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HomeMy Public PortalAbout2018.08.09 Regular Minutes MINUTES McCall City Council Regular Meeting McCall City Hall--Legion Hall August 9,2018 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Department Reports Committee Minutes Public Hearing Public Comment Business Agenda Adjournment CALL TO ORDER AND ROLL CALL .� Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Council Member Giles, Council Member Holmes, and Council Member Sowers all answered roll call. Council Member Nielsen was absent City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer; Michelle Groeiievelt, Community Development Director; Delta James, Economic Development Planner; Morgan Bessaw, City Planner;Jay Scherer,Airport Manager;Eric McCormick,Golf Course Superintendent;Meg Lojek, Library Director; Justin Williams, Police Chief; Nathan Stewart, Public Works Director; Edward Heider, Parks Superintendent; Phillip Bowman, City Engineer; Chris Curtin, Network Administrator Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Holmes moved to approve the agenda as submitted. Council Member Sowers seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City MCCALL CITY COUNCIL Page 1 of 9 August 9, 2018 Regular Meeting Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Council Special Minutes—July 19, 2018 2. Council Special Minutes—July 23, 2018 3. Payroll Report for period ending—July 27, 2018 4. Clerk Report 5. Warrant Register—GL 6. Warrant Register—Vendor 7. AB 18-193 Frontier Services Schedule - Police 8. AB 18-197 Employee Benefit Selection FY19 Council Member Sowers moved to approve the Consent Agenda as submitted. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member Holmes, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. DEPARTMENT REPORTS Chamber of Commerce Gary Thompson, Chamber Board Member reported they have three new board members, the Housing Summit is this coming Monday, received a large ITC grant for advertising, and due to feedback will be looking inward on improving services to the community over promoting tourism. The Chamber is actively seeking next year's Leadership Academy attendees with their retreat in October. City Manager City Manager Anette Spickard reported she has toured different business around town including McPAWS and McCall Auto Club, spent significant time preparing for the Midas Gold presentation, attended the Idaho Aviation Advisory State Board meeting who has expressed interest in assisting and partnering with the McCall Airport, gave a brief summary of the Lakeside Liberty Fest, and shared that a postcard is going out to all water account holders on the water rate changes and public hearing as requested. The business welcome packet is almost complete and there will be a business outreach effort in the fall. She gave a personnel update sharing that InfoSystems Director David Simmonds is retiring September 30, and the Clerk has hired Vlatko Jovanov as the new Receptionist and the Police Chief has hired Chase McPherson as a new Police Officer. She answered questions about the preparation surrounding the Midas Gold agreement and public presentation. Airport Airport Manager Jay Scherer reported on the Firefighter activity,and shared where the pocket park will be along the road that used to be the old Deinhard road for a safer location for plane watching. MCCALL CITY COUNCIL Page 2 of 9 August 9, 2018 Regular Meeting Community Development Community and Economic Development Director Michelle Groenevelt shared what inspired her tour of Winter Park, Colorado, and answered questions about the GIS conference and the Payette Lakes Recreational Water& Sewer District(PLRWSD) Thompson Street project. Golf Course Golf Course Superintendent Eric McCormick answered questions on staffing, revenue, and the restaurant. Library Library Director Meg Lojek answered questions about statistics, the new front desk station, fundraising efforts, and the St. Luke's public workshop. Parks &Recreation Parks Superintendent Eddie Heider answered questions about SNAG(Starting New At Golf) Golf program, the noxious weed program, Riverfront Park, Legacy Park promenade, the Bike Pump Station, and possible locations to move Parks &Recreation. Police Chief of Police Justin Williams gave an update on the complaints from the residents of the Bear Basin area regarding the UTV Takeover Event. He reported there are no rules about parking on biking lanes, answered questions about bike lanes, and stated an ordinance can be put in place to address the issue. Mayor Aymon expressed concerns about speeding issues and gave some probable solutions about promoting education. Chief Williams shared there will be an agenda bill coming up soon to address this issue with a focus on installation of blinking warning lights. He stated to contact the police about pets in hot cars and beware that bears are out in force right now. Public Works Public Works Director Nathan Stewart reported the change in street striping along Roosevelt Ave, answered questions about bike lanes, the Payette Lakes Recreational Water and Sewer District Change Order, and street mowing on the City property on Spruce. He reported he has received the final Water Rate Study report which will be loaded to the website soon. COMMITTEE MINUTES The Council received the following Committee Minutes for review: 1. Library Board of Trustees—March 15, 2018 2. Parks &Recreation Advisory Committee—March 21, 2018 3. Parks & Recreation Advisory Committee—May 16, 2018 