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Home My Public Portal About07-17-2012 loan orderMichael J. Driscoll Town Manager TOWN OF WATERTOWN Office of the Town Manager Administration Building 149 Main Street Watertown, MA 02472 Phone: 617-972-6465 Fax: 617-972-6404 www.watertown-ma.gov townmar@watertown-ma.gov To: Honorable Town Council From: Michael J. Driscoll, Town Manager Date: July 12, 2012 RE: Agenda Item — Proposed Loan Order As you are aware, as indicated in the Fiscal Year 2013 Budget Message, street and sidewalk maintenance is one of the top priorities in the Honorable Town Council's Fiscal Years 2009 through 2013 Budget Policy Guidelines. Within the Fiscal Year 2013-2017 CIP, $92,234,200 is designated for street and sidewalk improvements. The Fiscal Year 2013 General Fund Budget includes $754,425 to augment projected Chapter 90 monies. Beginning in Fiscal Year 1999 and including Fiscal Year 2013, the Honorable Town Council has approved $8,705,538 for the Street and Sidewalk Improvements appropriation, an average of $580,369 for each of the fifteen fiscal years. One of the top priorities of the Honorable Town Council's Budget Policy Guidelines is to update the Roadway Management Study to develop a priority list and funding schedule for the improvements of the Town's streets and sidewalks. Implement infrastructure recommendations from the Strategic Framework for Economic Development and pursue state/federal funding such as the Transportation Improvement Program (TIP) and School Safety Zone funding to improve traffic and safety. The updated Roadway Management Study was presented to the Committee on Public Works on February 21, 2012 and a report of that meeting was provided to the Honorable Town Council at the February 28, 2012 Town Council Meeting. The following is a summary of the updated Roadway Management Study and related points from the Committee on Public Works minutes. There are two significant differences in the new study that were not included in the previous study: • Use of advanced technologies to preserve a road surface and extend the amount of time before repaving is needed, such as crack sealing and micro -planing. • Change of scope to include curbs, sidewalks, and planting strip rehabilitation in addition to paving of the street surface. • The study indicated that Watertown has 73.68 miles of road, not the 71.80 that MassDOT shows; thus Watertown may be eligible for additional Chapter 90 funds. • Every road was surveyed and assigned a Road Surface Rating (RSR) of 1 to 100, where 100 is a newly paved road. The composite RSR is 70, and Watertown's RSR is 59. • The leading cause of road failure is water infiltration through cracks and utility patches, and heavy vehicle loads from trucks to buses. • The estimated cost to bring all roads to a RSR of 100 in one year is about $92M, but this will change each year as new roads age and old roads are fixed. • The purpose of this study is to develop a long-term plan to maximize the use. of Capital Improvement Program (CIP) funds to increase the Town's overall RSR average. On March 13, 2012, the Honorable Town Council adopted conceptual recommendations on the Fiscal Year 2013-2017 Capital Improvement Program. The conceptual recommendation for street and sidewalk construction read as follows: • Recommend proceeding with the $2.5M borrowing for Fiscal Year 2013 to be used for summer 2012 projects as identified in the CIP Scenario A in the updated Pavement Management Program presented on February 21, 2012, with the final list of streets to be done using local funds to be referred to the Committee on Public Works for review and recommendations prior to the commencement of work. On April 3, 2012, the Committee on Public Works met to discuss the summer 2012 road construction projects and a report of