HomeMy Public PortalAbout57-2003-57 SCANNED
RESOLUTION 2003-57
A RESOLUTION AUTHORIZING ENCUMBRANCES IN THE 2003
CITY OF GREENCASTLE BUDGET
WHEREAS, the Greencastle Common Council authorizes the following
encumbrances in the City of Greencastle 2003 budget providing sufficient funds are
available to encumber as of December 31, 2003:
Department: City Hall Non-Reverting
$ 6,000.00 City Hall Handicap Door Operators—441-5-00-444.0510
$37,500.00 Demolition of Old City Hall—441-5-00-436.0502
Department: Park&Recreation
$14,147.00 Playground Parts—Little Tikes Playground Equipment 204-5-00-423.0201
$ 4,887.00 Facility Maintenance—Replumb waterslide pump 204-5-00-436.0100
J $ 2,108.89 Deck Furniture— 12 Blue/White Chaise Lounges 204-5-00-444.0101
$ 7,999.00 Facility Maintenance—72"Dixie Chopper Lawnmower—204-5-00-
436.0100
PASSED AND RESOLVED this 9th day of December, 2003.
Greencastle Common Council
Thoma oach Liechty
a'(2C A ,
ark Hammer John Lanie
Robe Sedlack
Approved and signed by me this 9th day of December, 2003.
Nancy A. M hael, Mayor
AT E T:
Pamela S. Jones, Cle k- r asurer
•
Nov 18 03 10: 44a DOOR CLOSER SERVICE 317 359 5539 p. 1
Da
Door Closer Service Co., Inc.
2509 N.Emerson Avenue
Indianapolis, IN 46218
(31 7) 359-5538 - Fax(317)359-5539
QUOTATION/PROPOSAL
DATE: November 17,2003 Revised Quote
TO: Greencastle City Hall Fa*(765)653-8707
Attn:Nancy Michaels
RE: Handicap Operators
DESCRIPTION UNIT PRICE TOTAL
LINE i QTY '
Dor-O-Matic Bench Mark Handicap Operator
&-ACIL-14(19e_v 11 I r 0 occ):-
2 Dor-O-Matic Bench Mark Plus Operators-Ii (�
eDor- -Matic Bench Mark Plus Operators-I \,11 bl At_ �r 1
NOD. Fo Door Closer Service to connect' -
wlnng to ope ,rs,using existing power a1
( Add $200.00 \
/0-5--oo - ' tc4 °51° ao-61--(e4,4Licis.
'N n
Revised 11/17103
(ppreiket ( y) ` (.4)..v, 4___e_tEcio,I-A
*OUR TERMS ARE STRICTLY NET 15 DAYS*
//41:1
*ABOVE PRICES GOOD FOR 90 DAYS SIGNATURE Rob Von rsaar, President
PURCHASE ORDER NUMBERS ARE REQUIRED BEFORE ANY ORDERS/WORK WILL BE STARTED OR
AUTHOR! SIG E ON THE LINE BELOW AND FAX BACK TO(317)359-5539 AS AUTHORIZATION.
x ti�� ; 4,1 _c�(..
AUTH IZED SIGNATURE DATE
City of Greencastle _ �STLE.
,
City Hall
^One North Locust Street, P.O. Box 607
Greencastle, Indiana 46135 FI ;,
765-653-3100
MEMO
TO: Pamm Jones, Clerk Treasurer
FROM: Glen Morrow, Engineer/Nancy Michael, Mayor
RE: Encumbrance of City Hall Demolition Appropriation
Date: December 3, 2003
We are requesting that the appropriation of$37,500 awarded to Denny Excavating be
encumbered due to the actual work not being completed until 2004. Today, we talked
with the contractor about the actual schedule. It has been determined that that actual
work will begin on January 5, 2004 thereby necessitating this encumbrance.
Thank You!
