497$ Grant income 222,660 970,970 - 1,193,630 Property management 1,635,889 - - 1,635,889 Investment earnings 453,540 185,502 26,740 665,782 Other revenues 643,849 - - 643,849 Total revenues 46,159,829 1,156,472 1,803,346 49,119,647 Expenditures: Current: Salaries and employee benefits 22,077,184 412,718 - 22,489,902 Services and supplies 6,147,083 327,881 - 6,474,964 Capital outlay 242,376 18,658,484 - 18,900,860 Debt service: Principal - - 4,366,938 4,366,938 Interest - - 6,477,830 6,477,830 Total expenditures 28,466,643 19,399,083 10,844,768 58,710,494 Excess (deficiency) of revenues over (under) expenditures 17,693,186 (18,242,611) (9,041,422) (9,590,847) Other financing sources (uses): Transfers in - 2,269,495 9,876,063 12,145,558 Transfers out (12,145,558) - - (12,145,558) Proceeds from bond issuances - 45,000,000 - 45,000,000 Premium from bond issuances - - 2,281,625 2,281,625 Total other financing sources (uses) (12,145,558) 47,269,495 12,157,688 47,281,625 Net changes in fund balance 5,547,628 29,026,884 3,116,266 37,690,778 Fund balance beginning 43,432,161 - - 43,432,161 Prior period adjustment - Capital Projects Fund 5,248,837 (5,248,837) - - Fund balance beginning - as adjusted 48,680,998 (5,248,837) - 48,680,998 Fund balance ending 54,228,626$ 23,778,047$ 3,116,266$ 81,122,939$ Midpeninsula Regional Open Space District Statement of Revenues, Expenditures and Changes in Fund Balance Governmental Funds For the Fifteen Month Period Ended June 30, 2016 The notes to the financial statements are an integral part of this statement. DRAFTDRAFTninsula Regional Open Space evenues, Expenditures and Changes Attachment 1 16 Total net change in fund balance - governmental funds 37,690,778$ Capital outlays are reported in governmental funds as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense. Expenditures capitalized as capital assets 18,222,696$ Depreciation expense (1,311,272) 16,911,424 Governmental funds do not report loss on disposal of capital assets. However, in the government-wide statement of activities and changes in net position, the cost to dispose of capital assets, net any proceeds, is accounted for as a special item. 66,643 Repayment of notes receivable is reported as revenue in the governmental funds because financial resources were received and available during the fiscal year. In the statement of net position, the payment reduces the principal balance of notes receivable and does not generate revenue in the statement of activities. (17,943) Accreted interest on capital appreciation bonds is not recorded in the governmental funds but is required to be recorded under the accrual basis of accounting in the government wide financial statements.(1,064,650) The governmental funds report debt proceeds as an other financing source, while repayment of debt principal is reported as an expenditure. Interest is recognized as an expenditure in the governmental funds when it is due. The net effect of these differences in the treatment of long-term debt and related items is as follows: Proceeds from the issuance of general obligation bonds (47,281,625)$ Repayment of bond principal 2,730,000 Repayment of promissory notes princpal 1,636,938 (42,914,687) Deferred loss on early retirement of long-term debt is amortized over the life of the debt in the statement of activities. Amortization expense is not reported in the governmental funds. (339,194) Prepaid issuance costs, discounts and premiums related to bond issues are recorded as other financing sources and uses in the fund financial statements but are recorded as assets or liabilities and amortized over the life of the bond in the statement of net position: Amortization of issuance costs and premiums - net 99,758 In the Statement of Activities, compensated absences are measured by the amount earned during the year. In governmental funds, however, expenditures for those items are measured by the amount of financial resources used (essentially the amounts paid). This year, vacation earned exceeded the amounts used.(280,210) In governmental funds, actual contributions to pension plans are reported as expenditures in the year incurred. However, in the government-wide statement of activities, only the current year pension expense as noted in the plans' valuation reports is reported as an expense, as adjusted for deferred inflows and outflows of resources. 4,007,482 In the Statement of Activities, the net postemployment benefit asset is the amount by which the contributions toward the OPEB plan were more than the annual required contribution as actuarially determined. The net postemployment benefit is not recorded in the governmental fund statements. The change in the net OPEB was recorded in the Statement of Activities in the amount of: (164,161) Interest on long-term debt in the Statement of Activities differs from the amount reported in the governmental funds because interest is recognized as an expenditure in the funds when it is due and thus requires the use of current financial resources. In the Statement of Activities, however, interest expense is recognized as the interest accrues, regardless of when it is due.(1,870,000) Change in net position of governmental activities 12,125,240$ Midpeninsula Regional Open Space District Statement of Revenues, Expenditures and Changes in Fund Balance For the Fifteen Month Period Ended June 30, 2016 Reconciliation of the Governmental Funds to the Statement of Activities The notes to the financial statements are an integral part of this statement. 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Actual Positive - Original Final (GAAP Basis) (Negative) Revenues: Property taxes 36,305,000$ 45,430,000$ 43,203,891$ (2,226,109)$ Grant income 451,000 451,000 222,660 (228,340) Property management 1,586,500 1,586,500 1,635,889 49,389 Investment earnings 145,000 145,000 453,540 308,540 Other revenues 175,000 175,000 643,849 468,849 Total revenues 38,662,500 47,787,500 46,159,829 (1,627,671) Expenditures: Current Salaries and employee benefits 15,393,844 21,281,262 22,077,184 (795,922) Services and supplies 5,789,463 7,567,138 6,147,083 1,420,055 Capital outlay 4,702,245 6,891,245 242,376 6,648,869 Total expenditures 25,885,552 35,739,645 28,466,643 7,273,002 Excess (deficiency) of revenues over (under) expenditures 12,776,948 12,047,855 17,693,186 5,645,331 Other financing sources (uses): Proceeds from bond issuances - - - - Transfers in - - - - Transfers out (29,850,724) (32,200,206) (12,145,558) 20,054,648 Total other financing sources (uses) (29,850,724) (32,200,206) (12,145,558) 20,054,648 Net change in fund balance (17,073,776) (20,152,351) 5,547,628 25,699,979 Fund balance beginning 43,432,161 43,432,161 43,432,161 - Fund balance ending 31,607,222$ 28,528,647$ 54,228,626$ 25,699,979$ Budgeted Amounts Midpeninsula Regional Open Space District Budget to Actual (GAAP) For the Fifteen Month Period Ended June 30, 2016 Schedule of Revenues, Expenditures and Changes in Fund Balance General Fund DRAFTDRAFTDRAFTninsula Regional Open Space evenues, Expenditures and Changes Attachment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ttachment 1 50 0LGSHQLQVXOD5HJLRQDO2SHQ6SDFH'LVWULFW 6FKHGXOHRI1HW3HQVLRQ/LDELOLW\3URSRUWLRQDWH6KDUHV -XQH 'LVWULFW V3URSRUWLRQRI1HW3HQVLRQ/LDELOLW\ 'LVWULFW V3URSRUWLRQDWH6KDUHRI1HW3HQVLRQ/LDELOLW\ 'LVWULFW V&RYHUHG(PSOR\HH3D\UROO 'LVWULFW V3URSRUWLRQDWH6KDUHRI13/DVDRI&RYHUHG(PSOR\HH3D\UROO 3ODQ V)LGXFLDU\1HW3RVLWLRQDVDRIWKH73/ )LVFDO\HDUZDVWKHILUVW\HDURILPSOHPHQWDWLRQWKHUH IRUHRQO\WZR\HDUVDUHVKRZQ DRAFTLQVXOD5HJLRQDO2SHQ6SDFHLQVXOD5HJLRQDO2SHQ6SDF RI1HW3HQVLRQ/LDELOLW\3URSRUWLRQDRI1HW3HQVLRQ/LDELOLW\3URSRUWLR Attachment 1 51 0LGSHQLQVXOD5HJLRQDO2SHQ6SDFH'LVWULFW 6FKHGXOHRI)XQGLQJ3URJUHVV±2WKHU3RVWHPSOR\PHQW%HQHILWV -XQH $FWXDULDO $FFUXHG 8$$/DV $FWXDULDO /LDELOLW\ 8QIXQGHG D3HUFHQWDJH $FWXDULDO 9DOXHRI $$/ $$/ )XQGHG &RYHUHG RI&RYHUHG 9DOXDWLRQ $VVHWV (QWU\$JH 8$$/ 5DWLR 3D\UROO 3D\UROO 'DWH D E ED DE F EDF 7KHDERYHWDEOHLVDVXPPDU\VFKHGXOHRIWKHIXQGLQJSURJUHVVIRUWKH'LVWULFW¶V23(%SODQDVVWDWHGLQ HDFKDFWXDULDOVWXG\7KHDFWXDULDOVWXGLHVDUHEDVHGRQDVVXPSWLRQVDQGGDWDDYDLODEOHDWWKHWLPHHDFK VWXG\ZDVFRPSOHWHG7KHDFWXDOIXQGLQJSURJUHVVRIWKHSODQDVQRWHGLQ1RWHPD\EHGLIIHUHQWWKDQ WKHSURMHFWLRQVLQFOXGHGLQWKHDFWXDULDOVWXGLHV DRAFTLQVXOD5HJLRQDO2SHQ6SDFHLQVXOD5HJLRQDO2SHQ6SDF XQGLQJ3URJUHVV±2WKHU3RVWHPSOR\XQGLQJ3URJUHVV±2WKHU3RVWHPSO Attachment 1 52 SUPPLEMENTARY INFORMATION DRAFT Attachment 1 53 Expenditures Expenditures from from April 1, 2015 Inception through through Project No. Project Description June 30, 2016 June 30, 2016 20005 New Trail Easement - SFPUC, Ravenswood (MAA 2-2) -$ 22,603$ 20088 POST Hendry's Creek Restoration (MAA 22-1) 645 41,330 20101 Lysons Property ( 17-1 MAA ) - 27,059 20102 Lobner Demolition (MAA 17-2) - 128,760 20109 Riggs Property Appraisal - (3-1 MAA) - 6,500 20110 Purisima Creek Uplands Lot line Adjustment (3-1 MAA) - 13,000 20112 Conservation Easement Upper Alpine Ranch Area (15-1 MAA) - 8,695 20113 Preservation of Upper Los Gatos Creek Watershed (22-1 MAA) - 5,000 20114 Land Conservation Opportunities MAA 25-1 (Burtons ) - 150 30503 ECDM Trail Improvements (MAA 4-4) - (98,300) 30904 Mindego Area - Mindego Hill Trail (MAA 9-4) 3,625 34,196 31309 Mt Um Bald Mtn Staging to Summit Trail (MAA 23-2) 6,020 17,646 31310 Mt Um Summit Restor & Improv (MAA 23-4) 30,815 79,491 31311 Mt Um Trail Overlook & Bridges (MAA 23-5) - 243 31500 Measure AA Project 11-1 - 728 65101 PCR Harkins Bridge Replacement (MAA 3-4) 21,901 108,788 65201 Lower Stevens Canyon Hiking Bridge (MAA 17-4) 60,971 103,187 80016 ECdM Creek Watershed Protection Program (MAA 4-3) - 45,507 80029 Pond DR05 Repair (MAA 7-5) - 150,682 80037 Mindego Grazing Infrastructure (MAA 9-1) - 135,748 80038 LHC Grazing Infrastructure - McDonald Ranch Fencing (MAA 5-2) - 178,850 AA01 Miramontes Ridge - Gateway to San Mateo Coast 6,315 6,315 AA02 Bayfront Habitat Protection & Public Access Partnerships 74,834 74,834 AA03 Purisima Creek Redwoods: Purisma-to Sea Trail, Watershed/Graze 13,180 375,680 AA04 El Corte de Madera Creek: Bike Trail & Water Quality 308,684 308,684 AA05 La Honda Creek - Upper Recreation Area 1,872,574 1,892,574 AA07 Driscoll Ranch Public Access, Wildlife Protection, Grazing 9,684,188 9,684,188 AA09 Russian Ridge: Public Recreation, Grazing & Wildlife Protection 66,241 66,241 AA15 Regional: Redwood Protection & Salmon Fishery Conservation (12,982) 2,487,018 AA17 Regional: Complete Upper Stevens Creek Trail 27,338 1,497,338 AA19 El Sereno Dog Park & Connections 715 715 AA20 South Bay Foothills: Wildlife Passage/Ridge Trail Improvements 90,038 90,038 AA21 CR:Pub Recreation Proj 330,410 330,410 AA22 Cathedral Oaks Public Access & Conservation 520,364 520,364 AA23 Mt Um Pub Access/Intrep 2,785,549 2,785,549 AA24 Rancho de Guadalupe Family Recreation 300,056 300,056 AA25 Loma Prieta Area Public Access 400,000 410,000 Total MAA Bond Project Expenditures 16,591,481 21,839,867 Reimbursements from Grants and Contributions - (970,970) Total MAA Bond Project Expenditures - Net Reimbursements 16,591,481$ 20,868,897$ Midpeninsula Regional Open Space District Measure AA Bond Program Schedule of Program Expenditures June 30, 2016 DRAFTDRAFTpeninsula Regional Open Space D Measure AA Bond Pr Attachment 1 54 0LGSHQLQVXOD5HJLRQDO2SHQ6SDFH'LVWULFW 1RWHVWR6XSSOHPHQWDU\,QIRUPDWLRQ -XQH 127(%$&.*5281' 0HDVXUH$$LVDPLOOLRQJHQHUDOREOLJDWLRQERQGDSSURYHGLQ-XQHE\RYHUWZRWKLUGVRI 0LGSHQYRWHUV3URFHHGVIURPERQGVZKLFKZLOOEHVROGLQDVHULHVRYHUDSSUR[LPDWHO\WKHQH[W \HDUVZLOOEHXVHGWR x 3URWHFWQDWXUDORSHQVSDFHODQGV x 2SHQSUHVHUYHVRUDUHDVRISUHVHUYHVWKDWDUHFXUUHQWO\FORVHG x &RQVWUXFWSXEOLFDFFHVVLPSURYHPHQWVVXFKDVQHZWUDLOVDQGVWDJLQJDUHDV x 5HVWRUHDQGHQKDQFHRSHQVSDFHODQGZKLFKLQFOXGHVIRUHVWVVWUHDPVZDWHUVKHGVDQG FRDVWDOUDQFKDUHDV 2Q-XO\WKH'LVWULFWLVVXHGRI$JHQHUDOREOLJDWLRQERQGVDQG 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WKLV UHSRUW LV VROHO\ WR GHVFULEH WKH VFRSH RI RXU WHVWLQJ RI LQWHUQDO FRQWURO DQG FRPSOLDQFHDQGWKHUHVXOWVRIWKDWWHVWLQJDQGQRWWRSURYLGHDQRSLQLRQRQWKHHIIHFWLYHQHVVRIWKH HQWLW\¶VLQWHUQDOFRQWURORURQFRPSOLDQFH7KLVUHSRUWLVDQLQWHJUDOSDUWRIDQDXGLWSHUIRUPHGLQ DFFRUGDQFH ZLWKGovernment Auditing Standards LQ FRQVLGHULQJ WKH HQWLW\¶V LQWHUQDO FRQWURO DQG FRPSOLDQFH$FFRUGLQJO\WKLVFRPPXQLFDWLRQLVQRWVXLWDEOHIRUDQ\RWKHUSXUSRVH 6HSWHPEHU 6DQ-RVH&DOLIRUQLD DRAFT Attachment 1 58 July 12, 2017 Board Meeting 17-16 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos, CA 94022 Wednesday, July 12, 2017 DRAFT MINUTES SPECIAL MEETING – CLOSED SESSION President Hassett called the special meeting to order at 5:15 p.m. ROLL CALL Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, and Yoriko Kishimoto Members Absent: Curt Riffle and Pete Siemens Staff Present: General Counsel Sheryl Schaffner Public comments opened at 5:15 p.m. No speakers present. Public comments closed at 5:15 p.m. 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. Government Code Section 54957(b)(1) Title of Employee: General Counsel 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property:San Mateo County APN(s): 079-080-090 and 079-080-080 (portions) Agency Negotiator: Allen Ishibashi, Sr. Real Property Agent Negotiating Party: Hawthorns Preservation Trust Foundation Under Negotiation:Lease Terms Director Riffle did not attend the closed session due to his recusal due to the possible perception conflict of interest related to his employment at Peninsula Open Space Trust. Meeting 17-16 Page 2 Chief Financial Officer Stefan Jaskulak, Assistant General Manager Kevin Woodhouse, Planning Manager Jane Mark, Land & Facilities Manager Brian Malone, Real Property Manager Mike Williams, and Senior Real Property Agent Allen Ishibashi joined the closed session for item 2. President Hassett adjourned the special meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 7:00 p.m. REGULAR MEETING President Hassett called the regular meeting of the Midpeninsula Regional Open Space District to order at 7:02 p.m. President Hassett reported the Board met in closed session, and no reportable action was taken. Item 1 on the closed session agenda has been continued, and the Board will reconvene into closed session after the adjournment of the regular meeting. ROLL CALL Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto, and Curt Riffle Members Absent: Pete Siemens Staff Present: General Manager Steve Abbors, General Counsel Sheryl Schaffner, Assistant General Manager Kevin Woodhouse, Chief Financial Officer Stefan Jaskulak, District Controller Mike Foster, District Clerk/Assistant to the General Manager Jennifer Woodworth, Real Property Manager Mike Williams, Senior Real Property Agent Allen Ishibashi, Land & Facilities Manager Brian Malone, Planning Manager Jane Mark, Accountant Andrew Taylor, Engineering & Construction Manager Jay Lin ORAL COMMUNICATIONS No speakers present. ADOPTION OF AGENDA Motion: Director Kishimoto moved, and Director Cyr seconded the motion to adopt the agenda. VOTE: 6-0-0 (Director Siemens absent) CONSENT CALENDAR Public comment opened at 7:02 p.m. No speakers present. Public comment closed at 7:02 p.m. Meeting 17-16 Page 3 Motion: Director Riffle moved, and Director Harris seconded the motion to approve the Consent Calendar, as amended. VOTE: 6-0-0 (Director Siemens absent) 1. Approve June 28, 2017 Minutes Director Riffle requested his comments related to a shortage of housing refer to a shortage of farm labor housing. 2. Claims Report 3. Award of Contract to Top Line Engineers, Inc., for construction of the Harkins Bridge Replacement Project at Purisima Creek Redwoods Open Space Preserve for a Base Contract Amount Not-to-Exceed $226,200 and a Separate 15% Contingency of $33,930 (R- 17-92) General Manager’s Recommendation: 1. Authorize the General Manager to enter into a contract with Top Line Engineers, Inc., of Hayward, California for a not-to-exceed base contract amount of $226,200. 2. Authorize a 15% contingency of $33,930 to be reserved for unanticipated issues, thus allowing the total contract amount not-to-exceed $260,130. 