that meeting was provided to the Honorable Town Council at the April 10, 2012 Town Council Meeting. The report and recommendation to proceed with the summer 2012 road construction projects were adopted at that Town Council meeting (see attached excerpt and Committee report). Therefore, given all of the above, I respectfully request the attached Loan Order of $2,500,000 be placed on the July 17, 2012 Town Council Agenda as a First Reading. Thank you for your consideration in this matter. cc: Gerald S. Mee Jr., Superintendent of Public Works Steven Magoon, Director of Community Development & Planning Traffic Commission Phyllis L. Marshall, Town Treasurer/Collector Thomas J. Tracy, Town Auditor Kara K. Adams +1 617 239 0387 fax +1 866 644 8575 kadams@edwardswildman.com June 29, 2012 Peter B. Frazier, Senior Vice President First Southwest Company Municipal Advisory Group 54 Canal Street, Suite 320 Boston, Massachusetts 02114 Dear Peter: (Town of Watertown — Road Bonds) As requested I suggest the following form of revised loan order: Ordered: that the following amount is appropriated for the following purposes: Amount Purpose $2,500,000 road, sidewalk and wheelchair ramp construction and reconstruction, and for the payment of other costs incidental or related thereto, including, but not limited to drainage and water service improvements, signing, pavement markings and related work as directed by the Superintendent of Public Works and that to meet this appropriation the Town Treasurer, with the approval of the Town Manager, is authorized to borrow $2,500,000 under Chapter 44 of the General Laws or any other enabling authority; that the Town Manager, Treasurer and the Superintendent of Public Works are authorized to contract for and expend any federal, state or other aid available for the projects; and that the Town Manager, Treasurer and the Superintendent of Public Works are authorized to take any other action necessary or convenient to carry out this vote. The order must be published at least 5 days prior to the holding of a public hearing with respect to the order and its final passage and require at least a two-thirds vote, as in'the case of any other loan order for bonds. Please call me if there are any questions about the suggested proceedings. Sincerely, Kara K. Adams America 17021274.1 ROSTOI'l • CHICAGO • FT 1ALJDERDAtE • HARTFORD • LONDON L05 ANGELES • MADISON NJ NEW YORK •NEVdrOP.T (SEACH PROVIDENCE STAMFORD • TOKYO • WASIIINGTON DC • WEST PALM BEACH • HONG KONG ((associate olticeI April 10, 2012 Town Council Minutes Excerpt Public Works report on proposed street/sidewalk repairs for summer, 2012 — Cecilia Lenk, Chair. Councilor Lenk read the report. Councilor Woodland moved to accept the report, seconded by Councilor Palomba and adopted by unanimous voice vote with Councilors John A. Donohue, Susan G. Falkoff, Anthony Palomba, Angeline B. Kounelis, Cecilia Lenk, Vincent J. Piccirilli, Jr., Kenneth M. Woodland, Vice President Stephen P. Corbett and Council President Mark S. Sideris voting in the affirmative. Councilor Piccirilli moved to endorse the recommendations of the Committee regarding the 2012 list of streets/sidewalk work, seconded by Councilor Lenk and adopted by unanimous voice vote with Councilors John A. Donohue, Susan G. Falkoff, Anthony Palomba, Angeline B. Kounelis, Cecilia Lenk, Vincent J. Piccirilli, Jr., Kenneth M. Woodland; Vice President Stephen P. Corbett and Council President Mark S. Sideris voting in the affirmative. Town Council Town of Watertown Committee on Public Works, Meeting April 3, 2012 Report: April 10, 2012 The Committee met Tuesday April 3rd at 5:30 in the Council Chambers. Present were: Cecilia Lenk, Chair; Stephen Corbett, Vice -chair; and Vincent Piccirilli, Secretary. Also in attendance were DPW Superintendent Gerald Mee; DPW