GREENCASTLE
,,,..... -...,.... lk, /1
mow, v��v�), 1%
Q A. k
AND RECREATION
To: City Clerk/Treasurer Pamm Jones,
Mayor Nancy Michael,and
Greencastle Board of Park Commissioners
From: Rod Weinschenk,Parks&Recreation Director
Date: November 26,2003
Re: Encumbrances for year-ending 2003
Please accept this document as a request to encumber funds from the 2003 budget for the
following purchases in 2004:
Amount Line# Line Description Business Purchase
,••.� $14,147.00 204-5-00-423.0201 Playground Parts Parkreation,Inc. Little Tikes Playground equip.
$ 7,999.00nee n`ded Mqui . . Hill's it Stop 72"Dixie Chopper Lawnmower
t-cLc...t 111'V%....._j
$ 4,887.00 204-5-00-436.0100 Facility Maint. Spear Corp. Replumb waterslide pump
$ 2,108.89 204-5-00-444.0101 Deck Furniture In The Swim 12 Blue/White Chaise Lounges
$29,141.89 Total Encumbrances
I have included the following supporting documents for your review:
1. Copies of the necessary,but unsigned,contracts,purchase orders, etc.; which the Board
of Park Commissioners will authorize for signature on Thursday evening,December 4h.
2. Copies of the last revenue and expense report dated November 30, 2003;which shows
and approximate$143,978.75 in uncommitted funds.
3. Copy of the request to transfer funding within the 2003 budget.
4. A copy of the unsigned December 2003 Parks&Recreation Department Claim Docket,
which totals$5,563.39; leaving approximately$138,415.36 in uncommitted funds.
Your help in making these requests possible is greatly appreciated. C
Th";>-V)&/' i ' .
405 5. Bloomington St. • Greencastle, Indiana 46135 • 765-653-3395
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December 4th, 2003
Greencastle Common Council
Greencastle Police Dept. Report
November 2003
Calls for Service
The Greencastle Police Dept. had a total of 517
calls for service for the month of November 2003. This
puts us at 5,654 calls for service through the month of
November 2003. In 2002 we had 5,807 calls for service
through the month of November.
Community
On Nov. 7t'', Chief Tom Sutherlin conducted a
safety talk at the Putnam County Library with a home
school group. The topics that were discussed included
bicycle safety, don't talk to strangers, don't play with
guns, and of course the many gadgets that police
officers carry on their gun belt.
On Nov. 11t', Chief Tom Sutherlin participated in
the National Reading Day at Reelsville Elementary. I
was asked to read a book to Mrs. Bowers 3rd grade
class.
On Nov. 13t'', Officers Kristi Mason and Sam Sellers
talked with several 6th grade classes at the
Greencastle Middle School. Ms. Traub had contacted
the police dept. requesting an officer to come and
speak with her 6th grade students on drugs and there
effects on the body.
On Nov. 27th, Officers Gary Stockall, Brian Hopkins,
Ed Wilson, Chris Jones, Randy Seigel and myself cooked
and delivered thanksgiving dinners to people who were
shut in and had no place to go for Thanksgiving. Also
assisting with this event were our spouses and
children. We were able to deliver approx. 28 meals to
different families within our own community. This
event was a great success and we hope to help more
families next year. The food was donated by Wal-Mart
and Krogers. The plates were donated by KFC. The
Putnam County Senior Center helped with getting the
families that were assisted.
Training
On November 6th, eight officers from the
Greencastle Police Dept. spent a day training and
qualifying with the new DPMS AR15 rifles that have
been purchased for the police dept. The training was
conducted by Jerrod Baugh and Jim Baugh who are
both certified firearms instructors through the State of
Indiana. The eight officers are now carrying them as
police issued equipment.
On November 17t`', officers Brian Hopkins, Gary
Stockall, and Charles Inman met with a representative
from Stop Tech. These three officers received training
on how to properly deploy the stop sticks that have
been recently purchased for the dept. Officers Stockall
and Hopkins can in return then train the rest of the
dept. The stop sticks will be used to help safely stop
vehicles that are fleeing from Law Enforcement
Officers.
Building
The Board of Works has decided to table the
resurfacing of the parking lot at the police dept. The
insulation quote was given to Daniel and Barton. I have
signed the contract and I'm waiting for their people
install the insulation.
I want to wish everyone a Merry Christmas and I'm
looking forward to the New Year.
Respectively,
Tom Sutherlin
Chief of Police