HomeMy Public PortalAbout2018.08.09 Regular Minutes MINUTES
McCall City Council
Regular Meeting
McCall City Hall--Legion Hall
August 9,2018
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Department Reports
Committee Minutes
Public Hearing
Public Comment
Business Agenda
Adjournment
CALL TO ORDER AND ROLL CALL .�
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Council Member Giles, Council Member Holmes, and Council Member
Sowers all answered roll call. Council Member Nielsen was absent
City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney;
BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer; Michelle Groeiievelt, Community
Development Director; Delta James, Economic Development Planner; Morgan Bessaw, City
Planner;Jay Scherer,Airport Manager;Eric McCormick,Golf Course Superintendent;Meg Lojek,
Library Director; Justin Williams, Police Chief; Nathan Stewart, Public Works Director; Edward
Heider, Parks Superintendent; Phillip Bowman, City Engineer; Chris Curtin, Network
Administrator
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Holmes moved to approve the agenda as submitted. Council Member
Sowers seconded the motion. In a voice vote all members voted aye and the motion carried.
CONSENT AGENDA
Staff recommended approval of the following ACTION ITEMS. All matters which are listed
within the consent section of the agenda have been distributed to each member of the McCall City
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Council for reading and study. Items listed are considered routine by the Council and were enacted
with one motion.
1. Council Special Minutes—July 19, 2018
2. Council Special Minutes—July 23, 2018
3. Payroll Report for period ending—July 27, 2018
4. Clerk Report
5. Warrant Register—GL
6. Warrant Register—Vendor
7. AB 18-193 Frontier Services Schedule - Police
8. AB 18-197 Employee Benefit Selection FY19
Council Member Sowers moved to approve the Consent Agenda as submitted. Council
Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council
Member Holmes, Mayor Aymon, and Council Member Giles all voted aye and the motion
carried.
DEPARTMENT REPORTS
Chamber of Commerce
Gary Thompson, Chamber Board Member reported they have three new board members, the
Housing Summit is this coming Monday, received a large ITC grant for advertising, and due to
feedback will be looking inward on improving services to the community over promoting tourism.
The Chamber is actively seeking next year's Leadership Academy attendees with their retreat in
October.
City Manager
City Manager Anette Spickard reported she has toured different business around town including
McPAWS and McCall Auto Club, spent significant time preparing for the Midas Gold
presentation, attended the Idaho Aviation Advisory State Board meeting who has expressed
interest in assisting and partnering with the McCall Airport, gave a brief summary of the Lakeside
Liberty Fest, and shared that a postcard is going out to all water account holders on the water rate
changes and public hearing as requested. The business welcome packet is almost complete and
there will be a business outreach effort in the fall. She gave a personnel update sharing that
InfoSystems Director David Simmonds is retiring September 30, and the Clerk has hired Vlatko
Jovanov as the new Receptionist and the Police Chief has hired Chase McPherson as a new Police
Officer. She answered questions about the preparation surrounding the Midas Gold agreement and
public presentation.
Airport
Airport Manager Jay Scherer reported on the Firefighter activity,and shared where the pocket park
will be along the road that used to be the old Deinhard road for a safer location for plane watching.
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Community Development
Community and Economic Development Director Michelle Groenevelt shared what inspired her
tour of Winter Park, Colorado, and answered questions about the GIS conference and the Payette
Lakes Recreational Water& Sewer District(PLRWSD) Thompson Street project.
Golf Course
Golf Course Superintendent Eric McCormick answered questions on staffing, revenue, and the
restaurant.
Library
Library Director Meg Lojek answered questions about statistics, the new front desk station,
fundraising efforts, and the St. Luke's public workshop.
Parks &Recreation
Parks Superintendent Eddie Heider answered questions about SNAG(Starting New At Golf) Golf
program, the noxious weed program, Riverfront Park, Legacy Park promenade, the Bike Pump
Station, and possible locations to move Parks &Recreation.
Police
Chief of Police Justin Williams gave an update on the complaints from the residents of the Bear
Basin area regarding the UTV Takeover Event. He reported there are no rules about parking on
biking lanes, answered questions about bike lanes, and stated an ordinance can be put in place to
address the issue. Mayor Aymon expressed concerns about speeding issues and gave some
probable solutions about promoting education. Chief Williams shared there will be an agenda bill
coming up soon to address this issue with a focus on installation of blinking warning lights. He
stated to contact the police about pets in hot cars and beware that bears are out in force right now.
Public Works
Public Works Director Nathan Stewart reported the change in street striping along Roosevelt Ave,
answered questions about bike lanes, the Payette Lakes Recreational Water and Sewer District
Change Order, and street mowing on the City property on Spruce. He reported he has received the
final Water Rate Study report which will be loaded to the website soon.