Clerk Mary Haley; Director of Community Development & Planning Steven Magoon; Councilors Angeline Kounelis, Kenneth Woodland and Anthony Palomba; Ernesta Kraczkiewicz; and the Watertown Patch reporter. The purpose of the meeting was to discuss the summer 2012 road construction projects. Mr. Mee handed out a revised list of the proposed improvements using the $2.5M in bonded funds and $2.1M in water/sewer funds (see attached). The discussion covered the following key points: 1. Waverley Ave and Carroll St will go out as one bid package, with a bid opening scheduled for April 26th, and construction to start soon thereafter. The estimated cost for Waverley will be $2.6M because it will include storm drain replacement in addition to the reconstruction. Carroll St will be completed this summer, but Waverley Ave will take two construction seasons due to the complexity of the work and the traffic volume. Goldie St will receive permanent patch over the water main replacement instead of full reconstruction. Carlton Terrace will likely be included with Carroll St because of water and gas main work, as well as the high volume of school traffic. 2. The Waverley Ave/Main St/Myrtle St intersection phase of the project will bid separately this summer for construction in summer 2013. It will be funded by Chapter 90 and development mitigation funds. The Committee asked Mr. Magoon to send out two letters prior to sending the project to bid: • Notify the owner of the vacant property at Waverley and Main of the upcoming road construction with regards to any upcoming redevelopment which will require changes to curb cuts or utility work. • Notify the owner of the gas station at Myrtle and Main of the proposed realignment of the intersection and its impact on that property. 3. Fifth Ave: This road was removed from the summer 2012 list because its accepted status is still being researched. In addition, Mr. Mee would seek to change the road geometry to reduce the excessive road width by increasing the width of the planting strips, which will save asphalt cost as well as reduce the environmental impact. 4. Taylor St: Mr. Mee asked that this road be removed from the summer 2012 list because of pending development of an abutting parcel, and instead redirect the funds to the mill and overlay of Arlington St from Arsenal St to the terminus of prior repaving work near Clarendon St. After further discussion regarding the Community Path Plan that was adopted by the Town Council, the Committee asked that Mr. Mee and Mr. Magoon incorporate two issues in the future Taylor St design: • Examine sidewalk and path options on Taylor St, including the use of the triangular piece of Town -owned property and pedestrian crossing at Mt Auburn St. • Examine associated redesign of Baptist Walk to add sidewalk & path features, and reclaiming the full use of the Town -owned right-of-way. Page 1 of 2 Committee on Public Works Report — April 10, 2012 5. Boyd St: While this road is scheduled to be redone, the issue was raised that portions of the street and sidewalk from North Park St to the Newton line appear to be in Newton, as shown on the Watertown's GIS mapping system. The Committee asked Mr. Mee and Mr. Magoon to clarify this issue prior to proceeding. 6. Aldrich Ave: It was noted that this street has significant challenges with front -yard parking in areas with no curbs and no clearly defined sidewalks. Mr. Mee said it is not allowed to have resident parking on Town sidewalks, and Mr. Magoon said that the Zoning Enforcement Officer will be investigating each property to determine where parking and driveway curb cuts are allowed. 