4. Parks &Recreation Advisory Committee—June 20, 2018 5. Planning& Zoning Commission—May 1, 2018 6. Planning&Zoning Commission—June 5, 2018 MCCALL CITY COUNCIL Page 3 of 9 August 9, 2018 Regular Meeting PUBLIC HEARING — 1 AB 18-200 Proposed FY19 Budget Mayor Aymon opened the public hearing at 6:10 pm. Linda Stokes City Treasurer gave a recap of the FY19 Budget from prior meetings. On July 27, 2018,the Council set a tentative budget in the amount of$24,028,300. The FY19 Tentative budget includes the growth and annexation property tax amount from the County Clerk,the 3%maximum allowable property tax increase, and nothing of the available foregone amount. At that same meeting, the Local Option Tax (LOT) Commission presented their recommendation of LOT application funding to the Council of which the Council made some changes. The Council chose to fully fund the Community & Economic Development affordable housing request of$60,000 and to accomplish this chose not to fund the Warren Wagon Pathway with LOT funds but instead directed staff to pull the funds from funds that have been set aside for pathways to cover that project. Since the Council did not make a motion to set the LOT tax funds and an application for LOT funds was misplaced,the Valley County Grooming Committee will present their application during the public comment. The Council made a change to the Capital Improvement Project list by pushing back the Senior Center repairs at this time and reallocating those funds to the Library expansion project. Public Comments Mark Wood, President of the McCall Snowmobilers Club and the Valley County Grooming Committee,presented the Valley County Recreational Department LOT Application for grooming costs. He shared the number of miles of trails Valley County has in comparison to other counties and states,the comparison of revenue in lodging, and gave statistics of how many stay in McCall and the revenue impacts to the Local Option Lodging and Street taxes.He explained how the funds are distributed to the different grooming programs, and any LOT funds received are applied only to the subsection 43A which is the northern part of the McCall area. He shared what those funds pay for and how much it costs to groom the trails. He explained the difficulty in changing the snowmobile permit fees at the State level. He answered questions on the cost of grooming and explained depending on the snow levels and which machine is needed can affect the costs per mile differently. Jennie Tunnell, PO Box 755 of McCall asked questions about the FY18 and FY19 expenditures wanting to understand the large variances. The first question was regarding a huge spike in the Council expenditure and asked for explanation. City Treasurer Stokes explained the huge spike in 2018 was from a huge land acquisition at the Airport where there is no FAA grant given prior to the acquisition so the funds had to be paid up front with the grant monies coming later to offset it. That said, a similar spike will show up in the Airport funds after the monies are received. The second question was regarding information systems increases from 2017-2019. City Treasurer Stokes explained the budget is tentative where the numbers are estimated on what we think is needed in comparison to the actual numbers which can come in lower as usually the estimations are calculated higher. The significant increase for FY19 is due to putting in new digital infrastructure and phones for the new police department. The third question Ms. Tunnell asked was regarding the LOT tax increases. City Treasurer Stokes explained this is again a comparison MCCALL CITY COUNCIL Page 4 of 9 August 9, 2018 Regular Meeting of budget against actual expenditures and interfund transfers to expense those funds out to the different departments that received LOT funds. City Clerk BessieJo Wagner stated those funds have gone up 13%on the average every year. City Treasure Stokes welcomed Ms. Tunnell to visit her in her office to go over this in more detail as it is difficult to explain in a short study. As this is her first time trying to read these, Ms. Tunnell stated it was confusing and raised alarms when she saw the different year's budgets and asked if it could be presented in such a way that comparisons are apples to apples. Economic Development Planner Delta James read a comment submitted by Craig Vroom regarding public art. He felt McCall was unique and wanted to keep it that way.He was supportive of LOT funds being used to enhance the beauty of the public spaces. He asked the Council to please vote for the creativity and beauty of public art. City Clerk Wagner read email comment submitted by Karla Eitel who expressed support for public art. She feels the public art brings people into the city by provoking a positive image of McCall that values arts and culture as one way to support local business by attracting high quality worker and reduce vandalism. Council asked staff questions regarding the Valley County LOT application and funding. After deliberating,the Council agreed to support funding for$15,000 and directed staff to find the funds. Council Member Giles moved to Continue the Public Hearing to accept written comments until 5:00 p.m. August 23,2018. Council Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member Sower, Mayor Aymon, and Council Member Holmes all voted aye and the motion carried. PUBLIC_COMMENT 1 Mayor Aymon called for public comment at 6:55 p.m. Michael Chapman of 2050 Eastside.Drive commented that he felt