COMMITTEE MINUTES
The Council received the following Committee Minutes for review:
1. Library Board of Trustees—March 15, 2018
2. Parks &Recreation Advisory Committee—March 21, 2018
3. Parks & Recreation Advisory Committee—May 16, 2018
4. Parks &Recreation Advisory Committee—June 20, 2018
5. Planning& Zoning Commission—May 1, 2018
6. Planning&Zoning Commission—June 5, 2018
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PUBLIC HEARING — 1
AB 18-200 Proposed FY19 Budget
Mayor Aymon opened the public hearing at 6:10 pm.
Linda Stokes City Treasurer gave a recap of the FY19 Budget from prior meetings. On July 27,
2018,the Council set a tentative budget in the amount of$24,028,300. The FY19 Tentative budget
includes the growth and annexation property tax amount from the County Clerk,the 3%maximum
allowable property tax increase, and nothing of the available foregone amount. At that same
meeting, the Local Option Tax (LOT) Commission presented their recommendation of LOT
application funding to the Council of which the Council made some changes. The Council chose
to fully fund the Community & Economic Development affordable housing request of$60,000
and to accomplish this chose not to fund the Warren Wagon Pathway with LOT funds but instead
directed staff to pull the funds from funds that have been set aside for pathways to cover that
project. Since the Council did not make a motion to set the LOT tax funds and an application for
LOT funds was misplaced,the Valley County Grooming Committee will present their application
during the public comment. The Council made a change to the Capital Improvement Project list
by pushing back the Senior Center repairs at this time and reallocating those funds to the Library
expansion project.
Public Comments
Mark Wood, President of the McCall Snowmobilers Club and the Valley County Grooming
Committee,presented the Valley County Recreational Department LOT Application for grooming
costs. He shared the number of miles of trails Valley County has in comparison to other counties
and states,the comparison of revenue in lodging, and gave statistics of how many stay in McCall
and the revenue impacts to the Local Option Lodging and Street taxes.He explained how the funds
are distributed to the different grooming programs, and any LOT funds received are applied only
to the subsection 43A which is the northern part of the McCall area. He shared what those funds
pay for and how much it costs to groom the trails. He explained the difficulty in changing the
snowmobile permit fees at the State level. He answered questions on the cost of grooming and
explained depending on the snow levels and which machine is needed can affect the costs per mile
differently.
Jennie Tunnell, PO Box 755 of McCall asked questions about the FY18 and FY19 expenditures
wanting to understand the large variances. The first question was regarding a huge spike in the
Council expenditure and asked for explanation. City Treasurer Stokes explained the huge spike in
2018 was from a huge land acquisition at the Airport where there is no FAA grant given prior to
the acquisition so the funds had to be paid up front with the grant monies coming later to offset it.
That said, a similar spike will show up in the Airport funds after the monies are received. The
second question was regarding information systems increases from 2017-2019. City Treasurer
Stokes explained the budget is tentative where the numbers are estimated on what we think is
needed in comparison to the actual numbers which can come in lower as usually the estimations
are calculated higher. The significant increase for FY19 is due to putting in new digital
infrastructure and phones for the new police department. The third question Ms. Tunnell asked
was regarding the LOT tax increases. City Treasurer Stokes explained this is again a comparison
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of budget against actual expenditures and interfund transfers to expense those funds out to the
different departments that received LOT funds. City Clerk BessieJo Wagner stated those funds
have gone up 13%on the average every year. City Treasure Stokes welcomed Ms. Tunnell to visit
her in her office to go over this in more detail as it is difficult to explain in a short study. As this
is her first time trying to read these, Ms. Tunnell stated it was confusing and raised alarms when
she saw the different year's budgets and asked if it could be presented in such a way that
comparisons are apples to apples.
Economic Development Planner Delta James read a comment submitted by Craig Vroom
regarding public art. He felt McCall was unique and wanted to keep it that way.He was supportive
of LOT funds being used to enhance the beauty of the public spaces. He asked the Council to
please vote for the creativity and beauty of public art.
City Clerk Wagner read email comment submitted by Karla Eitel who expressed support for public
art. She feels the public art brings people into the city by provoking a positive image of McCall
that values arts and culture as one way to support local business by attracting high quality worker
and reduce vandalism.
Council asked staff questions regarding the Valley County LOT application and funding. After
deliberating,the Council agreed to support funding for$15,000 and directed staff to find the funds.
Council Member Giles moved to Continue the Public Hearing to accept written comments
until 5:00 p.m. August 23,2018. Council Member Sowers seconded the motion. In a roll call
vote Council Member Giles, Council Member Sower, Mayor Aymon, and Council Member
Holmes all voted aye and the motion carried.
PUBLIC_COMMENT 1
Mayor Aymon called for public comment at 6:55 p.m.
Michael Chapman of 2050 Eastside.Drive commented that he felt the triangle development needed.
additional consideration as to where the snow storage will go.