7. Miscellaneous Mill & Overlay: Mr. Mee stated that $500,000 will be used to patch 300 foot segments on various roads that have sections of pavement damage. This technique is used to prolong the surface of road where the entire surface does not need to be redone. It also will not be used on a street that is so damaged that full reconstruction is needed or where water/sewer work is planned. The roads and specific areas to be done will be assessed by the highway supervisor based on surface conditions, and the total amount of work to be done is dependent on the unit pricing submitted by the successful bidder. Councilor Lenk asked that Mr. Mee send the Council a list of the locations that had partial mill & overlay last year. Councilor Woodland also asked for the locations for this year's work. 8. Councilor Lenk asked what methodology was used by the DPW to select the roads. Mr. Mee said it is a blend of some of the worst ranked roads (the top blocks of Lovell and Standish) and high traffic roads (Aldrich, Union, Boyd). Some of the smaller residential roads that have been neglected for decades (Hawthorne, Middlesex) need to be addressed each year. 9. Councilor Kounelis stated that there were no roads in the east end on the DPW list. Mr. Mee said that road work depends on other factors such as utility work and construction projects, and that east end roads that had water/sewer work last year such as Irma Ave and Hillside Rd will likely be redone next year after the trench has time to settle. 10. Councilor Palomba asked why a street like Marion Rd was not on the list, particularly since students use it to walk to Victory Field from the high school. Mr. Mee explained that Marion Rd is a good example of a street that has too many overlays of asphalt so the road bed is the same level as the sidewalks. There are plans for storm drain improvements on Marion Rd which would then result in full -depth reconstruction including sidewalks in a future year. Following the discussion, the Committee voted unanimously to recommend to the Town Council that the DPW proceed with the summer 2012 road projects per the attached list, with the removal of Taylor St and the substitution of Arlington St mill & overlay from Arsenal St to a point beyond Clarendon St. It is understood that this list is subject to change based on differing field conditions as well as the availability of funds and the prices submitted by the successful bidders. Councilor Lenk thanked Mr. Mee and his staff for the tremendous effort that went into this proposal, and looks forward to the DPW's use of the new Pavement Management Program software to develop long-term planning for future road projects. The meeting adjourned at 6:45 pm. Report prepared by: Vincent Piccirilli Page 2 of 2 Town of Wat ertown, Massachusetts Pavement Manageme nt Pr ogram Proposed Roadway FY2012/FY2013 Roadw ay Impro vement Pl an - Sce nario A Le ngth Width F unc. (ft) (ft) RSR class *N ot e: Proje cts or e Pe nding Fundi ngA vail abiityand Utility N eeds C oordinbtion- Police Detail ot7%of ?brat Cos t Rep air Meth od Initial P olice Clp Estimate Estimat e . Estimate Project Year: FY'20i2/ n, 2013 Fu nding,Source: Local funds Project .Name: CR ACKSEAL(Varjous Streets) ProjectTo tals Proje ct N ame: BOYDST-01 ProjectTotals P rojec t Name: Project T otals Proje ct Name: LINIONST-01 UN ION ST -02 UNIONST-03 ProjectTotals Pro ject Na me: ALDRICH RD Pro je ctTotals Pro ject Nome: BOYD ST -02 Praia Totals Project' Name: NAWTNORNEST Pro jectTotals Project N ame: .LOVELL RD -03 ProjectTotals Project Name: MIDDLESEX RD Pro ject Totals 0,00 0 Crack Seal (Vari ous Str eets) 0:00 BO YDSTREET GALEN ST BIGELOWTER 320.74 330.74 MSC. MILL AND OVERLAY (Various Stre ets; 0.00 U NIO N STR EE T GALEN ST ELIOTST CAPITOL ST A LDR ICH RO AD WA ILuCIOWN 5T BOYD STREEr BIGELOW TER E110TST CAPITOLST MORSE ST 0. 00 887 87 238.86 278.19 1,404.9 GALEN ST _ 95136 95196. 