4. Fiscal Year 2017-18 Annual Claims List (R-17-96) General Manager’s Recommendation: Approve the Fiscal Year 2017-18 Annual Claims List, including debt service payments. 5. Revise Resolutions to Accurately Reflect Board Appointee Compensation in Response to California Public Employees’ Retirement System Public Agency Direction (R- 17-95) General Manager’s Recommendation: Adopt two resolutions to supersede previous resolution that did not include language required by CalPERS to accurately reflect Employer Paid Member Contributions as special compensation for Board Appointees. Director Harris requested additional information regarding Employer Paid Member Contribution. Human Resources Supervisor Candice Basnight provided clarifying information regarding the Employer Paid Member Contributions for Board appointees. BOARD BUSINESS 6. Proposed purchase of the Pearlman HIMY Los Altos LP Property as a potential new Administrative Office, located at 5050 El Camino Real, Los Altos in the County of Santa Clara (Assessor’s Parcel Number 170-04-054) (R-17-90) Senior Real Property Agent Allen Ishibashi provided the staff report describing the history of the project, including Committee and Board decisions to date. Mr. Ishibashi described the location, Meeting 17-16 Page 4 current tenant structure, and pros/cons of the proposed building purchase. Costs of the new building and required remodel would be partially offset by selling the current administrative office building. Mr. Ishibashi described the proposed terms and conditions for the purchase, the General Manager’s recommendation, and next steps. Director Cyr requested additional information regarding earthquake preparedness related to the underground parking area. Mr. Ishibashi reported a structural engineer is inspecting the building, and additional information will be available in the coming weeks. Director Riffle inquired regarding the value of the building, since it will be purchased using public funds. Mr. Ishibashi reported the location, price, and condition of the building make it a good use of taxpayer dollars. Director Riffle inquired if District staff has consulted with the City of Los Altos regarding the District’s use of the building. Mr. Ishibashi reported District Planning Department staff did speak with Los Altos city staff and confirmed the District’s ability to operate in the new building. Director Riffle inquired regarding the District’s need and use of the full building square footage. Mr. Ishibashi reported the prior MK Think studies have shown the District will eventually need approximately 30,000 to 40,000 square feet of office space. Senior Planner Tina Hugg reported MK Think is also working to verify the District’s space needs and confirm how much space the District’s administrative operations will require in the immediate term. Director Kishimoto requested additional information regarding earthquake standards and commented on the District’s need to determine what risk standards it wants to meet. Mr. Ishibashi reported the structural engineer is determining what, if any, retrofits are needed and their costs in order for the building to meet the District’s needs. Engineering & Construction Manager Jay Lin described MK Think’s work regarding the structural engineering inspection, and the estimated cost to bring the building up to current building standards. Director Harris inquired regarding how purchase of the building would affect the District’s FY2017-18 Action Plan. Planning Manager Jane Mark explained the Planning department’s Action Plan has remained fluid to help accommodate the project. Meeting 17-16 Page 5 Mr. Lin explained the District is in the process of hiring a Senior Capital Project Manager with architectural experience to help manager the project. Director Siemens arrived at 7:53 p.m. Director Siemens requested additional information regarding the potential pursuit of additional outside funding and inquired whether that funding is needed. Mr. Jaskulak explained the additional funding would help replenish the District’s reserve fund, which would allow the District to move forward without delay or jeopardize the District’s AAA rating. The additional funding could be repaid once the current administrative office was sold. President Hassett inquired regarding the HVAC system and its useful life. Mr. Ishibashi explained that the HVAC units themselves are old and need replacement. Additionally, the system would be need to be redesigned to accommodate an open floor plan. Public comment opened at 8:06 p.m. No speakers present. Public comment closed at 8:06 p.m. Director Kishimoto commented on the goals of the project as reviewed by the Facilities Ad Hoc Committee and Board of Directors, commenting on how well the proposed building purchase meets those goals. Directors Cyr, Siemens, and Hanko spoke in favor of the General Manager’s recommendation. President Hassett spoke in favor of the building purchase and staff’s work on the project. General Manager Steve Abbors provided comments in favor of the project and staff’s efforts. Motion: Director Siemens moved, and Director Hanko seconded the motion to: 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA), as set out in the staff report. 2. Adopt a Resolution authorizing the entry into a purchase and sale agreement for the Pearlman HIMY Los Altos LP Property at a cost of $31,550,100. 3. Authorize the General Manager to have full authority to make all property management decisions for the property after the close of escrow consistent with Board direction and the attached Resolution relating to the management of existing leases and upkeep of the property. 4. Authorize use of the General Fund Committed Infrastructure Reserve in an amount of $31,805,100, with a corresponding authorization to increase the Fiscal Year 2017-18 Real Property Budget, to cover the purchase price ($31,550,100), due diligence ($65,000), and escrow/commission costs ($190,000). 5. Authorize pursuit of financing options for $15 million for the property. VOTE: 7-0-0 Meeting 17-16 Page 6 7. New Board Policy 3.09 – Debt Management Policy (R-17-91) Chief Financial Officer Stefan Jaskulak explained the California Debt and Investment Advisory Commission requires the District to have a debt management policy in order to issue new debt. Benefits include establishing standard operating procedures, supporting transparent and consistent financial decisions, consistency and instruction for new staff, etc. The proposed policy outlines how District debt will be limited, structured, issued, and managed. Finally, the proposed policy describes various other debt-related controls, reporting requirements, etc. Director Siemens requested clarification of 2.03 (iii) and suggested the language in the first sentence of Section 2.03 (iii) be modified to read: All long-term debt shall normally be issued as fixed rate debt. Public comment opened at 8:28 p.m. No speakers present. Public comment closed at 8:28 p.m. Motion: Director Siemens moved, and Director Harris seconded the motion to approve new Board Policy 3.09 - Debt Management Policy, as amended. VOTE: 7-0-0 INFORMATIONAL REPORTS A. Committee Reports Directors Harris and Kishimoto reported on the July 10, 2017 Diversity ad hoc committee meeting. B. Staff Reports Assistant General Manager Ana Ruiz reported on the California Assembly Committee hearing on SB793 held in Sacramento reporting that it was approved by the Committee. The District has recently held several ADA trainings for District staff. Finally, Ms. Ruiz reported on the newly formed California Land Stewardship Network and its mission to create a collaborative statewide network of land stewardship agencies. Assistant General Manager Kevin Woodhouse reported on recent hirings in the Land & Facilities Department. District Clerk/Assistant to the General Manager Jennifer Woodworth provided information regarding upcoming Board meetings and iPad training. Mr. Jaskulak reported Information Technology staff is currently attending the Environmental Systems Research Institute (ESRI) conference in San Diego, CA and is being considered for an award for its new District wall map. Meeting 17-16 Page 7 Mr. Abbors reported on the California Assembly Committee hearing on SB492 held in Sacramento reporting that it was approved by the Committee and supported by numerous District partners and the public. C. Director Reports The Board members submitted their compensatory reports. Director Riffle suggested including in future Board reports information regarding how the District will notify the public of Board action taken. Director Siemens reported he attended a tour of the San Jose Water Company and with Senator Jim Beall. Director Cyr commented on the potential value of District-operated drones on District land and notified staff of a fallen tree at the Purisima Creek Redwoods Preserve. Director Kishimoto requested a future Board discussion regarding marijuana grows. Director Harris commented on the need for two separate policies related to drone use on District preserves: public use and staff use. ADJOURNMENT President Hassett adjourned the regular meeting of the Board of Directors of the Midpeninsula Regional Open Space District into closed session at 9:00 p.m. President Hassett adjourned the meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 9:23 p.m. ________________________________ Jennifer Woodworth, MMC District Clerk pa g e 1 o f 4 CL A I M S R E P O R T ME E T I N G 1 7 - 1 7 DA T E 0 7 - 2 6 - 2 0 1 7 MI D P E N I N S U L A R E G I O N A L O P E N S P A C E D I S T R I C T Ch e c k Nu m b e r No t e s V e n d o r N o . a n d N a m e I n v o i c e D e s c r i p t i o n C h e c k D a t e P a y m e n t Am o u n t 75 5 3 7 1 1 7 1 6 - O . C . J O N E S & S O N S , I N C . M t U m u n h u m R d R e h a b P r o j e c t 07 / 1 2 / 2 0 1 7 1, 5 4 3 , 9 2 5 . 4 9 75 5 6 8 1 1 7 0 9 - D - L I N E C O N S T R U C T O R S , I N C . M t U m S u m m i t P u b l i c A c c e s s I m p r o v e m e n t s C o n s t r u c t i o n 07 / 1 3 / 2 0 1 7 92 6 , 9 0 1 . 7 9 75 5 0 5 * 1 0 2 0 5 - C A L I F O R N I A J P I A C J P I A A n n u a l c o n t r i b u t i o n 2 0 1 7 - 1 8 & R e t r o s p e c t i v e A d j u s t m e n t 07 / 1 2 / 2 0 1 7 55 6 , 5 8 0 . 0 0 75 5 4 7 1 0 0 9 4 - R E S T O R A T I O N D E S I G N G R O U P , I N C . P r i n c i p a l L a n d s c a p e A r c h i t e c t M t U m 07 / 1 2 / 2 0 1 7 14 2 , 8 3 7 . 9 8 75 5 8 4 1 0 4 1 3 - D O W N T O W N F O R D P u r c h a s e 2 0 1 7 F o r d F 5 5 0 - M 2 2 0 07 / 1 9 / 2 0 1 7 14 0 , 2 3 2 . 9 9 75 5 3 4 1 1 7 4 0 - M E T A L T E C H - O M E G A F e n c i n g M a t ' l f o r M t . U m S u m m i t P r o j e c t 07 / 1 2 / 2 0 1 7 94 , 2 3 3 . 7 0 75 5 9 7 1 0 7 9 4 - J O H N N O R T H M O R E R O B E R T S & A S S O C B e a r C r e e k S t a b l e s - P r o f e s s i o n a l S e r v i c e s 07 / 1 9 / 2 0 1 7 79 , 1 6 1 . 5 5 75 6 0 9 1 1 7 4 3 - P R O - W E S T & A S S O C I A T E S E n t e r p r i s e G I S I m p l e m e n t a t i o n P h a s e 3 a n d 4 07 / 1 9 / 2 0 1 7 68 , 7 7 2 . 0 0 75 5 3 3 1 1 5 7 2 - M E S I T I - M I L L E R E N G I N E E R I N G I N C . W e b b C r e e k B r i d g e R e p l a c e m e n t P r o j e c t D e s i g n - B C R 07 / 1 2 / 2 0 1 7 46 , 3 4 9 . 2 0 75 5 6 9 1 1 7 1 6 - O . C . J O N E S & S O N S , I N C . R e t a i n a g e R e l e a s e A p r i l / M a y 07 / 1 3 / 2 0 1 7 36 , 2 4 7 . 6 2 75 5 2 6 1 0 7 9 4 - J O H N N O R T H M O R E R O B E R T S & A S S O C B e a r C r e e k S t a b l e s - P r o f e s s i o n a l S e r v i c e s 07 / 1 2 / 2 0 1 7 35 , 5 5 7 . 6 9 75 5 8 5 1 1 7 5 5 - E L K G R O V E F O R D P u r c h a s e F o r d F 1 5 0 S u p e r c a b T r u c k - M 2 2 2 07 / 1 9 / 2 0 1 7 35 , 4 4 5 . 4 5 75 5 1 3 1 0 5 4 6 - E C O L O G I C A L C O N C E R N S I N C I n v a s i v e S p e c i e s M a n a g e m e n t - B C R / I P M o n R o a d s a n d T r a i l s 07 / 1 2 / 2 0 1 7 27 , 2 9 5 . 0 0 75 5 2 2 1 0 0 4 3 - H O W A R D R O M E M A R T I N & R I D L E Y L L P L e g a l r e v i e w o f s i t e c o n d i t i o n s t u d i e s f o r 2 4 0 C r i s t i c h ( S A O ) 07 / 1 2 / 2 0 1 7 23 , 7 8 4 . 6 4 75 5 2 0 1 1 3 5 2 - H A M M E R F E N C E S N e w F e n c e I n s t a l l - P C R 07 / 1 2 / 2 0 1 7 19 , 6 4 2 . 0 0 75 5 5 6 1 1 2 1 6 - S A N T A C L A R A C O U N T Y - L A F C O F Y 2 0 1 7 - 1 8 A n n u a l D u e s 07 / 1 2 / 2 0 1 7 15 , 3 4 8 . 8 3 75 5 1 1 * 1 0 2 1 4 - D E L T A D E N T A L E m p l o y e e D e n t a l I n s u r a n c e J u l y 2 0 1 7 07 / 1 2 / 2 0 1 7 15 , 2 4 5 . 2 2 75 5 9 0 1 0 3 2 5 - G I L R O Y M O T O R C Y C L E C E N T E R H o n d a 5 0 0 M o t o r c y c l e 07 / 1 9 / 2 0 1 7 13 , 2 1 3 . 6 3 75 5 9 4 1 0 2 8 0 - H E A T H E R H E I G H T S R O A D A S S O C I A T IO N S G S h a r e d c o s t s fo r R o a d R e p a i r s 07 / 1 9 / 2 0 1 7 13 , 0 0 0 . 0 0 75 5 7 3 1 1 7 7 2 - A H E R N R E N T A L S , I N C . E q u i p m e n t R e n t a l s f o r v a r i o u s p r e s e r v e s ( P C , L H , W H ) 07 / 1 9 / 2 0 1 7 12 , 7 6 0 . 4 8 75 5 4 1 * 1 0 1 8 0 - P G & E E l e c t r i c i t y & G a s J u n e 2 0 1 7 ( 2 6 L o c a t i o n s ) 07 / 1 2 / 2 0 1 7 11 , 2 4 7 . 3 0 75 5 2 8 1 0 3 0 4 - L A H O N D A P E S C A D E R O U N I F I E D S C H O O L D I S T R I C T S e m i - A n n u a l T a x C o m p e n s a t o r y F e e 07 / 1 2 / 2 0 1 7 10 , 5 7 7 . 6 9 75 6 3 1 1 0 0 6 9 - W I L F R E D J A R V I S I N S T I T U T E L e a d e r s h i p c o n s u l t i n g & T r a i n i n g 07 / 1 9 / 2 0 1 7 9, 8 9 2 . 5 0 75 5 6 3 1 0 3 0 7 - T H E S I G N S H O P C u s t o m D e c a l s & S i g n s f o r v a r i o u s p r e s e r v e s 07 / 1 2 / 2 0 1 7 9, 7 0 3 . 4 7 75 5 0 4 1 1 7 7 6 - B I L L ' S T R E E C A R E A N D L A N D S C A P I N G , I N C . T r e e R e m o v a l 07 / 1 2 / 2 0 1 7 8, 5 0 0 . 0 0 75 5 8 3 1 1 7 7 4 - C P S H R C O N S U L T I N G H R M g r R e c r u i t m e n t 07 / 1 9 / 2 0 1 7 8, 3 0 9 . 3 2 75 5 1 6 11 1 5 3 - F L O O R I N G D I S T R I B U T O R S C A F l o o r i n g I n s t a l l a t i o n - P C R 07 / 1 2 / 2 0 1 7 7, 7 2 4 . 0 0 75 5 4 9 1 0 1 2 4 - R O B E R T J . D A L O I A P r i n c i p a l & I n t e r e s t - D a l o i a N o t e Q 2 2 0 1 7 07 / 1 2 / 2 0 1 7 6, 1 9 2 . 7 7 75 5 3 5 1 0 1 9 0 - M E T R O M O B I L E C O M M U N I C A T I O N S An t e n n a D o c k I n s t a l l a t i o n - ( P 9 4 , P 1 0 4 , P 88 , P 8 6 , P 9 7 , P 1 0 9 , P 9 9 , P 10 5 , P 8 2 ) R a d i o I n s t a l l AT V - H o n d a 07 / 1 2 / 2 0 1 7 5, 8 0 6 . 1 4 75 6 2 0 1 0 1 9 6 - S H E L T E R B E L T B U I L D E R S I N C P e s t C o n t r o l A d v i s o r ( P C A ) S e r v i c e s 07 / 1 9 / 2 0 1 7 5, 6 9 0 . 0 0 75 5 2 3 1 1 7 7 0 - H Y D R O S C I E N C E E N G I N E E R S F i r e & P o t a b l e W a t e r S y s t e m D e s i g n C o n s u l t a n t - B C R 07 / 1 2 / 2 0 1 7 5, 2 5 0 . 0 0 75 5 9 5 1 0 2 2 2 - H E R C R E N T A L S I N C E x c a v a t o r R e n t a l f o r M t T h a y e r 07 / 1 9 / 2 0 1 7 5, 1 8 3 . 9 1 75 5 4 8 1 1 5 5 2 - R O B E R T H A L F T E C H N O L O G Y S h ar e P o i n t D e v e l o p m e n t S e r v i c e s 07 / 1 2 / 2 0 1 7 4, 8 0 0 . 0 0 75 6 1 5 1 1 5 5 2 - R O B E R T H A L F T E C H N O L O G Y S h ar e P o i n t D e v e l o p m e n t S e r v i c e s 07 / 1 9 / 2 0 1 7 4, 8 0 0 . 0 0 75 6 3 0 * 1 1 1 1 8 - W E X B A N K F u e l f o r D i s t r i c t v e h i c l e s 07 / 1 9 / 2 0 1 7 4, 6 7 2 . 8 8 75 5 4 3 1 0 2 6 5 - P R I O R I T Y 1 I n s t a l l a t i o n o f C o d e 3 E q u i p m e n t o n A T V 07 / 1 2 / 2 0 1 7 4, 3 2 5 . 2 1 75 5 7 8 1 0 7 2 3 - C A L L A N D E R A S S O C I A T E S R a v e n s w o o d B a y T r a i l C D ' s , M t . U m S u m m i t P u b l i c A c c e s s R e v i e w 07 / 1 9 / 2 0 1 7 4, 0 6 0 . 1 4 75 5 7 7 1 1 4 3 0 - B I O M A A S S c o p e f o r w h i t e - t h r o a t e d s w i f t m o n i t o r i n g a t M t . U m r a d a r t o w e r 07 / 1 9 / 2 0 1 7 4, 0 2 8 . 8 4 75 6 0 6 1 1 8 0 2 - P A C H E C O R A N C H M o w i n g - P C R 07 / 1 9 / 2 0 1 7 3, 8 0 0 . 0 0 75 5 5 3 1 1 6 0 3 - S A N M A T E O C O U N T Y F I R E D E P A R T M E N T F i r e S e r v i c e F e e 07 / 1 2 / 2 0 1 7 3, 3 7 5 . 