Mark Billmire thanked the Council for their support during his time as fire chief.
Hearing no comments, Mayor Aymon closed the comment period at 7:00 p.m.
BUSINESS AGENDA
AB 18-191 ISHS Grant for Library for Fireproof Cabinet
Economic Development Planner Delta James presented the ISHS Grant for Library for Fireproof
Cabinet.The McCall Public Library would like to apply for a Community Engagement Grant from
the Idaho State Historical Society for $2300 to support purchase of two (2) fire-proof and water-
resistant four drawer upright file cabinets to safely store irreplaceable family history records kept
by the Library. These records have been digitized, but the original hard copies are unique and do
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not exist elsewhere. In the long term, the cabinets will be transferable to the new Library facility
and, in the short term, will conserve these original documents in archival quality storage units and
open up some much-needed space in the Idaho Room of the existing Library building, allowing
for one more study desk to be provided to the community.
The total project cost is $5050. This includes the purchase and delivery of two (2) fire-proof file
cabinets at a cost of ($2300 each); archival file folders ($100) and materials to construct a new
built-in study desk($350). In-kind staff and volunteer time will be used to organize and move the
historic records and construct the study desk.
Council Member Holmes moved to approve submittal of an Idaho State Historical Society
Community Engagement Grant for the McCall Public Library and authorize the Mayor to
sign all necessary documents. Council Member Sowers seconded the motion. In a roll call
vote Council Member Holmes, Council Member Sowers, Mayor Aymon, and Council
Member Giles all voted aye and the motion carried.
AB 18-194 Riverfront Park Application for Temporary Approval of Water Use
Parks Superintendent Eddie Heider presented the Riverfront Park application for temporary
approval of water use. In an effort to begin re-vegetating and making minor improvements at and
around the sheep bridge at Riverfront Park, staff has researched various ways to irrigate the
property. The cost to apply for a temporary water right and irrigate with a storage water rental
from water district #65 (Big Payette Lake storage) is nominal to what it would cost to make the
connection to the City water stub out to the north. Future improvements will require either a full
hookup or a water right for a well to irrigate the park once developed.
In addition, the Parks and Recreation department has been awarded a Rotary Club Grant to
purchase trees to be planted on-site this fall. Irrigation will be necessary to help plants thrive and
established roots and a system that diverts water from the river is the best forseeable solution at
this time.
As advised by the Department of Water Recourses, staff would like to apply for a temporary
approval of water rights to establish native vegetation and plantings this fall and through the next
few years. The temporary permit will provide some time until a more permanent water connection
can be made.
Council Member Holmes expressed concern with the time going only to September 15 and
requested it be extended to October 15.
Council Member Holmes moved to approve the Department of Water Resources Application
for Temporary Approval of Water Use through a Storage Water Rental from Water District
#65 submittal and direct staff to negotiate with the district to extend the date to October 15
and authorize the Mayor to sign all necessary documents. Council Member Giles seconded
the motion. In a roll call vote Council Member Holmes, Council Member Giles, Mayor
Aymon, and Council Member Sowers all voted aye and the motion carried.
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AB 18-198 Airport Triangle Development Discussion
Airport Manager Jay Scherer presented Airport Triangle Development discussion. Airport staff is
working to develop additional leaseholds in the"triangle" area of the airport. The leaseholds have
been surveyed and staff will be requesting approval of leaseholds and permission to contact the
waiting list to determine if all will be leased and who the lessees will be. Staff seeks guidance from
Council on integrating commercial with the non commercial lessees on the waiting list when
assigning the leaseholds. Follow-on steps will be to bid the infrastructure and develop and sign
lease contracts. He explained the layout map, building design and addressed the public comment
regarding snow removal storage. He reported the hangars go through the Planning & Zoning
process but he is working with Community & Economic Development to create a set of design
standards so this would be approached in the same way as a subdivision. He answered questions
about the applications process.
Council Member Sowers moved to approve to accept the leaseholds and authorize contact
with the waiting list to determine lessees. Council Member Giles seconded the motion. In a
roll call vote Council Member Sowers, Council Member Giles, Mayor Aymon, and Council
Member Holmes all voted aye and the motion carried.
Airport Manager Scherer added he would like to contact the current waiting list as well as
commercial contacts. There was a discussion to clarify as to who would be considered first and
who would be contacted. Staff will provide the Council with the waiting list.
AB 18-199 Airport Apron Bid Acceptance
Airport Manager Jay Scherer presented Airport Apron Bid Acceptance from Granite Excavation
Inc.To correct an aircraft safety hazard,staff is seeking approval for a bid to remove a Storm Drain
and correct grade deficiencies that have caused propeller strikes.