24 $6 LO Mat a nd Overlay $0 .00 $0 .00 $o.00 $0 .00 $25,000:00. $25 .000.00 ' $34397.00 534,397.00 0 Misc. Min and Overlay (Vari ous56eetsb $0.00 24 45 24 54 24 53 LO LO LO Reclamation Reclamation Reclamatio n 24 35 LO Reconstruction TO WN UNE 363:49 31. CO Reconstruction 52,408.00 536 ,805.00 $2 00 $36,805.00 50 00 5500,000.00 $0 .00 SO.00 $500;000.00 5253933.00 517,734 .00 563,156 .00 $4,771.00 579,377.00 6.5,556.00 .., $400,871:00 523,06/.00 $271.07X-00 $72,927.00 $24,934 .01) $428,932-00 5324,937.00 522,746.00 $347 .683.00 $324,937.00 $22,746.00 $347,$83-D0 HAWTHO RN E STREET PEARLST LO VELL ROA D LO CXESr 363. 49 DEAD END 419.05 419.05 TOWN UNE 348. 25 22 13 LO 24 23 Rec onstruction 1.0 R ec ons tr uction 5124,072.00 58:685.00 - $132,75730 5224 072 .00 $8 ,685.00 5132,757.00 5131,116 .00 59,178.00 .5 140,29430 5131,116.00 59 ,178.00 S140,294.00 5289,537.00 520,263.00 5309,305.00 5239,537.00 570,268.00 $309,805.00 MIDDLESEX ROAD COM MON ST COMMON ST 518. 23 518.23 24 ' 14' L0:. Reconstruction 5176,888 .00 512,382 30 $184,270.00 . 5176,888.00 512 ,382.00 53 .89,270.00 4%2/2032 Pag e 1 of 2 Project N ome: STANDISH RD -03 Proje ct Totals Project N ome: TAYLOR ST Proje ct Totals Fun ding Source:' Projec t Name: CARROLL 5T-01 CARROLL 57-02 CARROLL ST -03 ' Proje ctTotals Pro ject Nome: WAVERLEYAVE-01 WA VERLEYA VE-02 WAVERLEYA VE-03 WAV ERLEYAVE-04 WA VERLEYAV E-05 WAVERLEYAVL 06 WA VERLEY A VE-07 Proje ct Tota ls STANDISH RO AD LCCKEST TAYLORSTREET ARSENAL ST ,Water/Sower:' Length Width F unc. Repair (ft) (ft) RSR Class Method BEL MONTTL 842.77 842.77 MOUNTAUSURN 'ST 375.74 375.74 25 16 25 25 LO. Reconstructio n Reconstruction I nitial Polic e CIP Estimate Estimate Estimate $299.657_00 520,976.00 $320 ,62 2.00 $299,652 .00 $20,976.00 5320,628 .06 5133596 .00 $9,35200 5142,947.00 $133596.00 $9;352.00 $142;%7:00 Local Funds Total: $2,574,121.00, CARROLL STREET ORCHARD ST LOWELL AVE H ARNDEN AVE WAV ERLEY AVENU E MAIN 5T SUMMER 57 FAYETTE ST Q UIRKST WARREN ST DOWNEYST WORCESTER ST LOWELL AVE HARNDEN AVE BELM ONT1 . 415 .27 48031 58934 3,485.7 SUMMERS! 565.10 FAYETTE ST 557 .01 QUIRK ST 361.06 WARREN ST 238 .20 OOWNEYST 236 .34 WO RCEST ER ST 363.08 FITCHBURG STREET 24203 2563.0 23 35 1.0 Reclamation/Drainage Improvem ents 23 47 LO Retlamatlon/Oralnage Impro vements 23 47 LO Reclamation/Drainag elmprovem ents 35 35 35 35 35 35' 35 52 53 52 49 35 35 39 CO Reconstr uction/Utility Improveme nts CO Reconstruction/Utilit y Impr ovements CO Reco nstructio n/Utility Impro veme nts CO Reconstru c7 on/Utinty Improvements CO ReconSruction/Ut,Tity Impro vements CO Reconstructi on/Utility Impr ovements CO . Reconstruction/Utility Improveme nts 4/3/2012 $0.00 $0.00 $0 .00 $0 .00 $0 .00 $800,000 .00 50.00 $0 .00 $0.00 $0.00 50 .00 $800,000:00 50.00 $0.00 $i,3o0,o0 D. 00 50 .00 50 .00 50.00 $ 0.00 $0.00 50.00 50.00 50.00 $ 0.00 $9 .00 50 .00 $0 .00 50.00 50 .00 50.09 50.00 $0.00 $0. 00 $0.00 50 .00 $1 ,300;000.00 Wat er/Sewer T otal: $2,100,000.00 Tot al: $ 4,674,121.00 Pag e oft Town of Watertown, Massachusetts Pavement Management Program Proposed FY2012/FY2013 Roadway Improvement Plan -Scenario A Miles Police Estimate - CIP Estimate Funding Source;: local Funds Project Year: FY2012/FY2013 Crack Seal (Various Streets) 0,00 ,$0.00 $25,000.00 Mill and Overlay 0.06 $2,408.00 536,805.00 Misc. Mill and Overlay (Various Streets) 0.00 $0.00. $500,000.00 Reclamation 0.27 .$28,061.00 $428,932.00 Reconstruction 0.82 $103,587.00 $1,583,384.00 FY 2012/ FY 2013 . 1,15 $134,056.00 $2,574,121.00 Funding Source: Water/Sewer Project Year; FY 2012/ FY 2013 Reclamation/Drainage Improvements Reconstruction/Utility Improvements 0.49 $0,00. $1,300,000,00 FY 2012/ FY 2013 0.77 50.00 $2,100,000.00 Total: 1.91 $134,056.00 $4,674,121.00 0.28 $0.00 $800,000,00 'Note: Projects are Pending Funding Availability and Utility Needs Coordination Note: Police Detail at 7% of Total Cost. 4/3/2012 Page lot 1