the triangle development needed. additional consideration as to where the snow storage will go. Mark Billmire thanked the Council for their support during his time as fire chief. Hearing no comments, Mayor Aymon closed the comment period at 7:00 p.m. BUSINESS AGENDA AB 18-191 ISHS Grant for Library for Fireproof Cabinet Economic Development Planner Delta James presented the ISHS Grant for Library for Fireproof Cabinet.The McCall Public Library would like to apply for a Community Engagement Grant from the Idaho State Historical Society for $2300 to support purchase of two (2) fire-proof and water- resistant four drawer upright file cabinets to safely store irreplaceable family history records kept by the Library. These records have been digitized, but the original hard copies are unique and do MCCALL CITY COUNCIL Page 5 of 9 August 9, 2018 Regular Meeting not exist elsewhere. In the long term, the cabinets will be transferable to the new Library facility and, in the short term, will conserve these original documents in archival quality storage units and open up some much-needed space in the Idaho Room of the existing Library building, allowing for one more study desk to be provided to the community. The total project cost is $5050. This includes the purchase and delivery of two (2) fire-proof file cabinets at a cost of ($2300 each); archival file folders ($100) and materials to construct a new built-in study desk($350). In-kind staff and volunteer time will be used to organize and move the historic records and construct the study desk. Council Member Holmes moved to approve submittal of an Idaho State Historical Society Community Engagement Grant for the McCall Public Library and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. AB 18-194 Riverfront Park Application for Temporary Approval of Water Use Parks Superintendent Eddie Heider presented the Riverfront Park application for temporary approval of water use. In an effort to begin re-vegetating and making minor improvements at and around the sheep bridge at Riverfront Park, staff has researched various ways to irrigate the property. The cost to apply for a temporary water right and irrigate with a storage water rental from water district #65 (Big Payette Lake storage) is nominal to what it would cost to make the connection to the City water stub out to the north. Future improvements will require either a full hookup or a water right for a well to irrigate the park once developed. In addition, the Parks and Recreation department has been awarded a Rotary Club Grant to purchase trees to be planted on-site this fall. Irrigation will be necessary to help plants thrive and established roots and a system that diverts water from the river is the best forseeable solution at this time. As advised by the Department of Water Recourses, staff would like to apply for a temporary approval of water rights to establish native vegetation and plantings this fall and through the next few years. The temporary permit will provide some time until a more permanent water connection can be made. Council Member Holmes expressed concern with the time going only to September 15 and requested it be extended to October 15. Council Member Holmes moved to approve the Department of Water Resources Application for Temporary Approval of Water Use through a Storage Water Rental from Water District #65 submittal and direct staff to negotiate with the district to extend the date to October 15 and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Holmes, Council Member Giles, Mayor Aymon, and Council Member Sowers all voted aye and the motion carried. MCCALL CITY COUNCIL Page 6 of 9 August 9, 2018 Regular Meeting AB 18-198 Airport Triangle Development Discussion Airport Manager Jay Scherer presented Airport Triangle Development discussion. Airport staff is working to develop additional leaseholds in the"triangle" area of the airport. The leaseholds have been surveyed and staff will be requesting approval of leaseholds and permission to contact the waiting list to determine if all will be leased and who the lessees will be. Staff seeks guidance from Council on integrating commercial with the non commercial lessees on the waiting list when assigning the leaseholds. Follow-on steps will be to bid the infrastructure and develop and sign lease contracts. He explained the layout map, building design and addressed the public comment regarding snow removal storage. He reported the hangars go through the Planning & Zoning process but he is working with Community & Economic Development to create a set of design standards so this would be approached in the same way as a subdivision. He answered questions about the applications process. Council Member Sowers moved to approve to accept the leaseholds and authorize contact with the waiting list to determine lessees. Council Member Giles seconded the motion. In a roll call vote Council Member Sowers, Council Member Giles, Mayor Aymon, and Council Member Holmes all voted aye and the motion carried. Airport Manager Scherer added he would like to contact the current waiting list as well as commercial contacts. There was a discussion to clarify as to who would be considered first and who would be contacted. Staff will provide the Council with the waiting list. AB 18-199 Airport Apron Bid Acceptance Airport Manager Jay Scherer presented Airport Apron Bid Acceptance from Granite Excavation Inc.To correct an aircraft safety hazard,staff is seeking approval for a bid to remove a Storm