HomeMy Public PortalAboutTBM 2017-04-19FRASER BOARD OF TRUSTEES
MINUTES
DATE: April 19, 2017
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board: Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy
Miller, Katie Soles, Cody Clayton Taylor and Herb Meyring
Staff: Town Manager Jeff Durbin; Town Clerk, Antoinette McVeigh; Public
Works Director Allen Nordin; Town Planner, Catherine Trotter; Interim
Finance Manager Beth Williams; Finance Director Nat Havens; Police
Chief, Glen Trainor
Others: See attached list
Mayor Vandernail called the meeting to order at 7:05 p.m.
1. Rollcall:
2. Approval of Agenda:
Trustee Taylor moved, and Trustee Miller seconded the motion to approve the Agenda.
Motion carried: 6-0.
3. Consent Agenda:
a) Minutes – April 5, 2017
b) Resolution 2017-04-05 Annual Sewer Inspection and Cleaning Expenditure
Approval
Executive Summary:
The Town transitioned from a 7-year annual inspection to a three year
annual sewer collection system cleaning and inspection program in 2014.
The collection system has been separated into three zones to facilitate the
new inspection rotation. This year’s work will be the start of the second
round of the three-year rotation.
c) Resolution 2017-04-04 Asphalt and Concrete Repair and Replacement
Expenditure Approval
Executive Summary:
Expenditures for repair work associated with failed sections of roadways
and damaged sidewalks including curb and gutter (C&G) in various
locations throughout Town. This in an ongoing effort to maintain our
surface infrastructure in a state consistent with our community values.
Page 2 of 3
Trustee Miller moved, and Trustee Soles seconded the motion to approve the
consent agenda. Motion carried: 6-0.
4. Discussion and Possible Action Regarding
a) 2016 Financial Audit Discussion and Presentation
McMahan and Associates presented the financial audit.
Trustee Taylor moved, and Trustee Meyring seconded the motion to approve 2016
Preliminary Financial Audit. Motion carried: 6-0
Town Staff Williams and Havens were excused from the meeting after the presentation.
b) The Crooked Creek Enhancement Grant Request
The TM will work with the Town Attorney to create a Resolution including terms for a
$20,000 grant and a low to no interest $70,000 loan from the Town. This will be on the
next TBM agenda.
c) Ordinance No. 441 Amending Ch. 13 Article 2 (Backflow Prevention)
Trustee Miller moved, and Trustee Soles seconded the motion to approve Ordinance
No. 441 Amending Ch. 13 Article 2 Removing Page 6 Paragraph h. All single family units
shall be tested every five (5) years. Motion carried: 5-1, Ney Meyring
d) Resolution 2017-04-03 Authorizing Eisenhower Waterline Project Expenditure
Executive Summary:
The initial application to UPR for permitting our waterline project to be located
within the UPR right-of-way was intended to keep project costs down by
minimizing hard surfacing removal and replacement, while maintaining required
separation distances from other above and below ground utilities. During the
permit application review process, UPR strongly encouraged us to look at
alternatives to keep the infrastructure outside of their ROW due to exorbitant
UPR real estate costs the Town would incur to UPR if allowed to be within their
ROW. Staff moved quickly into the redesign of the waterline realignment to place
the project outside of their ROW.
With the pending failure of this waterline and the lack of functioning main line
valves to isolate this section of line underneath the rail road tracks, if, or when,
this line fails, the potential catastrophic impacts to significant infrastructure such
as railroad traffic, nationwide fiber optic, Public Service Company/Xcel gas
utilities, and general vehicular traffic, it is past time to make this replacement in
advance of such failure. The engineering and bidding contract documents were
prepared concurrently in an effort to have this project awarded and the work
completed by late fall of this year. Funding for this project was included in the
2017 budget for $210,000.
Page 3 of 3
Trustee Soles moved, and Trustee Meyring seconded the motion to approve Resolution
2017-04-03 Authorizing Eisenhower Waterline Project Expenditure. Motion carried: 6-0
5. Open Forum
a) Business not on the agenda
6. Other Business-
7. Adjourn:
Trustee Miller moved, and Trustee Meyring seconded the motion to adjourn. Motion
carried: 6-0. Meeting adjourned at 8:40 p.m.
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