2 6 75 5 1 8 1 0 0 0 5 - G R A S S R O O T S E C O L O G Y C o o l e y L a n d i n g N a t i v e P l a n t i n g 07 / 1 2 / 2 0 1 7 3, 3 2 7 . 4 2 75 5 6 2 1 0 3 0 2 - S T E V E N S C R E E K Q U A R R Y I N C Dr a i n R o c k f o r v a r i o u s r o a d a n d t r a i l p r o j e c ts , L H H a r r i n g t o n C r e e k T r a i l S l i d e R e p a i r s 07 / 1 2 / 2 0 1 7 3, 2 5 9 . 9 0 75 4 9 6 1 1 2 7 8 - A - 1 P A R T Y R E N T A L A N D E V E N T S A 1 P a r t y R e n t a l s - W i n g D i n g e q u i p m e n t 07 / 1 2 / 2 0 1 7 3, 2 5 5 . 0 0 75 6 1 9 1 0 5 8 0 - S H A R P B U S I N E S S S Y S T E M S A O P r i n t C o s t s 07 / 1 9 / 2 0 1 7 2, 7 4 0 . 9 3 pa g e 2 o f 4 CL A I M S R E P O R T ME E T I N G 1 7 - 1 7 DA T E 0 7 - 2 6 - 2 0 1 7 MI D P E N I N S U L A R E G I O N A L O P E N S P A C E D I S T R I C T Ch e c k Nu m b e r No t e s V e n d o r N o . a n d N a m e I n v o i c e D e s c r i p t i o n C h e c k D a t e P a y m e n t Am o u n t 75 5 4 6 1 0 1 9 5 - R E D W O O D G E N E R A L T I R E C O I N C N e w T i r e s ( P 9 6 , P 1 1 3 , P 1 1 1 ) 07 / 1 2 / 2 0 1 7 2, 7 3 9 . 4 5 75 6 1 7 1 1 4 3 2 - S A N M A T E O C O U N T Y R E S O U R C E C O N S E R V A T I O N D I S T R I C T S l e n d e r F a l s e B r o m e C o n t r o l C o n t r a c t S e r v i c e s 07 / 1 9 / 2 0 1 7 2, 4 0 0 . 3 3 75 5 5 9 1 0 4 4 7 - S I M M S P L U M B I N G & W A T E R E Q U I P M E N T R e - r o ut e W a t e r L i n e A n d I n s t al l B a c k f l o w V a l v e - S R 07 / 1 2 / 2 0 1 7 2, 3 7 5 . 1 0 75 5 6 0 1 1 6 2 7 - S O U T H B A Y A C C E S S S O L U T I O N S S F O E l e c t r i c G a t e F i n a l b i l l i n g 07 / 1 2 / 2 0 1 7 2, 3 7 4 . 0 0 75 6 1 1 1 0 2 1 1 - P U B L I C P O L I C Y A D V O C A T E S 2 0 1 7 M o n t h l y F e e - Le g i s l a t i v e A d v o c a c y S e r v ic e s f o r M o n t h o f J U L 07 / 1 9 / 2 0 1 7 2, 3 3 3 . 3 4 75 5 0 0 1 1 7 9 9 - A Z T E C L E A S I N G , I N C . S h a r p c o p i e r l e a s e p a y m e n t 07 / 1 2 / 2 0 1 7 2, 3 1 2 . 7 2 75 6 2 5 1 0 1 1 2 - T I M O T H Y C . B E S T M t U m u n h u m T r a i l P r o j e c t 07 / 1 9 / 2 0 1 7 2, 2 6 7 . 5 0 75 6 0 5 1 0 5 7 8 - O L D R E P U B L I C T I T L E C O T i t l e i n s u r a nc e a n d r e c o r d i n g f e e s f o r P O S T ( C o n l e y ) 07 / 1 9 / 2 0 1 7 2, 0 6 0 . 5 0 75 6 2 6 1 0 2 0 1 - T U R F & I N D U S T R I A L E Q U I P C O C l u b C a r E q u i p m e n t & S e r v i c e 07 / 1 9 / 2 0 1 7 1, 9 3 0 . 9 6 75 5 7 6 1 1 7 5 0 - B E N E F I C I A L D E S I G N S , I N C . M t . U m u n h u m S i g n a g e 07 / 1 9 / 2 0 1 7 1, 8 4 4 . 0 0 75 5 9 1 1 0 3 4 4 - G R E G ' S T R U C K I N G S E R V I C E I N C L H S e a r s R a n c h R o a d 07 / 1 9 / 2 0 1 7 1, 8 1 4 . 4 0 75 5 0 2 1 0 0 1 9 - B A T C O N S E R V A T I O N R E S E A R C H A N D S E RV I C E S B a t S u r v e y f o r D e m o l i t i o n s - L H C / E S 07 / 1 2 / 2 0 1 7 1, 8 0 0 . 0 0 75 5 7 4 1 0 0 1 9 - B A T C O N S E R V A T I O N R E S E A R C H A N D S E R V I C E S B i o O n - C a l l B a t S u r v e y M t . U m 07 / 1 9 / 2 0 1 7 1, 8 0 0 . 0 0 75 5 8 7 1 1 1 5 1 - F A S T E N A L C O M P A N Y P r o t e c t i o n E q u i p m e n t & B a n d S a w 07 / 1 9 / 2 0 1 7 1, 6 9 2 . 5 1 75 5 2 9 1 0 0 5 7 - L A R R Y H A S S E T T R e i m b u r s e m e n t f o r S P D F E x p e n s e s 07 / 1 2 / 2 0 1 7 1, 5 4 8 . 1 2 75 5 1 7 1 0 1 8 7 - G A R D E N L A N D P O W E R E Q U I P M E N T N e w E q u i p m e n t / E q u i p m e n t R e p a i r & P a r t s / C h a i n s a w P a r t s 07 / 1 2 / 2 0 1 7 1, 4 8 5 . 3 5 75 6 2 9 1 0 4 8 2 - W E S T E R N T R U C K F A B R I C A T I O N I N C R e p a i r s - M 2 0 7 07 / 1 9 / 2 0 1 7 1, 4 5 3 . 0 4 75 5 4 0 1 1 1 2 9 - P E T E R S O N T R U C K S I N C . O p a c i t y T e s t & B i t I n s p e c ti o n s ( M 2 1 7 , T 2 5 , M 2 7 , M 2 3 , M 3 1 , M 0 4 , M 3 7 , W T 0 1 ) 07 / 1 2 / 2 0 1 7 1, 3 8 0 . 0 0 75 5 0 6 1 0 0 1 8 - C E C I L Y H A R R I S R e i m b u r s e m e n t f o r C i t y P a r k s A l l i a n c e C o n f e r e n c e 07 / 1 2 / 2 0 1 7 1, 3 0 2 . 4 0 75 5 1 9 1 1 5 9 3 - H . T . H A R V E Y & A S S O C I A T E S A l m a C o l l e g e B a t S u r v e y s 07 / 1 2 / 2 0 1 7 1, 2 5 5 . 6 5 75 6 2 3 1 0 1 4 3 - S U M M I T U N I F O R M S D i s t r i c t p r o v i d e d u n i f o r m - S h a n k 07 / 1 9 / 2 0 1 7 1, 1 9 1 . 9 2 75 5 2 1 1 0 2 2 2 - H E R C R E N T A L S I N C E x c a v a t o r R e n t a l f o r M t T h a y e r 07 / 1 2 / 2 0 1 7 1, 1 9 0 . 8 3 75 6 2 1 1 0 3 0 2 - S T E V E N S C R E E K Q U A R R Y I N C D r a i n & B a s e R o c k ( P I R ) 07 / 1 9 / 2 0 1 7 1, 1 1 6 . 5 9 75 5 2 5 1 0 0 5 0 - J E D C Y R R e i m b u r s e m e n t f o r S P D F C o n f e r e n c e E x p e n s e s 07 / 1 2 / 2 0 1 7 1, 1 0 1 . 6 9 75 5 3 8 1 0 0 7 6 - O F F I C E T E A M T e m p F r o n t D e s k A d m i n - N a j a f i , A . 07 / 1 2 / 2 0 1 7 1, 0 6 7 . 6 9 75 6 0 4 1 0 0 7 6 - O F F I C E T E A M T e m p F r o n t D e s k A d m i n , A . P a r a s 07 / 1 9 / 2 0 1 7 1, 0 4 0 . 0 0 75 5 5 0 1 0 3 0 1 - R U I Z , A N A P a r t i a l R e i m b u r s e m e n t P r o f . D u e s / M e m b e r s h i p s 07 / 1 2 / 2 0 1 7 1, 0 0 9 . 9 0 75 5 3 2 1 1 6 6 4 - L S Q F U N D I N G G R O U P L C d b a C L O U T S T A F F I N G S O L U T I O N S T e m p o r a r y S t a f f i n g - J . A d a l j a 07 / 1 2 / 2 0 1 7 1, 0 0 0 . 5 0 75 5 5 7 1 1 4 7 7 - S C A E N V I R O N M E N T A L I N C . F 1 2 3 5 7 . 0 0 - P h a s e 0 0 a n d P h a s e 0 1 07 / 1 2 / 2 0 1 7 95 0 . 0 0 75 6 1 2 1 0 5 8 9 - R E C O L O G Y S O U T H B A Y R e c y c l i n g D e b r i s B o x e s 07 / 1 9 / 2 0 1 7 89 8 . 9 2 75 5 8 6 1 0 5 2 4 - E R G O W O R K S E r g o n o m i c E q u i p m e n t 07 / 1 9 / 2 0 1 7 84 7 . 5 8 75 6 2 7 1 1 0 3 7 - U S H E A L T H W O R K S M E D I C A L G R O U P P C M e d i c a l S e r v i c e s 07 / 1 9 / 2 0 1 7 76 4 . 0 0 75 5 5 2 * 1 0 1 3 6 - S A N J O S E W A T E R C O M P A N Y W a t e r S e r v i c e ( R S A C P ) 07 / 1 2 / 2 0 1 7 75 8 . 3 8 75 5 9 9 1 0 0 5 8 - L I E B E R T C A S S I D Y W H I T M O R E L e g a l S e r v i c e s 07 / 1 9 / 2 0 1 7 72 1 . 0 0 75 5 7 1 1 0 0 0 1 - A A R O N ' S S E P T I C T A N K S E R V I C E S e p t i c S e r v i c e ( R S A & D H F ) 07 / 1 9 / 2 0 1 7 70 0 . 0 0 75 5 8 8 1 0 1 6 9 - F O S T E R B R O T H E R S S E C U R I T Y S Y ST E M S S F O L o c k s a n d k e y s f o r i n v e n t o r y 07 / 1 9 / 2 0 1 7 68 4 . 6 6 75 5 0 7 1 0 3 5 2 - C M K A U T O M O T I V E I N C P 8 6 R e p a i r 07 / 1 2 / 2 0 1 7 64 2 . 2 4 75 5 6 4 1 1 5 2 9 - T R A F X R E S E A R C H L T D T r a f X V e h i c l e C o u n t e r 07 / 1 2 / 2 0 1 7 61 5 . 0 0 75 5 7 9 1 0 3 2 3 - C A R P E N T E R R I G G I N G O F S A N J O S E V e h i c l e A c c e s s o r i e s 07 / 1 9 / 2 0 1 7 60 0 . 5 9 75 5 9 6 1 0 3 9 4 - I N T E R S T A T E T R A F F I C C O N T R O L P R O S t e n c i l s 07 / 1 9 / 2 0 1 7 58 5 . 6 2 75 5 2 7 1 0 3 1 3 - J O H N S H E L T O N I N C C u l v e r t s ( S A - M T U M ) 07 / 1 2 / 2 0 1 7 56 9 . 2 7 75 5 5 5 1 1 2 2 4 - S A N T A C L A R A C O U N T Y - C O M M U N I C A T I O N S D E P T R a d i o C o m m u n i c a t i o n S y s t e m M a i n t e n a n c e A n d R e p a i r 07 / 1 2 / 2 0 1 7 51 2 . 0 0 75 5 6 5 1 0 4 0 3 - U N I T E D S I T E S E R V I C E S I N C M t . U m u n h u m - P o l e , W i r e , T e m p P o w e r C o r d 7 5 ' & 2 5 ' , E E C 07 / 1 2 / 2 0 1 7 49 0 . 4 0 75 6 0 3 1 0 1 9 0 - M E T R O M O B I L E C O M M U N I C A T I O N S A n t e n n a D o c k I n s t a l l a t i o n - P 8 3 07 / 1 9 / 2 0 1 7 46 2 . 0 3 75 5 9 8 1 1 6 8 2 - L A F L E U R E L E C T R I C S E R V I C E E l e c t r i c a l R e p a i r s - L H C 07 / 1 9 / 2 0 1 7 45 0 . 0 0 75 6 2 2 1 1 7 5 1 - S T I L L W A T E R S C I E N C E S P r o f e s s i o n a l S e rv i c e s f r o m M a y 1 , 2 0 1 7 t o J u n e 4 , 2 0 1 7 07 / 1 9 / 2 0 1 7 44 9 . 0 0 pa g e 3 o f 4 CL A I M S R E P O R T ME E T I N G 1 7 - 1 7 DA T E 0 7 - 2 6 - 2 0 1 7 MI D P E N I N S U L A R E G I O N A L O P E N S P A C E D I S T R I C T Ch e c k Nu m b e r No t e s V e n d o r N o . a n d N a m e I n v o i c e D e s c r i p t i o n C h e c k D a t e P a y m e n t Am o u n t 75 6 2 4 1 0 1 5 2 - T A D C O S U P P L Y J a n i t o r i a l S u p p l i e s ( R S A & C P ) 07 / 1 9 / 2 0 1 7 43 5 . 0 2 75 4 9 8 1 0 6 1 7 - A L E X A N D E R , Z A C H A R Y C e l l p h o n e a n d m i l e a g e r e i m b u r s e m e n t 07 / 1 2 / 2 0 1 7 43 1 . 7 2 75 6 0 0 1 0 1 8 9 - L I F E A S S I S T F i r s t A i d S u p p l i e s 07 / 1 9 / 2 0 1 7 36 4 . 1 1 75 5 0 8 1 0 3 2 1 - C O B L E N T Z , P A T C H , D U F F Y & B A S S P r o f e s s i o n a l S e rv i c e s : M t . U m u n T r a d e m a r k , C o p y r i g h t A d v e r t i s i n g 07 / 1 2 / 2 0 1 7 34 1 . 5 0 75 5 8 1 1 0 1 8 4 - C O N T I N U I N G E D U C A T I O N O F T H E B A R S u b s c . U p d a t e ; C A C i v i l P r o c e d B e f o r e T r i a l 4 t h U P P X 1 7 07 / 1 9 / 2 0 1 7 32 8 . 3 5 75 5 4 2 1 1 5 1 9 - P R I C E , P O S T E L & P A R M A L L P M t . U m R o a d a n d T r a i l P r o p e r t y R i g h t s 07 / 1 2 / 2 0 1 7 32 0 . 0 0 75 5 1 2 1 0 6 7 9 - D E P A R T M E N T O F I N D U S T R I A L R E L A T I O N S C A L / O S H A C i t a t i o n N o . 1 1 2 5 2 6 6 07 / 1 2 / 2 0 1 7 28 0 . 0 0 75 6 0 1 1 0 2 6 0 - L U N D P E A R S O N M C L A U G H L I N F i r e S p r i n k l e r I n s p e c t i o n - A O 07 / 1 9 / 2 0 1 7 28 0 . 0 0 75 6 0 7 1 0 0 8 0 - P A L O A L T O M E D I C A L F O U N D A T I O N M e d i c a l S e r v i c e s 07 / 1 9 / 2 0 1 7 27 9 . 0 0 75 5 1 4 1 0 1 8 6 - F E D E R A L E X P R E S S S h i p p i n g C h a r g e s - A O 07 / 1 2 / 2 0 1 7 25 9 . 1 0 75 6 3 2 1 1 1 7 6 - Z O R O T O O L S S F O T o o l s W i r e C u t t e r s 07 / 1 9 / 2 0 1 7 25 7 . 8 6 75 6 1 4 1 1 5 2 6 - R E P U B L I C S E R V I C E S M o n t h l y g a r b a g e s e r v i c e s - E C M 07 / 1 9 / 2 0 1 7 24 3 . 3 7 75 4 9 7 1 1 5 7 5 - A D L A O , D A M O N C e l l p h o n e r e i m b u r s e m e n t 07 / 1 2 / 2 0 1 7 24 0 . 0 0 75 6 1 3 1 0 1 9 5 - R E D W O O D G E N E R A L T I R E C O I N C T 3 9 T i r e R e p a i r 07 / 1 9 / 2 0 1 7 22 5 . 0 0 75 6 1 6 1 0 1 5 1 - S A F E T Y K L E E N S Y S T E M S I N C S o l v e n t T a n k S e r v i c e ( F F O ) 07 / 1 9 / 2 0 1 7 21 6 . 9 0 75 6 1 8 1 1 0 4 2 - S A N T A C L A R A C O U N T Y - O F F I C E O F T H E S H E R I F F L i v e S c a n S e r v i c e s 07 / 1 9 / 2 0 1 7 20 9 . 0 0 75 5 3 0 1 1 3 2 6 - L E X I S N E X I S O n l i n e S u b s c r i p t i o n S e r v i c e - J u n e 2 0 1 7 07 / 1 2 / 2 0 1 7 19 8 . 0 0 75 5 5 8 1 1 5 5 9 - S I F U E N T E S - W I N T E R , J O N A T H A N C e l l P h o n e , M i l e a g e & L u n c h M e e t i n g R e i m b u r s e m e n t 07 / 1 2 / 2 0 1 7 19 5 . 7 0 75 5 8 0 1 0 3 5 2 - C M K A U T O M O T I V E I N C P 8 9 R e p l a c e F a u l t y T a i l L i g h t 07 / 1 9 / 2 0 1 7 19 5 . 5 4 75 5 8 9 1 0 1 6 8 - G & K S E R V I C E S I N C S h o p T o w e l S e r v i c e ( F F O & S F O ) 07 / 1 9 / 2 0 1 7 19 0 . 7 6 75 5 3 9 1 0 2 7 1 - O R L A N D I T R A I L E R I N C T r a i l e r E q u i p m e n t 07 / 1 2 / 2 0 1 7 17 5 . 5 5 75 5 3 1 1 0 1 8 9 - L I F E A S S I S T F i r s t A i d S u p p l i e s 07 / 1 2 / 2 0 1 7 17 4 . 7 4 75 5 7 2 1 0 2 4 0 - A C E F I R E E Q U I P M E N T & S E R V I C E I N C V e h i c le E x t i n g u i s h e r & H y d r ot e s t o x y g e n c y l i n d e r 07 / 1 9 / 2 0 1 7 16 6 . 3 6 75 5 5 4 1 1 0 5 9 - S A N M A T E O C O U N T Y H E A L T H D E P T T i c k a n d W a t e r T e s t i n g 07 / 1 2 / 2 0 1 7 16 6 . 0 0 75 5 6 1 1 0 6 8 3 - S T E R Z L , O W E N T u i t i o n R e i m b u r s e m e n t 07 / 1 2 / 2 0 1 7 16 3 . 6 7 75 5 8 2 1 0 1 8 5 - C O S T C O O f f i c e / K i t ch e n S u p p l i e s A O / A O 2 07 / 1 9 / 2 0 1 7 15 9 . 8 6 75 5 9 2 1 0 2 6 7 - H A L F M O O N B A Y R E V I E W L e g a l Ad f o r P l a n t M a i n t e n a n c e R F B 07 / 1 9 / 2 0 1 7 15 6 . 0 0 75 6 0 2 1 0 1 3 5 - M A D C O W e l d i n g S u p p l i e s 07 / 1 9 / 2 0 1 7 15 3 . 7 7 75 5 2 4 1 0 3 9 5 - J A C K S O N - H I R S H I N C O f f i c e S u p p l i e s ( F F O ) 07 / 1 2 / 2 0 1 7 13 6 . 6 6 75 5 4 5 1 0 9 3 2 - R D O E Q U I P M E N T C O M P A N Y J D M o w e r P a r t s - C u t t e r s a n d K n i v e s 07 / 1 2 / 2 0 1 7 12 4 . 9 9 75 5 0 9 1 0 8 6 7 - C U Z I C K , E L A I N A C e l l p h o n e r e i m b u r s e m e n t J a n - J u n 2 0 1 7 07 / 1 2 / 2 0 1 7 12 0 . 0 0 75 6 1 0 1 0 2 6 1 - P R O T E C T I O N O N E A O A L A R M S E R V I C E S 07 / 1 9 / 2 0 1 7 10 9 . 9 0 75 5 6 6 1 1 1 7 6 - Z O R O T O O L S R o p e C u t t e r 07 / 1 2 / 2 0 1 7 10 3 . 1 6 75 5 7 0 0 0 0 0 A - A L E X C O L L I E R 5 0 5 E l C a m i n o D e p o s i t 07 / 1 3 / 2 0 1 7 10 0 . 0 0 75 5 4 4 1 0 2 6 1 - P R O T E C T I O N O N E A O A L A R M S E R V I C E S 07 / 1 2 / 2 0 1 7 82 . 7 3 75 5 7 5 1 0 4 7 5 - B E L L , G L O R I A R O S E S F O V e h i c l e S t o r a g e C o n t a i n e r s 07 / 1 9 / 2 0 1 7 78 . 3 9 75 5 5 1 1 0 1 7 5 - R V C L O U D C O M P A N Y P l u m b i n g P a r t s ( R S A C P ) 07 / 1 2 / 2 0 1 7 74 . 3 2 75 6 2 8 1 0 5 2 7 - W A S T E M A N A G E M E N T R e c y c l e D r o p 07 / 1 9 / 2 0 1 7 69 . 5 4 75 5 0 3 1 0 1 2 2 - B E C K ' S S H O E S B o o t S u p p l i e s f o r J . M a c k e s s y 07 / 1 2 / 2 0 1 7 64 . 9 9 75 5 3 6 1 0 9 1 7 - M I L L S , A M A N D A M i l e a g e R e i m b u r s e m e n t 07 / 1 2 / 2 0 1 7 59 . 1 2 75 5 9 3 1 0 5 2 5 - H C D S t o r a g e T r ai l e r L i e n R e l e a s e 07 / 1 9 / 2 0 1 7 50 . 0 0 75 5 1 5 1 0 1 3 8 - F I T Z S I M O N S , R E N E E M i l e a g e R e i m b u r s e m e n t 07 / 1 2 / 2 0 1 7 43 . 8 7 75 5 0 1 1 0 1 8 3 - B A R R O N P A R K S U P P L Y C O I N C E l e c t r i c a l S u p p l i e s ( R S A / A n n e x ) 07 / 1 2 / 2 0 1 7 38 . 0 4 75 4 9 5 1 1 0 7 3 - S A N M A T E O C O U N T Y C L E R K R E C O R D E R U p l a n d s P r o p e r t y ( G i u s t i ) M A A # 3 07 / 1 0 / 2 0 1 7 34 . 0 0 75 6 0 8 * 1 0 1 8 0 - P G & E M o n t h l y E l e c t r i c i t y S e r v i c e - W H & L H C 07 / 1 9 / 2 0 1 7 20 . 9 7 75 4 9 9 1 0 4 8 5 - A M E R I C A N R E D C R O S S - S V C E M R C h a l l e n g e C e r t i f i c a t e 07 / 1 2 / 2 0 1 7 19 . 0 0 pa g e 4 o f 4 CL A I M S R E P O R T ME E T I N G 1 7 - 1 7 DA T E 0 7 - 2 6 - 2 0 1 7 MI D P E N I N S U L A R E G I O N A L O P E N S P A C E D I S T R I C T Ch e c k Nu m b e r No t e s V e n d o r N o . a n d N a m e I n v o i c e D e s c r i p t i o n C h e c k D a t e P a y m e n t Am o u n t GR A N D T O T A L 4, 0 5 3 , 7 8 3 . 