The project is adjacent to a similar project funded under the FAA Airport Improvement Program
this project is not eligible for AIP funds as it is on a leasehold. Normally, the airport would not
pay for improvements on a leasehold, but the damage to the grade and asphalt was caused in part
by a sinking storm drain installed by the Airport. Staff would like to remove the storm drain and
grade to allow rain to flow. The tenant is paying the cost of paving over the repaved ground. The
project area is limited to that square footage which is needed to make the required grade.
Bidding documents were not sent out as the project is under the $50,000 threshold requiring
multiple bids. An analysis was conducted comparing the costs of identical line items on the East
Apron Relocation Project. While costs varied on some line items, the overall cost was $213.40
lower than the comparable line items of the successful bid on the East Apron Project.Additionally,
as the contractor is already on site,there is no mobilization charge.
Council Member Giles moved to approve the Bid Proposal in the amount of$25,987 provided
by Granite Excavation Inc. and authorize the Mayor to sign all necessary documents.
Council Member Sowers seconded the motion. In a roll call vote Council Member Giles,
Council Member Sowers,Mayor Aymon,and Council Member Holmes all voted aye and the
motion carried.
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AB 18-196 Eagle Lake Phase 2 App SUB-18-05
City Planner Morgan Bessaw presented Eagle Lake Phase 2 App SUB-18-05. The applicant, Pat
Hill,has applied for a subdivision preliminary plat for Phase 2 of his approved Eagle Lake Planned
Unit Development.Phase 1 consisted of 5 lots to be connected to Payette Lakes Recreational Water
and Sewer District, while Phase 2 consists of 3 larger lots, which will have septic systems.
At its July 10, 2018 regularly scheduled meeting, the McCall Area Planning and Zoning
Commission held a properly noticed public hearing and unanimously recommended Subdivision
Prelmlinary Plat application to the McCall City Council for approval without a second public
hearing.No public comment has been received.
Pat Hill, applicant,presented his design strategy for keeping the subdivision an area that blends in
with nature and not detract from the beauty of the area.
Council Member Holmes moved to approve Eagle Lake Phase 2 Subdivision Preliminary
Plat application SUB-18-05 as recommended by the McCall Area Planning and Zoning
Commission and authorize the Mayor to sign all necessary documents. Council Member
Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member
Sowers, Mayor Aymon, and Council Member Giles all voted aye and the motion carried.
AB 18-195 Golf Course Shop Expansion CUP-18-09
City Planner Morgan Bessaw presented the Golf Course Shop Expansion CUP-18-09. The
applicant, City of McCall Golf Course, has applied for a Conditional Use Permit application to
expand the existing McCall Golf Course Maintenance Shop by construction of an additional
storage bay and office space totaling approximately 1,000 sq. ft. She shared the landscaping design
and the positivity of the public comments of the neighbors.
During their regularly scheduled July 10, 2018 meeting, the McCall Area Planning and Zoning
Commission held a properly noticed public hearing and unanimously recommended Conditional
Use Permit application CUP-18-09 to the City Council for approval. The Commission also
approved the associated Design Review application DR-18-46.
Golf Superintendent Eric McCormick explained the purpose of the changes to the space and some
of the design aspects.
Council Member Sowers moved to approve conditional use permit application CUP-18-09
for the Golf Course Shop Expansion as recommended by the McCall Area Planning and
Zoning Commission and authorize the Mayor to sign all necessary documents. Council
Member Giles seconded the motion. In a roll call vote Council Member Sowers, Council
Member Giles, Mayor Aymon, and Council Member Holmes all voted aye and the motion
carried.
AB 18-192 Town of Winter Park-Housing & Downtown
Community and Economic Development (CED) Director Michelle Groenevelt presented her tour
with the City Planners from the Town of Winter Park, Colorado. The purpose of the tour was to
see how other another mountain town is addressing transit and housing issues. The walking tour
was of public and private initiatives in the downtown and related to housing. The Town of Winter
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Park's goal is to create as much housing in the downtown as possible. She talked about their transit
center,community event centers, outdoor parks,grocery store, and parking spaces. The main focus
of the tour was how the town dealt with workforce housing. Winter Park bought land, contracted
with a developer to build a 38-unit housing complex, and then purchased it back thus becoming
the controller of the price of rent and who rents it. Some of the units are market valued to help
offset the cost which took a$9 million loan. Winter Park sets aside$100,000 a year in the general
fund for a town employee housing assistance program. They city has a Housing Authority whose
mission is provide safe, affordable housing for the workforce. There are apartments, townhomes,
and single-family homes in their program. Once in the program,people typically just move up or
down to the size of home they need. Some to the comparisons between this town and the City of
McCall was also given.
Mayor Aymon asked for the ratio of first and second home ownership and CED Director
Groenevelt stated she would try to find out those numbers for her.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings.
ADJOURNMENT
Without further business, Mayor Aymon adjourned the meeting at 8:23 p.m.
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