Drain and correct grade deficiencies that have caused propeller strikes. The project is adjacent to a similar project funded under the FAA Airport Improvement Program this project is not eligible for AIP funds as it is on a leasehold. Normally, the airport would not pay for improvements on a leasehold, but the damage to the grade and asphalt was caused in part by a sinking storm drain installed by the Airport. Staff would like to remove the storm drain and grade to allow rain to flow. The tenant is paying the cost of paving over the repaved ground. The project area is limited to that square footage which is needed to make the required grade. Bidding documents were not sent out as the project is under the $50,000 threshold requiring multiple bids. An analysis was conducted comparing the costs of identical line items on the East Apron Relocation Project. While costs varied on some line items, the overall cost was $213.40 lower than the comparable line items of the successful bid on the East Apron Project.Additionally, as the contractor is already on site,there is no mobilization charge. Council Member Giles moved to approve the Bid Proposal in the amount of$25,987 provided by Granite Excavation Inc. and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member Sowers,Mayor Aymon,and Council Member Holmes all voted aye and the motion carried. MCCALL CITY COUNCIL Page 7 of 9 August 9, 2018 Regular Meeting AB 18-196 Eagle Lake Phase 2 App SUB-18-05 City Planner Morgan Bessaw presented Eagle Lake Phase 2 App SUB-18-05. The applicant, Pat Hill,has applied for a subdivision preliminary plat for Phase 2 of his approved Eagle Lake Planned Unit Development.Phase 1 consisted of 5 lots to be connected to Payette Lakes Recreational Water and Sewer District, while Phase 2 consists of 3 larger lots, which will have septic systems. At its July 10, 2018 regularly scheduled meeting, the McCall Area Planning and Zoning Commission held a properly noticed public hearing and unanimously recommended Subdivision Prelmlinary Plat application to the McCall City Council for approval without a second public hearing.No public comment has been received. Pat Hill, applicant,presented his design strategy for keeping the subdivision an area that blends in with nature and not detract from the beauty of the area. Council Member Holmes moved to approve Eagle Lake Phase 2 Subdivision Preliminary Plat application SUB-18-05 as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. AB 18-195 Golf Course Shop Expansion CUP-18-09 City Planner Morgan Bessaw presented the Golf Course Shop Expansion CUP-18-09. The applicant, City of McCall Golf Course, has applied for a Conditional Use Permit application to expand the existing McCall Golf Course Maintenance Shop by construction of an additional storage bay and office space totaling approximately 1,000 sq. ft. She shared the landscaping design and the positivity of the public comments of the neighbors. During their regularly scheduled July 10, 2018 meeting, the McCall Area Planning and Zoning Commission held a properly noticed public hearing and unanimously recommended Conditional Use Permit application CUP-18-09 to the City Council for approval. The Commission also approved the associated Design Review application DR-18-46. Golf Superintendent Eric McCormick explained the purpose of the changes to the space and some of the design aspects. Council Member Sowers moved to approve conditional use permit application CUP-18-09 for the Golf Course Shop Expansion as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Sowers, Council Member Giles, Mayor Aymon, and Council Member Holmes all voted aye and the motion carried. AB 18-192 Town of Winter Park-Housing & Downtown Community and Economic Development (CED) Director Michelle Groenevelt presented her tour with the City Planners from the Town of Winter Park, Colorado. The purpose of the tour was to see how other another mountain town is addressing transit and housing issues. The walking tour was of public and private initiatives in the downtown and related to housing. The Town of Winter MCCALL CITY COUNCIL Page 8 of 9 August 9, 2018 Regular Meeting Park's goal is to create as much housing in the downtown as possible. She talked about their transit center,community event centers, outdoor parks,grocery store, and parking spaces. The main focus of the tour was how the town dealt with workforce housing. Winter Park bought land, contracted with a developer to build a 38-unit housing complex, and then purchased it back thus becoming the controller of the price of rent and who rents it. Some of the units are market valued to help offset the cost which took a$9 million loan. Winter Park sets aside$100,000 a year in the general fund for a town employee housing assistance program. They city has a Housing Authority whose mission is provide safe, affordable housing for the workforce. There are apartments, townhomes, and single-family homes in their program. Once in the program,people typically just move up or down to the size of home they need. Some to the comparisons between this town and the City of McCall was also given. Mayor Aymon asked for the ratio of first and second home ownership and CED Director Groenevelt stated she would try to find out those numbers for her. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 8:23 p.m. `,`� o•••••••Hese•••L..��,t„ ATTEST: = U e SEAL: = = J ckie J. on, ayor ,„,„•.... l 4,441) ii q ez 4 i 4:;tetve0:.°. 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