6 8 $ * A n n u a l C l a i m s ** H a w t h o r n E x p e n s e s BC R = B e a r C r e e k R e d w o o d s L H = L a H o n d a C r e e k P R = P u l g a s R i d g e S G = S a r a t o g a G a p T C = T u n i t a s C r e e k CC = C o a l C r e e k L R = L o n g R i d g e P C = P u r i s i m a C r e e k S A ( U ) = S i e r r a A z u l ( M t U m ) W H = W i n d y H i l l EC M = E l C o r t e d e M a d e r a L T = L o s T r a n c o s R S A = R a n c h o S a n A n t o n i o S R = S k y l i n e R i d g e A O 2 , 3 , 4 = A d m i n i s t r a t i v e O f f i c e l e a s e s p a c e ES = E l S e r e n o M R = M i r a m o n t e s R i d g e R V = R a v e n s w o o d S C S = S t e v e n s C r e e k S h o r e l i n e N a t u r e F F O = F o o t h i l l s F i e l d O f f i c e FH = F o o t h i l l s M B = M o n t e B e l l o R R = R u s s i a n R i d g e T H = T e a g u e H i l l S F O = S k y l i n e F i e l d O f f i c e FO = F r e m o n t O l d e r P I C = P i c c h e t t i R a n c h S J H = S t J o s e p h ' s H i l l T W = T h o r n e w o o d S A O = S o u t h A r e a O u t p o s t RR / M I N = R u s s i a n R i d g e - M i n d e g o H i l l P R = P u l g a s R i d g e D H F = D e a r H o l l o w F a r m O S P = O p e n S p a c e Pr e s e r v e P # # o r M # # = P a t r o l o r M a i n t e n a n c e V e h i c l e R-17-94 Meeting 17-17 July 26, 2017 AGENDA ITEM 3 AGENDA ITEM Grant funding agreement from the County of Santa Clara for San Francisco Bay Trail Connection Project at Ravenswood Open Space Preserve. GENERAL MANAGER’S RECOMMENDATION Authorize the General Manager to enter into a $400,000 grant agreement with the County of Santa Clara to receive funds for the Bay Trail connection at Ravenswood Open Space Preserve. SUMMARY This $400,000 grant from the County of Santa Clara (County) would provide partial funding for the Ravenswood Bay Trail connection project, a critical 0.6 mile gap in the San Francisco Bay Trail. The County of Santa Clara Board of Supervisors declared its intent to fund the Ravenswood Bay Trail Project in the amount of $400,000 in November 2012 from a fund set up to mitigate loss of recreational opportunities on Stanford University’s campus resulting from approval of a General Use Permit in 2000. On June 20, 2017, the County Board of Supervisors approved the agreement with the District relating to the provision of grant funding for the Bay Trail project for a period of five years from the date of full execution. DISCUSSION The San Francisco Bay Trail is a planned 500 mile walking and cycling path around the entire San Francisco Bay through all nine Bay Area counties and 47 cities. The Ravenswood Bay Trail Connection Project (Project) will complete a 0.6 mile critical missing gap in the San Francisco Bay Trail on the San Francisco Peninsula, between the existing Bay Trail along University Avenue and the existing unpaved multi-purpose trail in the Ravenswood Open Space Preserve and the City of East Palo Alto’s Cooley Landing. Completing this trail gap will open up 80 miles of continuous Bay Trail connecting to Menlo Park to the north, Mountain View View/Sunnyvale/Santa Clara to the south and across the Dumbarton Bridge to the East Bay. This connection will provide recreational opportunities as well as offer a setting for wildlife viewing and environmental education. Importantly, the Project will also provide an alternative commuter route for cyclists. In 2012, the County Board of Supervisors declared its intent to provide funding to the Ravenswood Bay Trail Project in the amount of $400,000 from a competitive grant program to partially fund the construction of the Project. The County has approximately $10.69 million of funding available to mitigate the impact of the loss of recreational opportunities because of substantial new development on Stanford University’s campus, including housing, building, and R-17-94 Page 2 parking lot construction. On June 20, 2017, the Board of Supervisors approved the grant agreement with the District. Currently, the planning process for the Project is nearly complete. This phase includes a collaboration between the District and the San Francisco Public Utilities Commission (SFPUC) to identify a final trail alignment, complete the environmental review, and secure public access easement rights from the SFPUC. Design and engineering of the trail is underway and, permitting is expected to be complete in Spring 2019, with construction anticipated for Fall and Winter of 2019. Administrative requirements for this grant include quarterly invoicing if expenses are greater than $1,000, as well as submission of twice-yearly progress reports to the County. The District will also commit to providing a plaque that acknowledges the grant permanently affixed to the Project in a prominent location. Additionally, the District will give credit to the County in Project-related materials and present the Project at a County Board meeting within three months of project completion. Upon project completion, the District will commit to opening the Project to the public and take responsibility for its ongoing maintenance and operation. If ownership is transferred to another entity, the receiving agency must commit to these same provisions. The grant agreement will be valid for five years from the date of execution, with the possibility of an extension. FISCAL IMPACT This grant will represent a positive fiscal impact for the District, for a total of $400,000. Total construction costs for the Project are estimated to be $2.7 million. The District was awarded $1,000,000 in funding from the County of San Mateo Measure K funds ($104,338 received to date) and has already received $40,000 from the Association of Bay Area Governments in addition to this $400,000 grant, with the District contributing the remaining balance through the District’s Measure AA funds. The County of Santa Clara’s funds are allocated for construction costs related to the Trail Structure Boardwalk ($350,000) and Trail Structure Bridge ($50,000). The FY2017-18 budget includes $149,000 (the entire amount will be funded from grant income) for the 2017-18 Budget for MAA 02-002. There are sufficient funds in the project budget to cover the recommended action and expenditures. FY2017-18 FY2018-19 FY2019-20 Total MAA02-002 Budget $149,000 $253,600 $2,297,000 $2,699,600 Spent–to-Date (as of 07/01/17): $0 N/A N/A Encumbrances: $149,000 $0 $0 $149,000 Future CIP $253,600 $2,297,000 $2,550,600 Budget Remaining (Proposed) $0 $0 $0 $0 Grant income other sources: $149,000 $253,600 $493,062 $895,662 Grant income from this agreement: $0 $0 $400,000 $400,000 Sub-total Grant income $149,000 $253,600 $893,062 $1,295,662 R-17-94 Page 3 BOARD COMMITTEE REVIEW This report was not previously reviewed by a committee. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE The District Board of Directors approved the Project’s Initial Study/Mitigated Negative Declaration on November 16, 2016. The County Board of Supervisors adopted a Resolution as a responsible agency for the Bay Trail Project regarding the Initial Study/Mitigated Negative Declaration and made the required CEQA findings for approval of the grant agreement on June 20, 2017. NEXT STEPS With Board approval, the General Manager will execute the grant agreement. Near-term next steps for the Bay Trail include: x Finalizing the Public Trail Easement Agreement with the SFPUC and the City and County of San Francisco; x Continuing with the development of the design and construction documents; and x Conducting geotechnical investigations. Attachment: 1. November 20, 2012 Santa Clara County Board of Supervisors’ Agenda Packet Responsible Department Heads: Stefan Jaskulak, CFO/Director of Administrative Services Jane Mark, AICP, Planning Manager The following table outlines the Measure AA Portfolio 02 budget, costs-to- date, and the fiscal impact related to the MAA02-002. The secured grant funding amount below will be updated to include the $400,000 grant if approved by the Board. 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x7RZQRI3RUWROD9DOOH\)RUG)LHOG5HQRYDWLRQ([SDQVLRQ3URMHFW 3') x7RZQRI3RUWROD9DOOH\7ULDQJOH3DUN([SDQVLRQ3URMHFW3') x&RUUHVSRQGHQFHUHFHLYHGWKURXJK1RYHPEHU 3') 6 Packet Pg. 27 Attachment 1 Al t e r n a t i v e M i t i g a t i o n P r o j e c t s t o A d d r e s s I m p a c t O S - 3 i n S t a n f o r d G U P Pa g e 1 o f 8 Sa n d H i l l R o a d P a t h w a y Re p l a c e m e n t o f e x i s t i n g as p h a l t p a t h a l o n g S a n d Hi l l R o a d b e t . S a n t a C r u z Av e . & M o n t e R o s a D r . Ci t y o f M e n l o Pa r k No $ 5 2 5 , 0 0 0 $ 3 0 0 , 0 0 0 $ 8 2 5 , 0 0 0 Th e p r o j e c t i s r e a d y t o g o , p e n d i n g fu n d i n g . T h e p r o j e c t i s e x e m p t fr o m C E Q A . No Ra v e n s w o o d Ba y T r a i l Co n n e c t i o n / D u m b a r t o n Li n k i n B a y T r a i l (Ra v e n s w o o d O p e n S p a c e Pr e s e r v e ) B u i l d s l a s t 0 . 6 mi l e s e g m e n t i n S o u t h B a y po r t i o n o f 5 0 0 - m i l e S F B a y Tr a i l , w h i c h w o u l d c o n n e c t Re d w o o d C i t y t o A l v i s o i n on e c o n t i n u o u s 2 6 - m i l e tr a i l & p r o v i d e s Du m b a r t o n c o n n e c t i o n t o Ea s t B a y p a r t o f B a y T r a i l Mi d p e n i n s u l a Re g i o n a l Op e n S p a c e Di s t r i c t / Su p e r v i s o r Kn i s s Ye s $2 . 1 m i l l i o n by M R O S D . Al t e r n a t i v e re q u e s t o f $ 2 mi l l i o n b y Su p e r v i s o r Kn i s s $9 5 , 0 0 0 + pu b l i c ea s e m e n t l a n d va l u e $2 , 1 9 5 , 0 0 0 MR O S D i s i n P h a s e 1 ( c o n c e p t u a l de s i g n , p u b l i c e n g a g e m e n t , & en v i r o r e v i e w ) t o o b t a i n t r a i l ea s e m e n t f r o m S F P U C . T h i s p h a s e in c l . c e r t i f i c a t i o n o f a p r o j e c t - l e v e l en v i r o d o c . F u n d i n g r e q u e s t p a y s fo r P h a s e s 2 - 4 ( d e s i g n & t r a i l co n s t r u c t i o n ) . B e c a u s e t h e pr o j e c t s i t e i s w / i E a s t P A a n d Me n l o P a r k , M R O S D , A B A G , SF P U C , E a s t P A & M e n l o P a r k ne e d t o d e t e r m i n e b e s t p r o j e c t le a d f o r p h a s e s 2 - 4 . R e g u l a t o r y pe r m i t s t o b e s e c u r e d f r o m m i d - 20 1 4 t h r u 2 0 1 5 . No Pr o j e c t D e s c r i p t i o n Wi t h i n Sa n t a C l a r a Co u n t y Cr e a t e Ad d i t i o n a l Re c r e a t i o n a l Fa c i l i t i e s o r Us e s Ag e n c y Sp o n s o r Fu n d i n g Re q u e s t Ot h e r De d i c a t e d So u r c e s o f Ma t c h i n g Fu n d s Pr o j e c t R e a d i n e s s & C E Q A R e v i e w St a t u s Es t i m a t e d To t a l P r o j e c t Co s t 6. a Pa c k e t P g . 2 8 Attachment: Alt Rec Mitigation Projects Matrix Nov 20 2012 FINAL (65238 : Report Back on Alternative Att a c h m e n t 1 Al t e r n a t i v e M i t i g a t i o n P r o j e c t s t o A d d r e s s I m p a c t O S - 3 i n S t a n f o r d G U P Pa g e 2 o f 8 Pr o j e c t D e s c r i p t i o n Wi t h i n Sa n t a C l a r a Co u n t y Cr e a t e Ad d i t i o n a l Re c r e a t i o n a l Fa c i l i t i e s o r Us e s Ag e n c y Sp o n s o r Fu n d i n g Re q u e s t Ot h e r De d i c a t e d So u r c e s o f Ma t c h i n g Fu n d s Pr o j e c t R e a d i n e s s & C E Q A R e v i e w St a t u s Es t i m a t e d To t a l P r o j e c t Co s t Mi n d e g o G a t e w a y (Ru s s i a n R i d g e O p e n S p a c e Pr e s e r v e ) St a g i n g a r e a & 1 - mi l e A n c i e n t O a k s Co n n e c t o r T r a i l . ( P a r t o f la r g e r p r o j e c t i n c l . T r a i l t o Mi n d e g o H i l l & Co m m e m o r a t i v e S i t e ) Mi d p e n i n s u l a Re g i o n a l Op e n S p a c e Di s t r i c t Ye s $ 5 1 8 , 1 5 0 $ 4 4 0 , 9 3 0 $ 9 5 9 , 0 8 0 Th e p r o j e c t h a s a l r e a d y b e e n de s i g n e d a n d p e r m i t t e d . T h e gr a n t f u n d s w o u l d p a y f o r co n s t r u c t i o n . C o n s t r u c t i o n c o u l d be c o m p l e t e d b y S p r i n g / S u m m e r 20 1 3 . A n I n i t i a l S t u d y a n d Mi t i g a t e d N e g D e c a r e o n f i l e . No Re d B a r n P i c n i c A r e a a n d Tr a i l s ( La H o n d a C r e e k Op e n S p a c e P r e s e r v e ) Sc e n i c p i c n i c a r e a , f u t u r e se g m e n t o f B A R i d g e T r a i l in c l . a 1 - m i l e i n t e r p r e t i v e lo o p t r a i l , a 5 - m i l e m u l t i - us e l o o p t r a i l , & 1 . 5 - m i l e co n n e c t o r t r a i l Mi d p e n i n s u l a Re g i o n a l Op e n S p a c e Di s t r i c t Ye s $ 5 8 6 , 0 0 0 $ 3 9 0 , 0 0 0 $ 9 7 6 , 0 0 0 En g i n e e r i n g a n d D e s i g n b y O c t . 20 1 4 f o r C o n n e c t o r a n d L o o p T r a i l an d C o n s t r u c t i o n i n O c t . 2 0 1 5 . A n In i t i a l S t u d y a n d M i t i g a t e d N e g De c a r e o n f i l e . N e e d t o o b t a i n re g u l a t o r y p e r m i t s a n d g r a d i n g pe r m i t s f r o m C o u n t y o f S a n Ma t e o . No 6. a Pa c k e t P g . 2 9 Attachment: Alt Rec Mitigation Projects Matrix Nov 20 2012 FINAL (65238 : Report Back on Alternative Att a c h m e n t 1 Al t e r n a t i v e M i t i g a t i o n P r o j e c t s t o A d d r e s s I m p a c t O S - 3 i n S t a n f o r d G U P Pa g e 3 o f 8 Pr o j e c t D e s c r i p t i o n Wi t h i n Sa n t a C l a r a Co u n t y Cr e a t e Ad d i t i o n a l Re c r e a t i o n a l Fa c i l i t i e s o r Us e s Ag e n c y Sp o n s o r Fu n d i n g Re q u e s t Ot h e r De d i c a t e d So u r c e s o f Ma t c h i n g Fu n d s Pr o j e c t R e a d i n e s s & C E Q A R e v i e w St a t u s Es t i m a t e d To t a l P r o j e c t Co s t St a g i n g A r e a a n d T r a i l s Pr o j e c t ( El C o r t e d e Ma d e r a O p e n S p a c e Pr e s e r v e ) S t a g i n g A r e a , 2 Mu l t i - U s e T r a i l Co n n e c t i o n s , A d d s 2 - m i l e se g m e n t o f B a y A r e a R i d g e Tr a i l Mi d p e n i n s u l a Re g i o n a l Op e n S p a c e Di s t r i c t Ye s $ 2 0 0 , 0 0 0 $6 0 0 , 0 0 0 f r o m 4 S o u r c e s $8 0 0 , 0 0 0 4- P h a s e P r o j e c t . P h a s e 1 i n c l . st a g i n g a r e a a n d 2 t r a i l co n n e c t i o n s , w h i c h a r e c u r r e n t l y un d e r c o n s t r u c t i o n . T h e re q u e s t e d f u n d s w o u l d p a y f o r Ph a s e s 2 - 4 , w h i c h M R O S D i s po i s e d t o u n d e r t a k e . T h e s e ph a s e s w o u l d c r e a t e 2 m i l e s o f mu l t i - u s e t r a i l s , w h i c h c r e a t e s n e w se g m e n t o f B A R i d g e T r a i l . No Al p i n e P o n d T r a i l a n d Bo a r d w a l k ( Sk y l i n e R i d g e Op e n S p a c e P r e s e r v e ) AD A a c c e s s i b l e 1 / 2 - m i l e bo a r d w a l k t r a i l s e c t i o n ov e r A l p i n e P o n d & p i c n i c ta b l e s , i n t e r p r e t i v e s i g n s Mi d p e n i n s u l a Re g i o n a l Op e n S p a c e Di s t r i c t Pa r t i a l l y Qu a l i f i e d $4 9 0 , 0 0 0 $ 1 9 0 , 0 0 0 $ 6 8 0 , 0 0 0 En g i n e e r i n g a n d d e s i g n b y O c t . 20 1 3 . P e r m i t s b y A u g . 2 0 1 4 & Co n s t r u c t i o n i n O c t . 2 0 1 4 . A n In i t i a l S t u d y a n d M i t i g a t e d N e g De c a r e o n f i l e . No 6. a Pa c k e t P g . 3 0 Attachment: Alt Rec Mitigation Projects Matrix Nov 20 2012 FINAL (65238 : Report Back on Alternative Att a c h m e n t 1 Al t e r n a t i v e M i t i g a t i o n P r o j e c t s t o A d d r e s s I m p a c t O S - 3 i n S t a n f o r d G U P Pa g e 4 o f 8 Pr o j e c t D e s c r i p t i o n Wi t h i n Sa n t a C l a r a Co u n t y Cr e a t e Ad d i t i o n a l Re c r e a t i o n a l Fa c i l i t i e s o r Us e s Ag e n c y Sp o n s o r Fu n d i n g Re q u e s t Ot h e r De d i c a t e d So u r c e s o f Ma t c h i n g Fu n d s Pr o j e c t R e a d i n e s s & C E Q A R e v i e w St a t u s Es t i m a t e d To t a l P r o j e c t Co s t St a n f o r d P e r i m e t e r T r a i l A 3 . 4 - m i l e t r a i l . P a r t A (J S B ) — 1 / 2 m i l e o f n e w sh a r e d u s e p a t h a d j a c e n t to J u n i p e r o S e r r a B l v d . Pa r t B ( S t a n f o r d A v e ) —I n c l . ne t l o s s o f 2 0 - 2 2 p a r k i n g sp a c e s & i n s t a l l s h a r e d u s e pa t h o n n o r t h s i d e o f r o a d . Pa r t C —1 / 2 m i l e o f n e w tr a i l a n d 0 . 9 m i l e o f ex i s t i n g t r a i l u p g r a d e d . St a n f o r d Un i v e r s i t y & Ci t y o f P a l o Al t o Ye s $ 4 . 5 m i l l i o n $ 0 $ 4 . 5 M Co n s t r u c t i o n a n t i c i p a t e d t o b e g i n in 2 0 1 4 . S t il l r e q u i r e s E n g i n e e r i n g & C E Q A n o t y e t s t a r t e d . N e e d pe r m i t s : C l e a n W a t e r A c t S e c 4 0 4 , DF G S e c 1 6 0 2 S t r e a m b e d Al t e r a t i o n , C a l t r a n s En c r o a c h m e n t , S W R C B G e n e r a l Pe r m i t , & e n c r o a c h m e n t p e r m i t fr o m C o u n t y f o r p a r k i n g s p a c e s w/ i C o u n t y r o a d R O W . Ye s Pa r k B o u l e v a r d “ B i c y c l e Bo u l e v a r d ” Li n k a g e 1 : St a n f o r d A v e . f r o m E l Ca m i n o t o P a r k . L i n k a g e 2 : Pa r k B l v d b e t . L a m b e r t & Ch a r l e s t o n ( v i a W i l k i e ) . In s t a l l s i g n a g e , a p p l y "S h a r r o w " m a r k i n g s o n ro a d w a y , r e m o v e s t o p si g n s , & i n s t a l l t r a f f i c ca l m i n g f e a t u r e s St a n f o r d Un i v e r s i t y & Ci t y o f P a l o Al t o No $ 2 0 0 , 0 0 0 $ 0 $ 2 5 0 , 0 0 0 Pr o j e c t c o n s t r u c t i o n w o u l d o c c u r in 4 t h q t r o f 2 0 1 3 . T h e b l v d . w a s id e n t i f i e d i n t h e C i t y ’ s B i c y c l e & Pe d e s t r i a n T r a n s p o r t a t i o n P l a n 20 1 1 & a n N O D h a s b e e n f i l e d o n th e P l a n . N o p e r m i t s b / c i n C i t y RO W . Ye s 6. a Pa c k e t P g . 3 1 Attachment: Alt Rec Mitigation Projects Matrix Nov 20 2012 FINAL (65238 : Report Back on Alternative Att a c h m e n t 1 Al t e r n a t i v e M i t i g a t i o n P r o j e c t s t o A d d r e s s I m p a c t O S - 3 i n S t a n f o r d G U P Pa g e 5 o f 8 Pr o j e c t D e s c r i p t i o n Wi t h i n Sa n t a C l a r a Co u n t y Cr e a t e Ad d i t i o n a l Re c r e a t i o n a l Fa c i l i t i e s o r Us e s Ag e n c y Sp o n s o r Fu n d i n g Re q u e s t Ot h e r De d i c a t e d So u r c e s o f Ma t c h i n g Fu n d s Pr o j e c t R e a d i n e s s & C E Q A R e v i e w St a t u s Es t i m a t e d To t a l P r o j e c t Co s t Ma t a d e r o C r e e k T r a i l Ne w 1 . 3 m i l e s h a r e d u s e (b i k e / p e d ) t r a i l a l o n g le v e e s & a c c e s s r o a d s o f Ma t a d e r o C r e e k f r o m Br y a n t S t . t o G r e e r R d . Pr o p e r t y o w n e d b y S C V W D St a n f o r d Un i v e r s i t y & Ci t y o f P a l o Al t o Ye s $ 1 . 5 m i l l i o n $ 0 Es t i m a t e d $1 . 5 M ( $ 1 . 2 mi l l i o n i n ha r d c o s t s & $8 0 0 , 0 0 0 i n en g i n e e r i n g & co n t i n g e n c y ) Le v e e s a r e o w n e d & o p e r a t e d b y SC V W D . F e a s i b i l i t y S t u d y n e e d s t o be c o m p l e t e d f i r s t . P A n e e d s t o ob t a i n j o i n t u s e M O A w i t h SC V W D . N o C E Q A r e v i e w d o n e ye t . N o c o m m u n i t y ou t r e a c h / i n p u t h a s o c c u r r e d y e t . No r e g u l a t o r y p e r m i t s o b t a i n e d ye t : U S A r m y C o r p s S e c 4 0 4 , C A F& G S e c . 1 6 0 2 , S W R C B G e n e r a l St o r m W a t e r C o n s t r u c t i o n , SC V W D E n c r o a c h m e n t , P A En c r o a c h m e n t . Ye s 6. a Pa c k e t P g . 3 2 Attachment: Alt Rec Mitigation Projects Matrix Nov 20 2012 FINAL (65238 : Report Back on Alternative Att a c h m e n t 1 Al t e r n a t i v e M i t i g a t i o n P r o j e c t s t o A d d r e s s I m p a c t O S - 3 i n S t a n f o r d G U P Pa g e 6 o f 8 Pr o j e c t D e s c r i p t i o n Wi t h i n Sa n t a C l a r a Co u n t y Cr e a t e Ad d i t i o n a l Re c r e a t i o n a l Fa c i l i t i e s o r Us e s Ag e n c y Sp o n s o r Fu n d i n g Re q u e s t Ot h e r De d i c a t e d So u r c e s o f Ma t c h i n g Fu n d s Pr o j e c t R e a d i n e s s & C E Q A R e v i e w St a t u s Es t i m a t e d To t a l P r o j e c t Co s t Ad o b e C r e e k O v e r c r o s s i n g of H i g h w a y 1 0 1 D e s i g n & Co n s t r u c t i o n o f S h a r e d U s e (b i k e / p e d ) o v e r c r o s s i n g o f Hw y 1 0 1 . C o n n e c t s P A wi t h B a y l a n d s a n d S F B a y Tr a i l S t a n f o r d Un i v e r s i t y & Ci t y o f P a l o Al t o / Su p e r v i s o r Kn i s s Ye s $4 M b y St a n f o r d & Pa l o A l t o . Al t e r n a t i v e re q u e s t o f $5 M b y Su p e r v i s o r Kn i s s PA C i t y C o u n c i l wi l l b e de d i c a t i n g $ 1 M fr o m S t a n f o r d Un i v M e d i c a l Ce n t e r Mi t i g a t i o n Fu n d l a t e r t h i s ye a r . $ 5 0 0 , 0 0 0 al r e a d y ex p e n d e d b y PA o n fe a s i b i l i t y a n d en v i r o n m e n t a l an a l y s i s . T o t a l Ma t c h : $ 1 . 5 M E s t . $ 6 - 1 0 mi l l i o n Co n s t r u c t i o n i s a n t i c i p a t e d t o be g i n i n 2 0 1 5 a n d e n d i n 2 0 1 7 . N o CE Q A r e v i e w h a s o c c u r r e d y e t . Pe r m i t s n e e d t o b e o b t a i n e d : U S Ar m y C o r p s S e c 4 0 4 , C A F & G S e c . 16 0 2 , C A D O T E n c r o a c h m e n t , SW R C B G e n e r a l S t o r m W a t e r Co n s t r u c t i o n , S C V W D En c r o a c h m e n t a n d M O A , P A En c r o a c h m e n t / S t r e e t O p e n i n g , Co u n t y E n c r o a c h m e n t i n R O W , Ca l r a n s E n c r o a c h m e n t , a n d , po s s i b l y , B C D C . Ye s Ar a s t r a d e r o R o a d C 2 T r a i l Up g r a d e s W i d e n a n d re p a v e a n e x i s t i n g s h a r e d us e ( b i k e / p e d ) a s p h a l t pa t h a l o n g A r a s t r a d e r o R d be t . P u r i s s i m a R d ( S 1 t r a i l ) & F o o t h i l l E x w y ( B o l P a r k Bi k e P a t h ) St a n f o r d Un i v e r s i t y & Ci t y o f P a l o Al t o No $ 2 0 0 , 0 0 0 $1 2 5 K w o u l d co m e f r o m PA ' s C I P " B i k e & P e d T r a n s Pl a n " F u n d o r "P a r k i n g a n d Tr a n s I m p r o v " Fu n d Es t i m a t e d $3 2 5 , 0 0 0 Co n s t r u c t i o n w o u l d b e g i n i n 2 0 1 4 . No C E Q A r e v i e w h a s o c c u r r e d y e t . Ne e d e n c r o a c h m e n t p e r m i t f r o m Lo s A l t o H i l l s . Ye s 6. a Pa c k e t P g . 3 3 Attachment: Alt Rec Mitigation Projects Matrix Nov 20 2012 FINAL (65238 : Report Back on Alternative Att a c h m e n t 1 Al t e r n a t i v e M i t i g a t i o n P r o j e c t s t o A d d r e s s I m p a c t O S - 3 i n S t a n f o r d G U P Pa g e 7 o f 8 Pr o j e c t D e s c r i p t i o n Wi t h i n Sa n t a C l a r a Co u n t y Cr e a t e Ad d i t i o n a l Re c r e a t i o n a l Fa c i l i t i e s o r Us e s Ag e n c y Sp o n s o r Fu n d i n g Re q u e s t Ot h e r De d i c a t e d So u r c e s o f Ma t c h i n g Fu n d s Pr o j e c t R e a d i n e s s & C E Q A R e v i e w St a t u s Es t i m a t e d To t a l P r o j e c t Co s t Fr e m o n t R o a d P e d e s t r i a n , Eq u e s t r i a n , & B i c y c l e T r a i l Pr o j e c t 0. 9 m i l e pe d / e q u e s t r i a n p a t h w a y & cl a s s I b i k e l a n e o n b o t h si d e s o f F r e m o n t A v e b e t . Co n c e p c i o n & A r a s t r a d e r o Rd . C o n n e c t s t o S 1 & C 2 tr a i l s & c o n n e c t s P A t r a i l s w/ 9 0 m i l e s o f L A H t r a i l s To w n o f L o s Al t o s H i l l s Ye s $ 5 9 4 , 0 0 0 $ 0 $ 5 9 4 , 0 0 0 Co n s t r u c t i o n w o u l d b e g i n a n d e n d in 2 0 1 3 . N o r e g u l a t o r y p e r m i t s ar e n e e d e d b e c a u s e i t ' s w / i To w n ’ s R O W . E n v i r o n m e n t a l No t i c e o f E x e m p t i o n h a s b e e n fi l e d w i t h C o u n t y C l e r k . Ye s Sp r i n g D o w n P o n d Co n v e r t e x i s t i n g i r r i g a t i o n st o c k p o n d i n t o a 3 - f t d e e p ve r n a l p o o l w i t h p a t h s a n d be n c h e s b y r e m o v i n g cy c l o n e f e n c e , m a n - m a d e be r m & i n s t a l l i n g w o o d fe n c e & l a n d s c a p i n g , e t c . To w n o f Po r t o l a V a l l e y Ye s $ 1 3 5 , 9 7 5 $ 0 $ 1 3 5 , 9 7 5 Co n s t r u c t i o n a n d c o m p l e t i o n i n 20 1 3 . C E Q A a n d P e r m i t s i n pr o c e s s . S u b m i t t e d p e r m i t a p p s to A r m y C o r p s o f E n g i n e e r s a n d Sa n F r a n c i s c o R e g i o n a l W a t e r Qu a l i t y C o n t r o l B o a r d . No 6. a Pa c k e t P g . 3 4 Attachment: Alt Rec Mitigation Projects Matrix Nov 20 2012 FINAL (65238 : Report Back on Alternative Att a c h m e n t 1 Al t e r n a t i v e M i t i g a t i o n P r o j e c t s t o A d d r e s s I m p a c t O S - 3 i n S t a n f o r d G U P Pa g e 8 o f 8 Pr o j e c t D e s c r i p t i o n Wi t h i n Sa n t a C l a r a Co u n t y Cr e a t e Ad d i t i o n a l Re c r e a t i o n a l Fa c i l i t i e s o r Us e s Ag e n c y Sp o n s o r Fu n d i n g Re q u e s t Ot h e r De d i c a t e d So u r c e s o f Ma t c h i n g Fu n d s Pr o j e c t R e a d i n e s s & C E Q A R e v i e w St a t u s Es t i m a t e d To t a l P r o j e c t Co s t Fo r d F i e l d R e n o v a t i o n & Ex p a n s i o n P r o j e c t Re n o v a t e e x i s t i n g b a l l p a r k on A l p i n e R d w / A D A ac c e s s f o r s p e c t a t o r s , n e w in f i e l d , o u t f i e l d , b l e a c h e r s , du g o u t s f o r L i t t l e L e a g u e Ba s e b a l l To w n o f Po r t o l a V a l l e y No $ 3 2 4 , 6 2 7 $ 4 5 7 , 9 1 2 $ 7 8 2 , 5 3 9 Co n s t r u c t i o n a n d c o m p l e t i o n i n 20 1 3 . C E Q A N o t i c e o f E x e m p t i o n fi l e d A u g u s t 1 7 , 2 0 1 0 . N o re g u l a t o r y p e r m i t s r e q u i r e d . No Tr i a n g l e P a r k E x p a n s i o n Pr o j e c t R e n o v a t e e x i s t i n g pa r k a t A l p i n e & P o r t o l a Rd s w / n e w l a w n a r e a , ir r i g a t i o n , b e n c h e s , wa l k w a y s , l a n d s c a p i n g e t c . To w n o f Po r t o l a V a l l e y No $ 1 1 2 , 0 0 0 $ 0 $ 1 1 2 , 0 0 0 Co n s t r u c t i o n a n d c o m p l e t i o n i n 20 1 4 . C E Q A n o t a p p l i c a b l e . N o re g u l a t o r y p e r m i t s r e q u i r e d No To t a l : $1 5 , 9 8 5 , 7 5 2 To t a l w i t h K n i s s R e q u e s t s : $1 6 , 8 8 5 , 7 5 2 6. a Pa c k e t P g . 3 5 Attachment: Alt Rec Mitigation Projects Matrix Nov 20 2012 FINAL (65238 : Report Back on Alternative Att a c h m e n t 1 R-17-93 Meeting 17-17 July 26, 2017 AGENDA ITEM 4 AGENDA ITEM Award of Contract for Sediment Survey at El Corte de Madera Open Space Preserve GENERAL MANAGER’S RECOMMENDATIONS 1. Authorize the General Manager to enter into a multi-year professional services contract with Balance Hydrologics, Inc. to conduct a sediment study at El Corte de Madera Open Space Preserve for a base contract amount of $146,907.50. 2. Authorize a 10% contingency of $14,691.50 to be expended only if necessary to cover unforeseen conditions, for a not-to-exceed total contract amount of $161,598. SUMMARY The proposed award of contract for $161,598 to Balance Hydrologics, Inc. and associated sediment study repeats a study conducted in 2004-09 that occurred at the beginning of the Watershed Protection Plan (WPP) in El Corte de Madera Open Space Preserve (ECDM). The aim of the present study is to complete the sediment monitoring to measure sediment reductions resulting from completion of the WPP at ECDM. DISCUSSION In 2001, the District met with multiple regulatory agencies in response to a citizen complaint about the roads and trails within ECDM contributing excess sediment to El Corte de Madera Creek and ultimately to San Gregorio Creek. The regulatory agencies outlined four requirements to address the issues: 1. Identify sources of sedimentation in the preserve that originate from roads and trails; 2. Evaluate recreation, maintenance, or management activities that may be responsible for sedimentation; 3. Develop a plan to implement the necessary repairs or corrective actions at high-priority sites throughout the preserve; and 4. Establish a monitoring program to track the success of corrective actions. In 2002, the Board approved contracting with an engineering geologist (Tim Best) to address requirements 1-3 by analyzing potential and active sediment sources in the roads and trails at ECDM and develop road and trail upgrades to reduce and eliminate sediment transport to nearby streams and watercourses (R-02-26). To develop a monitoring program and fulfill the 4 th requirement set out by the regulatory agencies, the Board approved a contract with Balance Hydrologics to study sediment as it moves through the streams in ECDM (R-04-72). This work R-17-93 Page 2 consisted of an inventory of large landslides near the streams, installation of a stream and rain gage to measure flows and storm events, water quality monitoring, and direct measurement of sediment in pool features within the stream The study was used as an effectiveness monitoring tool during the WPP work from 2004-2009. Because the WPP work took more time than originally anticipated, staff determined that on-going monitoring would be cost-prohibitive and that the data gathered to date was sufficient to characterize the “before or baseline” conditions of the WPP. The total cost of the prior stud y was approximately $145,000 and included significant Midpen staff time. The WPP took more than 13 years of road and trail work implemented by Midpen staff and contractors. This work is estimated to have cost $1.25 million dollars and required thousands of hours of staff time. In total, the WPP work at ECDM resulted in the upgrade of 20 miles of road and trail, which included replacing culverts, installing bridges, reducing from road to trail width many miles of road, and decommissioning some roads altogether (see Attachment 1).. The WPP work is now substantially complete and Midpen’s efforts are transitioning into regular maintenance. Conducting the stream study at this time will capture the conditions ‘after’ the WPP and fulfill the original goal of the monitoring program. The consultant’s data gathering will take place over two years to capture an adequate quantity of stream data. A final technical report will be available in the fall of 2019. In addition to the consultant’s standard technical report, staff has included funds in the contract for the consultant to work in collaboration with staff to draft a scientific paper suitable for publishing in a journal and a summary report suitable for understanding by the general public. Completion of the WPP presents a unique opportunity to share the ‘lessons learned’ and effectiveness of this multifaceted work. Monitoring, adaptive management, and similar retrospectives aide Midpen staff in future efforts and contribute to the community of land management. In June 2017, a RFPQ for hydrology and geomorphology services was issued. 9 firms were qualified to perform general hydrologic services. 4 of the firms were qualified to perform the necessary technical work for the sediment reassessment project. Of those 4, 2 of the firms proposed and bid on the sediment reassessment project (Table 1). Firm Proposal Cost Balance Hydrologics, Inc. $146,907.50 Kamman Hydrology and Engineering, Inc. $149,014.00 Table 1. Bids received for Sediment Reassessment Balance Hydrologics, Inc. was deemed the most qualified firm for this project. Staff has also used the RFPQ process to establish hydrologic services on-call contracts with 5 of the most qualified firms for $50,000 each. An additional 3 firms are also qualified and may be awarded on-call contracts if needed. These on-call services encompass a broad array of hydrology-related work including pond assessments, water rights monitoring and reporting, well assessments, water quality monitoring, aquatic habitat assessments, and design work in support of the above. These on-call services are anticipated to include all of the work necessary for small projects, preliminary work in advance of procuring consultant services for large projects, and on as needed basis for emergency work in response to natural disturbances and other unforeseen circumstances. R-17-93 Page 3 FISCAL IMPACT The District’s FY2017-18 Budget and Action Plan includes $60,000 in the Natural Resources Department budget for the ECDM WPP Sediment Science Project. The allocated budget is sufficient to fund Year 1 of the project in FY2017-18. Staff anticipates requesting additional funds of ~$65,000 for the FY2018-19 budget and $40,000 for the FY2019-20 budget. Budget for the on-call hydrologic services is included in individual project budgets and funds are only guaranteed to consultants at the time individual projects are developed and task orders issued. BOARD COMMITTEE REVIEW A Committee did not previously review this report. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This project involves minor alterations to the land, such as temporary stream gages, for the purpose of information collection. “Information Collection” is categorically exempt under the California Environmental Quality Act section 15306. NEXT STEPS Upon Board authorization, the General Manager will enter into contract with Balance Hydrologics, Inc. to begin the sediment study at ECDM. This study is anticipated to be completed in the fall of 2019. The hydrologic services on-call contracts will be executed under the General Manager’s signing authority. Individual task orders are anticipated shortly thereafter. Attachment 1: El Corte de Madera Open Space Preserve Watershed Protection Program Project Map Responsible Department Head: Kirk Lenington, Natural Resources Department Prepared by: Aaron Hébert, Water Resources Specialist, Natural Resources Department Contact person: Aaron Hébert, Water Resources Specialist, Natural Resources Department Graphics prepared by: Timothy Best, Certified Engineering Geologist Jamie Hawk, GIS Technician !!! ! ! ! ! ! ! ! ! !!!!!!! ! ! !!!!!! !!!! ! ! ! ! ! !!!!! ! ! ! !!!!!!!!!!!! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! !!!! ! ! ! ! ! !!! ! !!!!!!! ! ! ! ! !!!!! ! ! !! ! ! ! ! !! ! ! ! !!!!!!!!!! ! ! ! ! !!!!! !!! !! ! ! ! !!!! ! ! !! ! ! ! ! ! ! !!!!! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!! !!!!!! ! !!! !!!! ! ! ! !!!!!!!!!!! ! ! ! !! !!! ! !!!! !!!!! !!!!!!!!!! ! ! ! ! !!!!!!!! ! !!!!! ! ! ! ! ! ! ! ! ! !!!!!!!!! ! ! ! ! ! ! ! ! ! ! !! !!!!!! ! ! !! ! ! !!!!!! !!! ! !!! ! ! ! ! !!!!!!!! ! !! ! ! ! !! ! ! ! ! !! ! ! ! !! !!!!!!!! ! ! !!!!! ! ! !!! ! !!!!! ! ! !!!!!!!!!! !! ! ! ! ! ! ! !!! ! !! !!!! ! ! ! ! ! !! ! !! ! ! ! ! ! !!!!!!! ! ! ! !!! ! ! !!! ! !!!! ! !!!!!!! ! !!!!!!!!! ! ! ! ! !!!! ! ! ! ! ! ! !!!!!!!!!! ! ! ! ! ! ! !!!!! ! ! ! ! !!!!! ! ! !!!!!!!!!!!!!!!!!!! !!!!! ! ! !!! ! ! !!!!!!!!!!!! ! !! ! !! !! ! !!!! ! !!!!!!! !! ! ! ! ! !! ! !!!!!!!! ! ! ! ! ! !!!!! ! !!! ! ! ! !!!! ! !!!!!!! ! ! ! ! ! !!!! ! ! !!! !!!!!!!!!!!!!!!!!! ! ! ! ! ! ! !! ! ! !!! !! ! ! ! !! ! ! ! ! !!!! ! !!!! ! ! ! ! ! ! ! !!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!! !! ! !!! !!! ! ! ! !!! ! !!!! !! !!!! ! !! !! ! ! ! ! ! !!!! ! ! !! !! ! ! !!! ! ! ! ! ! ! ! ! ! !! !! !!!!! !!!!!!!!!!!!!!! ! ! !!!!!!!!!!!!! ! ! !! ! !!! ! !!!! ! !!!!!!! !!!! ! ! ! ! ! !! ! ! !!!!!!!!!!!!!!!! ! ! ! !!!!!!!!! !! ! !!!!!!! ! !!!! !! ! !!!!!! ! ! !!!!!!!!!!! ! ! Tunit a s C r e e k M i t c h e l C r e ek B e a r C r e e k S q u e aler G u l c h E l C o rte d e M a d e r a C r eek L a w r e n c e C r e e k £¤35 BearGulc h Rd K i n gs Moun t a i n R d . S t a r H i l l Road S w et t R o a d Tunitas Creek Rd S i e r r a M or e n a Trail La wrence C r eek Trail V i r g iniaMillTra i l G iant Salamander Tr a i l Blu e Blossom Trail C r o s s c u t T r a il M a nzanita T r ail M et huselahTrail G ordon Mill Tra i l Tafoni Trail Reso l u t i o n Trail TimberviewTrail F i r T r a i l O ljo n T r a il SteamDo n k eyTrail SouthL e a f Trail El C o rtede M a der aC r e e k T r ail Sp r i ng Boa r d T r a i l Midpeninsula Regional Open Space District Watershed Protection Program, Completed Treatments (2003-2015) October, 2015 Pa t h : G : \ P r o j e c t s \ E l _ C o r t e _ d e _ M a d e r a \ W a t e r s h e d P r o t e c t i o n P r o g r a m \ T r e a t m e n t s \ E C D M _ W P P _ T r e a t m e n t s _ 2 0 1 5 . m x d Cr e a t e d B y : j h a w k 00.30.15 MilesI (MROSD) MROSD Preserves Private Property While the District strives to use the best available digital data, this data does not represent a legal survey and is merely a graphic illustration of geographic features. Watershed Land Half Moon Bay Redwood City Mountain View Palo AltoUV1 UV92 UV9 UV84 UV280 UV35 Area of Detail Dirt Road Skid (Tractor) Trail !!!!!!!!!!Trail El Corte de Madera Creek Open Space Preserve Completed Treatment High Priority Low Priority Moderate Prioirty Attachment 1 DATE: July 26, 2017 MEMO TO: MROSD Board of Directors FROM: Kevin S. Woodhouse, Assistant General Manager THROUGH: Stephen E. Abbors, General Manager SUBJECT: July 2017 Santa Cruz Mountains Stewardship Network Update _____________________________________________________________________________ The last written update provided to the Board was a year ago, May 2016. At that time, it was reported that the Network had hired its Network Manager, Dylan Skybrook, and was planning a “Meet the Network” gathering for June 2016, which Director Riffle attended. It was also reported at that time that the Network had ratified its bylaws, and had several initiatives underway. These initiatives included a GIS “Story Map” of stewardship projects in the region, establishing a Science and Monitoring team to develop ideas for how stewardship-related scientific data could be gathered, monitored, and shared throughout the region, and developing a Stewardship Awareness Leadership program for community leaders. This update provides information about additional progress the Network has made over the last year on these initiatives and new ones. Summary of Specific Initiatives The Network has formed the following teams to implement tangible actions: x Spotlight Stewardship Team is running a four-day course (one day per month in May, June, August, and September) that introduces community leaders, elected officials, and others to stewardship issues. The current course takes the cohort to Russian Ridge Open Space Preserve, Pescadero Marsh, San Vicente Redwoods, and the Byrne forest. The inaugural tour day was at Mindego Ranch/Russian Ridge and focused on challenges when working lands (grazing, in this case), species protection, watershed protection, and public access intersect. Julie Anderson, Resource Management Specialist III, led the coordination of the event and provided expert information about species protection at Mindego. AGM Woodhouse facilitated a panel discussion between a CA Fish and Wildlife representative, a USGS endangered species scientist, one of Midpen’s grazing tenants, and Midpen’s Land & Facilites Services Manager Brian Malone. Numerous other staff from Natural Resources, Real Property, Land & Facilities Services, and Planning also assisted in providing information during the tour. 2 Spotlight Stewardship Tour at Mindego x Permitting Coordination Team is working with Jim Robins from Alnus Ecological to find ways for the execution of stewardship projects to happen more quickly and easily within regulatory regimes. Jim completed an initial “Needs Assessment and Framework for Addressing Regulatory Barriers” report, and a workshop was held on June 26th for Network members to discuss and evaluate the next steps forward to address permitting challenges collectively. x Science and Monitoring Team is working on a base map of the region that tracks land use, management treatments, and other data throughout the Santa Cruz Mountains to provide a picture of the region as a whole. x Asset Mapping Team is cataloging the assets and capacities of the Network members to make partnering and resource sharing easier. x Responsible Cultivation Team looks at the environmental impacts of cannabis growing in the region, an evolving concern. x Climate Scenario Planning Team is a brand new team that will look at how climate change may affect the region and what might be done to avoid the worst impacts. x Story Map Team that began work last year is reevaluating how to best support the various Network initiatives and the purpose of the Network. Membership At the last Network meeting in May 2017, members voted to extend invitations to several additional organizations to join the Network if they are interested. Invitations have been 3 extended to Santa Clara County Parks, Santa Clara Valley Open Space Authority, Redwood Empire, and Redtree Properties. The first two are close partners to Midpen and represent a significant constituency concerning the future of stewardship in the Santa Cruz Mountains region. The timber companies are also important land managers and stewards in the region and would bring an important perspective to the Network, currently only represented by Big Creek Lumber. Press and Case Study In February, 2017, an article ran in the Santa Cruz Sentinel about the Network: http://www.santacruzsentinel.com/environment-and-nature/20170221/stewards-collectively- protect-the-santa-cruz-mountains A Case Study Report about the Network is under development by the consultant team initially hired to form the Network, and will be provided to the Board when it is finalized. Future Updates Future updates will be provided to the Board as Network actions continue throughout the year. Also, please do not hesitate to forward to the General Manager any questions you may have about the Network at this point. DATE:July 26, 2017 MEMO TO:MROSD Board of Directors FROM: Ana Ruiz, AICP, Assistant General Manager and Alicia Halpern, Planner I THROUGH: Steve Abbors, General Manager SUBJECT: Minor Revision to Wording on the Save the Redwoods League Partner Signboard to be placed at Purisima Creek Redwoods Open Space Preserve _____________________________________________________________________________ This FYI Memorandum presents an update on the Save the Redwoods League (League) partner signboard project at Purisima Creek Redwoods Open Space Preserve (Preserve). In response to a request from the League’s legal counsel, the General Manager has approved a slight amendment to the Board-approved text on the signboard frame (R-17-20). The original approved wording was as follows: “Midpeninsula Regional Open Space District and Save the Redwoods League Partnership”. To remain consistent with Board intent for including the word “partnership” and address the League’s request, the wording has been amended as follows: “Midpeninsula Regional Open Space District and Save the Redwoods League” (to be placed along the top edge of the frame) and “Partners in Conservation” to be placed on the bottom edge of the frame (see Attachment 1). The “Partners in Conservation” language meets the Board’s desire to recognize the continual partnership with the League at the Preserve without using the word “partnership”, which has a specific legal definition that does not apply. Background The Preserve expanded significantly in 1984 due to a property acquisition partially funded by the League. The League’s ability to designate memorial groves within the Preserve was a condition of that purchase agreement. The League requested, and the Board has authorized, the installation of a centralized recognition signboard at the west entrance of the Preserve. This new centralized signboard will reduce the number of future individual recognition signs installed in the remaining undedicated groves by 90%. Staff first presented the proposal for a centralized signboard to the Legislative, Funding & Public Affairs Committee on January 10, 2017. The Committee recommended staff proceed with a signboard frame titled “Midpeninsula Regional Open Space District and Save the Redwoods League Partnership.” On February 22, 2017, the full Board approved the centralized signboard and frame language. The Board also authorized the General Manager to enter into an agreement with the League to formalize the Signage Plan and the League’s responsibility to fund the fabrication, maintenance, and replacement of both the centralized signboard and individual signs. During the development and review of the draft agreement, the League’s legal counsel stated that using the word “Partnership” had potential legal implications and the League would prefer to change the “Partnership” wording to “Partners in Conservation.” District General Counsel reviewed this proposal and agreed changing the wording would be a reasonable action from a legal standpoint. Since the Board approved this signboard, the General Manager is informing the Board of the slight wording change in the event the Board would rather have this item return for full Board review. Next Steps Pending no further direction from the Board, the General Manager will direct staff to place the order for the signboard frame with the revised wording that includes “Partners in Conservation”. Staff will continue to work with the League to finalize the signboard content and install the signboard in the Board-approved location at the Preserve’s western entrance adjacent to the existing District signboards. Attachment 1. Updated Signboard Frame with new “Partners in Conservation” wording MIDPENINSULA REGIONAL OPEN SPACE DISTRICT \ AND SAVETHE REDWOODS LEAGUE PARTNERS IN CONSERVATION DATE:July 26, 2017 MEMO TO:MROSD Board of Directors THROUGH: Stephen E. Abbors, General Manager FROM:Brian Malone, Land and Facilities Services Manager SUBJECT: Housing Construction Options _____________________________________________________________________________ At Board meeting 17-15 on June 28, 2017 the Board approved a project to build agricultural workforce housing at either 900 Sears Ranch Road or 1150 Sears Ranch Road in La Honda Creek Open Space Preserve to serve the conservation grazing program, with actual construction pending future Board contract approval (R-17-75). The fiscal analysis in the board report used the terms traditional home and modular home to estimate the cost of the project. There were Board questions regarding the construction and lifespan of the two types of housing. The presentation was unclear about the construction and life span upon which the estimates were based. The cost estimates were based on a traditional or “stick built home” and a modular home. Both types of construction are required to meet local building code requirements. Modular homes are residences built in a controlled factory environment in sections, or modules, and then transported to the construction site. They are installed on permanent foundations. The only difference between the two types of homes is the construction method. Both stick built and modular homes are permanent structures. They do not have a predetermined lifespan. Many elements of a structure such as roofing and plumbing require maintenance and eventual replacement. Maintenance is the largest factor in the lifespan of a structure. A third type of housing is defined as manufactured homes. A manufactured home (formerly known as a mobile home) is built to the Manufactured Home Construction and Safety Standards (U.S. Dept. of Housing and Urban Development Code) and displays a red certification label on the exterior of each transportable section. Manufactured homes are built in the controlled environment of a manufacturing plant and are transported in one or more sections on a permanent chassis. They can be installed on permanent or temporary foundations. Various sources estimate the life expectancy of manufactured homes between 30 to 58 years. However, standards have improved over the years and the current regulations for manufactured homes were established in 1974, so it remains to be seen how the longevity manufactured home will compare to traditionally built homes. New, well-maintained manufactured homes can be expected to have a long life expectancy. A lifecycle comparison of stick built and modular homes would not provide any useful comparison beyond the initial construction costs because the maintenance costs are the same given that they are both built under the same codes and the life span is indeterminate. Therefore, staff has not prepared a lifecycle cost. Staff will return to the Board for contract approval for the construction of agricultural workforce housing in La Honda Creek Preserve, which will include design criteria for the structure. DATE:MROSD Board of Directors MEMO TO: Board of Directors THROUGH: Steve Abbors, General Manager FROM:Jennifer Woodworth, District Clerk/Assistant to the General Manager Peggy Gibbons, Public Affairs Specialist SUBJECT: Approval of District and Mount Umunhum Logo Trademarks _____________________________________________________________________________ Many districts, cities, and other government agencies develop seals, logos, slogans, etc. to help promote the agency’s unique identity. The Midpeninsula Regional Open Space District (District) previously trademarked its former logo for to promote public awareness of the need for natural resource conservation. Since the District’s logo was approved by the Board in 2008 and updated in 2013, the new logo needed a separate trademark. Concurrently, District staff opted to apply for trademark protection for its Mount Umunhum logo, which will be used for signage, promotional materials, etc. related to Mount Umunhum. Trademark law helps protect the public from deception and protects the reputation and goodwill of those that created the trademarks.As a trademark, the District’s logos are the property of the District. The District can control how the logos may be used as well as prevent other parties from using them to promote non-District sponsored activities or positions.The official District logo has historically been used by the District Clerk to authenticate documents, such as deeds, contracts, Board legislative items, etc. as official documents of the District.Both logos may also be used on printed and electronic outreach material, on in-preserve temporary and permanent signage, and shared with partner agencies to identify jointly funded projects. Use of the District’s logos will also help the District increase its public profile and increase awareness of its identity and mission. District Logo Mount Umunhum Logo From:Jennifer Woodworth Subject:Responses to 7/26/17 Board Agenda Questions Date:Wednesday, July 26, 2017 10:10:56 AM Attachments:image004.png image005.png nahb20study20of20life20expectancy20of20home20components.pdf Good morning all, Please find the responses below in blue to Director Kishimoto’s questions submitted regarding items on tonight’s Board meeting agenda. Item 1 pp. 44-48 of 63, annual report, section on employee retirement systems. p. 46/7 has discussion on discount rate, set at 7.5%. But the real returns don’t seem to justify the 7.5% investment rate expected rate of return?? And drop to 6.65% increases net pension liability to $19 million. The information in the pension footnote to our June 30, 2016 audit was taken directly from the CalPERS report for its fiscal year ending June 30, 2014. This was the latest report received at the time of the audit. The use of CalPERS information in audit report footnotes is standard practice among auditors. In March 2017, we received the June 30, 2015 CalPERS annual report, which also used a 7.5% target investment earnings rate. In November 2015, CalPERS set a new policy, reducing its target rate of return to 6.5% over twenty years. The auditors never ask for our own judgments related to the District’s pension liability; they use the official CalPERS report in drafting the pension footnote. As you are aware, we keep close tabs on CalPERS results and public communications and regularly analyze our pension liability, and recommend how the District should respond in order to reduce our unfunded pension liability in the most economic manner. In 2013, we recommended and the board approved paying off our $2.5 Side Fund balance. In June 2016 and again in June 2017, the Board approved pension prepayments, a total of $4 million. There has been some recent good news. On July 14, CalPERS released a preliminary assessment of its investment result for fiscal 2017, 11.2%. Claims - $556,000 for Cal JPIA - how does this break down? Annual Contribution 2017-18: Liability Program $ 76,425 ($176,477 - Retrospective Adjustment $100,052) Workers Compensation Program $480,155 ($487,242 – Retrospective Adjustment $7087) Total: $566,580 The departmental spread is as follows: Info report on housing construction: The proposed housing type was a modular home, and not manufactured home? Yes, the proposed construction method for building agricultural workforce housing is modular. The board report on the approval of agricultural workforce housing did not ask for approval of the type of housing construction. However, stick built and modular home construction methods were used as the basis for cost estimates. Unless it is infeasible, staff will use the modular construction method to request bids for home construction since it is less costly than stick built construction. It would seem there must be industry estimates on average longevity and/or maintenance costs (e.g. 10% of original cost per year not including land). Residential homes can last forever if the components that wear out are replaced. Poorly constructed or maintained structures can deteriorate rapidly. I have attached a study conducted by the National Association of Home Builders on the life expectancy of home components. https://www.interstatebrick.com/sites/default/files/library/nahb20study20of20life20expectancy20of20home20components.pdf There are not are not great estimates available for annual home maintenance. A common estimate is to expect to spend 1% of purchase cost per year (including land costs), but that is just a rough rule of thumb. The American Housing Survey done by the US Census Bureau in 2015 for the San Francisco Bay Region for the previous two years had a median expenditure on home improvement of $2,000. The average expenditure was $6,431. This data is available for owner occupied homes only. The improvements included disaster repairs and remodels as well as flooring, roofing, electrical, HVAC, plumbing and insulation repairs and replacements. The median expenditure over two years for homes in the 1,000 to 1,499 square feet range was $1,500. The average expenditure was $4487. In general newer homes require less maintenance at the beginning of their lifespan. Costs to the District will generally be higher due to prevailing wage requirements, because rural locations require the maintenance of driveways and water systems and fewer contractors bid on public works projects particularly in remote locations. Would the modular home be built to same energy efficiency standards as a “stick” home? The same energy efficiency standards would apply to stick built homes and modular homes. It is likely that there are options that could be used in both types of construction that can increase energy efficiency. The primary factors that affect energy efficiency would be the same for both types of housing construction, windows and doors, appliances, HVAC system, and insulation. New construction of either type will be superior to existing District housing stock. Jennifer Woodworth, MMC District Clerk/ Assistant to the General Manager jwoodworth@openspace.org Midpeninsula Regional Open Space District 330 Distel Circle, Los Altos, CA 94022 P: (650) 691-1200 - F: (650) 691-0485 E-mail correspondence with the Midpeninsula Regional Open Space District (and attachments, if any) may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act. 5 YEARS 10 YEARS National Association of Home Builders if 15 YEARS Bank of America Home Equity ST DYOF 0 15 RS 80 YEARS 85 YEARS 90 YEARS 95 YEARS 100 YEARS NATICIITAL ASSOCIATION OF HOME BI.'ILDERS Bank of America FEBRUARY 2007 National Association of Home Builders/ Bank of America Home Equity Study of Life Expectancy of Home Components Prepared by the Economics Group of NAHB Dr. David Seiders, Senior Staff Vice President and Chief Economist Gopal Ahluwalia, Staff Vice President - Research Steve Melman, Director Economic Services Rose Quint, Director of Survey Analysis Ashok Chaluvadi, Senior Research Associate Mei Liang, Senior Research Associate Adam Silverberg, 2006 Summer Intern Cyprien Bechler, 2006 Summer Intern Jackie Jackson, Editor Sponsored by Bank of America Home Equity Bank of America is one of the world's largest financial institutions, serving individual consumers, small and middle market businesses and large corporations with a full range of banking, investing, asset management and other financial and risk-management products and services. The company provides unmatched convenience in the United States, serving more than 55 million consumer and small business relationships with more than 5,700 retail banking offices, through more than 17,000 ATMs and award-winning online banking with more than 21 million active users. Bank of America is the No. 1 overall Small Business Administration (SBA) lender in the United States and the No. 1 SBA lender to minority- owned small businesses. The company serves clients in 175 countries and has relationships with 98 percent of the U.S. Fortune 500 companies and 80 percent of the Global Fortune 500. Bank of America Corporation stock (NYSE: BAC) is listed on the New York Stock Exchange. Contents Introduction --------------------------------------------------------------------------------- 1 Findings -------------------------------------------------------------------------------------- 2 Tables 1. Appliances ------------------------------------------------------------------------- 7 2. Cabinetry and Storage------------------------------------------------------------ 7 3. Concrete and Masonry ----------------------------------------------------------- 8 4. Countertops------------------------------------------------------------------------ 8 5. Decks ------------------------------------------------------------------------------- 8 6. Doors ------------------------------------------------------------------------------- 8 7. Electrical and Lighting----------------------------------------------------------- 9 8. Engineered Lumber--------------------------------------------------------------- 9 9. Faucet and Fixtures--------------------------------------------------------------- 9 10. Flooring ---------------------------------------------------------------------------- 10 11. Footings and Foundations-------------------------------------------------------- 10 12. Framing and Other Structural Systems----------------------------------------- 10 13. Garages----------------------------------------------------------------------------- 11 14. Home Technology ---------------------------------------------------------------- 11 15. HVAC ------------------------------------------------------------------------------ 11 16. Insulation and Infiltration Barriers---------------------------------------------- 12 17. Jobsite Equipment----------------------------------------------------------------- 12 18. Molding and Millwork ----------------------------------------------------------- 12 19. Paint, Caulks and Adhesives ---------------------------------------------------- 12 20. Panels------------------------------------------------------------------------------- 13 21. Roofing----------------------------------------------------------------------------- 13 22. Siding and Accessories----------------------------------------------------------- 14 23. Site and Landscaping------------------------------------------------------------- 14 24. Walls, Ceilings and Finishes ---------------------------------------------------- 15 25. Windows and Skylights---------------------------------------------------------- 15 1 National Association of Home Builders/ Bank of America Home Equity Study of Life Expectancy of Housing Components INTRODUCTION The life expectancies of the components of a home depend on the quality of installation, the level of maintenance, weather and climate conditions, and the intensity of use. Some components may remain functional but become obsolete due to changing styles and preferences or improvements in newer products while others may have a short life expectancy due to intensive use. The average life expectancy for some components has increased during the past 35 years because of new products and the introduction of new technologies, while the average life of others has declined. NAHB’s last such study on the life expectancy of housing components was published in Housing Economics in August 1993. U.S. HOUSING STOCK The 2005 American Housing Survey by the U.S. Census Bureau shows that there are more than 124 million homes in the housing stock, with a median age of 32 years. About one-third of the housing stock was built in 1960 or earlier. About 10 percent was built in the 1960s, and another 20 percent was built in the 1970s. Of the remainder, 13 percent was built in the 1980s, another 13 percent was built in the 1990s, and 8 percent in the first years of the 21st century. Of the total stock of 124.3 million housing units, about 109 million are occupied housing units, 11.6 million are vacant and about 4 million are seasonal. Two-thirds of all units in the nation’s housing stock are single-family detached or attached, 8 percent are in buildings with 2 to 4 units, and about 17 percent are in buildings with 5 or more units. The remaining 7 percent of the stock is in HUD-code homes. About 18 percent of the occupied housing stock is in the Northeast, 23 percent is in the Midwest, 37 percent is in the South, and 21 percent is in the West. THE STUDY In the summer of 2006, NAHB conducted a comprehensive telephone survey of manufacturers, trade associations and researchers to develop information about the longevity of housing components. Many of the people interviewed emphasized that the life expectancy of housing components is greatly affected by the quality of maintenance. They also noted that changing consumer preferences can result in products being replaced long before -- or after -- the end of their practical life expectancy. This article provides a synopsis of the survey results (Table 1). [Note: This report should be used as a general guideline only. None of the information in this report should be interpreted as a representation, warranty or guarantee regarding the life expectancy or performance of any individual product or product line. Readers should not make buying decisions and/or product selections based solely on the information contained in this report.] 2 Findings Appliances The life expectancy of a typical appliance depends to a great extent on the use it receives. Moreover, appliances are often replaced long before they are worn out because changes in styling, technology and consumer preferences make newer products more desirable. Of the major appliances in a home, gas ranges have the longest life expectancy: 15 years. Dryers and refrigerators last about 13 years. Some of the appliances with the shortest lifespan are: compactors (6 years), dishwashers (9 years) and microwave ovens (9 years). Cabinetry and Storage Kitchens are becoming larger and more elaborate, and together with the family room, modern kitchens now form the “great room.” Great rooms are not only a place to cook, but also a space where people gather to read, eat, do homework, surf the Internet and pay bills. Kitchen cabinets are expected to last up to 50 years, medicine cabinets for 20+ years, and garage/laundry cabinets for 100+ years. Closet shelves are expected to last for a lifetime. Concrete and Masonry Masonry is one of the most durable components of a home. Chimneys, fireplaces, and brick veneers can last a lifetime, and brick walls have an average life expectancy of more than 100 years. Countertops Natural stone countertops, which are less expensive than a few years ago, are gaining in popularity and are expected to last a lifetime. Cultured marble countertops have a life expectancy of about 20 years. Decks Because they are subject to a wide range of conditions in different climates, the life expectancy of wooden decks can vary significantly. Under ideal conditions, they have a life expectancy of about 20 years. 3 Doors Exterior fiberglass, steel and wood doors will last as long as the house exists, while vinyl and screen doors have a life expectancy of 20 and 40 years, respectively. Closet doors are expected to last a lifetime, and French doors have an average life of 30 to 50 years. Electrical and Lighting Copper plated wiring, copper clad aluminum, and bare copper wiring are expected to last a lifetime, whereas electrical accessories and lighting controls are expected to last 10+ years. Engineered Lumber Floor and roof trusses and laminated strand lumber are expected to last a lifetime, and engineered trim is expected to last 30 years. Faucets and Fixtures Kitchen sinks made of modified acrylic will last 50 years, while kitchen faucets will work properly for about 15 years. The average life of bathroom shower enclosures is 50 years. Showerheads last a lifetime, while shower doors will last about 20 years. Bath cabinets and toilets have an unlimited lifespan, but the components inside the toilet tank do require some maintenance. Whirlpool tubs will function properly for 20 to 50 years, depending on use. Flooring All natural wood floorings have a life expectancy of 100 years or more. Marble, slate, and granite are also expected to last for about 100 years, but can last less due to a lack of maintenance. Vinyl floors last up to 50 years, linoleum about 25 years, and carpet between 8 and 10 years (with appropriate maintenance and normal traffic). Footings and Foundations Poured as well as concrete block footings and foundations last a lifetime, assuming they were properly built. Termite proofing of foundations will last about 12 years if the chemical barriers put in place during construction are left intact. Waterproofing with bituminous coating lasts 10 years, but if it cracks it is immediately damaged. Concrete or cast iron waste pipes are expected to last 100 years or more. 4 Framing and Other Structural Systems Framing and structural systems have extended longevities: poured-concrete systems, timber frame houses and structural insulated panels will all last a lifetime. Wall panels and roof and floor trusses will similarly last a lifetime. Softwood, hardboard, and plywood last an average of 30 years, while OSB and particleboard are expected to function properly for 60 years. Garages Garage door openers are expected to last 10 to 15 years, and light inserts for 20 years. Home Technology Home technology systems have various life expectancies. While a built-in audio system will last 20 years, security systems and heat/smoke detectors have life expectancies of 5 to 10 years. Wireless home networks and home automation systems are expected to work properly for more than 50 years. Heating, Ventilation, and Air Conditioning (HVAC) Heating, ventilation, and air conditioning systems require proper and regular maintenance in order to work efficiently, but even in the best case scenarios most components of such systems only last 15 to 25 years. Furnaces on average last 15-20 years, heat pumps 16 years, and air conditioning units 10-15 years. Tankless water heaters last more than 20 years, while an electric or gas water heater has a life expectancy of about 10 years. Thermostats usually are replaced before the end of their 35-year lifespan due to technological improvements. Insulation and Infiltration Barriers As long as they are not punctured, cut, or burned and are kept dry and away from UV rays, the cellulose, fiberglass, and foam used in insulation materials will last a lifetime. This is true whether the insulation was applied as loose fill, house wrap, or batts/rolls. Jobsite Equipment Ladders are expected to last a lifetime, and life expectancy of lifts is about 8 to 10 years. Molding and Millwork Custom millwork will last a lifetime, and all stairs – circular and spiral stairs, prebuilt stairs and attic stairs – are expected to last a lifetime. 5 Paint, Caulks and Adhesives Both interior and exterior points can last for 15 years or longer, however home owners often paint more frequently. Panels Hardboard panels and softwood panels are expected to last 30 years, while oriented strand board and particleboard have a life expectancy of 25-30 years. Wall panels are expected to last a lifetime. Roofing The life of a roof depends on local weather conditions, proper building and design, material quality, and adequate maintenance. Slate, copper, and clay/concrete roofs have the longest life expectancy – over 50 years. Roofs made of asphalt shingles last for about 20 years while roofs made of fiber cement shingles have a life expectancy of about 25 years, and roofs made of wood shakes can be expected to last for about 30 years. Siding and Accessories Outside materials typically last a lifetime. Brick, vinyl, engineered wood, stone (both natural and manufactured), and fiber cement will last as long the house exists. Exterior wood shutters are expected to last 20 years, depending on weather conditions. Gutters have a life expectancy of more than 50 years if made of copper and for 20 years if made of aluminum. Copper downspouts last 100 years or more, while aluminum ones will last 30 years. Site and Landscaping Most landscaping elements have a life expectancy of 15 to 25 years. Sprinklers and valves last about 20 years, while underground PVC piping has a lifespan of 25 years. Polyvinyl fences are designed to last a lifetime, and asphalt driveways should last between 15 and 20 years. Tennis courts can last a lifetime if recoated; most coatings last 12 to 15 years. The concrete shell of a swimming pool is expected to last over 25 years, but the interior plaster and tile have life expectancies of about 10 to 25 years. 6 Walls, Ceilings and Finishes Walls and ceilings last the full lifespan of the home. Windows and Skylights Aluminum windows are expected to last between 15 and 20 years while wooden windows should last upwards of 30 years. Table 1: Life Expectancy of Different Products/Items/Materials in the Home Life in Years Comments 1. APPLIANCES Exhaust Fan 10 Compactors 6 Dishwashers 9 Disposers, Food Waste 12 Dryers, Electric 13 Dryers, Gas 13 Freezers 11 Microwave Ovens 9 Ranges, Electric 13 Ranges, Gas 15 Range/Oven Hoods 14 Refrigerators, Compact 9 Refrigerators, Standard Washers Water Heaters, Electric Water Heaters, Gas Air -Conditioners, Room Air -Conditioners, Unitary Boilers, Electric Boilers, Gas Dehumidifiers Furnaces, Warm -Air, Electric Furnaces, Warm -Air, Gas Furnaces, Warm -Air, Oil Heat Pumps Humidifi ers 13 10 11 10 10 15 13 21 8 15 18 20 16 8 Note: Life expectancy is based on first -owner use. Source: Appliance Magazine, Sep 2005 issue, Grainger 2. CABINETRY & STORAGE Cabinet Lines Bath Cabinets Lifetime Entertainment Centers/Home Office 10 Garage/Laundry Cabinets 100+ Kitchen Cabinets 50 Medicine Cabinets 20+ Manufacturing Types Modular/Stock 50 Closet systems Closet Shelves Lifetime Source: Wellborn Cabinet, Zaca, Timberlake Cabinet Co., Wellborn Cabinet, Moduline, Canyon Creek Cabinet Co., Easyclosets.com, Wellborn Cabinet 7 Table 1: Life Expectancy of Different Products/Items/Materials in the Home Life in Comments Years 3. CONCRETE & MASONRY Brick 100+ Veneer Lifetime Caulking (for sealer) 2-20 Source: General Shale Brick, NHACP and NCSG, Sashco Sealants 4. COUNTERTOPS Cultured Marble 20 Natural Stone Lifetime Tile Lifetime Wood Lifetime Source: Rynone, Buffalo stone, Architectural Products by Outwater, Formica. Corp, Gibe° Services, Florida Tile Industries, United States Ceramic Tile Co., National Hardwood Flooring Oa Moulding 5. DECKS Wood 20 Dry areas last 20-25, South 10-15, North 20-30. Deck Planks 25 Source: Decks. corn, Timbertech 6. DOORS Exterior Doors Fiberglass Lifetime Screen 40 Pine 20 yrs, Cedar 40 yrs, Mahogany 60 yrs Steel, Fire -Rated Lifetime Vinyl 20 Wood Lifetime Interior Doors French 30 to 50 Closet Lifetime Source: Fiberframe, Neoporte, Timeline Vinyl Products/Timeline Vinyl Windows, Victoriana East, Coppa Woodworking Inc., Marvin Windows and Doors, Kestrel 8 Table 1: Life Expectancy of Different Products/Items/Materials in the Home Life in Years Comments 7. ELECTRICAL & LIGHTING Accessories Lighting Controls Copper Wiring Copper Plated Copper Clad Aluminum Bare Copper 10+ 10+ Lifetime Lifetime Lifetime If used in a non -corrosive environment. Source: Lutron Electronics, Lighting Controls Association, Copper Development Assoc. 8. ENGINEERED LUMBER Engineered Trim Laminated Strand Lumber Laminated Veneer Lumber Trusses, Floor Trusses, Roof 30 Lifetime 30+ Lifetime Lifetime Source: Engineered Wood Association, Georgia Pacific Corp., Georgia Pacific Corp., Lumber Specialties 9. FAUCETS & FIXTURES Accessible/ADA Products Faucets, Bar/ Hospitality Faucets , Kitchen Sinks Faucets, Lavatory Faucets, Tub/ Shower Faucets, Toilets/Bidets Saunas/ Steam Rooms Shower Doors Shower Enclosures/Modules Showerheads Toilets/Bidets Whirlpool Tubs Sinks: Kitchen & others Enamel Steel Modified Acrylic Soapstone Lifetime 15 15 20+ 20+ 10 Wear issues depending on use, new cartridges or seals. 15-20 20+ 50 Lifetime Lifetime 20-50 5-10 50 100+ The components will require occasional maintenance. Lifespan of the rotating engine depends on the use made of the tub. inside toilet tank and valves that operate bidet Source: Delta Faucet Co., Grohe, Kohler Co., Moen, Plexicor (part of Karran), Toto USA, Acquuinox, Alumax, Alsons. Karran, Green Mountain Soapstone Corp., Saunastore 9 Table 1: Life Expectancy of Different Products/Items/Materials in the Home Life in Years Comments 10. FLOORING All Wooden Floors Bamboo Brick Pavers Carpet Concrete Engineered Wood Exotic Wood Granite Laminate Linoleum Marble Slate Tile Vinyl Other Domestic Wood Terrazo Lifetime Lifetime 100+ 5-10 50+ 50+ Lifetime 100+ 15-25 25 100+ 100 75-100 50 Lifetime 75+ Source:Marble Institute of America, Berg & Berg, Dal -Tile Corp, Floortec, National Wood Flooring Association, General Shale Brick, Masland Carpets, Beaulieu of America, Concrete Designs, Formica Corp, Linoleumstore.corn, DePaoli Mosaic, Monarch Ceramic Tile 11. FOOTINGS & FOUNDATIONS Poured Footings and Foundations Concrete Block Termite Proofing Bituminous Coating Waterproofing Pargeting with. Ionite Baseboard System Plumbing Concrete Waste Pipe Cast Iron Waste Pipe Source: Dry Up Basement, Unexco, Mixed Concrete Assoc, Quikrete Lifetime Lifetime 12 10 20-30 50 100 100 Properly built foundations last indefinitely. "Pre-treatment during construction: longevity of treatment depends on disturbance or not of the chemical barriers in place." If it cracks, it is immediately damaged. It's not typical in a residential setting. Its downfall is when it cracks. Cast Iron Soil Pipe Institute, American Concrete Pipe Association, National Ready 12. FRAMING &OTHER STRUCTURAL SYSTEMS Poured -Concrete Systems Structural Insulated Panels Timber Frame Homes Lifetime Lifetime Lifetime Source: ConForrn Pacific, NGS Materials, Post & Beam Factory 10 Table 1: Life Expectancy of Different Products/Items/Materials in the Home Life in Years Comments 13. GARAGES Garage Door Openers 10-15 Light Inserts 20 Source: Wayne -Dalton Corp. 14. HOME TECHNOLOGY Audio, Built-in 20 Heat/Smoke Detectors <10 National Fire Alarm Code requires that detectors be replaced every 10 years. Home Automation Systems Home Networks, Wireless Security Systems Lifetime 50+ 5-10 Source: LiteTouchHome Director, ADT and Slomin's Home Security, Home Director, Home Seer 15. HVAC Air Conditioners 10-15 Air Quality Systems 15 Boilers 13-21 Dehumidifiers 8 Ducting 10 Furnaces 15-20 Heat Pumps 16 Heat Recovery Ventilators 20+ Thermostats 35 Ventilators 7 Water Heaters, Tankless 20+ Electric Radiant Heater 40 Hot Water or Steam Radiant Heater 15+ Diffusers, Grilles, and Registers 25 Induction and Fan -Coil Units 10-15 Dampers 20+ DX, Water, or Steam 20 Electric 15 Shell -and -Tube 20 Molded Insulation Lifetime Not usually used residentially. Burners <10 Oil burners need more maintenance and don't last as long as gas burners. Source: CenterPoint Energy and Trane Residential system Group, Smarter Way Inc., CenterPoint Energy, Air Quality Engineering, CenterPoint Energy and Luxaire Unitary Products Group, Association of Home Appliance Manufacturers, American Societyy, of Heating, Refrigerating and Air -Conditioning Engineers, Econar, Lomanco, Honeywell, American. Society of Heating, Refrigerating and Air -Conditioning Engineers, EWC Controls, Fantech, No. American Insulation Manufacturers Assoc. US Dept. of Energy, Radiant Electric Heat, Radiantec, Radiantec, American Society of Heating, Refrigerating and Air -Conditioning Engineers, Power Flame Inc., Appliance Magazine 11 Table 1: Life Expectancy of Different Products/Items/Materials in the Home Life in Comments Years 16. INSULATION & INFILTRATION BARRIERS Insulation Material Cellulose 100+ Fiberglass Lifetime Foam Lifetime Insulation Type Batts/Rolls Lifetime House Wrap Lifetime Loose Fill Lifetime Source: DuPont, National Fiber; Johns Manville, RHH Foam Systems, No. American. Insulation Manufacturer Association 17. JOBSITE EQUIPMENT Ladders Lifetime Lifts 8-10 Source: Putnam Rolling Ladder Co., Genie Industries 18. MOLDING & MILLWORK Custom Millwork Lifetime Stair Parts Lifetime Stairs, Circular 8s Spiral Lifetime Stairs, Prebuilt Lifetime Stairs, Attic Lifetime Source: York Spiral StairAzek, Authentic Pine Floors, Century Architectural Specialties, StairWorld, National Hardwood Flooring & Moulding 19. PAINTS, CAULKS, & ADHESIVES Adhesives Roofing 7 Paints 83 Stains Paint, Exterior 15+ Paint, Interior 15+ Depends on whether or not it is washable paint. Source: The Sherwin-Williams Co.,Slate Savers, Tanaka Roofing Products, Dutch Boy Paints 12 Table 1: Life Expectancy of Different Products/Items/Materials in the Home Life in Years Comments 20. PANELS Hardboard 30 Oriented -Strand Board 25-30 Particleboard 60 Plywood 60 Softwood 30 Underlayment, Flooring 25 Wall Panels Lifetime Source: Georgia Pacific Corp., NGS Materials, Weyerhaeuser, James Hardie Building Products 21. ROOFING Material Aluminium Roof Coating 3-7 Fiber Cement 25 Asphalt 20 Modified Bitumen 20 Copper Lifetime Simulated Slate 50 Wood 30 Clay/ Concrete Lifetime Slate 50+ Coal and Tar 30 Source: Gardner -Gibson, Maxitile, National Roofing Contractors Association, GAF Material Corp., Asphalt Roofing Manufacturer's Association, Johns Manville, Metal Roof Specialties, Nycore, Authentic roof, 208 Shake&Shingle, The Northern Roof Tile Sales Co., Universal Marble & Granite, Slate Savers, Koppers, Northern Elastomeric, EcoStar, Metals USA, GAF Material Corp. 13 Table 1: Life Expectancy of Different Products/Items/Materials in the Home Life in Years Comments 22. SIDING & ACCESSORIES Material Brick Lifetime Engineered Wood Lifetime Fiber Cement Lifetime Manufactured Stone Lifetime Stone Lifetime Stucco 50-100 Vinyl Lifetime Related Accessories Soffits/Fascias 50 This time period applies for fascia in fiber -cement only. Trim 25 Shutters Wood/ Exterior 20 Wood/Interior 15+ Aluminium/Interior 10+ Sun can cause the strings to break. Gutters and Downspouts Copper 50+ Aluminium 20 Galvanized Steel 20 Downspouts (Aluminum) 30 Downspouts (Copper) 100 Source: Boral Bricks, APA, GAF Material Corp., James Hardie Building Products, Boulder Creek Stone and Brick, Owens Corning, Genstone Enterprises, El Rey Stucco, Heartland Building Products, Azek, James Hardie Building Products, Blinds.corn, Vixen Hill Mfg. Co., Yost Mfg. & Supply, Berger Building Products, Guttersupply.com, (Rain Trade Corp. division) 23. SITE & LANDSCAPING Asphalt Driveway 15-20 Polyvinyl Fences Lifetime Clay Paving Lifetime Underground PVC Piping 25 Valves 20 Sprinklers 20 Usually made obsolete by advances in technology. Controllers 15 Lifespan given for areas not prone to lighting strikes. Tennis Court. Fast -Dry Green Lifetime 14 Table 1: Life Expectancy of Different Products/Items/Materials in the Home Life in Years Comments 23. SITE & LANDSCAPING (Continued) Asphalt with Acrylic Coating 12-15 Age before requiring major work. Requires recoating every 5-7 years. Asphalt with Acrylic Cushion 12-15 Age before requiring major work. Requires recoating every Coating 5-7 years. American Red Clay Lifetime Fast -Dry with Subsurface Lifetime Maintenance: average 10 minutes a day per court. Irrigation Red or Green Swimming pool General Concrete Shell Interior Finish/Plaster Interior Finish/ Pebble-tec Interior Finish/Tile Cleaning Equipment Decking Waterline Tile Lifetime 25+ 10-15 25-35 15-25 7-10 15 10 Source: Paddock Pools, Patios dr Spas, Bora.l Bricks, Accurate Tennis, Aquatic Technology, Huyser, Digger Specialties, Inc., Aquatech Pools - Society of Professional Builders, Inyo Pool Products, Omega Pool Structures, Inc. 24. WALLS, CEILINGS, & FINISHES Accoustical Ceiling Ceiling Suspension Ceramic Tile Standard Gypsum Lifetime Moisture or movement can affect lifespan. Lifetime Lifetime Lifetime Source: Interceramicusa, United States Gypsum Co., Messmers Inc., DAP 25. WINDOWS, SKYLIGHTS, & GLASS Glass & Glazing Materials Window Glazing Windows 10+ Aluminum/Aluminus Clad 15-20 Wood 30+ Some parts of the window may have to be replaced, so lifespan may vary. Source: Polygal, Gallina USA, LLC, Allied Window 'Note. This report should be used as a general guideline only. None of the information in this report should be interpreted as a representation, warranty or guarantee regarding the life expectancy or performance of any individual product or product line. Readers should not make buying decisions and/or product selections based solely on the information contained in this report.] 15 1201 15th Street Washington, DC 20005 800-368-5242